2024-06-17 - Village Board Regular Meeting - Minutes _ _____ �
13701
06/17/2024
� MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN
COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS
MONDAY,NNE 17,2024
CALL TO ORDER
�^^� President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
` / ROLL CALL
Roll call indicated the following present: President Smith;Trustees Johnson,Cesaro,Ottenheimer,Bocek,and
Weidenfeld. Trustee Stein was absent.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy
Village Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works;Katie Golbach,Human
Resources Director;Nicole Woods,Director of Community Development;Chris Black,Director of Finance;
Christine Berman,Deputy Finance Director;Molly Gillespie,Communications Director;Tim Kirsininkas,
Communications Coordinator;Brett Robinson,Administrative Services Director;Kyle Johnson,Deputy Public
Works Director/Village Engineer;Jim Warnstedt,Deputy Public Works Director;Tom Wisniewski,Buyer;Fire
Chief Baker;Deputy Fire Chief Kane;Tyler Grace,Fire Department Analyst;Police Chief Budds;and Police
Sergeant Meghan Hansen.
APPROVAL OF NIINUTES
Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the May 20,2024,Regular Meeting.
� Upon roll call,Trustees vote as follows:
AYES: 4—Johnson,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
ABSTAIN: 1—Cesario
Motion declared carried.
Moved by Cesario seconded by Bocek,to approve the minutes of the June 3,2024,Committee of the Whole
Meeting. Upon roll call,Trustees vote as follows:
AYES: 4—Johnson,Cesario,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
ABSTAIN: 1—Ottenheimer
Motion declared carried.
WARRANT#1369
� Mr.Black read Warrant#1369. Moved by Bocek,seconded by Ottenheimer,to approve Warrant#1369 in the
amount of$8,042,277.82 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Johnson,Ottenheimer,Cesario,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
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13702
06/17/2024
� VILLAGE PRESIDENT'S REPORT
President Smith congratulated Deputy Police Chief Brian Spolar,who was among 2001aw enforcement
executives who graduated from the FBI National Academy in Quantico,Virginia. The FBI National Academy is
a 10-week professional course of study for U.S.and international law enforcement managers nominated by their
agency heads because of demonstrated leadership qualities.
^ President Smith appointed Amy Parker to the Rick Kahen Commission for Residents with Disabilities.
� ) Moved by Weidenfeld,seconded by Bocek,to concur with President Smith's appoinhnent. Upon roll call,
Trustees voted as follows:
AYES: 5—Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
VILLAGE MANAGER'S REPORT
Chief Baker reviewed the background and credentials of the Buffalo Grove Fire Department's newest member
FF/PM Kamil Kieras,who was administered the oath of office on June 10,2024,and will now have his badge
pinned on by his mother,Barbara. After being welcomed and congratulated by the audience and the Board,
FF/PM Kieras thanked the Deparlxnent and the Board for the opporiunity to serve our community.
FF/PM Michael Manka presented an overview of the upcoming Fire Up!Food Festival scheduled to be held on
July 20,2024,to benefit Project Fire Buddies and urged residents to attend and support this worthwhile cause.
� Chief Budds reviewed the Police Department's annual Coloring Contest. Sergeant Hansen further explained
how the Deparhnent works with the students,after which she presented the certificates and awards as the
students were congratulated by the audience and the Board.
Mr.Black thanked Ms.Berman and all staff inembers for their assistance in completing the audit,as well as our
auditors for their participation. Auditor Jamie Wilkey of Lauterbach and Amen provided a brief presentation on
the 2023 Audit and Management Letter. The purpose of the Annual Comprehensive Financial Report is to
provide accurate and meaningful information concerning the Village's financial condition and performance.
Buffalo Grove has again received the Certificate of Achievement for Excellence in Financial Reporting. The
Village has also received an Unmodifzed Opinion, which is the highest level to be received.
Moved by Ottenheimer,seconded by Cesario,to accept the 2023 Audit and Management Letter as presented.
Upon roll call,Trustees voted as follows:
AYES: 5—Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
� Mr.Bragg thanked everyone involved in providing another clean audit.
Ms.Gillespie reviewed a PowerPoint presentation showing a preview of the Village's new Website,details of
which may be found in her memo to Mr.Bragg of June 13,2024. Board members thanked and complimented
Ms.Gillespie and Mr.Kinsininkas and the entire staff for the thoroughness and attention to detail that went into
the completion of this project.
Mr.Bragg noted that there will not be a Committee of the Whole Meeting on July 1,2024.
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13703
06/17/2024
� TRUSTEE REPORTS
Trustee Johnson reported that the 2024 Farmer's Market is now open on Sundays. The location is basically the
same this year,but in the adjoining parking lot. Details may be found on the Fanner's Market Facebook page.
CONSENT AGENDA
President Smith explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
� synopsis of each of the items on the Consent Agenda.
� � Ordinance No.2024-63-1637-1639 Barclav Boutevard
Motion to pass Ordinance No.2024-63 approving a Special Use for a Health Club in the Industrial District at
1637-1639 Barclay Boulevard. Body in Motion is seeking a special use to occupy space at 1637-1639 Barclay
Boulevard.The Planning&Zoning Commission unanimously recommended approval.
