1978-09-05 - Resolution 1978-36 - Accepting the Supplement to Agreement for consultant's Services between VBG and Metcalf & Guillou, INC. RESOLUTION NO. 78 - 36
A RESOLUTION ACCEPTING THE "SUPPLEMENT TO AGREEMENT
FOR CONSULTANT'S SERVICES BETWEEN VILLAGE OF BUFFALO
GROVE, ILLINOIS, COUNTY OF LAKE, ILLINOIS AND METCALF
& EDDY/ALSTOT, MARCH & GUILLOU, INC."
WHEREAS, the president and Board of Trustees of the Village of
Buffalo Grove desire to cause final design engineering for the "Arlington
Heights Road (Lake-Cook Road to Illinois Route 83) Street Improvement to
be performed, and;
WHEREAS, consulting engineering services are required in order
to accomplish this final design engineering;
NOW THEREFORE BE IT RESOLVED, by the President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois,
that the President and Clerk be and they are hereby authorized and directed
to execute the "Supplement to Agreement for Consultant's Services Between
Village of Buffalo Grove, Illinois, County of Lake, Illinois and Metcalf &
Eddy/Alstot, March & Guillou, Inc.", Metcalf & Eddy being a Delaware Corporation.
Copy of said contract is attached and made a part hereof.
AYES: 5 - Rech, Marienthal , Stone, Mendenhall , Kandel
NAYES: 0 - None
ABSENT: 1 - Bogart
PASSED: September 5, , 1978.
APPROVED: September 5, , 1978.
APPROVED:
a ty?-21_,-/
Village President
ATTEST:
Village Clerk
Y
r "
SUPPLEMENT
TO
AGREEMENT FOR CONSULTANT'S SERVICES
BETWEEN
VILLAGE OF BUFFALO GROVE, ILLINOIS,
COUNTY OF LAKE, ILLINOIS
AND
METCALF & EDDY/ALSTOT, MARCH & GUILLOU, INC.
WHEREAS, an AGREEMENT for Consultant' s Services exists
between the Village of Buffalo Grove, the County of Lake, and
Metcalf & Eddy/Alstot, March & Guillou, Inc. , executed on
March 9, 1976, and approved by the Federal Highway Administration
on June 28 , 1976 , to furnish certain professional services in
connection with the preparation of a Combined Location and Design
Report and Negative Declaration, and the preparation of contract
plans and documents for the proposed improvement of Arlington
Heights Road from Lake-Cook County Line north to Illinois Route 83,
in Buffalo Grove, Lake County, Illinois; and,
WHEREAS, Metcalf & Eddy/Alstot, March & Guillou, Inc. has com-
pleted to the satisfaction of the Village of Buffalo Grove, the
County of Lake, the Illinois Department of Transportation, and the
Federal Highway Administration, the work described in Phase I of
the AGREEMENT of March 9 , 1976, and,
-1-
WHEREAS, the Village of Buffalo Grove and the County of Lake
desire the consulting firm of Metcalf & Eddy/Alstot, March &
Guillou, Inc. , to proceed with Phase 2 of the AGREEMENT; and,
WHEREAS, the terms of Phase 2 of the AGREEMENT state that
the VILLAGE and the COUNTY agree to pay the CONSULTANT for Phase 2
work specified in the AGREEMENT a lump-sum amount to be negotiated
when the scope of the project has been defined; and,
WHEREAS, it is now desirable by all parties involved to
negotiate the CONSULTANT's fee on a cost plus a fixed fee basis;
NOW, THEREFORE, the Village of Buffalo Grove, the County of
Lake and the consulting firm of Metcalf & Eddy/Alstot, March &
Guillou, Inc. , do mutually agree that the work contemplated and
outlined under Phase 2 of the AGREEMENT, should be completed at
this time and the Village of Buffalo Grove and the County of Lake
agree to pay the firm of Metcalf & Eddy/Alstot, March & Guillou,
Inc. , reimbursement of the eligible actual costs in accordance
with Section 2.45 of the Standard Provisions, plus a fixed fee in
the amount of Eleven thousand, nine hundred six dollars ($11,906.00) .
