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2024-08-19 - Village Board Regular Meeting - Minutes 1 ' 13712 08/19/2024 � MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF � TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS MONDAY,AUGUST 19,2024 CALL TO ORDER � President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith;Trustees Johnson,Cesario,Ottenheimer,Stein, Bocek,and Weidenfeld. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Mike Skibbe,Deputy Village Manager/Public Works Director;Tyler Grace,Assistant Village Manager/Administrative Services;Katie Golbach,Human Resources Director;Nicole Woods,Director of Community Development;Chris Black, Director of Finance;Molly Gillespie,Communications Director;Kyle Johnson,Deputy Public Works DirectorNillage Engineer;Jim Wamstedt,Deputy Public Works Director;Tom Wisniewski,Buyer;Geoff Tollefson,Director of Golf Operations;Fire Chief Kane;and Police Chief Budds. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the July 15,2024,Regular Meeting. Upon roll call,Trustees voted as follows: � AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. Moved by Cesario,seconded by Ottenheimer,to approve the minutes of the August 5,2024,Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. WARRANT#1371 Mr.Black read Warrant#1371. Moved by Bocek,seconded by Johnson,to approve Warrant#1371 in the amount of$8,059,863.54 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Ottenheimer,Cesario,Stein,Bocek,Weidenfeld NAYS: 0—None � Motion declared carried. , VILLAGE PRESIDENT'S REPORT President Smith noted that Trustee Bocek will read a Proclamation Discouraging Onychectomy,but Trustee Stein first has a comment. Trustee Stein noted that he does not object to the content of the Proclamation,but it does require a call for action on behalf of the entire Village Board and there has been no discussion or vote on it and he believes that it would � have been more appropriate to have it as a resolution where there would have been discussion and a vote. _ 1 13713 08/19/2024 �+�, Trustee Bocek then read the Proclamation Discouraging Onychectomy stating general opposition to the � � practices of onychectomy(declawing)and flexor tendonectomy in our community and encourage our local ��� veterinary professionals to discourage the practice with vigor. President Smith commended and thanked our terrific Buffalo Grove Fire Department for helping to save lives with their recent assistance to the Arlington Heights Fire Department. President Smith announced that the Village is hosting a President's Pick event at Sal&Tony's restaurant to � provide factual and detailed information as to what is happening with economic development in the Village of Buffalo Grove,and he invited all interested residents to attend. Also,Chief Budds will be hosting a Chat With the Chief this Friday at Woodman's and again,all interested residents are urged to attend. VILLAGE MANAGER'S REPORT Chief Budds introduced and reviewed the credentials and backgrounds of our new Police Officers Cassandra Arreola and Aeden Young. Fire&Police Commission Chair McKee administered the Oath of Office to both officers as they were welcomed and congratulated by the audience and the Board. Officer Young then had his badge pinned on by his father,and Officer Arreola had her badge pinned on by her mother. Both officers thanked the Village for this opportunity and stated they are looking forward to a long career serving with the outstanding Police Deparhnent in the Village of Buffalo Grove. TRUSTEE REPORTS Trustee Johnson reported that the 2024 Farmer's Market is now open on Sundays,with the exception of Labor Day weekend. The location is basically the same this year,but in the adjoining parking lot. Details may be � found on the Fanner's Market Facebook page. Trustee Johnson reported on Buffalo Grove Days activities and the Buffalo Grove Days Parade and urged residents and businesses to consider having an entry in the parade. Trustee Cesario reported on two opportunities to participate in a Blood Drive during Buffalo Grove Days weekend and urged all those who are able to donate blood,as there are critical shortages toward the end of summer. CONSENT AGENDA President Smith explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance No.2024-80—Hillside Auto Bodv Motion to pass Ordinance No.2024-80 authorizing the Village Manager to execute a contract with Hillside Auto ^ Body and Service Inc,for Towing and Vehicle Storage Services,pending final review and approval of the ( � contract by the Village Attorney. \ Ordinance No.2024-S1—School District 21 Motion to pass Ordinance No.2024-81 approving the Development Improvement Agreement with Community Consolidated School District 21 for improvements at Joyce Kilmer Elementary School,subject to the final review by the Village Attorney. Proposed improvements to Joyce Kilmer Elementary School located at 655 � Golfview Terrace,include constructing temporary modular classrooms,new sewer and water connections, improving and moving an existing playground and associated restoration of both projects. ___ __ I 13714 08/19/2024 � Ordinance No.2024-82—Park Place Townhomes J Motion to pass Ordinance No.2024-82 approving the Certificate of Initial Acceptance with The Huron Group for the Park Place Townhomes development. The Huron Group,developer of the