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2024-05-20 - Village Board Regular Meeting - Minutes 13695 OS/20/2024 � MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE, ILL[NOIS MONDAY, MAY 20,2024 CALL TO ORDER �►, President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith;Trustees Johnson,Ottenheimer, Stein, Bocek,and Weidenfeld. Trustee Cesario was absent. Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney;Chris Stilling, Deputy Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works; Katie Golbach, Human Resources Director;Nicole Woods, Director of Community Development Chris Black, Director of Finance; Brett Robinson, Administrative Services Director; Kyle Johnson, Deputy Public Works DirectorNillage Engineer; Tom Wisniewski, Buyer; Deputy Fire Chief Kane;Tyler Grace, Fire Department Analyst; and Police Chief Budds. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Weidenfeld,to approve the minutes of the April 15,2024, Regular Meeting. Upon roll call,Trustees vote as follows: /'� AYES: 5—Johnson,Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. Moved by Johnson, seconded by Bocek,to approve the minutes of the May 6,2024, Committee of the Whole Meeting. Upon roll call,Trustees vote as follows: AYES: 5—Johnson,Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. WARRANT#1368 Mr. Black read Warrant#1368. Moved by Bocek, seconded by Weidenfefd,to approve Warrant#1368 in the amount of$8,140,358.47 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld ��^ NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. VILLAGE PRESIDENT'S REPORT President Smith thanked our phenomenal Public Works Department for all the work they put in for Parks and �—., Public Service Day on Saturday,with a special recognition to Pete Rosenberg for painting our buffalo in our new branding colors. The event was a great success and enjoyed by all. 13696 OS/20/2024 ,•-.. President Smith commented on the 2024-2025 Village Board Portfolio assignments, noting that everyone was satisfied with their current assignments, so there were no changes from the previous year. President Smith made appointments to the Village's Boards,Commissions,and Committees. Moved by Ottenheimer, seconded by Weidenfeld,to concur with President Smith's appointments. Upon roll call,Trustees voted as follows: AYES: � —Johnson, Ottenheimer, Stein, Bocek, Weidenfeld ,�, NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. President Smith recognized and thanked those volunteers who are with us in the audience tonight. VILLAGE MANAGER'S REPORT There is no Village Manager's report tonight. TRUSTEE REPORTS Trustee Johnson reported that the 2024 Farmer's Market will open on Sunday,June 16,2024. The location is basically the same this year,but in the adjoining parking lot. Details may be found on the Farmer's Market Facebook page. Trustee Johnson also thanked the Buffalo Grove Fire Department for the Fire Ops 101 event that was held on Saturday, noting that it was an intense learning experience and presented an appreciation for the skills required of our firefighters. �'1 Trustee Ottenheimer also thanked Chief Baker and Deputy Chief Kane for the opportunity to participate and noted that it gives one an appreciation for what our firefighters do and how hard they work. The Village Clerk urged everyone to attend the Memorial Day ceremony that will take place at 1 1:00 A.M. on Monday, May 27,2024, at the Knopf Cemetery on Arlington Heights Road. CONSENT AGENDA President Smith explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation - Emer�encv Medical Services Week Motion to approve a Proclamation recognizing May 19-25,2024,as National Emergency Medical Services Week. �� Proclamation-National Cities,Towns,and Villages Month Motion to approve a Proclamation recognizing May as National Cities,Towns, and Villages Month. Resolution No. 2024-13- Illinois Emergencv Mana�ement Mutual Aid Svstem Motion to pass Resolution No.2024-13 approving an Agreement updating the Village's participation in the [llinois Emergency Management Mutual Aid System in accordance with Chapter 2.54 of the Municipal Code. �. Ordinance No.2024-48-Solid Waste Agencv of Northern Cook Countv(SWANCC) 13697 OS/20/2024 �1, Motion to pass Ordinance No. 2024-48 approving an Amendment to Solid Waste Agency of Northern Cook � County (SWANCC) Founding Agreement and Bylaws to allow additional alternate members. Resolution No.2024-14-Solid Waste Agencv of Northern Cook Countv(SWANCC) Motion to pass Resolution No.2024-14 appointing a Director and Alternates to the Solid Waste Agency of Northern Cook County(SWANCC). This resolution appoints Eric Smith, Village President as the Village's Director on the Board of Directors of the Agency, appoints Dane C. Bragg, Village Manager as Alternate /��, Director and appoints Christopher Stilling, Deputy Village Manager as Alternate Director. Ordinance No. 2024-49- Bid Pump House Improvements Motion to pass Ordinance No. ?024-49 award of Bid Pump House Improvements authorizing the Village Manager to execute a contract with William T. Connelly Inc., for the Variable Frequency Drive(VFD) Replacement Project at Pumping Stations 6&7 in an amount not to exceed$125,400.00 pending review and approval by the Village attorney. Ordinance No.2024-50- License A�reement with Buffalo Grove Park District Motion to pass Ordinance No. 2024-50 authorizing License Agreement with Buffalo Grove Park District. The Buffalo Grove Police Department requests approval of License Agreement with the Buffalo Grove Park District to allow for the placement of Flock ALPR Cameras on Park District Property. Ordinance No. 2024-51 -Chapter 5.20 Liquor Controls. Motion to pass Ordinance No. 2024-51 amending Chapter 5.20 Liquor Controls. Three liquor licenses are being removed from the list of authorized licenses. They include