1992-09-24 - Appearance Commission - Minutes APPEARANCE COMMISSION
VILLAGE OF BUFFALO GROVE . ILLINOIS
ih�1 SLAY SLYIEMt3LR 2.1 . 19�+2
I . CALL 1U ORDER
Chairman Eddie Larsen called the meeting to order at 7 : 30 P . M. on
Thursday . September 24 , 1992 at the Village Hall . 50 Raupp Blvd .
II . ROLL CALL
Commissioners Present : R. Gordon . A . Viehman M. Cea ,
S . Trilling and E . Larsen. QUORUM.
Commissioners Absent : F . Weissman and R. Lundine
Bldg . Dept . Liaison: Ed Schar . Deputy Building Commissioner
Village Board Liaison: William Reid . Trustee
III . APPROVAL OF MINUTES
September 10 . 1992 - Motion to approve as submitted was made by
Com. Cea and seconded by Com . Trilling
Roil Call Vote : AYE - Viehman. Cea . Trilling and Larsen
NAY - None
ABSTAIN - Gordon
Motion Passed - 4 to 0 , i abstention .
Minutes of September 10 . i992 were approved and will be placed on
file .
IV . BUSINESS
Fahey Medical Center - 88 E. Dundee Road
Sign Face Modification (Former Buffalo Grove Medical Center)
Mr . Roger Howe . Parkway Sign Co . , Inc . . 7318 W. Route 120 .
Mc Henry . IL 60050 ( 815-385-O825 ) made the presentation.
The shingled top portion of the existing sign will be removed .
The sandblasted redwood Fahey Medical Center sign with a beige
background and black copy will be mounted between the existing
brick pillars .
Com . Viehman made a motion to recommend approval of the sign face
change requested by Fahey Medical Center . 88 L . Dundee _-toad as
submitted .
Com . Gordon seconded the motion.
Roil Call Vote : AYE - Gordon . Viehman . Cea , Trilling . Larsen
NAY - None
.„/ Motion. Passed - 5 to 0 .
B. Village Hail Expansion - 50 Raunp Boulevard
Exterior Elevations A and B : _Eigr_ting and Landscapin_2
Planning Commissioner Jeff Berman was present to observe .
Mr . John Green . President . and Mr . Terry Frisch . Partner ,
Systems Design Group . Ltd . . 5999 New Wilke Road . Suite 208 .
Roiling Meadows . IL b0008 ( 439-5800) were present .
Mr . Green said two concepts have been prepared for the exterior
of the Village Hall building . The Appearance Commission has
been asked to comment on both concepts and make a recommenda-
tion to the Village Board of Trustees . The Board wiii make a
final decision.
The Village will be complying with the accessibility standards
of the Americans with Disabilities Act (ADA) that went into
effect on January 26 , 1992 . There are fourteen ( 14) different
facilities throughout the Village and most of the work will
consist of interior remodeling . The Village Hall must be made
accessible within the next 3 years .
The Village has a Capitol Improvement Program which calls for
expansion of office space in the Village Hail Building over the
next 3 to 5 years . The decision was made to put both projects
together and several plans were developed . The size of the
building will be expanded to the east to accommodate the need
for a larger finance department and a new council chamber .
The FLOOR PLANS were described . It will be necessary to install
an elevator in order to make the existing building accessible .
The elevator will replace the existing women ' s washroom on the
upper level and bay window on the lower level . Ail areas will
be accessible and yet can be gated off for security .
The SITE PLAN was described . It reflects the comments in the
Landscape Plan Review submitted by Mr . Ray Rigsby , dated
September 23 , 1992 . The walkway to the entry of the council
chambers will be connected to the existing southeast walkway
and a new southwest walkway . The Village Campus is a shared
parking facility and total of 26 parking spaces will be added .
Studies made during all possible times of day and during ail
types of meetings indicated the proposed parking is adequate .