The total reimbursement of the eligible estimated costs plus the
fixed fee of $11,906.00 shall not exceed Ninety-two thousand, seven
-2-
hundred, seventy-nine dollars ($92,779 .00) except as provided in
Section 6.02 or 6.03 of the AGREEMENT. The upper limit of com-
pensation of $92,779.00 and fixed fee of $11,906.00 are the result
of the Cost Estimate for Consultant Services attached to and made
a part of this Supplement. The retainage provisions contained in
Section 2.42 of the Standard Provisions shall not apply to Direct
Non-Salary Costs. The attached Exhibits A, B and C are to be used
as set forth in Section 2.42, and invoices shall be prepared in
accordance with Section 2.41 of the Standard Provisions.
In accordance with the AGREEMENT, the borings analysis and
soils report will be paid for as Additional Work; this cost is
estimated to be Seven thousand, seven hundred dollars ($7,700.00) .
The estimate is based upon the proposal for Highway Soil Survey
and supplemental proposal for Highway Soil Survey which are
attached to and made part of this Supplement.
This Supplement is executed by Metcalf & Eddy/Alstot, March
& Guillou, Inc. , the Village of Buffalo Grove, and the County of
Lake this day of A.D. , 1978 for the uses
and purposes set forth herein.
-3-
COUNTY OF LAKE
(Seal) By:
Attest: Title:
By:
Title:
VILLAGE OF BUFFALO GROVE
(Seal) By:
Attest: Title:
By:
Title:
9-6 - 2
METCALF & EDDY/ALSTOT, MARCH
& GUILLOU, INC.
(Seal) By:
Attest: Title:
By:
Title:
-4-
EXHIBIT "A"
HOURLY RATE RANGE - ENGINEER'S REGULAR SCALE
Classification From To
Principal $ 12.00 $ 26.00
Senior Engineer 10 .00 17. 50
Engineer 7.00 12.00
Junior Engineer 6. 50 9 .00
Designer/Draftsman 5.50 11.00
Draftsmen 3. 50 7 .00
Chief of Party 6 .00 8. 50
Instrument Man 4 .50 7.75
Rodman 4.00 6.00
Clerical 3 .50 6. 50
M&E/AM&G, INC. 6/78
EXHIBIT "B"
PAYROLL BURDEN 6 FRINGE COSTS
% of Direct
Productive
Payroll
Federal Insurance Contributions Act
State Unemployment Compensation
Federal Unemployment Compensation 7.88
Workmen's Compensation Insurance
Paid Holidays, Vacation, Sick Leave 25.46
TOTAL PAYROLL BURDEN & FRINGE COSTS 33.34
M&E/AM&G,INC. 6/78
EXHIBIT "C"
OVER AND INDIRECT COSTS
% of Direct
Productive
Payroll
Taxes, except State and Federal Income 2.92
Insurance, including accident, liability,
group life, group disability, valuable papers 3.41
Depreciation and amortization 1.25
Administration, including supervision (ex-
cluding salaries of principals for time they
are productively engaged in work necessary
to fulfil the terms of the AGREEMENT) ,
secretarial, clerical, bookkeeping, library,
unassignable staff time 26.85
Employee established pension plans
and related allocations
Printing, stationery, printing supplies 3.03
Professional services including
specialists, legal, auditing 2.18
Travel expenses not assigned to clients 1.98
Telephone and Telegraph and postage 4.33
Personnel and Procurement 3.31
Costs of attendance to meetings for
precontractual negotiations relative
to specific contracts 15.97
Fees, dues, publications, professional meetings . . . . 2.16
Utilities and Maintenance 0.11
Rent and Lighting 10.31
Rental of Equipment 2.94
Office miscellaneous expense 0.93
TOTAL OVERHEAD 81.68
M&E/AM&G, INC. 6/78
Route FAU Route 2626 .
