1974-11-18 - Resolution 1974-24 - Supplemental Agreement to add Opticon Emergency Equipment at Dunde Road and Arlington Heights Road •
�../ SUPPLEMENTAL ACR!'F:ME*1T
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This S pplemental Agreement, entered into this /,� day of ! A.D. ,
19 %V by nd br-twecn the STATE CP ILLINOIS, acting by and through its
DEPARTMENT OF TIANSPORTATION, hereinafter called the STATE and tWo \'ILL:\c;i.
OF BUFFALO GROVE of the State of Illinois , hereinafter called the VILLAGE.
WITNESSET9:
WHEREAS, the STATE and the VILLAGE entered into an agreement dated
the 20th day of March, A . D. . 1972 to effect the reconstruction of Dundee
Road (mS Route 115, Illinois Route 68, State Section 3041-15D-Z-R,
Village Section 3CS) from Illinois Route 53 to Illinois Route 83; and
WHEREAS, the STATE, as part of the contract to reconstruct Dundee
Road is installing permanent traffic signals at the intersections of
Dundee Road with Buffalo Grove Road and Dundee Road with Arlington Heights
Road; and,
WHEREAS, -the VILLAGE is desirous of adding "Opticom Emergency
Pre-emption Equipment" to the permanent traffic signal installations at
the intersections of Dundee Road with Buffalo Grove Road and Dundee
Road with Arlington Heights Road; and,
WHEREAS, the original agreement for the Dundee Road improvement
did not include provisions for the addition of "Opticom Emergency Pre-
emption Equipment" or define the division of maintenance and energy
charges for the operation of the traffic signals; and
WHEREAS, the intersections lie partially within the corporate limits
of the VILLAGE; and,
WHEREAS, the VILLAGE is desirous of the installation of "Opticom
Emergency Pre-emption Equipment" for the safety and benefit of its
residents.
NOW THEREFORE, in consideration of the mutual covenants contained
herein, the parties hereto agree as follows:
FIRST: The STATE agrees to prepare plans and specifications; furnish
engineerina inspection during construction, and require that
the "Opticom Emcrl ency Pre-emption Equipment" is installed
in accordance with the plans and specifications.
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SECOND: . The VILLAGE agrees to be financially responsible for the
entire cost of preliminary and construction engineering
required for the installation of the "Opticom Emergency
Pre-emption Equipment. "
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THIRD: The VILLAGE agrees to be financially rc:,ponsible for the
entire cost of furnishing and installing the "Opticom
Emergency Pre-emption Equipment" .
FOURTH: Estimated Cost of the "Opticom Emergency Pre-emption
Equipment" is as follows:
Preliminary & Construction Engineering $ 400.00
"Opticom Emergency Pre-emption Equipment" $10,880 . 00
Total $11 280.00
FIFTH: It is mutually agreed that the STATE will initially pay
the entire engineering and construction costs of this
improvement and be reimbursed at the completion of this
improvement by the VILLAGE in an amount equal the actual
cost of installing the "Opticom Emergency Pre-emption
Equipment" .
SIXTH: The VILLAGE has passed a supplemental resolution aporopriatin
sufficient Motor Fuel Tax Funds to pay for the engineering
and installation of the "Opticom Emergency Pre-emption
Equipment" , a copy of which is attached hereto as "Sup-
plemental Agreement-Exhibit A" .
SEVENTH: The VILLAGE agrees to have the STATE receive an estimate
from the primary contractor assigned to the Dundee Road
. contract for the work and material required to install the
"Opticom Emergency Pre-emption Equipment" . 'Upon written
approval of this estimate by the VILLAGE the STATE will
add the necessary pay items for installing the "Opticom
Emergency Pre-emption Equipment" to the Dundee Road contract
documents.
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EIGHTH: Remove from the second sentence of Item 12 the following
"the operation of all traffic signals at Buffalo Grove Road
and"
NINTH: The following provisions shall apply to the maintenance and
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energy requirements for the traffic signals at Dundee Road
and Buffalo Grove Road and at Dundee Road and Arlington
Heights Road:
A) It is mutually agreed that the financial responsibility
for the maintenance of the traffic signals exclusive of
the "Opticom Emergency Pre-emption Equipment" and the
energy charges for the operation of the traffic signals
_ exclusive of the "Opticom Emergency Pre-emption Equip
ment" will be divided as follows:
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INTEP .CTinN VILLAGE 'S SHARE STATE 'S SHARE
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Dundee Road Ca -Buffalo .Grove Road 75% 25%
Dundee Road (-, Arlington Heights Road 75% 0
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B) The STATE will enter into a separate agreement with
the Village of Arlington Heights for the remaining
• 25% of the maintenance and energy responsibilities
at the intersection of Dundee Road and Arlington
Heights Road.