Ordinance No.2024-64-Chastain Develonment
Motion to pass Ordinance No.2024-64,approval of a time&material contract with Chastain&Associates LLC
for development inspection services for an updated limit not to exceed$117,000.00.
. Ordinance No.2024-65-2024-Manhole Rehabilitation Proiect Award
Motion to pass Ordinance No.2024-65 2024-Manhole Rehabilitation Project Award,approval of the contract to
National Power Rodding Corporation in the amount of$134,172.50,pending Village Attorney review.
Ordinance No.2024-66-Water Facilitv Access Door Improvements
� Motion to pass Ordinance No.2024-66,approval of a contract with LaForce LLC,for Water Facility Access
Door Improvements in an amount not to exceed$81,232.80,pending final review and approval by the Village
Attorney.
Ordinance No.2024-67-Water Facilitv Securitv Imurovements
Motion to pass Ordinance No.2024-67,approval of a contract with Pace Systems,Inc.,for Water Facility
Security Improvements in an amount not to exceed$53,282.90,pending final review and approval by the Village
Attorney.
Moved by Johnson,seconded by Ottenheimer,to approve the Consent Agenda as presented. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 5—Johnson,Cesario.Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
� ORDINANCE NO.2024-68—KILMER SCHOOL
President Smith noted that the petitioner has requested that this item,approving a Planned Development
Amendment for Kilmer School located at 655 Golfview Terrace,be removed from tonight's agenda.
RESOLUTION NO.2024-16—22771-22825 PRAIRIE ROAD
� Moved by Weidenfeld,seconded by Johnson,to pass Resolution No.2024-16,authorizing assignment and
assumption of Annexation Agreement at 22771-22825 N.Prairie Road,in accordance with materials contained
in Board packets.
13704
06/17/2024
� Ms.Woods reviewed the proposed resolution,details of which are contained in the memo that she and Ms.
-' Purvis sent to Mr.Bragg dated June 17,2024.
Dan Shapiro,representing the applicant,reviewed the reasons for the requested amendment to the Annexation
Agreement,after which he answered questions from the Board. Developer Ram Prashantha also commented on
the product and answered questions from the Board.
� Upon roll call,Trustees voted as follows:
AYES: 5-Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0-None
ABSENT: 1-Stein
Motion declared carried.
ORDINANCE NO.2024-69-22771-22825 PRAIRIE ROAD
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2024-69 approving Amendment to the
Residential PUD,Final Plat of Subdivision,and Preliminary Plan at 22771 and 22825 Prairie Road to be called
Prairie Pointe Townhomes in accordance with materials contained in Board packets and Village Attorney
approval.
Ms.Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Ms.
Purvis sent to Mr.Bragg dated June 17,2024.
Upon roll call,Trustees voted as follows:
O AYES: 5-Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0-None
ABSENT: 1-Stein
Motion declared carried.
ORDINANCE NO.2024-70-CHILD DAYCARE HOME
Moved by Weidenfeld,seconded by Ottenheimer,to pass Ordinance No.2024-70 approving a Special Use for a
Child Daycare Home at 4 Brucewood Court in accordance with materials contained in Board packets and
pending Village Attorney review and approval.
Ms.Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Ms.
Purvis sent to Mr.Bragg dated June 17,2024,after which she answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5-Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0-None
ABSENT: 1-Stein
� Motion declared carried.
ORDINANCE NO.2024-71-STREET SWEEPING
Moved by Bocek,seconded by Cesario,to pass Ordinance No.2024-71 authorizing the Village Manager to
execute a contract with Lakeshore Recycling Systems,LLC for Street Sweeping services in an amount not to
exceed$89,778.04 for the initial term of the contract pending fmal review and approval of the contract by the
� Village Attorney.
Mr.Warnstedt reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
June 13,2024,after which he answered questions from the Board.
13705
06/17/2024
� Upon roll call,Trustees voted as follows:
AYES: 5—Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
� ORDINANCE NO.2024-72—LAKE COUNTY STORMWATER
Moved by Weidenfeld,seconded by Ottenheimer,to pass Ordinance No.2024-72 approving a Pre-Award
Intergovernmental Agreement with the Lake County Stormwater Management Commission relating to a
$5,500,000.00 Grant for Capital Improvements to Northwood Subdivision and Horatio Gardens in accordance
with materials contained in Board packets.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of June 13,2024,to
to Mr.Bragg,after which he answered questions from the Board. _
Upon roll call,Trustees voted as follows:
AYES: 5—Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
ORDINANCE NO.2024-73—PUBLIC WORKS FACILITY
� Moved by Bocek,seconded by Johnson,to pass Ordinance No.2024-73 authorizing the purchase of furniture for
the new Public Works facility.
' Mr.Warnstedt reviewed the proposed ordinance,details of which are contained in his memo of June 12,2024,to
Mr.Bragg,as well as a slide presentation showing how the furniture will look in each office/room,after which
he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Johnson,Cesario,Ottenheimer,Bocek,Weidenfeld
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
PUBLIC COMMENT
President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
� ADJOURNMENT
Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried and the meeting was adjourned at 8:57 P.M.
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13706 '
06/17/2024
� APPROVED BY ME THIS �` DAY OF Julv 2024
Vil ge President
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