K 1 Speed, Inc. at 301 Hastings Lane, Roundy's '""'"• [llinois, LLC d/b/a Mariano's is hereby removed as the business now holds a Class C license,and WJ Sports Entertainment, LLC at Li80 Busch Parkway is hereby removed. Ordinance No. 2024-52-Chapter 5.20 Liquor Controls. Motion to pass Ordinance No. 2024-52 amending Chapter 5.20 Liquor Controls. Themi's Pizza d/b/a Giordano's of Buffalo Grove at 270 McHenry Road,Nino's Pizzeria, [nc. at 960 Buffalo Grove Road and Black Pepper, [nc. d/b/a Rivaj Indian Cuisine at 1024 Weiland Road have all requested a change in liquor license from a Class A-1 to a Class A. Ordinance I�Io. 2024-53- FQC Construction Motion to pass Ordinance No.2024-53 authorizing Execution of an Agreement with FQC Construction Management for Pre-Construction Management Services. Staff recommends entering into an agreement with Fredrick Quinn Construction (FQC) for pre-construction services for Station 25 project in an amount not to exceed$18.750.00, pending Village Attorney approval. Ordinance No.2024-54-Gewalt Hamilton Associates `'� Ordinance No. 2024-54 authorizing execution of an Agreement with Gewalt Hamilton Associates, [nc. for Professional Surveying and Engineering Services for site work, surveying and engineering services for the Station 25 project in the total amount of$146,095.00. Ordinance No.2024-55-True North Consultants Motion to pass Ordinance No.2024-55 authorizing execution of an Agreement with True North Consultants for � Hazardous Materials Survey and Soil Assessment Services for the hazardous materials survey and soil assessment on the Station 25 project in an amount not to exceed$8,167.00. 13698 OS/20/2024 �, Ordinance No. 2024-56- Flex Parking Lot Motion to pass Ordinance No.2024-56 Certificate of Initial Acceptance and Approval: Flex Parking Lot Development Improvements. Included in Board packets is the Certificate of Initial Acceptance for the parking lot development located at 751 Corporate Grove Drive. Staff recommends approval to begin the one-year maintenance period on May 20,2024. Ordinance IVo. 2024-57-Radio Equipment. .�. Motion to pass Ordinance No. 2024-57 authorizing Purchase of Radio Equipment,authorizing Fire Department staff to purchase replacement radio equipment at a total amount not to exceed$69,570.08 from Motorola Solutions through a cooperative purchasing contract. Resolution lYo.2024-15- Bernard Drive Motion to pass Resolution No. 2024-15 Bernard Drive IDOT Resolution for Phase II Engineering Design, allowing the Village to utilize Motor Fuel Tax funds to pay for Phase [I Design Engineering for the Bernard Road Reconstruction Project. Moved by Weidenfeld,seconded by Ottenheimer,to approve the Consent Agenda as presented. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. �"� ORDINANCE NO.2024-58—BGHS ATHLETIC FIELDS Moved by Weidenfeld, seconded by Johnson,to pass Ordinance No. 2024-58,approving a Preliminary Plan, an Amendment to the Special Use,and Variations from the Fence Code for Improvements to Athletic Fields at Buffalo Grove High School, 1100 W. Dundee Road. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Ms. Purvis sent to Mr. Bragg dated May 20,2024, and in accordance with materials contained in Board packets. Upon roll call, Trustees voted as follows: AYES: 5—Johnson,Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. ORDINANCE NO.2024-59—SHOOL DISTRICT 214 Moved by Stein, seconded by Weidenfeld,to pass Ordinance No. 2024-59 authorizing a Development �`' Improvement Agreement with Township High School District 214 for Phase 1 [mprovements to Buffalo Grove High School's athletic fields subject to the receipt of the required fees and Village Attorney review and in accordance with materials contained in Board packets. Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated May 16,2024. � Upon roll call, Trustees voted as follows: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None 13699 OS/20/2024 �, ABSENT: 1 —Cesario Motion declared carried. ORDI�IANCE IYO.2024-60—ENGII�IEERING SERVICES Moved by Stein, seconded by Johnson,to pass Ordinance No. 2024-60 approving the Christopher B. Burke time and material contract for an initial limit not to exceed$156,000.00 in accordance with materials contained in Board packets and pending Village Attorney review and approval. �� Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg dated May 16,2024. Upon roll call, Trustees voted as follows: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. ORDINANCE NO. 2024-61 —ROAD SALT Moved by Bocek, seconded by Johnson,to pass Ordinance No. 2024-61 authorizing execution of a contract with Morton Salt, Inc. for Road Salt(Lake County Joint Bid). Mr. Wisniewski reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg of May 16,2024. ^^ Upon roll call,Trustees voted as follows: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. ORDINANCE NO.2024-62—FY2023 BUDGET Moved by Bocek, seconded by Weidenfeld, to pass Ordinance No. 2024-62 amending Fiscal Year 2023 Budget for the Village of Buffalo Grove. Mr. Black reviewed the proposed ordinance,details of which are contained in his memo of May 10,2024,to to Mr. Bragg, after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Johnson,Ottenheimer, Stein, Bocek, Weidenfeld '^ NAYS: 0—None ABSENT: I —Cesario Motion declared carried. QUESTIOIYS FROM THE AUDIENCE President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from f„1� the audience on items not on tonight's agenda;there were no such questions. 13700 OS/20/2024 �� ADJOURNMENT Moved by Johnson, seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 5—Johnson, Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None ABSENT: 1 —Cesario Motion declared carried. A^'� � :�.."�`� �.,..�.+ �' l,�� i�. � t M. Sirabian, Village Clerk APPROVED BY ME TH[ l� 7`_�DAY OF June 2024 � � ent �� _ _ ,�� -- --