2024-04-15 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Mar 18, 2024 7:30 PM
B. Village Board - Committee of the Whole - Apr 1, 2024 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1367 (Trustee Bocek) (Staff Contact: Chris Black)
4. Village President's Report
A. Proclamation for Mental Health Awareness Month (Trustee Johnson) (Staff Contact:
Chris Stilling)
B. Proclamation Recognizing be Kind to Animals Week (Trustee Bocek, President Smith)
(Staff Contact: Brett Robinson)
5. Village Manager's Report
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing National Public Safety Telecommunicators Week (Trustee
Cesario) (Staff Contact: Mike Baker)
SUMMARY: A proclamation recognizing April 14th through April 20th, 2024 as National
Public Safety Telecommunicators week.
B. Proclamation Recognizing Arbor Day (President Smith) (Staff Contact: Jim Warnstedt)
SUMMARY: Designates Friday, April 26, 2024 Arbor Day in Buffalo Grove. This
Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award.
C. R-2024-9 Resolution Relating to the Semi -Annual Review of Closed Session Minutes
(Clerk Sirabian) (Staff Contact: Jessie Brown)
SUMMARY: The Corporate Authorities of the Village determine that the need for
confidentiality still exists with regard to the following approved minutes: September 18,
2023, December 4, 2023, January 2, 2024, January 16, 2024, February 5, 2024 and
March 4, 2024.
D. R-2024-10 A Resolution Authorizing the Execution of a License Agreement for Food
Service at the Buffalo Grove Commuter Rail Station (Trustee Weidenfeld) (Staff Contact:
Brett Robinson)
SUMMARY: The current owner of the coffee shop at the Metra commuter rail station, has
elected to sell their business to another operator. Staff believes it is in the best interests
of the Village to continue to license food and beverage services at this location.
E. 0-2024-37 Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code
(Trustee Stein) (Staff Contact: Kyle Johnson)
SUMMARY: An Ordinance proposing updates to the speed restrictions portion of the
Village's vehicle and traffic code incorporating school zone speed limits around Ivy Hall
School.
F. 0-2024-38 Fire Station 27 Generator Replacement Project Bid Award (Trustee Bocek)
(Staff Contact: Jim Warnstedt)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
execute a contract with Kellenberger Electric, for the Fire Station 27 Generator
Replacement Project in an amount not to exceed $70,505.00 pending final review and
approval of the contract by the Village Attorney.
G. 0-2024-39 Shared Risk Manager Intergovernmental Agreement (Trustee Bocek) (Staff
Contact: Dane Bragg)
SUMMARY: Staff is requesting approval of an intergovernmental agreement with the
Villages of Highland Park and Elk Grove for a shared risk manager position.
H. 0-2024-40 Ordinance Amending Title 12 of the Village of Buffalo Municipal Code
(Trustee Stein) (Staff Contact: Jim Warnstedt)
SUMMARY: Staff recommends approval of an ordinance amending Title 12 of the
Village of Buffalo Grove Municipal Code pertaining to planting and tree care
management.
0-2024-41 Ordinance Amending Chapter 5.20 Liquor Controls (President Smith) (Staff
Contact: Jessie Brown)
SUMMARY: As part of the comprehensive amendment to Village Code, which occurred
in December 2023, staff is recommending a further amendment to align the new liquor
license classes with the upcoming license period beginning May 1, 2024.
J. 0-2024-42 Ordinance Amending Chapter 5.20 Liquor Controls (President Smith) (Staff
Contact: Jessie Brown)
SUMMARY: A Class A-1 liquor license is reserved for PYX Brands LLC d/b/a Yeero
Revolution at 700 E Lake Cook Rd 105. This reservation is subject to the applicant
completing Village requirements for said license on or before July 15, 2024.
K. Authorization to Waive Bids and Negotiate for Water Facility Improvements (Trustee
Bocek) (Staff Contact: Tom Wisniewski)
Staff requests authorization to waive bids and negotiate for Water Facility Improvements
as detailed in the attached memo.
9. Ordinances and Resolutions
A. 0-2024-43 Link Together Coalition Donation Agreement (Trustee Cesario) (Staff
Contact: Brian Budds)
B. R-2024-11 Resolution Authorizing the Village Manager to Execute an Agreement with
the Buffalo Grove Park District and the Buffalo Grove Rotary Club for the 2024 BG Days
Event (Trustee Johnson) (Staff Contact: Molly Gillespie)
C. 0-2024-44 Approval of the Fire Station 25 Design Contract with FGM Architects (Frank
Cesario) (Staff Contact: Larry Kane)
D. 0-2024-45 Approval of Contract Between the Village and Buffalo Grove Professional
Firefighter/Paramedic Association Local 3177, IAFF, AFL-CIO, CLC for the Period of May
1, 2023- April 30, 2025 (Trustee Ottenheimer) (Staff Contact: Kathryn Golbach)
E. 0-2024-46 Ordinance Approving a Letter of Agreement Between the Village of Buffalo
Grove and the Buffalo Grove Professional Firefighter/Paramedic Association (Trustee
Ottenheimer) (Staff Contact: Kathryn Golbach)
F. R-2024-12 Approval of the Revised 2024 Pay Ranges (Trustee Ottenheimer) (Staff
Contact: Kathryn Golbach)
G. 0-2024-47 Ordinance Authorizing the Waiver of Bids to Purchase Water Meters
(Trustee Bocek) (Staff Contact: Brett Robinson)
10. Unfinished Business
11. New Business
12. Public Comment
Public Comment is limited to items that are not on the regular agenda. In accordance with
Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited
to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to
Village Board business. All members of the public addressing the Village Board shall maintain
proper decorum and refrain from making disrespectful remarks or comments relating to
individuals. Speakers shall use every attempt to not be repetitive of points that have been made
by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
13. Executive Session
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT & BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN
COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS
MONDAY, MARCH 18, 2024
CALL TO ORDER
President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Smith; Trustees Johnson, Cesario, Ottenheimer, Stein,
Bocek, and Weidenfeld.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Chris Stilling, Deputy d
Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works; Katie Golbach, Human
Resources Director; Molly Gillespie, Director of Communications; Chris Black, Director of Finance; Nicole
Woods, Director of Community Development; Jim Warnstedt, Deputy Public Works Director; Kyle Johnson,
Deputy Public Works DirectorNillage Engineer; Tom Wisniewski, Buyer; Brett Robinson, Administrative 0
Services Director; Geoff Tollefson, Director of Golf Operations; Deputy Fire Chief Kane; Police Chief Budds, o
and Deputy Police Chief Spolar. a
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APPROVAL OF MINUTES Q
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Moved by Weidenfeld, seconded by Bocek, to approve the minutes of the February 5, 2024, Rescheduled
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Regular Meeting. Upon roll call, Trustees vote as follows:
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AYES: 5 — Johnson, Cesario, Stein, Bocek, Weidenfeld
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NAYS: 0 — None
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ABSTAIN: 1— Ottenheimer
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Motion declared carried.
Moved by Stein, seconded by Ottenheimer, to approve the minutes of the March 4, 2024, Committee of the
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Whole Meeting. Upon roll call, Trustees vote as follows:
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AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
WARRANT 91366
Mr. Black read Warrant #1366. Moved by Bocek, seconded by Johnson, to approve Warrant #1366 in the
amount of $12,728,303.70 authorizing payment of bills listed, after which he answered questions from the
Board. Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenbeimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
There is no Village President's report tonight.
There is no Village Manager's report tonight.
VILLAGE PRESIDENT'S REPORT
VILLAGE MANAGER'S REPORT
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TRUSTEE REPORTS
Trustee Johnson reported that the Buffalo Grove Farmer's Market Committee is now accepting vendor
applications from those wishing to participate in the 2024 Market which will begin on June 16, 2024.
Trustee Stein reminded residents that have Storm Sewers in front of their houses to be sure that they are clear
and free of debris to allow water from spring storms to flow freely and not cause damage to homes.
CONSENT AGENDA
President Smith explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance No. 2024-21 - Buffalo Grove Park District
Motion to pass Ordinance No. 2024-21 authorizing a Development Improvement Agreement with the Buffalo
Grove Park District for improvements to Parkehester Park and Weiland Road located at 851 Weiland Road,
subject to the receipt of the required fees and Village Attorney review.
Ordinance No. 2024-22 - 2731 Acacia Terrace
Motion to pass Ordinance No. 2024-22 granting a Fence Variation at 2731 Acacia Terrace. The residents at
2731 Acacia Terrace have installed a 4' chain rope fence along the rear property line abutting the Arboretum
Golf Course and are seeking a variation from the Village Code. The Planning & Zoning Commission
unanimously recommended approval, staff concurs with this recommendation.
Ordinance No. 2024-23 - Ambulance Billing Services
Motion to pass Ordinance No. 2024-23 authorizing the Village Manager to execute an Agreement for
Ambulance Billing Services with Paramedic Billing Services.
Ordinance No. 2024-24 - BrineMasters, LLC
Motion to pass Ordinance No. 2024-24 authorizing the Village Manager to execute a contract to purchase a Salt
Brine Maker and Truck Fill station from with BrineMasters, LLC, in the amount of S 120,265.00 with a 10%
contingency, for a total not to exceed amount of S132,291.50.
Generator Replacement
Motion to authorization bid Generator Replacement for the Fire Station 27 Generator Replacement as detailed in
the memo contained in Board packets.
Ordinance No. 2024-25 - Aptakisic-Tripp CCSD 102
Motion to pass Ordinance No. 2024-25 authorizing a Development Improvement Agreement with Aptakisic-
Tripp CCSD 102 for improvements to Aptakisic Junior High School and their District Building, subject to the
receipt of the required fees and Village Attorney review.
Resolution No. 2024-7 - Revised 2024 Pay Ranges
Motion to pass Resolution No. 2024-7 Revised 2024 Pay Ranges. Proposed updated 2024 pay ranges became
effective on January 1, 2024, and have been modified to reflect a change in pay grade 42 to include the proposed
new position of Assistant Village Manager.
Ordinance No 2024-26 - Chastain & Associates LLC
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Motion to pass Ordinance No. 2024-26 authorizing an Engineering Services Agreement with Chastain &
Associates LLC time and material contract for development inspection services for an initial limit not to exceed
$50,000.00.