Section Village 76-000 11-0O-PV
County 3 • COST ESTIMATE OF CONSULTANT'S SERVICES
Project M-5003174)
County Lake _ Consultant Metcalf & Eddy/AM&G, Inc. Date 8/7/78
Job No. • Phase II
Arlington Heights Road Improvement
Lake-Cook .Road to .ill. -Route 83
Number Estimated Cost In Dollars
ofn Ovehead (a)
In-House % of
Item Payroll Fringe Direct Sub total Profit. Services Total Grand
• Hours Benefits Costs By Others I ta1
. (A) (B) (C) (D) (E) (F) (G) (H) llJ
13Meetings & Coordination 160 2,254 2,593 100 4,947 727 5,674 6.1
Design Survey & Plotting 1,040 6,292 7,237 13,529 2,029 • 15,558 _ 16.8
3. Soil Boring, Analysis and RPpnr t 20 191 219 410 61 ** 471 0.5
4. .Pavement Analysis 100 967 1,112 2,079 312• 2,391 2.6
5. Preliminary Roadway Plans •875 7,490 8,615 725 16,830 2,416 19,246 20.7
6. TS&L & Prelim. Bridge Plan 790 7,213 8,296 100 15,609 2,326 • 17,935 19.3
7. Field Check '100 976 1,123 50 2,149 315 2,464 2.7
d. Final Contract Plans 835 6,755 7,770 ' 500 15,025 2,179 17,204 18.6
9. Quantity Calculations . 230 1,881 2,164 4,045 607 4,652 5.0
10. Specifications & Cost Estimate 94 , 905 1,041 25 1,971 292 . 2,263 2.4
II . Permits & IDOT Forms_ 106 878 1,010 1,888 283 2,171 2.3
Stake Centerline _ 55 371 426 797 120 917 1.0
10. Stake Right-of-Way 110 741 853 1,594 239 1,833 2.0
14.
15. -.
16.
17.
Totals ' _ 4,515 36,914 42,459 1,500 80,873 _ 11,906 -0- 92,779 100.0
(a) Describe Services: 3-G - Soil Borings and Report by Soils Consultant
i ** - See Attached Proposal Sheet 1
8/7/78
PHASE II
ARLINGTON HEIGHTS ROAD IMPROVEMENT
LAKE-COOK ROAD TO ILLINOIS ROUTE 83
FAUS PROTECT M-5003 (74)
ITEM 1 ITEM 2 ITEM 3 ITEM 4
PEPSONNEL MEETINGS & COOR. DESIGN SURVEY & SOIL BORING PAVEMENT iri,,
CLASSIFICATION PUTTING ANALYSIS & REPORT ANALYSIS
SALARY
% PART WGT.RATE % PART WGT.RATE % PART WGT.RAT$ % PART WGT.RATE
PRINCIPAL 25.00 15 3.75 ,
SENIOR ENGINEER 16.11 35 5.64 10 1.61 5 0.81
ENGINEER 10.58 35 3.70 2 0.21 60 6.35 60 6.35
JUNIOR ENGINEER 7.53 10 0.75 5 0.38 30 2.26
DESICR/DRAFTSMAN 9.00
DRAFTSMAN 5.37 18 0.97 20 1.07
4
CHIEF OF PARTY 7.65 25 1.91
INSTRUMENT MAN 6.08 25 1.52tr
RODMAN 4.25 25 1.06
« or CAL 5.03 5 0.25 10 0.50 5 0.25
v
AVERAGE PAYROLL RATE 100 14.09 100 6.05 100 9.53 100 9.67
Set 2
8/7/78
PHASE II
ARISNGION HEIGHTS ROAD IMPROVEMENT
LAKE-COOK ROAD TO ILLINOIS ROUTE 83
FADS PROJECT M-5003 (74)
ITEM 5 ITEM 6 ITEM 7 ITEM 8
PBS PRELIM. RDWY. TS & LoPRELIM. FIELD CHECK FINAL CONTRACT
CLASSIFICATION PLANS BRIDGE PLANS PLANS
SALARY
% PART WGT.RATE % PART WGT.RATE % PART WGT.RATE % PART WGT.RATE
PRINCIPAL 25.00 1 0.25 1 0.25 1 0.25
SENIOR ENGINEER 16.11 4 0.64 14 2.26 10 1.61 4 0.64
ENGINEER 10.58 30 3.17 32 3.39 45 4.76 20 2.12
JUNIOR ENGINEER 7.53 30 2.26 11 0.83 45 3.39 15 1.13
DESIGNER/DRAFTSMAN 9.00 10 0.90 4 0.36 20 1.80
DRAFTSMAN 5.37 25 1.34 38 2.04 40 2.15
CHIEF OF PARTY 7.65
INSTRUMENT' MAN 6.08
RODMAN 4.25
« .a• CAL 5.03
) .
