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1993-10-14 - Appearance Commission - Minutes APPEARANCE COMMISSION VILLAGE OF BUFFALO GROVE , ILLINOIS THURSDAY , OCTOBER 14 , 1993 I . CALL TO ORDER Chairman Eddie Larsen called the meeting to order at 7 : 35 P.M. on Thursday , October 14 , 1993 . The meeting was held in Room 24 of the Alcott Community Center , 530 Bernard Drive . II . ROLL CALL Commissioners Present : R. Gordon, A. Viehman, S. Trilling , R. Lundine and E. Larsen F . Weissman arrived at 7 : 40 P.M. Commissioners Absent : M. Cea Bldg. Dept . Liaison: Edward Schar , Deputy Building Commissioner III . APPROVAL OF MINUTES September 23 , 1993 - With reference to the KGK International Corp . sign on Page Two , Mr . Art Holland contacted Ch. Larsen and provided literature regarding Sintra ' s use as an outdoor product . Sintra has been reformulated and is suitable for outdoor use . Therefore , the concern expressed by the AC is hereby withdrawn. Com . Viehman made a motion to approve the minutes of Sept . 23 , 1993 as revised. Com. Lundine seconded the motion. Roll Call Vote : AYE - Viehman. Trilling , Lundine , Larsen NAY - None ABSTAIN - Gordon Motion Passed - 4 to 0 , 1 abstention. Minutes of September 23 , 1993 were approved as revised . IV. BUSINESS A. Chatham Place - Sign Face Changes Dundee Road and Weidner Road R Representatives were not present and did not arrive before the conclusion of the business meeting. Mr . Schar advised the AC to Table . Some of the signs are not properly located . They are in the right-of-way and will have to be moved . Com . Viehman made a motion to Table until October 28 , 1993 . Com. Weissman seconded the motion. Voice Vote - AYE Unanimously. Mr . Schar will contact Mr . Fallegirado of Chatham Place Ltd . Partnership to inform him that the signs have been Tabled and someone should be present on October 28 . 1993 . B. Concord Glen , Off Premise Sign on Route 83 . North of Pauline Mr . Jack Metzger , Diamond Outdoor Advertising , P.O. Box 121 , 1200 E. Golf Road , Des Plaines , IL 60016 (827-1771 ) made the presentation. He requested approval of an off-premise sign announcing the new Concord Glen development that will be located on the east side of Rt . 83 , north of Pauline Ave . and south of Cherbourg. Models will not be constructed and sales will be conducted from Concord Place on Arlington Heights Road . The V-shaped sign has been reduced from 8 ' x 15 ' to 7 ' x 11 ' 5" (80 sq . ft . . . . ) in conformance with the size permitted by the Sign Code . Colors will be Emerald Green with white and black copy . The three white posts will be 3 to 4 feet above grade . The setback will meet Village requirements . The developers will take possession of the property by the end of October before a permit application is submitted to the Building Department . Com. Gordon made a motion to recommend approval of the Concord Glen off-premise sign on Route 83 as submitted . Com. Trilling seconded the motion. Roll Cali Vote : AYE - Viehman, Weissman. Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . C. Abbott Business Center , Landscape Plan for Weiland Road Mr . Dean W. Kelley , Vice President . Abbott Land & Investment Corp. , 1892 Techny Court , Northbrook , IL 60062 (291-9440) and Mr . Tom Somerville , Manager of Bertog ' s Landscape & Nursery , 2449 Rebecca Lane , Glenview , IL (480-1566) were present . Mr . Kelley described the 16 acre site on Weiland Road , north of Aptakisic School . There is an IBT facility at the rear of the site and the balance of the property is being marketed for build-to-suit tenants . He requested approval of landscaping at the Abbott Business Center entrance to attract users . Mr . Ray Rigsby' s Review , dated October 14 , 1993 , suggests that more evergreen type material be added to the proposed decidu- ous shrubs and trees . He also requested that Abbott contact him to work out the details of the planting scheme . Mr . Kelley agreed to contact Mr . Rigsby and said they hope to plant this fall . The area between the plants will be sodded and there will be mulch around the trees . APPEARANCE COMMISSION October 14 , 1993 - Page Two Com . Lundine asked what would be done with the soil that has been moved to the back of the property because if it stands for a long time it will harden and dust blows all around . Mr . Kelley said they have a active marketing program and hope to have the property leased very soon so construction can be started in the spring . The top soil will be used to complete development of the site . Ch. Larsen said that if the mound becomes an "attractive nuisance , " with kids from the school playing on the hill and digging caves , then Abbott would have to do something about it . Com . Lundine made a motion to recommend approval of the landscaping proposed for the Abbott Business Center entrance and frontage along Weiland Road as submitted . Com. Weissman seconded the motion. Roll Call Vote : AYE - Viehman, Weissman, Gordon , Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . Representatives of items E , F and G were taken in the order in which they arrived at the meeting . F . Rogers Centre for Commerce East - Temporary Sign Aptakisic Road , East of Barclay Boulevard Ms . Kathi Rogers , Vice President of Arthur J . Rogers & Co . , 3170 Des Plaines Avenue , 60018-4211 (297-2200) requested approval of the V-shaped 6 ' x 10 ' leasing sign that will be constructed on 4" x 4" posts . The sign will be 7 ' in height and the lower portion will be boxed-in to conceal the posts . The colors : brown, cream , black , and rust with orange and red stripes are listed on the diagram. The sign will be repainted if the broker , Ann Manns , no longer works for Rogers . She has worked for them very satisfactorily for 2 years and , due to her efforts , the center is being leased very quickly . Com . Gordon made a motion to recommend approval of the temporary sign as submitted for Rogers Centre for Commerce . Com. Weissman seconded the motion. Roll Call Vote : AYE - Viehman, Weissman. Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . APPEARANCE COMMISSION �e/ October 14 , 1993 - Page Three D. Lou Malnati ' s Parking Extension - Landscaping and Lighting 1 . LANDSCAPING: Mr . Stuart Cohen represented Malnati ' s , 85 S . Buffalo Grove Road , Buffalo Grove . IL 60089 ( 215-7100) . The parking lot is being expanded and the character of the property will be maintained . Seven (7 ) pine trees have been relocated to separate the property from the existing house to the south. The Oak trees surrounding the retention pond and the existing Spruce trees will be retained . Mr . Rigsby' s Review, dated October 14 , 1993 , states : " I would recommend that the Appearance Commission approve the plan as submitted . A copy of his June 14 , 1993 memo is attached . Mr . Cohen explained that the property has been purchased and has been annexed to Buffalo Grove from Wheeling . The utilities will be serviced by Buffalo Grove . The house will be converted into office space . The site will also be used for employees ' parking . The existing curb cut will be eliminated so there will only be one entrance into the Malnati ' s property. Com. Lundine made a motion to recommend approval of the Landscape Plan submitted by Lou Malnati ' s as submitted . Com. Viehman seconded the motion. Roll Call Vote : AYE - Viehman. Weissman, Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . 2 . LIGHTING: The standards and fixtures on the new property will match the existing lighting and two will be added to enhance the entrance of the site . Some light fixtures will be mounted to the new building that will shine out onto the parking lot and provide more light for the customers . Com. Trilling made a motion to recommend approval of the Lighting Plan as submitted for Lou Malnati ' s new parking lot . Com. Gordon seconded the motion. Roll Call Vote : AYE - Viehman , Weissman . Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . APPEARANCE COMMISSION October 14 , 1993 - Page Four E. Indian Creek - Edward Schwartz & Company Prairie Road , north of Port Clinton Road Full Review: Site Plan/Elevations/Materials/Landscaping Mr . Edward Schwartz , President of Edward Schwartz & Company , 1110 Lake Cook Road , Suite 280 , Buffalo Grove , IL 60089 (537-2000) made the presentation. The Indian Creek develop- ment , consisting of 34 lots , will be located on Prairie Road . north of Port Clinton Road . The same models that were con- structed at Carlyle will be built at Indian Creek . Mr . Schwartz presented photographs of the semi-custom Carlyle homes . Indian Creek will be built with the same materials , (brick , siding and roofing , light fixtures , etc . ) and the houses will be of the same caliber as Carlyle . Models will be constructed on sita . A model area site plan, with landscaping , will be submitted for AC review at a later date . Average Indian Creek lot sizes are the same as Carlyle , but the minimum lot frontage at Carlyle was 80 feet and at Indian Creek the minimum lot frontage is 74 feet . With reference to the Landscape Plan, Mr . Schwartz confirmed Mr . Rigsby ' s comment that in addition to what is shown. about 35 trees have been transplanted from the site to the rear lots that abut proposed Buffalo Grove Road . The parkway trees are acceptable . Mr . Rigsby ' s Review , dated October 14 , 1993 , states : "Overall , an excellent plan. " The subdivision, which does not include Outlot "A" , has been developed so that it will not be affected if Buffalo Grove Road is put through. The detention area will be put in by Mr . Schwartz and it will be maintained by the Vernon Township Park District . There will be a six foot (6 ' ) board-on-board perimeter fence along Prairie Road that will curve along the property line that abuts proposed Buffalo Grove Road . The fence is notched at intervals to break it up and landscaping will be installed . The Village did not want a fence along the cul-de-sac , so a revised landscape plan, dated 10/6/93 , was submitted showing shrubs along the right-of-way . There is also an emergency entrance next to the bike path. The bike path will tie into the Buffalo Grove Park District system. The elevations were reviewed . Com. Gordon noted that Eleva- tion B of the Whitehall