C) The VILLAGE shall be financially responsible for the
entire cost of maintaining the "Opticom Emergency
. Pre-emption Equipment" and for the entire cost of
supplying energy for the operation of the "Opticom
• Emergency Pre-emption Equipment" ,
D.) Upon the completion of this improvement, the STATE
• will be responsible for the maintenance of the traffic
signals and the "Opticom Emergency Pre-emption
Equipment.
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E) It is mutually agreed that the STATE through its
Regional, Office, will send to the VILLAGE- an itemized
invoice every- three months covering the VILLAGE 'S
share of the actual cost of the maintenance of the
_traffic signals and the "Opticom Emergency Pre-emption
Equipment" during the preceding period. Upon receipt
of said invoice, the VILLAGE will pay to the STATE
• the amount of the invoice.
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F) The STATE will make arrangements with the local power
company to furnish electrical energy for the operation
of the traffic signals and to bill the VILLAGE its
proportional share of the energy charge as determined
in accordance with Part A and Part B of this item.
G) The STATE retains the right to control the sequence and
timing of the traffic signals.
TENTH: The VILLAGE agrees to approve the plans & specifications, as
prepared, by resolution or letter.
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ELEVF TFi: Insert as ITEM 17 :
This Supplemental Agreement shall be binding upon and
inure to the benefits of the parties hereto, their
successors and assigns.
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VIL A' 0 B . LO •.
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BY: A`:!/) / i '..10 1
•� iiEN ,
ATTEST:
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VILLAGE CLERK
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
. BY:
SECRETARY
ATTEST:
DIRECTOR, DIVISION OF HIGHWAYS ILUNO;S D.O.T.
—APPROVED:
En .nee
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,ol Mgt.;
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PPLEMENTAL AGREEMENT EXHIr A
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RESOLUTION 7 / - '7
WHEREAS, the VILLAGE OF BUFFALO GROVE has entered into a supplemental
agreement with the State of Illinois for the installation of "CPTICOM"
at the intersection of Illinois 68 at Buffalo Grove Road and at Illinois 68
at Arlington Heights Road, known as State Section 3041-15D-Z-R and
Village Section 3CS.
WHEREAS, in compliance with the aforementioned supplemental agreement,
it is necessary for the VILLAGE to appropriate Motor Fuel Tax Funds to pay
the entire cost of said installation.
NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the .
sum of ELEVEN THOUSAND TWO HUNDRED EIGHTY DOLLARS ($11, 280. 00) or so much
there of as may be necessary, from any money now or hereinafter allotted tI
VILLAGE under provisions of the Motor Fuel Tax Law, to pay for the entire
cost of the installation as provided in the supplemental agreement; and,
BE IT FURTHER RESOLVED, that upon notification of the completion of
the installation by the STATE, the VILLAGE will pay to the Department of
Transportation of the State of Illinois in a lump sum from any funds allottc
to the Village of Buffalo Grove under the Motor Fuel Tax Law, an amount
equal to its obligation incurred under this supplemental agreement; and,
BE IT FURTHER RESOLVED, 'that the VILLAGE agrees to pass a supplemental
resolution or provide necessary funds for the cost of this installation if
the amount appropriated herein proves to be insufficient to cover said cost_
• - STATE OF ILLINOIS )
VILLAGE OF BUFFALO GROVE ) SS
APPROVED COUNTY OF COOK )
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19 7/ I,
Village Clerk in and:=for the Village of
Department of Transportation Buffalo Grove hereby certify the fore-
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going to be a true, perfect, and com_nLc
copy of a resolution adopted by the
Council at a meeting on
Regional Engineer A.D. , 19
IN TESTIMONY WILE REOF, I have hereunto
set my hand and seal this
day of A.D. , 19
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Village Clerk