4.
4
AVERAGE PAYROLL RATE 100 8.56 100 9.13 100 9.76 100 8.09
$beet 3
8/7/78
PHASE II
ARLI GTON HEIGHTS ROAD IMPROVEMENT
LAKE-COOK ROAD TO ILLINOIS ROUTE 83
FAUS PROJECT M-5003 (74)
PERSONNEL ITEM 9 ITEM 10 ITEM 11 ITEM 12
CLASSIFICATION QUANTITY SPECIFICATIONS PERMITS & TOOT STAKE IL
SALARY CALCULATIONS & COST ESTIMATE FORMS CENTERLINE
% PART WGT.RATE % PART WGT.RATE % PART INUT.RAME % PART WGT.RATE
PRINCIPAL 25.00 5 1.25
SENIOR ENGINEER 16.11 5 0.81 5 0.81 5 0.81
ENGIMER 10.58 20 2.12 40 4. 23 40 4. 23 5 0.53
J
JUNIOR ENGINEER 7.53 40 3.01 25 1.88 40 3.01
DESIGNER/DRAFTSMAN 9.00 10 0 .90 5 0. 45
DRAFTSMAN 5.37 25 1.34 10 0. 54 •
CHIEF OF PARTY 7.65 30 2. 30
INSTRUMENT MAN 6.08 30 1.82
RODMAN 4.25 30 1.28
« or CAt 5.03 20 1.01 10 0 .50 cL
AVERAGE PAYROLL RATE 100 8.18 100 9.63 100 8 . 28 100 6 .74
Sheet 4
8/7/78
PHASE II
ARLING ON HEIGHTS ROAD IMPROVEMENT
NT
LAKE-COOK ROAD TO ILLINOIS ROUTE 83
FAUS PROJECT M-5003 (74)
ITEM 13
PERSONNEL CLASSIFICATION STAKE RIGHT-OF-
SALARY
WAY
% PART T_RATF,,
PRINCIPAL 25.00
SENIOR ENGINEER 16.11 5 0.81
ENGINEER 10.58 5 0.53
JUNIOR ENGINEER 7.53
DESIGQEA/DRAFTSMAN 9.00
DRAFTSMAN 5.37
CHIEF OF PARTY 7.65 30 2.30
INSTRUMENT MAN 6.08 30 1.82
RODMAN 4.25 30 1.28
CLERICS 5.03
AVERAGE PAYROLL RATE 100 6.74
Sheet 5
•
•
A & H ENGINEERING CORPORATION
`ESStNG
CARBONDALE,IL.62901, SOUTH LEWIS LANE TELEPHONE5 - 341
�Se�G``od CHAMPAIGN, IL.61820,21312 53 NORTH MARKET ST. TELEPHONE 217618
177 352.7918
DOWNERS GROVE (CHICAGO),IL.60515,1536 BROOK DRIVE TELEPHONE 312 629-8440
EAST PEORIA,IL.61611,1501 NORTH MAIN ST. TELEPHONE 309 694-4311
SPRINGFIELD,IL.62704,308 NORTH ST. TELEPHONE 217 544-6663
ENGINEERING TERRE HAUTE,IN.47802,1157 VOORHEES ST. TELEPHONE 812 232-5647
WEST LAFAYETTE,IN.47906,2336 NORTHWESTERN AVE. TELEPHONE 317 463-4112
May 10, 1978 R E CE V too
mw 121978
Metcalf & Eddy, Inc.