The Plan Commission proposed a landscaped island at the north-
west corner of the site , to break up the asphalt area and
Provide a designated drop-off lane adjacent to the lower level
entry where the elevator is located . Automatic doors are not
required by the ADA and will be a budget consideration.
To consider the entire east facade as a new facade . several
exterior and chamber concepts were developed and presented to
the Village Board . The Trustees eliminated Concept C . an
octagonal shaped facility and were evenly suiit on Concepts A
and B. The floor plans are interchangeable with the
elevations .
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September 24 . 1992 - Page Two
The site plan indicates 3 lighting standards that match the
existing golf course and police station lights , except that the
height will be 20 feet instead of 25 feet . One of these lights
is located on the parking island in the northwest parking lot .
As recommended by Mr . Rigsby . the flag poles will be relocated
toward the east in front of the finance expansion wing .
The existing brick will be matched as nearly as possible . but
there will be a slight difference from elevation to elevation.
Exteriors were developed that would relate to some elements of
the Village . Models were used to illustrate the concepts .
CONCEPT A is designed to be consistent with the new Post Office
and Police Station . The front elevation has high peaks with
gabled roofs . The corners of the council chambers are stepped
back for relief . A new facade has been created for the face of
the building .
Materials are described on the attached list :
I . Brick - Indian Red Velour to match the existing lower
level . Only the red tone would be used on the front
and the full color range would be used around the
sides with a continuous belt course along the face of
council chamber and finance department addition that
forms a masonry arch, with plastic or glass windows .
that creates a gateway into the entry court area of
the building .
2 . Windows - The bottom of the council chamber windows
is about nine feet ( 9 ' ) above the floor and the top
of the windows is about seventeen ( i7 ' ) above the
floor . They will be high over the podium area.
There will be windows inside the building at the
corners of the north and south sides for accent light .
There will be exterior soffit lights and courtyard
lights .
The windows in the finance wing will be similar but
smaller and they will be blacked off because they are
located in the attic space , but will have evening
lighting to give the same effect as the council
chamber .
Concept A will be very consistent with the rest of the Village
campus . Mr . Green recommended Pella windows with dark bronze
cladding . The existing siding will be repainted the same color
and the roof shingles will match the existing shingles - GAF .
Royal Soverign , 240# Class A. The elevator shaft will be the
same Indian Red Velour brick . There will be a continuous Buff
Limestone course that matches the limestone on the existing
building .
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September 24 . 1992 - Page Three
CONCEPT B - The existing building moves very easily into a
"prairie school' feel . Considering that the entire east facade
will be added , they suggest replacing all the existing windows
\./ on the upper level with Pella windows that have real muntins .
There will be hip roofs with a 3 ' + eave on the council chamber
and a 2 ' + eave on the finance wing . The wings will have a
sculptured brick panel that steps out from the main columns of
the building and the windows are set farther back to create
3 different planes . The outside corners of the buildings will
be cut out to give relief and create a planter shelf .
A courtyard entry has been designed with a small square gazebo
structure that would be 8 ' x 8 ' inside and 12 ' x 12 ' outside .
The roof line will be half way in between the council chamber
and finance wing . Mr . Rigsby has suggested expanding the court
by moving the gazebo and pulling it out away from the building
toward the east and the south . creating a larger entry area .
There are variety of locations that would make the concept
work . It could also be aligned with the walkway from the south.
Mr . Green said that when the gazebo is moved out and away . it
tends to get smaller . He recommended altering the scale so
that the highest cave line would be the eave of the gazebo
keeping the base consistent with the raised brick panel of
the finance wing .
Materials will be consistent with Concept A and are described
on the attached list :
1 . Brick - The same Indian Red Velour . using the full
range to soften the textured elevation .
2 . The same Indiana Buff Limestone .
3 . The same roof shingles - GAF . Royal Soverign . 240
Class A.
4 . Matching siding stain.
5 . Windows - Pella wood clad casement windows with
Prairie Pattern muntins . Color of frames could be
Tan or Green. All existing windows will be replaced .