Ordinance No. 2024-27 - Chapter 5.20 - Liquor Controls
Motion to pass Ordinance No. 2024-27 amending Chapter 5.20 - Liquor Controls, a Class A liquor license
reserved for Paddock Lounge, LLC at 301 Hastings Drive. This reservation is subject to the applicant
completing Village requirements for said license on or before June 17, 2024.
Resolution No. 2024-8 - 2024 Zoning Map
Motion to pass Resolution No. 2024-8 adopting the 2024 Zoning Map. Pursuant to State Statute, the Village of
Buffalo Grove is required to publish its official Zoning Map by March 31, 2024. The latest zoning map is
contained in Board packets and reflects the major changes in 2023 and the beginning of 2024.
Ordinance No. 2024-28 - Temporary Station 25 Building
Motion to pass Ordinance No. 2024-28 authorizing the Village Manager to execute an Agreement with FGM
Architects for the Design of the Temporary Station 25 Building to be located in the existing Public Works
building.
Ordinance No. 2024-29 - BMO Harris Bank
Motion to pass Ordinance No. 2024-29 granting Sign Variations at BMO Harris Bank at 500 Half Day Road.
BMO Harris Bank is seeking multiple sign variations to replace a wall sign with a slightly smaller wall sign on
the east elevation of their building located at 500 W. Half Day Road.
Moved by Ottenheimer, seconded by Johnson, to approve the Consent Agenda as presented. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2024-30— LICENSE PLATE RECOGNITION CAMERAS
Moved by Ottenheimer, seconded by Bocek, to pass Ordinance No. 2024-30 approving an agreement with Flock
for Automated License Plate Recognition Cameras and authorizing the Village Manager to execute an agreement
with Flock Group,lnc. in the amount of $230,100.00, not to exceed $253,1 10.00, pending final review and
approval of the agreement by the Vi Ilage Attorney.
Chief Budds reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
March 12, 2024, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2024-31 — VEHICLE PURHASE
Moved by Bocek, seconded by Johnson, to pass Ordinance No. 2024-31 authorizing the purchase of four (4)
2025 Ford Police Utility Vehicles from Currie Motors in a total not -to -exceed amount of $183,287.00.
Mr. Warnstedt reviewed the proposed ordinance, details of which are contained in Mr. Robinson's memo to Mr.
Bragg of March 8, 2024.
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Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2024-32 — SIDEWALK IMPROVEMENTS
Moved by Stein, seconded by Weidenfeld, to pass Ordinance No. 2024-32 award of bid for 2024 Sidewalk
Improvements to the lowest responsible and responsive bidder, Suburban Concrete, Inc. in the not -to -exceed
amount of $253,247.50 pending Village Attorney review and approval and consistent with materials contained in
Board packets.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
March 14, 2024.
Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2024-33 — 2024 PAVEMENT PATCHING
Moved by Stein, seconded by Cesario, to pass Ordinance No. 2024-33 award of bid for 2024 Pavement Patching
to the lowest responsible and responsive bidder, Peter Baker, and Son in the amount of $207,714.93 pending
Village Attorney review and approval and consistent with materials contained in Board packets.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
March 14, 2024, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2024-34 — SOLID WASTE CONTRACT
Moved by Cesario, seconded by Ottenheimer, to pass Ordinance No. 2024-34 approving an Amendment to the
Village's Solid Waste Contract with Waste Management for a three-year period with two one-year options.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo of March 14, 2024, to
Mr. Bragg after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2024-35 — VILLAGE MANAGER COMPENSATION
Moved by Johnson, seconded by Ottenheimer, to pass Ordinance No. 2024-35 providing for Compensation of
the Village Manager.
Board members commended Mr. Bragg for the outstanding job that he has done for the Village of Buffalo Grove
in all areas, including sound fiscal management, recruiting, developing, and retaining an exceptional staff, and
his knowledgeable reputation in communities throughout the State of Illinois.
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Mr. Bragg thanked the Board for their confidence in him, and he is very proud of the entire staff of the Village of
Buffalo Grove, but also in the decisions that have been made by the Village Board to make Buffalo Grove one of
the premier communities not only in our area, but throughout the entire Midwest region.
Upon roll call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2024-36 — MULTI -USE PATH 1MPROVMENTS
Moved by Stein, seconded by Johnson, to pass Ordinance No. 2024-36 and accept the recommendation of the
Village Attorney and staff and reject all bids, waive bids, and authorize the Village Manager to execute a
contract with Evans and Son Blacktop, Inc. for the 2024 Multi -Use Path Improvements in accordance with
materials contained in Board packets. d
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
March 14, 2024, after which he answered questions from the Board.
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Upon roll call, Trustees voted as follows: o
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AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, WeidenfeldCL
NAYS: 0 — None <
Motion declared carried. 2
ATHLETIC FIELD RENOVATION - BGHS
Moved by Weidenfeld, seconded by Cesario, to approve pre -application discussion for Athletic Field
Renovations at Buffalo Grove High School at 1100 W. Dundee Road.
Ms. Woods reviewed the proposal, details of which are contained in the memo that she and Kelly Purvis
provided to Mr. Bragg dated March 18, 2024. Referring to a PowerPoint presentation, the architect from Pepper
Construction reviewed the plans for the site, after which he answered questions from the Board.
President Smith asked for a roll call vote to refer this proposal to the Planning & Zoning Commission. Upon roll
call, Trustees voted as follows:
AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
EXECUTIVE SESSION
Moved by Johnson, seconded by Cesario, to move to Executive Session to discuss: Section 2(C)(1) of the
Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal
Counsel for the Public Body to Determine Its Validity and Section 2(C)(21) of the Illinois Open Meetings
Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of
Approval by the Body of the Minutes or Semi -Annual Review of the Minutes as Mandated by Section
2.06.
Upon roll call, Trustees voted as follows:
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AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None
Motion declared carried.
The Board moved to Executive Session from 8:29 P.M. until 9:10 P.M.
ADJOURNMENT
Moved by Stein, seconded by Cesario, to adjourn the meeting. Upon voice vote, the motion was unanimously
declared carried.
The Regular Meeting was adjourned at 9:11 P.M.
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Janet M. Sirabian, Village Clerk
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APPROVED BY ME THIS 15"' DAY OF April 2024 0
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Village President
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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE PRESIDENT &
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE
JEFFREY S. BRAIMAN COUNCIL CHAMBERS AT VILLAGE HALL, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS, MONDAY APRIL 1, 2024
CALL TO ORDER
President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Smith; Trustees Johnson, Cesario, Ottenheimer, Stein, y
Boeek, and Weidenfeld. d
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Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Chris Stilling, Deputy 5
Village Manager; Mike Skibbe, Deputy Village Manager/Director of Public Works; Chris Black, Finance o
Director; Katie Golbach, Director of Human Resources; Molly Gillespie, Communications Director; Nicole
Woods, Director of Community Development; Kyle Johnson, Deputy Public Works Director/Village Engineer; O
Brett Robinson, Administrative Services Director; Geoff Tollefson, Director of Golf Operations; Police Chief Q-
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Budds; Deputy Fire Chief Kane. Q
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the listed topics, with
staff answering questions from the Board on each topic.
PROCLAMATION — DISTRACTED DRIVING AWARENESS
President Smith read a Proclamation declaring the month of April 2024 as Distracted Driving Awareness Month
in the Village of Buffalo Grove and urged all residents to promote awareness of the distracted driving problem
and to support programs and policies to reduce the incidence of distracted driving.
LINKED TOGETHER COALITION
Kris Zerfass, representing Link Together Coalition, provided a presentation on the services offered by Link
Together Coalition, reviewing their mission and history, their enduring partnership and collaboration with the
Police Department, and the intended use of the S5,000.00 donation from the Opioid Settlement to benefit the
Buffalo Grove Community.
COMPREHENSIVE PLAN
Ms. Woods presented a preview of the Comprehensive Plan's Existing Conditions Report. The PowerPoint
presentation included key findings regarding population and housing, community outreach, land use and
development, infrastructure and natural resources, economic development, Dundee Corridor, and Milwaukee
Corridor. Further details may be found in her memo to Mr. Bragg of March 4, 2024. Board discussion and
questions followed.
REVOLVING LOAN PROGRAM[
Mr. Stilling noted that staff presented the concept of developing a low -interest revolving loan program to assist
homeowners with certain utility projects including water/sewer repairs and upgrades, private drainage
improvements and sewer service lining. This presentation provides an update on the proposed program and
addresses any additional comments or questions. Further details of the proposed program may be found in Mr.
Stilling's memo to Mr. Bragg of March 28, 2024. Board discussion and questions followed.
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QUESTIONS FROM THE AUDIENCE
President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda.
Several residents of Poplar Court addressed the issue of an island being placed in their cul-de-sac during the
upcoming construction. Their concerns include parking and accessibility to their homes. Mr. Johnson
responded to their concerns and will follow up further with the residents.
EXECUTIVE MEETING
Moved by Stein, seconded by Ottenheimer, to move to Executive Session to discuss: Section 2(C)(2) of the
Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees
or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of y
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Employees. Upon roll call, Trustees voted as follows:
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AYES: 6 — Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld
NAYS: 0 — None 0
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Motion declared carried. `0
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The Board moved to Executive Session from 8:38 P.M. to 9:22 P.M. Q'
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ADJOURNMENT g
Moved by Stein, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 9:23 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 15t" DAY OF April 2024
Village President
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Action Item : Approval of Warrant #1367
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Recommendation of Action
Staff recommends approval.
TOTAL WARRANT #1367- $6,987,316.78
ATTACHMENTS:
• WARRANT 1367 Summary (PDF)
Trustee Liaison
Bocek
Monday, April 15, 2024
Staff Contact
Chris Black, Finance
Updated: 4/11/2024 8:28 AM
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VILLAGE OF BUFFALO GROVE WARRANT #1367
15 Apr-24
General Fund:
1,043,247.49
Parking Lot Fund:
7,438.45
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations:
60,792.97
Lake Cook Fri TIF Fund:
4,871.25
Capital Projects -Facilities:
1,250,945.34
Capital Projects-Vehicles/Equipment:
3,526.88
Capital Projects -Streets:
792,176.80
Retiree Health Savings (RHS):
0.00
Water Fund:
1,091,874.66
Buffalo Grove Golf Fund:
55,307.29
Arboretum Golf Fund:
122,168.87
Refuse Service Fund:
0.00
Information Technology Internal Service Fund:
135,502.07
Central Garage Internal Service Fund:
56,494.74
Building Maintenance Internal Service Fund:
105,433.47
4,729,780.28
PAYROLL PERIOD ENDING 3/24/2024
1,104,244.15
PAYROLL PERIOD ENDING 4/07/2024
1,153,292.35
2,257,536.50
TOTAL WARRANT #1367
6,987,316.78
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
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4.A
Information Item : Proclamation for Mental Health Awareness Month
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
N/A
A proclamation recognizing May as Mental Health Awareness Month.