and the Windham models are similar . Mr . Schwartz agreed and said they would never be built next to each other . There is a ranch model but it does not sell well . The front lawns will be sodded ; the rear yards will be seeded . APPEARANCE COMMISSION October 14 , 1993 - Page Five Com . Viehman made a motion to recommend approval of the elevations and materials as submitted by Edward Schwartz & Co . for the Indian Creek Subdivision, with the stipulation that Elevation B of the Whitehall and Windham models are too similar to be constructed adjacent to or across the street from each other . Com. Gordon seconded the motion. Roll Call Vote : AYE - Viehman , Weissman, Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . Com . Lundine made a motion to recommend approval of the 10/6/93 revised Landscape Plan . prepared by Jen Land Design for the Indian Creek subdivision, as submitted , subject to the Village Forester ' s approval . Com. Weissman seconded the motion. Roll Call Vote : AYE - Viehman, Weissman, Gordon. Trilling . Lundine and Larsen NAY - None Motion Passed - 6 to 0 . Mr . Schar informed Mr . Schwartz and the Appearance Commission that the fence as shown for Corner Lots 1 , 34 . 17 and 18 could require a variance because it may extend past the building lines . Com. Gordon made a motion to recommend to the Zoning Board of Appeals and the Village Board of Trustees that a variance of the Fence Code be granted that would permit the proposed six foot (6 ' ) board-on-board fence to be constructed past the building line on Lots 1 , 34 , 17 & 18 at Indian Creek . Com. Weissman seconded the motion. Roll Call Vote : AYE - Viehman. Weissman. Gordon, Trilling . Lundine and Larsen. NAY - None Motion Passed - 6 to 0 . Com . Trilling questioned who would maintain the landscaping that dill be within the notched out areas of the fence? A 6 fuot Juniper and 3 - 30" Spirea shrubs are proposed for each area and they are outside the fence . Mr . Schwartz said the homeowners would be responsible for the plantings . The shrubs were to require no maintenance . Com. Trilling responded that the Spirea would need cutting and suggested substituting some other plant material . Mr . Schwartz thought pride-of-ownership would include mainte- nance of the plantings but he agreed to change the Spireas to something needing less care . APPEARANCE COMMISSION October 14 . 1993 - Page Six Com. Trilling made a motion to have the Spirea plants proposed for the notched out areas of the Indian Creek fence be changed to a different low maintenance shrub subject to the Village Forester ' s approval . Com. Gordon seconded the motion. Roll Call Vote : AYE - Viehman. Weissman, Gordon, Trilling , Lundine and Larsen NAY - None Motion Passed - 6 to 0 . Mr . Schwartz presented a drawing of a permanent sign that may possibly be installed within two areas at the entrance into Indian Creek as shown on the landscape plan. They would be sandblasted signs with low landscaping at the bases . Com. Trilling commented that the posts do not give the signs a permanent look and suggested something more formal . Mr . Schwartz responded that the posts were an economic issue . Sandblasted signs with wood posts have a long life . He said the total height of the sign would be about 49 inches . Ch. Larsen advised Mr . Schwartz that it would be better to Table the signs until a definite decision has been made and then submit them with a landscape plan. Mr . Schar agreed that the signs should be Tabled because \•/ several variances would be required and they would have to be submitted to the Appearance Commission for a recommenda- tion to the Zoning Board of Appeals and the Village Board of Trustees . The signs would be on private property, they would be closer than 250 feet apart and they would be located in a residential area where they must be set back a distance of 25 feet or be attached to the building . Maintenance would also be a factor . He will have to do some further research to determine if other variances are necessary. Mr . Schwartz said there is going to be a covenant and the purchasers of the entrance lots would be advised that the signs have to be maintained . He did not know if there would be a Homeowner ' s Association to assume responsibility . He asked if the signs could be located in the right-of-way? When he was told "no" he asked how other subdivisions have been permitted to have entrance signs? Mr . Schar explained that subdivision development signs are located on common property and they are maintained by an association. They require variances for separation. After discussion, Mr . Schwartz agreed to wait until the signs have been reviewed by Mr . Schar and he had been advised of all the necessary variances before he makes a decision. APPEARANCE COMMISSION October 14 , 1993 - Page Seven V. ANNOUNCEMENTS - None T . ADJOURNMENT Com. Trilling made a motion to adjourn. Com . Gordon seconded the motion. Voice Vote - AYE Unanimously Ch. Larsen adjourned the meeting at 9 : 00 P.M. Respectfully submitted , Jvg-i""2-i?'"3_ Shirley Bates Recording Secretary sb APPEARANCE COMMISSION October 14 . 1993 - Page Eight