Mr . Green concluded by saying Concept A brings the building to
the campus and Concept B brings the building together .
Ch. Larsen said the Village Campus buildings do not have to
look the same . The window treatment and gazebo give the build-
ing more of a monasterial look than a prairie school look .
Mr . Green responded that the refined quiet look is intentional .
The Village Campus buildings do not have to look
the same .
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September 24 . 1992 - Page Four
Comments from Commissioners :
Com . Gordon: Concept A would be appropriate if the building
was going to be built from scratch . but it is a western front
and he is opposed to a fake front . Much of B.G . is done this
way .
Concept B has successfully picked up the only character the
building has with the hip roof and it enhances the prairie
style . Concept B completes the building and it is not
necessary to tie it in with the Police Station, etc . The
Village Hall is a special building .
The smaller gazebo fits the style better and he prefers the
original location because it would be better to walk through it
rather than walk past it . It could be pulled farther forward .
Ch. Larsen commented that the ground cover with concrete
decking should be maintained around the gazebo area .
Com . Viehman: Agreed the court concept should be maintained
with the gazebo located in a more recessed fashion.
Mr . Green said they want to have a seating area within the
courtyard with the gazebo as an entrance .
Com . Viehman: Concept A is too heavy and looks added on.
Concept B is more appropriate because it blends the building
together . The Village Hall should have its own identity and
not imitate the Police Station.
Com . Trilling : Asked whether the windows would be fixed
and commented that these Pella windows cost about 22% more
than standard Pella casement windows .
Mr . Frisch replied that they would be casement windows and
these are not custom windows . They are a standard style .
Mr . Green explained that there was a meeting with the people
who do the video taping of the Village Board meetings . They
recommended eliminating the windows on the east and west sides
of Concept B because they would have to be blanked out for
daylight taping during the summer months . It is easier to
blank out one window than three . The Board is concerned with
this aspect because of expanded use of video in the future .
Com. Trilling : Commented about the HVAC unit and transformer
on the north elevation. Could they be located on the roof or
could there be a brick wall to screen them?
Mr . Green responded there is only one fiat roof area on the new
building . There is a basement in the council chamber area
where the electrical service and the HVAC units can be located .
Much of the existing plant material can be moved and it will be
used to make a dense screen.
APPEARANCE COMMISSION
September 24 , 1992 - Page Five
Com. Cea : Agreed Concept A is a Hollywood set and is only
visible from the east . It loses its impact from Lake Cook Road
because only a smaii element is seen.
Concept B' s prairie type architecture is best because Buffalo
Grove is a residential community . lie suggested doing something
with the mansard roof on the south elevation.
Mr . Green said they were also concerned with the impact along
Lake Cook Road . The wall was so long and they broke up the
elevation with a small brick wing . New brick will be used as
the corner is turned and people will not notice the change .
The mansard roof was part of the renovation done two years ago .
It screens equipment and nothing can be done to change it .
Ch. Larsen commended the effort that has been made to continue
the basic prairie look of the building . He expressed concern
about the windows with all the sections because they will
become a maintenance cost factor . He prefers the smaller
gazebo and suggested relocating it at the intersection with
benches on one side .
Mr . Green said they have the opportunity to move the walk so
that people could come from both directions and then through
the gazebo . The courtyard can be adjusted accordingly . There
will be benches inside the gazebo and hopefully people wiii
enjoy sitting out there .
Com . Gordon suggested pulling out the sections under the
windows to permit the planters to be carried out into the
landscaping which is characteristic of prairie architecture .
Mr . Green was not opposed to this suggestion and said they
would only have to increase the width about four inches .
He said there would have to be some cost considerations .
The Appearance Commissioners agreed CONCEPT B was favored .
Com . Cea made a motion to recommend approval of Village Hail -
Concept B . elevations and materials as presented with the
comments and suggestions discussed and recorded .