ATTACHMENTS:
• Mental Health Proc 2024 (DOC)
Trustee Liaison
Johnson
Monday, April 15, 2024
Staff Contact
Chris Stilling, Community Development
Updated: 4/11/2024 8:22 AM
Page 1
Packet Pg. 14
IN
4.A.a
�am��91
Village of Buffalo Grove
MENTAL HEALTH AWARENESS MONTH
WHEREAS, mental health is an essential part of overall well-being, impacting individuals,
families, and communities across the United States; and
WHEREAS, one in five American adults experience a mental health condition each year and
everyone faces challenges in life that can impact their mental health; and
WHEREAS, suicide is the loth leading cause of death in the United States and the second
leading cause among young adults, and 90 percent of people who die by suicide had shown
symptoms of a mental health condition, according to interviews with family, friends, and
medical professionals; and
WHEREAS, despite its prevalence, mental health remains shrouded in stigma, preventing
many from seeking help, and long delays, sometimes decades long, occur between the time
symptoms first appear and when individuals get help; and
WHEREAS, early intervention and access to quality care are crucial for managing mental
health conditions and improving quality of life; and
WHEREAS, May is recognized nationally as Mental Health Awareness Month, providing an
opportunity to raise awareness, combat stigma, and promote mental health resources; and
NOW THEREFORE, I, Eric Smith, Village President of the Village of Buffalo Grove, do hereby
proclaim the month of May 2024 as Mental Health Awareness Month in the Village of
Buffalo Grove.
Proclaimed this 15th day of April, 2024.
I encourage all residents of Buffalo Grove to:
• Educate themselves and others about mental health conditions, treatment
options, and available resources.
• Challenge stigma by speaking respectfully and inclusively about mental health.
• Seek help if they are struggling with their mental health and encourage others to
do the same.
• Support organizations that provide mental health services and advocacy.
• Create safe and supportive environments for open conversations about mental
health.
Packet Pg. 15
4.A.a
Together, we can create a community where everyone feels empowered to prioritize their
mental well-being and seek help when needed.
Eric N. Smith,
Village President
Packet Pg. 16
4.B
Information Item : Proclamation Recognizing be Kind to Animals
Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
A proclamation recognizing the first week of May as Be Kind to Animals week.
ATTACHMENTS:
• Proclamation (DOCX)
Trustee Liaison
Bocek, Smith
Monday, April 15, 2024
Staff Contact
Brett Robinson, Finance
Updated: 4/8/2024 3:32 PM
Page 1
Packet Pg. 17
4.B.a
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Village of Buffalo Grove
PROCLAMATION RECOGNIZING BE KIND TO ANIMALS WEEK
MAY 1- 7, 2024
WHEREAS, "Be Kind to Animals Week" was created in 1915 by American Humane to
increase awareness of the importance of treating animals with kindness and compassion.
WHEREAS, The Village of Buffalo Grove would remind all pet owners that they are
responsible for the well-being of their pets; and
WHEREAS, Pet owners should strive to provide an environment for their pets that is free of
fear, anxiety and emotional distress; and
WHEREAS, Pet owners should provide adequate shelter and protection from all weather
conditions including wind, snow, rain and extreme temperatures; and
WHEREAS, Pet owners should allow their pets to express normal behavior; and
WHEREAS, Pet owners should provide animals in their care with Veterinary care,
vaccinations and medical attention when needed to prevent suffering;
NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the
Village of Buffalo Grove that the first week of May, is designated as "Be Kind to Animals
Week".
Proclaimed this 15th day of April, 2024.
Eric N. Smith,
Village President
Packet Pg. 18
8.A
Information Item : Proclamation Recognizing National Public Safety
Telecommunicators Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
SUMMARY: A proclamation recognizing April 14th through April 20th, 2024 as National Public Safety
Telecommunicators week.
ATTACHMENTS:
• 2024 Telecommunicator Proclamation (DOCX)
Trustee Liaison
Cesario
Monday, April 15, 2024
Staff Contact
Mike Baker, Fire
Updated: 4/11/2024 9:17 AM
Page 1
Packet Pg. 19
8.A.a
IN
National Public Safety Telecommunicators Week
April 14-20, 2024
WHEREAS, emergencies that require police, fire or emergency medical services can occur at any
time; and,
WHEREAS, when an emergency occurs the prompt response of police officers, firefighters and
paramedics is critical to the protection of life and preservation of property; and,
WHEREAS, the safety of our police officers, firefighters and paramedics is dependent upon the c
quality and accuracy of information obtained from citizens who contact the NORTHWEST
CENTRAL DISPATCH emergency communications center; and,
19
WHEREAS, Public Safety Telecommunicators are the first and most critical contact our citizens le
have with emergency services; and, N
WHEREAS, Public Safety Telecommunicators are the single vital link for our police officers,
firefighters and paramedics by monitoring their activities by radio, providing them information
and ensuring their safety; and,
WHEREAS, Public Safety Telecommunicators of the NORTHWEST CENTRAL DISPATCH
emergency communications center have contributed substantially to the apprehension of
criminals, suppression of fires and treatment of patients; and,
WHEREAS, each telecommunicator has exhibited compassion, understanding and
professionalism during the performance of their job in the past year;
NOW, THEREFORE, the Village President and Board of Trustees of the Village of Buffalo
Grove recognize the week of April 14" through the 20th, 2024 as NATIONAL PUBLIC
SAFETY TELECOMMUNICATORS WEEK in the Village of Buffalo Grove.
Proclaimed this 15th day of April, 2024.
Eric N. Smith,
Village President
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8.B
Information Item : Proclamation Recognizing Arbor Day
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
N/A
SUMMARY: Designates Friday, April 26, 2024 Arbor Day in Buffalo Grove. This Proclamation is one of
four criteria to qualify for the Tree City U.S.A. Award.
ATTACHMENTS:
• Village of Buffalo Grove Proclamation 2024 (DOCX)
Trustee Liaison
Smith
Monday, April 15, 2024
Staff Contact
Jim Warnstedt, Public Works
Updated: 4/11/2024 9:17 AM
Page 1
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8.B.a
y
utmm �I IIII 1III
Village of BuJI41o, Grove,,
PROCLAMATION RECOGNIZING APRIL 26, 2024 AS ARBOR DAY
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees, and
WHEREAS, this day, called Arbor Day, was first observed with the planting of more than one
million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world,
and
WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating and
cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for
wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our
fires and countless other wood products, and
WHEREAS, trees beautify and enhance the economic vitality of our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and
WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue the maintenance of our village urban
forest;
NOW, THEREFORE, BE IT KNOWN THAT I, THE PRESIDENT OF THE VILLAGE OF
BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim April
26th, 2024 Arbor Day in the Village of Buffalo Grove, and call upon citizens and civic
organizations to support efforts to protect our trees and woodlands and to support our Village
Urban Forestry Program.
PROCLAIMED THIS 15th DAY OF APRIL 2024.
Village President
Eric N. Smith
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8.0
Resolution No. R-2024-9 : Resolution Relating to the Semi -Annual
Review of Closed Session Minutes
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Corporate Authorities of the Village determine that the need for confidentiality still exists
with regard to the following approved minutes: September 18, 2023, December 4, 2023, January 2, 2024,
January 16, 2024, February 5, 2024 and March 4, 2024.
ATTACHMENTS:
• RESOLUTION - 041524 (DOC)
Trustee Liaison
Ms. Sirabian
Monday, April 15, 2024
Staff Contact
Jessie Brown, Community Development
Updated: 4/11/2024 8:53 AM
Page 1
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8.C.a
RESOLUTION No. 2024-
RESOLUTION RELATING TO THE SEMI-ANNUAL REVIEW OF
CLOSED SESSION MINUTES AND APPROVAL OF CLOSED SESSION MINUTES
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, pursuant to Section 2.06 of the Open
Meetings Act:
SECTION ONE: On March 18, 2024, the Corporate Authorities of the Village reached consensus to approve the
following Closed Session minutes:
September 18, 2023 December 4, 2023 January 2, 2024
January 16, 2024 February 5, 2024 March 4, 2024
SECTION TWO: The Corporate Authorities of the Village determine that the need for confidentiality still exists
with regard to the consensus on all minutes listed in Section One and to the extent required by law, the approval of
said minutes is hereby ratified and approved.
SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
PASSED AND APPROVED this 15t' day of April 2024
ATTEST:
Janet Sirabian, Village Clerk
Eric Smith, Village President
1
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8.D
Resolution No. R-2024-10 : A Resolution Authorizing the Execution
of a License Agreement for Food Service at the Buffalo Grove
Commuter Rail Station
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval
SUMMARY: The current owner of the coffee shop at the Metra commuter rail station, has elected to sell
their business to another operator. Staff believes it is in the best interests of the Village to continue to
license food and beverage services at this location.
ATTACHMENTS:
• Resolution (DOCX)
• License - 4.15.24 (DOCX)
• Exhibit A. (PDF)
Trustee Liaison
Weidenfeld
Monday, April 15, 2024
Staff Contact
Brett Robinson, Finance
Updated: 4/11/2024 2:11 PM
Page 1
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RESOLUTION 2024-
8.D.a
A RESOLUTION AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT
FOR FOOD SERVICE AT THE BUFFALO GROVE COMMUTER RAIL STATION
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, it has previously been determined that it is in the best interest of the Village to
license food and beverage services at the Buffalo Grove Metra Commuter Rail Station; and
WHEREAS, Hamid Javed, the current licensee desires to sell their business, which has been
contracted to be purchased by Arminda Hernandez contingent upon the approval of a License Agreement
which is attached to this resolution; and
WHEREAS, it has been determined that Arminda Hernandez will continue to serve the best
interests of the Village in the provision of food and beverage services at the Buffalo Grove Metra
Commuter Rail Station.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Resolution as if fully set forth herein.