multifamily homes at 311,321 and 331 LaSalle Lane,has completed the required improvements,and is recommended to be moved to the one- year maintenance period beginning August 19th,2024. Automated Truck Wash � Motion to authorize staff to waive bids and negotiate for an automated truck wash for the new Public Works facility. Automated vehicle wash systems are a niche market,with only a few vendors operating locally in this space.The unique design characteristics of an automated vehicle wash system would require that Buffalo Grove enter into a contract with a qualified 3�a party consultant to adequately put together a formal bid package.The limited local vendors operating in this space,combined with the additional costs of a consulting company to put out a formal bid package would add both time and money to the scope of this project and delay completion. Public Works staff believe it is in the best interest of the Village to waive bids and negotiate for this truck wash system. Ordinance No.2024-83—600 Buffalo Grove Road Motion to pass Ordinance No.2024-83 approving an ordinance authorizing sign variations for Wealth Financial Services and Tax Advisory at 600 Buffalo Grove Road. This Ordinance grants approval of three variations to Title 14(Sign Code)Section 14.16 to exceed the maximum number and size,and allow for an occupancy within another occupancy under separate ownership for wall signage at 600 Buffalo Grove Road,subject to the conditions in the Ordinance. Resolution No.2024-20—Checker Road flMotion to pass Resolution No.2024-20,supporting an application for the 2024 Illinois Transportation Enhancement Program(ITEP)Application Cycle for Checker Drive Bikepath&Pedestrian Improvements. The Village successfully obtained ITEP funds for work on Bernard Drive,utilizing up to$2 million in federal and state funds.Similarly,Public Works is looking to utilize this funding source for Checker Drive.Widening the sidewalk in the north/west parkway creates a multiuse path,making the project eligible for ITEP funding while also meeting a bicycle route goal per the latest Village bicycle plan. Trustee Stein requested that Item 8.d.,automated truck wash for the new Public Works facility,removed from the Consent Agenda Moved by Ottenheimer,seconded by Johnson,to approve the Consent Agenda minus Item 8.d. Upon roll call,Trustees voted as follows on the Consent Agenda,minus Item 8.d: AYES: 6—Johnson,Cesario.Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. � ORDINANCE NO.2024-84—C.A.F.T. Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2024-84 authorizing the Village Manager to execute a contract with Martam Construction,Inc.for the Combined Area Fire Training Facility&Water Station Project in an amount not to exceed$1,290,733.40 which includes a 10%Village-controlled contingency, pending final review and approval by the Village Attorney and in accordance with materials contained in Board packets. Q Mr.Johnson reviewed the proposed ordinance,details of which may be found in the Agenda Item Summary that he prepared,after which he answered questions from the Board. _ __ ____ __ __ . 13715 08/19/2024 � Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario.Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. /^� Automated Truck Wash \ % Moved by Bocek,seconded by Johnson,to authorize staff to waive bids and negotiate for an automated truck wash for the new Public Works facility. Automated vehicle wash systems are a niche market,with only a few vendors operating locally in this space.The unique design characteristics of an automated vehicle wash system would require that Buffalo Grove enter into a contract with a qualified 3rd party consultant to adequately put together a formal bid package.The limited local vendors operating in this space,combined with the additional costs of a consulting company to put out a formal bid package would add both time and money to the scope of this project and delay completion.Public Works staff believe it is in the best interest of the Village to waive bids and negotiate for this truck wash system. Trustee Stein explained the reasons that he asked that this be removed from the Consent Agenda. Mr.Warnstedt reviewed the proposal,details of which are contained in the Agenda Item Summary prepared by Mr.Wisniewski and answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario.Ottenheimer,Stein,Bocek,Weidenfeld �'"� NAYS: 0—None �J Motion declared carried. PUBLIC COMMENT President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Johnson,seconded by Cesario,to move to Execution Session to discuss: Executive Session-Section 2(C)(5)of the Illinois Open Meetings Act: (5)the Purchase or Lease of Real Property for the Use of the Public Body,Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario.Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. � The Board moved to Executive Session from 8:08 P.M.unti19:26 P.M. ADJOURNMENT Moved by Stein,seconded by Bocek,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried and the meeting was adjourned at 9:27 P.M. � 13716 08/19/2024 � . �� �����, et M.Sirabian,Village Clerk APPROVED BY ME THIS 16�' DAY OF September 2024 � '�age President � � " 1�i��'•+ ,'�,�,� isYf��'� �L�t��l'7�`''--"" L�1 `�--�-' + ' '`'t�i i' �LV�'"�Lr"%:�'4 :is.i � -l�3� �✓ '✓.�f� � � o J -___ _ _��.�_-� _ J � � r� � �` fif����F�.l..f����1 ��i�:i�.:+'+`'L