Mr . Green asked which color of window frames was selected?
The Commissioners agreed that the green clad windows were
preferred . if not cost prohibitive . The tan would be okay.
Com. Gordon seconded the motion.
Roll Call Vote : AYE - Viehman . Gordon . Cea , Trilling , Larsen
NAY - None
Motion Passed - 5 to 0 .
APPEARANCE COMMISSION
\.,r September 24 . 1992 - Page Six
LIGHTING :
The proposed light fixtures would match the Pericone Senes at
the Golf Course and Police Station except that the poles would
be twenty feet in height .
Com . Gordon said he has seen lights that would complement the
prairie school house theme of the building better than the
proposed fixtures .
Mr . Green replied that he is aware of this . but these lights
are primarily for the parking area , and are not relative to the
building , per se . The other lighting used for the building and
to highlight the landscaping will be subdued . It was important
to him to have all the campus parking lot lighting be the same .
Ch. Larsen agreed . There are only three pole lights to be
considered and one is in the rear parking lot .
Com. Viehman made a motion to recommend approval of the parking
lot lighting for the Village Hall Expansion as submitted .
Com . Cea seconded the motion.
Roil Call Vote : AYE - Viehman . Cea , Trilling . Larsen
NAY - Gordon
Motion Passed - 4 to i
LANDSCAPING: Robert E. Beaupre , Landscape Architect with
Mr . Bo ' s . Inc . . 11 Cosman Road , Elk Grove Village . IL 60007
(439-4324) said they will continue the prairie feel of the
building and they will be salvaging as much of the existing
plant material as possible . He has met with Mr . Ray Rigsby ' s
staff to decide which plant material and can be successfully
transplanted . The Village has agreed to allow the landscape
contractor to stockpile and maintain the usable stock near the
golf course pump house . This transplanted material
will be used in the less conspicuous areas and new material
will be used to highlight the front areas of the new facade .
The air conditioning units/transformers . etc . will be screened
with the saved materials and will recover from transplant shock
within a year .
Mr . Beaupre described the proposed "prairie concept land-
scaping in detail . The horizontal lines of the new finance wing
will be accentuated by using plant material of graduated
heights , varying colors and different textures . The horizontal
lines will be carried out into the areas away from the building
by using trees with horizontal branches .
The timber wails will be lined with plant material but they
will be broken up to eliminate the straight line effect .
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September 24 . 1992 - Page Seven
The planted flower beds will be curved for a natural free flow-
ing look that wiii support the architectural style . The corners
of the building wiii be softened with shrubs and flowers . but
the center area of the buildings will left open so that the
facade wiii not be hidden.
Taller evergreen shrubs and flowering trees will enhance the
entrance area . None of the plants will ever grow up to the
height of the windows and the center of the building will be
left open. The courtyard area and the flag pole area will have
a flagstone walkway to contrast with the concrete sidewalk.
Ground cover will grow under the benches in the gazebo area .
The site lines out to Lake Cook Road will be kept open so that
people will see the Village Hall . The parking areas will be
accented with a mix of salvaged and new plant materials .
Com . Gordon expressed concern about the height of the bushes
near the entrance area . He would not want people to be
cramped . or feel like they are being 'attacked by a plant'"
as they approach the building .
Mr . Green agreed and said they wanted to use natural plants to
avoid creating a corridor or walled effect .
Mr . Beaupre added that they used the higher plants to differ-
entiate from being outside and being inside the courtyard .
Ch. Larsen commended Mr . Beaupre for designing a very nice
landscape plan. He affirmed that the flag pole area has been
relocated to the east side of the building as recommended by
Ray Rigsby.
Mr . Green said the island in the rear parking lot is still
under discussion. The Plan Commission requested it but it
could present a maintenance problem and Mr . Rigsby would
prefer to have it removed . A copy of the Landscape Plan
Review - Village Hail . dated September 23 . 1992 , is attached .