SECTION 2. The License agreement between the Village of Buffalo Grove and Hamid Javed is terminated
SECTION 3. The Village President and Village Clerk are hereby authorized to execute the attached license
entitled " License Agreement for Food Service, Buffalo Grove Train Station" dated as of the 151" day of
April, 2024
SECTION 4. Village staff is hereby directed to ensure that this license is implemented beginning April 19,
2024 and that service standards are maintained as a result of the sale transaction. This resolution is subject
to the closing of the purchase contract by Arminda Hernandez.
SECTION S. This Resolution shall be in full force and effect from and after its passage and approval.
AYES:
NAYES:
ABSENT:
PASSED: 12024
APPROVED: 12024
APPROVED:
Eric Smith, Village President
ATTEST:
Janet Sirabian, Village Clerk
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8.D.b
LICENSE AGREEMENT FOR FOOD SERVICE
BUFFALO GROVE TRAIN STATION
This license is entered into as of the 15th day of April, 2024, by and between the Village of
Buffalo Grove, an Illinois municipal corporation ("Grantor"), and Arminda Hernandez
("Licensee").
PRELIMINARY STATEMENT
WHEREAS, Grantor and the Commuter Rail Division (CRD) of the Regional
Transportation Authority, a division of an Illinois Municipal Corporation, have entered into a
Commuter Station Development Agreement dated May 24, 1995, and a License for Location
of Fixed Facilities for Public Transportation On Properties of Wisconsin Central Ltd., dated
May 20, 1996 which instruments govern the construction, operation and maintenance of
improvements to Village property for the purpose of providing commuter rail station facilities
and the sublicense of certain portions of the property from the CRD for the same purposes
("Underlying Agreements"); and
WHEREAS, Grantor desires to license a portion of the commuter rail station consisting
of approximately One Hundred Twenty (120) square feet as shown on Exhibit A, attached
hereto and made a part hereof ("Premises") to Licensee, and Licensee desires to license
Premises from the Grantor, on the terms and conditions set forth in this Agreement.
NOW, THEREFORE, IN CONSIDERATION of the Rent and the covenants below,
the Grantor and Licensee do hereby agree as follows:
SECTION I — Purpose and Interests
A. Purpose. Licensee shall occupy and use the Premises for the following
purposes only: food concession sales, coffee, juice, tea and soft drink sales,
milk, and other non-alcoholic beverages; magazine and newspaper services;
personal hygiene products (travel sized lotion, battery, eye drops, etc.) and such
other items as may be approved by the Grantor in writing.
B. Underlying Agreements. Licensee recognizes that Grantor's interest in the
Premises is that of a tenant except as expressly provided herein. This
Agreement is subject and subordinate to and controlled by the terms,
covenants and conditions of the Underlying Agreements. Licensee and
Grantor agree to observe and perform all the obligations imposed on Grantor
under the Underlying Agreements with respect to the Premises except for the
payment of rent, Grantor's contributions for improvements, and those
provisions of the Underlying Agreements which do not apply to this
Agreement. Licensee and Grantor shall neither do nor permit anything to be
done which would cause the Underlying Agreements to be terminated or
forfeited by reason of any right of termination or forfeiture reserved or vested
in the CRD under the Underlying Agreements, or which would cause the
Grantor to be in default under the Underlying Agreements. Licensee shall
indemnify and hold Grantor harmless from and against all claims, costs or
Packet Pg. 27
8.D.b
expenses of any bind whatsoever, including attorneys' fees, by reason of any
breach or default on the part of the Licensee which would cause the
Underlying Agreements to be terminated or forfeited or caused Grantor to be
in default thereunder. Grantor shall indemnify and hold Licensee harmless
from and against all claims, costs or expenses or any kind whatsoever,
including attorneys' fees, by reason of any breach or default on the part of the
Grantor which cause the Underlying Agreements to be terminated or forfeited
or cause Licensee to be in default thereunder.
SECTION II — Terms and Conditions
A. Term. Grantor hereby licenses to Licensee the exclusive rights to operate a
food service operation (as more fully set forth in Section I -A. above) located
at the Buffalo Grove Commuter Rail Station Depot at 825 Commerce Ct.,
Buffalo Grove, Illinois. The Premises is depicted on Exhibit A attached hereto
and is to be used and occupied by Licensee for the term commencing April
19, 2024 through March 31, 2026 with options to extend for up to three (2)
additional two (2) year terms upon terms mutually acceptable to both parties
to the License unless otherwise terminated as hereinafter set forth with a final
date of this Agreement to be through March 31, 2032.
1. Hours of Operation. During each weekday of the term, Licensee shall
be open for business from 5:30 a.m. to 8:30 a.m., Licensee may be
open from 8:30 a.m. to 7:00 p.m., or as otherwise agreed upon in
writing by the parties.
B. Extension of Agreement. Licensee shall have the option and right of first
refusal to extend this Agreement upon such terms and conditions as are
mutually agreed upon. The right to extend such License shall be considered,
provided that Licensee is not presently in default under any of its terms,
conditions and obligations under this Agreement. Licensee must give written
notice of such election to exercise option(s) to Grantor at least sixty (60) days
prior to the expiration of the term herein provided.
C. Lawfulness. Licensee shall not conduct or permit any conduct on the demised
Premises which is contrary to the laws of any governmental authority.
D. Compliance. During the term of this Agreement, Licensee shall comply with
all Federal, State, County and Village statutes and ordinances.
E. Licenses. Licensee shall obtain a Village of Buffalo Grove business license
and any and all applicable State or Federal licenses prior to opening for sales
to the public. In the event Licensee is unable to obtain or retain any such
licenses, then this License shall be null and void.
F. Signs. Licensee may be permitted to display signs as permitted by the Village.
Grantor shall pay for the construction of any such signs unless shared with
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8.D.b
Licensee as part of Licensehold Improvements. At the termination of this
License, any such signs shall become Grantor's property.
G. Tobacco and Liquor Sales. Licensee shall have the right to sell tobacco
products over the counter but not through a vending machine. Licensee shall
obtain the required license and shall conform to Village ordinances. The sale
of Alcohol is strictly prohibited.
H. Proprietary Interests. Licensee shall retain all rights to any business names,
concepts or other proprietary interests established during the term of this
License, and Grantor herein waives any claims to such interests.
I. Right of Entry. Grantor shall have the right to enter the Premises upon
reasonable notice to Licensee.
J. Exclusive Rights to Sales. As long as Licensee performs all of Licensee's
obligations under this Agreement, Licensee shall have peaceful and quiet
enjoyment of the Premises for the term of the License or any extensions
entered into as a result of exercising an extension option. Grantor agrees that
its own or its licensed adjacent properties related to commuter rail service
shall not be used by any other vendors selling goods similar to Licensee's
products.
K. Taxes. Licensee shall pay when due any taxes assessed and levied against the
Premises, or taxes levied against Licensee's interest, resulting from or on
account of this Agreement or licensees interest in this agreement.
L. Vending Machines. Provided Licensee shall obtain and maintain proper
licenses for same, Licensee shall have the right to maintain public vending
machines (for other than cigarettes or liquor) within the area of the licensed
Premises. The amount of the total gross sales generated by said machines
shall be included in determining the amount of rent due, per Section III A.
below.
SECTION III — Compensation
A. Rent. Licensee agrees to pay Grantor, at the address provided in Section VII
B. of this Agreement, the following Rent:
Beginning May 1_, 2024 and payable monthly in arrears, Licensee shall pay as
rent a sum equivalent to 5% of gross food and beverage sales, excluding sales
tax and service charges (defined as gratuities and other fees charged over and
above food and beverage sales) to Grantor, for all food and beverage sales on
the Premises and surrounding areas. Licensee shall submit monthly, certified
computer -generated sales figures to Grantor along with an operating statement
to support the remittance which identifies service charges.
Monthly installments of Rent shall be payable no later than one month (28-31
days) after the end of the month so concluding. For example, Rent due to
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8.D.b
Grantor for May 2023 will be due, with applicable reporting to support the
remittance, by dully I, 223 and so on.
Licensee shall maintain true, accurate and complete books and records of its
operations at the Premises and retain the books and records for each year for
not less than three (3) years thereafter. Such books and records shall be
available for inspection by Grantor or its agents or representatives during
business hours upon reasonable prior notice.
If not paid by the first day of the appropriate month as noted above, all
installments of Rent shall bear interest from the date due to the date paid at a
rate of eighteen percent (18%) per annum, or at the maximum legal rate of
interest, whichever is lower.
B. Security Deposit. At the option of Grantor, Licensee shall pay to Grantor a
refundable, cash Security Deposit which shall be held in an interest -bearing
account in the amount of $500.00 for the faithful performance of this License.
Failure to pay such a security deposit shall be considered a default under the
Agreement.
In the event of Licensee default, the Security Deposit may be used to cure said
default, including but not limited to the payment of Rent. Grantor may use,
apply, or retain the whole or any part of the Security Deposit to the extent
required for the payment of any rent or any other sum to which Licensee is in
default. Within Forty Five (45) days of the termination of this Agreement, and
provided Licensee is not in default, Grantor shall return to Licensee the
amount that remains as the Security Deposit at the time of termination.
SECTION IV — Condition of Premises
A. Condition of Premises. Licensee shall maintain, clean, and keep in good
repair all areas related to the food concession and vending areas within the
depot and adjacent areas where food and beverage will be provided from time
to time. Licensee agrees to provide general cleanup and maintenance
immediately adjacent to the concession area during its hours of operation by
cleaning up coffee spills and other spills relating to the operation of the
Premises.
Licensee shall notify the Grantor's Public Works Building Supervisor if the
washrooms or areas outside the Premises need cleaning or maintenance prior
to Grantor's regular maintenance schedule. This would include such areas as
the platform, parking lot, parking or platform lighting, or the grounds around
the retention basin.
Licensee shall accept the Premises in its existing condition on the
commencement date and Licensee taking possession of the Premises shall be
conclusive evidence that the Premises were then in good order, repair and
satisfactory condition. No promise of Grantor to alter, remodel, improve,
Packet Pg. 30
8.D.b
repair, decorate or clean the Premises or any part thereof and no
representation respecting the condition of the Premises has been made to
Licensee by Grantor. Licensee agrees to vacate the Premises at the expiration
of this Agreement and Licensee shall leave the Premises in the same condition
as at the commencement date, ordinary wear and tear and loss by fire or other
casualty excepted. Any improvements and alterations approved by Grantor
shall not be of a permanent nature and shall be removed by Licensee unless
otherwise mutually agreed upon by the parties.