999 E. Touhy Avenue Nampo&EDDY A.M&
Des Plaines, Illinois 60018
Attention: Mr. Kevin Kell
Re: Highway Soil Survey
Proposed Improvements
Arlington Heights Road
Buffalo Grove, Illinois
Gentlemen:
We are pleased to have the opportunity to submit the follow-
ing proposal for the performance of a soil survey for the proposed
improvements on the above referenced project.
A & H Laboratories are fully equipped with modern equipment
for soils testing. Field exploration programs are conducted with
our own drilling equipment. Field and laboratory testing is per-
formed by trained, qualified technicians in compliance with the
applicable specifications under the supervision of professional
engineers.
SCOPE
It is our understanding that the scope of work for this project
would include a complete soil survey for the proposed improvements
which consist of grade and highway improvements along approximately
1.2 miles of Arlington Heights Road in Buffalo Grove, Illinois.
The soil survey will be performed in general compliance with
the State of Illinois, Specifications for Highway Soil Survey re-
vised by the Northeast Region, April 26, 1974 and the following:
a) Soil boring will be extended to a depth of ten (10' ) feet
below grade with sampling at 30-inch intervals or more
frequently if required to sample all soil strata.
OFFICES OF AFFILIATED CORPORATIONS:
ALBANY,ATLANTA,AUGUSTA,GA.; T.WAYNE,IN.;BATON ROUGE,MONROE,NEW ORLEAS, LA.;ANNLANSING, MI.; WINSTON-SALEM, NCf COLUMBUS, DAYTON, OH.; AUSTIN, CORPUS CHRISTI, FREE ORTAHARLINGEN, HOUSTON,
SAN ANTONIO, VICTORIA,TX.
•
Metcalf & Eddy, Inc.
May 10, 1978
Page Two
b) Laboratory testing will include moisture content determina-
tions, consistency (penetrometer value) , determination on
cohesive soil samples and classification tests as required to
identify major subgrade soil types.
For this particular project, we propose to survey the subgrade
soils by performing auger profile borings, spaced at approximately
300 foot intervals along the proposed route. It is understood that
no major cuts or fills are anticipated for this improvement and there
are no structures requiring special borings.
For investigating the existing pavement, at the north end of the
project, we propose to obtain two (2) core specimens for examination
and testing.
The results of our field exploration and laboratory testing
would be utilized in our analysis and formulation of our recommenda-
tions. Recommendations regarding earthwork, treatment of in-place
soils and pavement design will be presented in a written report pre-
pared by a registered professional engineer.
A soil profile will be prepared showing the soil types and test
data, and in accordance with applicable specifications. We understand
that copies of the plan and profile showing existing and proposed
grade will be provided by Metcalf & Eddy, Inc.
A & H Engineers are thoroughly acquainted with the local subsurface
conditions and have participated in the planning, development and execu-
tion of numerous highway soil surveys in this area. Recommendations
have been provided regarding design criteria and construction considera-
tions for many projects similar to this one.
FEE
It is proposed that our fee be determined on a unit cost basis
in accordance with the attached schedule of fees. Based on the out-
lined program, it is estimated that the total cost of services will
range between $5500.00 to $6100.00.
If this proposal is satisfactory, it would be greatly appreciated
if you would sign the enclosed copy and return it to us for our files.
Thank you for this opportunity to offer our services. We look
forward to w orking with you on this project.
Respectfully su itt ,
A & H N TI
h C. eede
Divi on Manager - Downers rove, Illinois
SCS/dlt
Metcalf & Eddy, Inc.
May 10, 1978
Page Three
SCHEDULE OF SERVICES AND FEES
Estimated Unit
Item Quantity Cost Extension
Auger Boring & Sampling,
Per Lin Ft. 250 $ 4.95 $1 ,237.50
Mechanical & Hydrometer
Analysis, Ea. 18 30.00 540.00
Atterberg Limits, Ea. 18 24.00 432.00
Moisture Contents, Ea. 138 2.50 345.00
Illinois Bearing Ratio, Incl .