Ch. Larsen said the Appearance Commission would recommend in
favor of the island , and leave the decision to the Trustees .
Com . Gordon made a motion to recommend approval of the
Village Hall Landscape Plan as submitted . subject to the
Landscape Plan Review prepared by Mr . Ray Rigsby . Supt . of
Public Works Operations , with the exception of the removal
of the island in the rear parking lot .
Com . Viehman seconded the motion.
Roll Call Vote : AYE - Trilling . Cea , Gordon . Viehman, Larsen
NAY - None
Motion Passed - 5 to 0 .
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Com . Gordon made an additional comment about the council
chamber windows with regard to the video taping . lie would
prefer to keep them on the east and west elevations . It would
compromise the architecture to eliminate them for about six
meetings a year and would not be justified .
Com . Viehman agreed and said the cameras could be adjusted .
Chairman Larsen had to leave at 9 : 00 P. M. and asked Com . Gordon
to chair the remainder of the meeting . Ch. Larsen said he is
in favor of the Winberie ' s proposal .
C . J . B. Winberie/800 W . Lake Cook Road - Enclosure of Patio Area
Mr . Christopher Lachman , Lachman Enterprises , 2000 Lee Road ,
Suite 120 , Cleveland Heights . Ohio 44118 ( 216-932-2280)
represented the Stouffer Restaurant Companies .
A roof enclosure is being proposed for the existing patio area
at J . B. Winberie ' s on Lake Cook Road to expand its use for
approximately one month at each end of the season. The patio
area is popular but some people do not like sitting in the sun.
They have asked Leber-Brown , Architects . to design a roof
enclosure . Mr . Richard Brown described the proposal :
The patio is located at the northwest corner of the restaurant .
The area was previously modified with the addition of some
stone piers and a trellis , but sections are still in the sun.
People like to sit outside but not in the sun . With the
proposed roof structure , the area could still be used on warm
days even if there is a light rain.
The existing piers and walls , that enclose approximately 1 . 000
square feet , will remain. The existing trellis that is over
about half of the rear will be replaced with a roof that covers
the entire area . Nothing below the plane of the walls will be
changed .
The existing light fixtures will be rearranged to line up with
the architectural elements of the roof . The roof has been
notched for interest and the tops will be capped off with a
small light fixture , not meant to illuminate the area . The
existing light fixtures will be painted an accent color .
The main lighting will be recessed in the ceiling and there
will be small candles on the tables . The ceiling will be 12 '
high with bulbs that can be turned up for cleaning the area .
The roof structure will be rough sawn timbers and the fascia
will be rough sawn cedar , with tudor boards painted brown.
They want to reinforce the English Pub look of the interior .
APPEARANCE COMMISSION
September 24 . 1992 - Page Nine
Com . Viehman expressed approval of the proposal . The area
is very attractive and the roof lights may draw attention.
He often has Sunday brunch there and people do not sit in
the sun.
Ch . Gordon commented that there may be cooler days when
people would enjoy the warmth of the sun .
Mr . Lachman replied they only want to increase the use of the
patio area for a few extra days in the season. On warm over-
cast days . people do not want to take a chance that rain will
force them inside and the roof will help eliminate this
possibility .
The landscaping will not be changed . The exterior walls will
not be altered . There are high sections and low sections
that create different areas that allow personal preference .
Com . Trilling made a motion to recommend approval of the
proposed roof system as presented for J . B. Winberie ' s .
Com. Cea seconded the motion.
Roll, Call Vote : AYE - Viehman. Cea , Trilling . Gordon
NAY - None
Motion Passed - 4 to 0 .
a✓ ANNOUNCEMENTS
None .
IV . ADJOURNMENT
Com . Cea made a motion to adjourn.
Ch. Gordon adjourned the meeting at 9 : 20 P .M .
Respectfully submitted .
,4024.,:)ee,40,
Shirley Bates
Recording Secretary
APPEARANCE COMMISSION
September 24 . 1992 - Page Ten