B. Decorating. Licensee will, at its own cost and expense, make any necessary
alterations required; however, no alterations shall be made without the prior
written consent of Grantor. Licensee shall make all repairs necessary to keep
the Premises in good condition and repair. Repairs to the Premises
necessitated by ordinary wear and tear, by storm, fire, wind or other casualties
shall be the sole responsibility of Licensee.
SECTION V — Termination & Assignment
A. Termination.
In the event of any default in the terms hereof and if the same are not
corrected within thirty (30) days of written notice (with the exception
being the failure to remit rent, which should be corrected within five
(5) days from written notice of same), Grantor may terminate the
Agreement and take possession of the Premises, improvements and
equipment with the institution of eviction proceedings and the exercise
of due process of law. Each of the parties hereto shall have the
recourse to any Court of Law or equity to enforce the provisions of this
License as set forth herein.
2. In the event that Grantor shall desire to regain possession of the
Premises for any other reason, Grantor shall have the option of so
doing upon providing sixty (60) day written notice to Licensee.
B. Bankruptcy. In the event that Licensee (1) becomes bankrupt, (2) makes a
voluntary assignment for the benefit of any creditor, or (3) if a receiver is
appointed, Grantor may terminate this Agreement by providing a thirty (30)
day written notice to Licensee.
C. Casualty. If the Premises shall be rendered untenantable during the term of
this License by fire or other casualty, Grantor, at its option, may either (1)
terminate this License or (2) repair the Premises within ninety (90) days
thereafter. This time period may be extended due to circumstances brought
upon by the extent of the loss. No Rent shall be due and owing from the date
of the fire or other casualty until the date the Premises is rendered tenantable.
If Grantor elects to repair, this License shall remain in effect provided such
repairs are completed in an expeditious manner. If Grantor has not repaired
the Premises within the agreed time, Licensee may terminate this Agreement.
Packet Pg. 31
8.D.b
If this Agreement is terminated by reason of fire or casualty as herein
specified, Rent shall be prorated and paid to the day of such fire or other
casualty.
D. Assignment. Licensee shall not have the right to assign this Agreement
without Grantor's prior written consent. Consent shall be based on, but not
limited to, the following criterion: (1) financial ability to perform, (2)
knowledge in the business of operating comparable food facilities, (3) ability
to maintain service levels required by Grantor that are in conformance with
the terms and conditions of this Agreement. Licensee shall give Grantor one
hundred twenty (120) days' notice prior to any consideration of assignment.
In the event of any such assignment of this Agreement, Licensee shall be
released from any and all liability arising or accruing under this Agreement
after the date of such assignment, provided that the assignee executes,
acknowledges and delivers a valid, binding, and sufficient instrument in
writing, directly enforceable by Grantor, containing the assignee's assumption
and agreement to pay all Rent and other amounts reserved in this Agreement
and to perform all of the covenants, provisions, and conditions thereof, and
that an original of such assumption and agreement be delivered to Grantor. In
no other circumstance shall Licensee be so released, nor shall the acceptance
of Rent by Grantor from any such assignee in any case operate or be taken to
work or affect such relicense.
E. Rail Services. CRD and Grantor make no warranties or representations,
express or implied, as to continued rail service to the Premises. If CRD
terminates commuter rail service, this License shall likewise terminate.
SECTION VI — Insurance and Indemnification
A. Insurance. Licensee shall (during the term and any extension(s) hereof)
maintain insurance acceptable to Grantor and such insurance shall be in the
following amounts:
Worker's Compensation at the required statutory levels.
2. General Liability ($1,000,000/$2,000,000 bodily injury and property
damage). Grantor shall be named as an additional insured as their
interest appears. This will not require Licensee to provide insurance to
cover the parking lot.
3. Grantor shall provide fire and extended coverage on the building and
its contents which insurance policy shall contain a "Waiver of
Subrogation" against Licensee.
Licensee will be responsible for providing its own insurance covering its
equipment and inventory. Evidence of such insurance shall be furnished to
Grantor prior to Licensee taking possession of the Premises. Licensee shall, in
addition to providing certificates of insurance to Grantor for the above named
Packet Pg. 32
8.D.b
coverages, name the Village of Buffalo Grove as an additional insured and
provide that the Village, its employees, officers and agents, shall be held
harmless from any and all causes of action, claims, losses, injury, damages,
legal expenses, fees, and other costs that may arise from the operation of
Premises and execution of this License by Licensee.
B. Indemnification. Licensee agrees to indemnify and hold harmless Grantor
and CRD and defend from all claims, demands, liabilities, judgments, costs
and expenses, including attorneys' fees, arising or growing out of loss or
damage to property and all injury to or death of any persons which is in, upon
or about any part of the Premises, whenever such loss or damage to the
property or injury or death is caused by Licensee's negligence or arises from
Licensee's operations pursuant to this Agreement.
SECTION VII — General Conditions
A. Authorized Representative. The only authorized agent of Grantor shall be
Grantor's Village Manager or designee. The authorized agent of Licensee
shall be Ar minda Hernandez, an individual ("Owner").
B. Notices. All notices provided herein, to be effective upon receipt, shall be
served personally or made by certified mail with return receipt to the parties
hereto as follows:
Grantor: Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Attn: Village Manager
Licensee: Arminda Hernandez
C. Entire Agreement. All the representations and obligations of the parties, if
any, are contained herein. No modifications, waiver, or amendment of this
Agreement, or any of its terms, shall be binding upon Grantor unless such are
in writing and signed by a duly authorized official of the Grantor.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of this day and year first above written.
GRANTOR: LICENSEE:
Village of Buffalo Grove
Packet Pg. 33
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Ordinance No. 0-2024-37 : Ordinance Amending Title 10 of the
Village of Buffalo Grove Municipal Code
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: An Ordinance proposing updates to the speed restrictions portion of the Village's vehicle and
traffic code incorporating school zone speed limits around Ivy Hall School.
ATTACHMENTS:
• Memo -Ivy Hall 24_0408 (DOCX)
• ORD_Ivy Hall School Zone_4-8-2024 (DOCX)
Trustee Liaison
Stein
Monday, April 15, 2024
Staff Contact
Kyle Johnson, Engineering
Updated: 4/9/2024 8:49 AM
Page 1
Packet Pg. 36
8.E.a
.:T h
MEMORANDUM
DATE: April 8, 2024
TO: Dane Bragg, Village Manager
FROM: Kyle Johnson, Deputy Director of Public Works/Village Engineer
SUBJECT: Ivy Hall School Zone Signage
Following a request by the Police Department, the Engineering section performed a review of the signage
relating to regulatory and warning school zone signage in the area around Ivy Hall School and have
prepared recommendations for the signing of school regulatory speed limits and warning signage.
Per current Village code, the maximum speed limit in the Village shall be twenty-five miles per hour (25
mph) on all streets except those called out in Title 10, Chapter BG-11, Article VI — Speed Restrictions.
Illinois State Code 625 ILCS 5/11-605 requires speed limits on streets adjacent to schools be limited to 20
miles per hour on school days when children are present. Signage locations & specifications for these
speed -restricted school zones are governed by the National Manual on Uniform Traffic Control Devices
(MUTCD) and the Illinois Supplement to this manual. To properly sign and enforce the Ivy Hall School Zone
the appropriate signage must be installed and codified.
The Public Works Department Street section is currently installing the required signage. Enclosed is an
ordinance which provides updates to Chapter BG-11, Article VI — Speed Restrictions to be codified and
inserted.
The Engineering section will review the remaining schools within the Village for compliance with 625 ILCS
5/11-605 and bring forth any additional code updates at a later date.
Packet Pg. 37
8.E.b
ORDINANCE NO. 2024 -
AN ORDINANCE AMENDING TITLE 10 OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, in order to provide safe vehicle and pedestrian interactions and passage
surrounding Ivy Hall School along Ivy Hall Lane, Clohesey Drive, and Penny Lane, the below
road signs or speed limit restrictions have been installed, adjusted or removed; and,
WHEREAS, the recommendations of the Village Engineer have been presented to the
Corporate Authorities.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, AS FOLLOWS:
Section 1: Sections 601 of Chapter BG-I I of Title 10 of the Village of Buffalo Grove Municipal
Code is hereby amended by adding thereto the following portions as shown by the underlined and
highlighted text and removing the following portions as shown by the stpaek thr-o T'' text below
as follows:
Article VI. Speed Restrictions
BG-11-601(b) Speed limits.
The maximum speed limit in the Village shall be twenty-five miles per hour (25 mph) on all streets except as
hereinafter set forth.