Moisture Density Relationship,ea. 2 205.00 410.00
Pavement Cores, ea. 2 27.50 55.00
Mobilization of Equipment &
Personnel on & off the site,
Lump Sum 1 200.00 200.00
Engineering Services
Field Engineering Services : To include layout of borings,
utility checks, field supervision for highway soil survey.
Engineering Services: To include soil profile, analysis,
engineering report and engineering consultation at the
following rates:
Principal of Firm $55.00 per hour
Principal Engineer 38.00 per hour
Staff Engineer 29.50 per hour
Field Engineer 24.00 per hour
Engineering Technician 18.50 per hour
Secretarial Services 12.00 per hour
Estimated Total $2880.00
$6099.50
•
•
Metcalf & Eddy, Inc.
May 10, 1978
Page Four
ACCEPTED THIS f'fJ; DAY OF 19yi c/..ct ,19 7ec
BY
TITLE .1.���L. r, 741.
~ A& H ENGINEERING CORPORATION
SESZ1NG
Q``e's° CHAMPAIGN CARBONDALEL.618 0,2132 NORTH MARKET ST.SOUTH LEWIS TELEPHONE 218 352 7918
341
��' a DOWNERS GROVE (CHICAGO),IL.60515,1536 BROOK DRIVE TELEPHONE 312TELEPHONE 629-8440
EAST PEORIA,IL.61611,1501 NORTH MAIN ST. TELEPHONE 309 694-4311
SPRINGFIELD, IL.62704,308 NORTH ST. TELEPHONE 217 544-6663
TERRE HAUTE,IN.47802,1157 VOORHEES ST. TELEPHONE 812232-5647
ENGINEERING WEST LAFAYETTE,IN.47906,2336 NORTHWESTERN AVE. TELEPHONE 317 463-4112
June 30, 1978
Metcalf & Eddy, Inc.
999 E. Touhy Avenue
Des Plaines, Ill . 60018
Attention : Mr. Kevin Kell
Re: Supplemental to Proposal
for Highway Soil Survey
Arlington Heights Road
Buffalo Grove, Illinois
Gentlemen:
We are pleased to submit this supplement to our existing
proposal dated May 10, 1978, pertaining to the above referenced
project. This supplemental proposal pertains to the work re-
quired to conduct four (4) structure borings at the proposed
bridge structure which was not included in the scope under the
earlier proposal .
It is estimated that four (4) borings to depths of thirty
(30) feet below existing grade will provide the necessary in-
formation.
It is proposed that our fee be determined on a unit cost
basis in accordance with the attached supplementary Schedule of
Fees. Based on the outlined program, it is estimated that this
additional work will amount to about $1 ,600.00. This amount
plus the total range from the former proposal (of $5500.00 to
$6100.00) result in a total cost range of $7100.00 to $7700.00.
If this is satisfactory, please execute a copy of this supple-
ment and return it with the executed copy of the earlier proposal .
If you have any further questions, please do not hesitate to
contact us.
Very truy . • s,
A & 14' INE N PO ON
fphen C. ch a P. E.
Division Manager
SCS/dlt
OFFICES OF AFFILIATED CORPORATIONS: NN ARBOR,DET.ROIT,FLINT,
ALBANY,ATLANTA,AUGUSTA,GA.;FT.WAYNE, IN.;BATON ROUGE MONROE NEW ORLEANS,1A.:.A
tANSING,p Try1NSTOR-S/R,EM, NC.;-COLUMBUS, DAYTON, OH.; AurriN, CORPUS CHRISTI, FREEPORT, HARLINGEN, HOUSTON,
SAN ANTONIO, VICTORIA, TX.
SUPPLEMENTAL PROPOSAL
SCHEDULE OF SERVICES AND FEES
Estimated Unit
Item Quantity Cost Extension
Structure Boring, advancement
of hole, per lineal foot 120 $5.00 $ 600.00
Split Spoon Samples, each
(incl. Standard Penetration Test) 48 7.00 336.00
Unconfined Compression Tests, ea. 40 5.00 200.00
Moisture Content, ea. 50 2.50 125.00
Engineering Supervision (at unit
rates previously quoted)
Estimated Total 350.00
Estimated cost of
This Work $ 1611 .00