(1) The maximum speed limit on the following streets shall be fifty-five miles per hour (55 mph): (NONE)
(2) The maximum speed limit on the following streets shall be fifty miles per hour (50 mph): (NONE)
(3) The maximum speed limit on the following streets shall be forty-five miles per hour (45 mph):
Street Name
From
To
Aptakisic Road
West Village Limits
East Village Limits
Arlington Heights Road
Lake -Cook Road
Illinois Route 83
Illinois Route 83
Lake -Cook Road
South Village Limits
Lake -Cook Road
I Arlington Heights Road
I Weiland Road
Old Arlington Heights Road
I Dundee Road
I Arlington Heights Road
Page 1 of 3
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8.E.b
Illinois Route 83
South Village Limits
North Village Limits
Illinois Route 22
800' west of Prairie Road
West Village Limits
(4) The maximum speed limit on the following streets shall be forty miles per hour (40 mph):
Street Name
From
To
Deerfield Parkway
Weiland Road
Milwaukee Avenue
Deerfield Parkway
Buffalo Grove Road
Weiland Road
Buffalo Grove Road
Illinois Route 83
Deerfield Parkway
Illinois Route 22
800' west of Prairie Road
East Village Limits
Weiland Road
Lake -Cook Road
Aptakisic Road
Port Clinton Road
Main Street
Prairie Road
Deerfield Parkway
Weiland Road
Buffalo Grove Road
Buffalo Grove Road
Old Checker Road
Main Street
Prairie Road
Illinois Route 22
South Village Limits
Prairie Road
South lot line of 2900 Roslyn Lane
Port Clinton Road
Deerfield Parkway
Busch Parkway
Milwaukee Avenue
(5) The maximum speed limit on the following streets shall be thirty-five miles per hour (35 mph):
Street Name
From
To
Arlington Heights Road
Dundee Road
Lake -Cook Road
Deerfield Parkway
Illinois Route 83
700' east of Larraway Drive
Buffalo Grove Road
North Main Street
North Village Limits
Buffalo Grove Road
Lake -Cook Road
South Village Limits
Old Checker Road
Checker Road
Buffalo Grove Road
Dundee Road
East Village Limits
West Village Limits
(6) The maximum speed limit on the following streets shall be thirty miles per hour (30 mph):
Street Name
From
To
Arlington Heights Road
Illinois Route 83
North Limit
Armstrong Drive
Lexington Drive
Hastings Drive
Asbury Drive
Barclay Boulevard
Corporate Grove Drive
Barclay Boulevard
North Village Limits
Deerfield Parkway
Buffalo Grove Road
Old Checker Road
Lake -Cook Road
Corporate Grove Drive
Barclay Boulevard
Busch Parkway
Lexington Drive
Lake -Cook Road
Armstrong Drive
Port Clinton Road
Buffalo Grove Road
Acacia Terrace
Prairie Road
South lot line of 2900 Roslyn Lane
South Village Limits
Prairie Road
Route 22
North Village Limits
(7) The maximum speed limit on the following streets shall be twenty miles per hour (20 mph) on school
days when children are present:
Street Name
From
To
Clohesev Drive
Ivy Hall Lane
South lot line of 800 Clohesev Drive
Ivy Hall Lane
Penny Lane
Clohesev Drive
Penny Lane
Ivy Hall Lane
South lot line of 773 Penny Lane
u
Page 2 of 3
Packet Pg. 39
8.E.b
Section 2: Any person violating any portion of this Chapter shall be punished according to the
provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 3: This Ordinance shall be in full force and effect from and after its passage, approval,
and publication as provided by law. This Ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: .2024
APPROVED: .2024
u
ATTEST: APPROVED:
Village Clerk Village President
Page 3 of 3
Packet Pg. 40
8.F
Ordinance No. 0-2024-38 : Fire Station 27 Generator Replacement
Project Bid Award
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract
with Kellenberger Electric, for the Fire Station 27 Generator Replacement Project in an amount not to
exceed $70,505.00 pending final review and approval of the contract by the Village Attorney.
ATTACHMENTS:
• Fire Station 27 Generator Replacement Bid Award Memo (DOCX)
• 2024 Fire Station 27 Generator Replacement Project Ordinance (DOCX)
• 2024.04.05 Letter to Board of Trustees (1) STation 27 Generator Project Recommendation
(PDF)
• 233151_Bid Tab —Complete Station 27 Generator (PDF)
Trustee Liaison Staff Contact
Bocek Jim Warnstedt, Public Works
Monday, April 15, 2024
Updated: 4/10/2024 10:47 AM Page 1
Packet Pg. 41
8.F.a
.:T h
MEMORANDUM
DATE: April 5, 2024
TO: Dane Bragg, Village Manager
FROM: Jim Warnstedt, Deputy Public Works Director
SUBJECT: Fire Station 27 Generator Replacement Project Bid Award
Recommendation
Staff recommends that the Village Board authorize the Village Manager to execute a contract with
Kellenberger Electric, for the Fire Station 27 Generator Replacement Project in an amount not to exceed
$70,505.00 pending final review and approval of the contract by the Village Attorney.
Background
Staff led a bid for the Fire Station 27 Generator Replacement Project and bids were opened on April 4th,
2024. There was only one bid that was received, which was from Kellenberger Electric. The reasons
given as to why only one bid was received was due to contractor capacity and the specialized nature of
this project.
Kellenberger Electric is the lowest responsive and responsible bidder. The lowest bidder, Kellenberger
Electric, is currently performing this type of work for the Village at the new Public Works building, and staff
is satisfied with their performance on that project. The proposed contract is to install new conduit and wire
to the generator and automatic transfer switch and to set it up to operate.
This project was part of the Village's 2023 Capital Improvement Budget, but the engineering wasn't
completed until late 2023. Given the substantial lead time and increased cost associated with a new
generator, the reuse of the decommissioned Cambridge on the Lakes Lift Station generator is a fiscally
responsible way to deliver this project.
A copy of the bid tab and a letter of recommendation from Wold Architects, who designed and engineered
this project, is attached for reference.
Packet Pg. 42
8.F.b
ORDINANCE 2024-
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH KELLENBERGER ELECTRIC FOR THE
FIRE STATION 27 GENERATOR REPLACEMENT PROJECT
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the Village of Buffalo Grove Fire Department requires the replacement of the exiting
backup generator at Fire Station 27; and
WHEREAS, the Village Board engaged in a competitive procurement process to obtain the best
value for money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Board has authorized the Village Manager to execute a contract for the Fire Station
27 Generator Replacement Project with Kellenberger Electric, in an amount not to exceed $70,505.00.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT:
PASSED: ,2024
APPROVED: , 2024
APPROVED:
Eric N. Smith, Village President
ATTEST:
Janet Sirabian, Village Clerk
Packet Pg. 43
8.F.c
April 5, 2024
Board of Trustees
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Re: Village of Buffalo Grove
Fire Station 27 Generator Replacement
Commission No. 233151
Dear Board of Trustees:
On Thursday, April 4, 2024, a bid was received from one (1) Contractor for the generator
replacement at Fire Station 27. A bid tabulation is attached for your review. Kellenberger Electric
Inc. from Elgin, Illinois submitted the low base bid in the amount of $70,505.00.
The budget for this project is:
Construction Documents Bid Award
December 15, 2023 April 5, 2024
Construction Cost $ 121,000 $ 70,505
TOTAL PROJECT COST $ 121,000 $ 70,505
We recommend awarding the contract to Kellenberger Electric as follows:
Base bid
TOTAL CONTRACT
Sincerely,
Wold Architects and Engineers
%�
Benjamin Bercher I AIA
Associate
Enclosures
$70,505.00
$70,505.00
cc: Jim Warnstedt, Deputy Director, Public Works
Matt Bickel, Wold
AM/GOV-IL-CI-BuffaloGrove/Fire Station 27/233151/Admin/Letters/2024.04.05 Letter to Board of Trustees
Wold Architects and Engineers
220 North Smith Street, Suite 310
Palatine, 1L 60067
woldae.com 1 847 241 6100
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Ordinance No. 0-2024-39 : Shared Risk Manager Intergovernmental
Agreement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of an intergovernmental agreement establishing a shared risk manager
position with the Village of Elk Grove and the City of Highland Park at an annual estimated expense of
$45,000.
SUMMARY: Staff is requesting approval of an intergovernmental agreement with the Villages of Highland
Park and Elk Grove for a shared risk manager position.
ATTACHMENTS:
• 04-03-24 Shared Risk Manager (DOCX)
• Ordinance IGA Shared Risk Manager (DOCX)
• HP - IGA with BG and EGV for Shared Risk Manager Employee 2024-0402 (DOCX)
Trustee Liaison Staff Contact
Bocek Dane Bragg, Office of the Village Manager
Monday, April 15, 2024
Updated: 4/10/2024 10:54 AM A Page 1
Packet Pg. 46
8.G.a
V I L.ACE OF
MEMORANDUM
DATE: April 11, 2024
TO: Village President Eric Smith and Trustees
FROM: Dane Bragg, Village Manage,,,,,
SUBJECT: Shared Risk Manager Intergovernmental Agreement
Recommendabon
Is
Staff recommends approval of an intergovernmental agreement establishing a shared
risk manager position with the Village of Elk Grove and the City of Highland Park at an
annual estimated expense of $45,000.
Background.
The Village of Buffalo Grove manages liability, property, workers compensation and
ancillary lines of coverage through three sources: the Suburban Liability Insurance
Pool for general liability, crime, terrorism and property, the Illinois Public Risk Fund for
workers compensation coverage, and direct placement of lines of coverage for cyber-
liability, storage tank and other coverages. The Suburban Liability Insurance Pool
currently contains four member communities: Buffalo Grove, Highland Park, Hoffman
Estates and Elk Grove, with the Village of Glenview scheduled to enter the pool in May
2024. Of the four current members, only the Village of Hoffman Estates has a full-time
Risk Manager.
With ongoing reorganization of the Human Resources, Administrative Services and
Office of the Village Manager functions and duties, the addition of a shared risk
management position would be very beneficial to Buffalo Grove. In the past, risk
management functions have been shared among human resources, finance and OVM
staff. The Village's risk management functions will be centralized in Administrative
Services with the Village Manager continuing to serve as chair of the SLIP board of
directors.
The shared risk manager position would function very similarly to the Joint Emergency
Management System (JEMS) executive director, supporting multiple agencies in
pursuit of common goals. The Risk Manager would be responsible for gathering loss
and loss prevention data across the member communities, implementing best
practices for loss prevention and safety programs, analyzing claim activity and
recommending risk reduction strategies that benefit not only the individual members
but also the pool as a whole. Further, the risk manager will provide support to the
Administrative Services staff in managing and processing loss prevention measures.
Page 1 of 2
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8.G.a
Due to ongoing reorganization and staff promotions, the cost for the shared risk
manager (approx. $45,000 annually) will be covered entirely by budgetary personnel
savings and will not require additional budgetary resources. Under the terms of the
proposed agreement, the City of Highland Park will be the lead agency, will employ the
Risk Manager with the member communities sharing equally in the allocation of time
worked, selection and work plan for the employee. The agreement is evergreen with
automatic annual renewals, subject to approval of an annual budget for the salary,
benefits and ancillary expenses associated with the program.
In Buffalo Grove, the Risk Manager will report to the Assistant Village Manager and
will work with the Purchasing Manager and Village Manager.
Next Steps
Once the agreement has been approved by all parties, the human resources teams
will proceed with recruiting a preferred candidate for the position, with the program fully
functional in the third quarter of 2024.
Page 2 of 2
Packet Pg. 48
8.G.b
ORDINANCE 2024-
AN ORDINANCE AUTHORIZING AN AGREEMENT WITH ELK GROVE VILLAGE AND THE
CITY OF HIGHLAND PARK
RELATING TO A SHARED RISK MANAGER
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Village seeks to enter into an Agreement with Elk Grove Village and the
City of Highland Park for shared risk manager services as set forth in the Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of
this Ordinance as if fully set forth herein.
SECTION 2. The Village President is authorized to enter into an Agreement with Elk Grove
Village and the City of Highland Park for a shared risk manager, as set forth on Exhibit A, attached
hereto, pending attorney review.
SECTION 3. If any section, paragraph, clause, or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and
approval and shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: 12024
APPROVED: 2024
APPROVED:
Eric Smith, Village President
ATTEST:
Janet Sirabian, Village Clerk
Packet Pg. 49
8.G.c
INTERGOVERNMENTAL AGREEMENT FOR SHARED RISK MANAGER
THIS AGREEMENT is dated as of the day of , 2024 ("Effective Date"),
and is by and between the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal
corporation ("Buffalo Grove"), ELK GROVE VILLAGE, an Illinois home rule municipal
corporation ("Elk Grove Village"), and the CITY OF HIGHLAND PARK, an Illinois home rule
municipal corporation ("Highland Park") (Buffalo Grove, Elk Grove Village, and Highland Park
are, collectively, the "Parties").
IN CONSIDERATION OF, and in reliance upon, the recitals and the mutual covenants
set forth in this Agreement, and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, and in the exercise of their powers and authority
under the Intergovernmental Cooperation Act, 5 ILCS 220/3 et seq., and the intergovernmental
cooperation provisions of Article VII, Section 10 of the Illinois Constitution of 1970, the Parties
mutually agree as follows:
WHEREAS, Buffalo Grove, Elk Grove Village, and Highland Park have each identified
the need for a professional employee who performs risk management duties; and
WHEREAS, in order to attract the highest level of talent and in the interest of conserving
municipal funds and resources, the Parties have determined that it is in their mutual best interests
to share one risk manager between the three municipalities; and
WHEREAS, the Parties desire to enter into this agreement to set forth the rights and
responsibilities of each Party with respect to the risk manager;
NOW, THEREFORE, in consideration of the mutual covenants and undertakings
hereinafter set forth, it is agreed between the Parties hereto, as follows:
1. Employment of Risk Manager:
a. Employment by Highland Park. Highland Park will employ an individual
with the job title of "Risk Manager," whose job description,
responsibilities and role will substantially be as outlined in Exhibit to this
Agreement. The Risk Manager will not be an employee of either Buffalo
Grove or Elk Grove Village, and will be classified as a "consultant" or
"independent contractor" or a similar title with respect to those Parties.
b. Selection of Risk Manager. Highland Park agrees that each of Buffalo
Grove and Ells Grove Village will have the opportunity to interview and
participate in the selection process of the Risk Manager, and Highland Park
will not employ a Risk Manager except upon approval of Buffalo Grove
and Elk Grove Village. If the Parties cannot agree on the selection of an
individual for the Risk Manager position within six months after the
Effective Date of this Agreement, or if the position of Risk Manager
becomes vacant for any continuous six-month period, this Agreement will
automatically terminate.
Packet Pg. 50
8.G.c
C. Codes and Policies. The Risk Manager will be subject to the employment
policies, code of conduct, information technology policy and all other
policies of Highland Park, to be reviewed by the Parties in advance of being
hired.
d. Discipline and Termination. In the event that the Risk Manager is
disciplined by Highland Park with discipline at least as severe as a written
warning, each of the Parties will have the right to individually terminate the
services of the Risk Manager pending any investigation or cause of action,
but will remain liable for all costs associated with salary and benefits as set
forth in Section 3 of this Agreement.
2. Allocation of Time: The Risk Manager will divide their time evenly between the
Parties, spending approximately one-third of their total weekly hours in each municipality. The
Parties will meet with the Risk Manager twice annually to determine an acceptable specific
schedule for the following six months.
3. Salary; Benefits of Risk Manager: The Parties will share evenly in all costs of the
employment of the Risk Manager by Highland Park, with each Party bearing one-third of the total
costs. The costs of employment include, without limitation, salary, all state and federal taxes,
insurance, retirement contributions, if any, laptop computer costs, mobile telephone costs, and all
other benefits provided to an employee of Highland Park. Highland Park will pay the Risk Manager
salary and cover all additional benefits offered to the Risk Manager as an employee of Highland
Park. Highland Park will send a monthly invoice to Buffalo Grove and Elk Grove Village for their
share of the costs of employment. Invoices must be paid within 30 days after receipt. The Parties
are each responsible for their own expenditures for fixtures and office products used by the Risk
Manager. Annually before July 1 of each year, Highland Park shall provide an estimated annual
budget for the costs associated with employment of the Risk Manager (including, without
limitation, estimated costs that may be due in accordance with Section 7 of this Agreement) for
review and approval by all Parties. Following approval of each annual budget by the Parties, or of
an amendment thereof, neither Buffalo Grove nor Elk Grove Village will be responsible for
payment of any aggregate amount in excess of 105% of their one-third share of the approved
budgeted amount.
4. Annual Review: The Parties will jointly review the performance of the Risk
Manager annually, subject to a process and format for the evaluation agreeable to the Parties and
the Risk Manager. The evaluation process will include the opportunity for a representative of each
Party to prepare a written evaluation, meet and discuss the evaluation with the Risk Manager, and
present a written summary of the evaluation results for the Risk Manager. The evaluation process
will also include the opportunity for the Risk Manager to provide a written self -evaluation to be
delivered to the Parties. The Parties and the Risk Manager agree to establish annually a schedule
of goals and indicators for the Risk Manager, which schedule will be used as a basis of
measurement of the Risk Manager's performance at the annual evaluation.
5. Acknowledgment of Agreement: Following the execution of this Agreement, a
copy will be provided to the Risk Manager for their review and acknowledgment. The Risk
4887-5872-8094, v. 5 2
Packet Pg. 51
8.G.c
Manager must provide an executed acknowledgment of this Agreement to Highland Park prior to
commencing employment with Highland Park.
6. Confidentiality: The Parties acknowledge that the Risk Manager will have access
to confidential information ("Confidential Information") of, about, and belonging to, the Parties
relating to the Risk Manager's responsibilities. Confidential Information does not include public
documents or information that would otherwise constitute Confidential Information but that has
become public. By acknowledging this Agreement, the Risk Manager acknowledges, covenants
and warrants that, both during and after the Risk Manager's term of employment, the Risk Manager
will not directly or indirectly use, divulge, furnish, or make accessible the Confidential Information
of any Party to any person, firm, or corporation other than persons, firms, or corporations employed
and/or retained by the subject Party in a fiduciary capacity without the prior express written
authorization of that Party, but instead the Risk Manager will keep all Confidential Information
strictly and absolutely confidential except as otherwise provided in this Agreement or as required
by the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq, or otherwise by law or court
order. The Parties agree that any Confidential Information provided to the Risk Manager by a Party
may not be divulged or made accessible to another Party to this Agreement without the prior
express written authorization of the divulging Party. Nothing in this Agreement creates any right
of any Party to another Party's Confidential Information, even if the Confidential Information is
shared with the Risk Manager.
7. Liability of Each Party: The Parties, individually, will be liable for any action,
inaction, negligence, injury or any other claim made by or against the Risk Manager when the Risk
Manager is doing work for that Party or within that Party's jurisdiction. To the extent a claim arises
when the Risk Manager is not on the premises of a Party but is performing work related duties, the
Parties will provide coverage for any and all such claims through their applicable insurance
policies.
8. Notices: Any notice required to be given under this Agreement must be in writing
and must be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail,
return receipt requested, and deposited in the U.S. Mail, postage prepaid, or (iv) by E-mail. E-mail
notices will be deemed valid and received by the addressee only upon explicit or implicit
acknowledgment of receipt by the addressee. Unless otherwise expressly provided in this
Agreement, notices will be deemed received upon the earlier of (a) actual receipt; (b) one business
day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) three
business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice
complying with the requirements of this Section 8, each Party will have the right to change the
address or the addressee, or both, for all future notices to the other Party, but no notice of a change
of addressee or address will be effective until actually received.
If to Buffalo Grove:
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Attn: Village Manager
Email: dbragg@vbg.org
If to Elk Grove Village:
4887-5872-8094, v. 5 3
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Elk Grove Village
901 Wellington Avenue
Elk Grove Village, Illinois 60007
Attn: Village Manager
Email: mroan@elkgrove.org
If to Highland Park:
City of Highland Park
1707 St. Johns Avenue
Highland Park, Illinois 60035
Attn: City Manager
Email: gneukirch@cityhpil.com
9. Term and Termination: Unless automatically terminated pursuant to Section 1 of
this Agreement, this Agreement will be effective for a term of one year, beginning on the Effective
Date. Following the original term, this Agreement will be renewed automatically and without any
further action by the Parties for successive one-year terms, unless a Party provides written notice
of intent to terminate the Agreement at least 120 days prior to the commencement of any renewal
term.
10. No Additional Rights or Interest: The Risk Manager's employment with
Highland Park is subject to and controlled by the employment agreement or terms established by
Highland Park and the Risk Manager. Nothing in this Agreement creates any additional rights,
interests, property right in, or any other right to the continuation of, the Risk Manager's
employment with Highland Park.
11. Amendments: No amendment to this Agreement will be effective unless and until
the amendment is in writing, properly approved in accordance with applicable procedures, and
executed.
12. Assignment: No Party may assign their rights or obligations under this Agreement
without the prior written consent of the other Parties.
13. Actions, Consents, and Approvals: Unless otherwise provided in this Agreement,
whenever the consent, permission, authorization, approval, acknowledgement, or similar
indication of assent of any Party to this Agreement, or of any duly authorized officer, employee,
agent, or representative of any Party to this Agreement, is required in this Agreement, the consent,
permission, authorization, approval, acknowledgement, or similar indication of assent must be in
writing.
14. Binding Effect: The terms of this Agreement bind and inure to the benefit of the
Parties and their agents, successors, and assigns.
15. Governing Laws: This Agreement will be interpreted according to the internal
laws, but not the conflict of laws rules, of the State of Illinois.
4887-5872-8094, v. 5 4
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16. Entire Agreement: This Agreement constitutes the entire agreement between the
Parties and supersedes any and all previous or contemporaneous oral or written agreements and
negotiations between the Parties with respect to the subject matter of the Agreement.
17. Non -Waiver: No waiver of any provision of this Agreement will be deemed to or
constitute a waiver of any other provision of this Agreement (whether or not similar) nor will any
waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this
Agreement.
18. Interpretation: This Agreement will be construed without regard to the identity of
the Party which drafted the various provisions of this Agreement. Every provision of this
Agreement will be construed as though all Parties to this Agreement participated equally in the
drafting of this Agreement. Any rule or construction that a document is to be construed against the
drafting Party will not be applicable to this Agreement.
19. Calendar Days; Calculation of Time Periods: Unless otherwise specific in this
Agreement, any reference to days in this Agreement will be construed to be calendar days. Unless
otherwise specified, in computing any period of time described in this Agreement, the day of the
act or event on which the designated period of time begins to run is not to be included and the last
day of the period so computed is to be included, unless the last day is a Saturday, Sunday or legal
holiday under the laws of the State in which the Property is located, in which event the period shall
run until the end of the next day which is neither a Saturday, Sunday or legal holiday. The final
day of any period will be deemed to end at 5:00 p.m., Central time.
20. Counterpart Execution: This Agreement may be executed in several counterparts,
each of which, is deemed to be an original, but all of which together will constitute one and the
same instrument.
21. Headings: The headings, titles, and captions in this Agreement have been inserted
only for convenience and in no way define, limit, extend, or describe the scope or intent of this
Agreement
4887-5872-8094, v. 5 J
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22. Acknowledgements: The Parties mutually acknowledge that they have entered
into this Agreement voluntarily and have had an opportunity to have this Agreement reviewed by
counsel of their choosing.
VILLAGE OF BUFFALO GROVE:
By: Attest:
Village President Village Clerk
Date: [Seal]
ELK GROVE VILLAGE:
By: Attest:
Village President Village Clerk
Date: [Seal]
CITY OF HIGHLAND PARK:
By: Attest:
Mayor
Date:
ACKNOWLEDGMENT BY RISK MANAGER:
Date:
City Clerk
[Seal]
4887-5872-8094, v. 5 6
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Exhibit A
Job Description
(attached)
4887-5872-8094, v. 5 /
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8.H
Ordinance No. 0-2024-40 : Ordinance Amending Title 12 of the
Village of Buffalo Municipal Code
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends approval of an ordinance amending Title 12 of the Village of Buffalo
Grove Municipal Code pertaining to planting and tree care management.
ATTACHMENTS:
• Memo -Ord Rev Tree Grant 24_0402 (DOCX)
• Title 12 Ord revisions (DOCX)
Trustee Liaison
Stein
Monday, April 15, 2024
Staff Contact
Jim Warnstedt, Public Works
Updated: 4/10/2024 10:55 AM
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MEMORANDUM
DATE: March 12, 2024
TO: Dane Bragg, Village Manager
FROM: Jim Warnstedt, Deputy Public Works Director
Andrea Larson, Civil Engineer I
SUBJECT: Ordinance Amending Title 12 of the Village of Buffalo Grove Municipal Code
Recommendation
Staff recommends approval of an ordinance amending Title 12 of the Village of Buffalo Grove Municipal
Code.
Background
The Village of Buffalo Grove is a sub -recipient of a USDA grant through the Morton Arboretum. Part of the
grant requirements include a review of the Village's ordinances and processes managing tree care
resulting in the attached highlighted additions to Title 12.
These two additions are considered minimal and will help the Village not only complete an inventory of
remaining trees but qualifies the Village for future substantial USDA funding. Below is an overview of the
two additions to the Municipal Code.
SECTION 2. Section 010 of Chapter 04 of Title 12 of the Village of Buffalo Grove Municipal Code is hereby
amended by adding thereto the following portions as shown as follows:
The protection, preservation, and care of trees illustrates their value to the Village as they
play a vital role in absorbing pollutants from air and groundwater, sequester carbon, produce
oxygen, mitigate stormwater runoff and soil erosion, mitigate heat and wind impacts, buffer
noise and light pollution, act as critical parts of the surrounding ecosystem, enhance the
quality of life, and can improve property values and commercial activities.
SECTION 3. Chapter 20 of Title 12 of the Village of Buffalo Grove Municipal Code is hereby amended by
inserting the following text hereafter known as Section 041 shown as follows:
Planting, species selection, tree care and removal standards for all Village trees shall all be in
accordance with the Village's most recently accepted Urban Forestry Management Plan as
prepared and updated by the Public Works Department.
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ORDINANCE 2024-
AN ORDINANCE AMENDING TITLE 12 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and,
WHEREAS, to provide safe and efficient traffic flow along Lexington Drive from the Rickey Rockets
Development, Deerfield Parkway, Weiland Road, Arlington Heights Road, and Armstrong Drive, the below
road signs or turning restrictions have been installed, adjusted or removed; and,
WHEREAS, the recommendations of the Village Engineer have been presented to the Corporate
Authorities.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
.-.
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
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SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
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SECTION 2. Section 010 of Chapter 04 of Title 12 of the Village of Buffalo Grove Municipal Code is hereby
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amended by adding thereto the following portions as shown by the underlined and highlighted text as
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follows:
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12.04.010 Purpose and scope.
A. Purpose. The purpose of this Chapter is to establish policies and procedures for constructing facilities on
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rights -of -way and use of rights -of -way within the Village's jurisdiction, which will provide public benefit
consistent with the preservation of the integrity, safe usage, and visual qualities of the Village rights -of -way
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and the Village as a whole.
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B. Intent. In enacting this Chapter, the Village intends to exercise its authority over the rights -of -way in the
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Village and, in particular, the use of the public ways and property by utilities and others, by establishing
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uniform standards to address issues presented by utility facilities and the public including without limitation:
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1. Prevent interference with the use of streets, sidewalks, alleys, parkways and other public ways and
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places;
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2. Prevent the creation of visual and physical obstructions and other conditions that are hazardous to
vehicular and pedestrian traffic;
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3. Prevent interference with the facilities and operations of the Village's utilities and of other utilities
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lawfully located in rights -of -way or public property;
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4. Protect against environmental damage, including damage to trees, from the installation of utility
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facilities;
5. Protect against increased stormwater run-off due to structures and materials that increase
impermeable surfaces;
6. Preserve the character of the neighborhoods in which facilities are installed;
7. Preserve open space, particularly the tree -lined parkways that characterize the Village's residential
neighborhoods;
8. Prevent visual blight from the proliferation of facilities in the rights -of -way; and
9. Assure the continued safe use and enjoyment of private properties adjacent to utility facilities
locations.
10. The protection, preservation, and care of trees illustrates their value to the Village as they play a vital
role in absorbing pollutants from air and groundwater, sequester carbon, produce oxygen, mitigate
stormwater runoff and soil erosion. mitigate heat and wind impacts. buffer noise and light pollution.
Packet Pg. 59
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act as critical parts of the surrounding ecosystem, enhance the quality of life, and can improve property
values and commercial activities.
C. Facilities Subject to this Chapter. This Chapter applies to all facilities on, over, above, along, upon, under,
across, or within the rights -of -way within the jurisdiction of the Village. A facility lawfully established prior to
the effective date of this Chapter may continue to be maintained, repaired and operated by the utility as
presently constructed and located, except as may be otherwise provided in any applicable franchise, license
or similar agreement.
D. Franchises, Licenses, or Similar Agreements. The Village, in its discretion and as limited by law, may require
utilities to enter into a franchise, license or similar agreement for the privilege of locating their facilities on,
over, above, along, upon, under, across, or within the Village rights -of -way. Utilities that are not required by
law to enter into such an agreement may request that the Village enter into such an agreement. In such an
agreement, the Village may provide for terms and conditions inconsistent with this Chapter.
E. Effect of Franchises, Licenses, or Similar Agreements.
1. Utilities Other than Telecommunications Providers. In the event that a utility other than a
telecommunications provider has a franchise, license or similar agreement with the Village, such
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franchise, license or similar agreement shall govern and control during the term of such agreement and
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any lawful renewal or extension thereof.
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2. Telecommunications Providers. In the event of any conflict with, or inconsistency between, the
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provisions of this Chapter and the provisions of any franchise, license or similar agreement between
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the Village and any telecommunications provider, the provisions of such franchise, license or similar
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agreement shall govern and control during the term of such agreement and any lawful renewal or
extension thereof.
F. Conflicts with Other Chapters. This Chapter supersedes all Chapters or parts of Chapters adopted prior
hereto that are in conflict herewith, to the extent of such conflict.
G. Conflicts with State and Federal Laws. In the event that applicable federal or State laws or regulations
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conflict with the requirements of this Chapter, the utility shall comply with the requirements of this Chapter
to the maximum extent possible without violating federal or state laws or regulations.
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H. Sound Engineering Judgment. The Village shall use sound engineering judgment when administering this
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Chapter and may vary the standards, conditions, and requirements expressed in this Chapter when the
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Village so determines. Nothing herein shall be construed to limit the ability of the Village to regulate its
rights -of -way for the protection of the public health, safety and welfare.
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SECTION 3. Chapter 20 of Title 12 of the Village of Buffalo Grove Municipal Code is hereby amended by
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inserting the following text hereafter known as Section 041 shown by the underlined and highlighted text
as follows:
12.20.041 Planting care and standards.
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Planting, species selection, tree care and removal standards for all Village trees shall all be in accordance
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with the Village's most recently accepted Urban Forestry Management Plan as prepared and updated by the Public
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Works Department.
SECTION 4. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof
shall not affect any other provision of this Ordinance.
SECTION 5. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be
codified.
AYES:
NAYES:
ABSENT:
PASSED: 12024
APPROVED: .2024
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APPROVED:
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Eric N. Smith, Village President
ATTEST:
Janet Sirabian, Village Clerk
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8.1
Ordinance No. 0-2024-41 : Ordinance Amending Chapter 5.20
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: As part of the comprehensive amendment to Village Code, which occurred in December
2023, staff is recommending a further amendment to align the new liquor license classes with the
upcoming license period beginning May 1, 2024.
ATTACHMENTS:
• Memo - Update Code Section 5.20.130 with new liquor license classes (DOCX)
• Ordinance - Update all license classes as of 05012024 (DOCX)
Trustee Liaison
Smith
Monday, April 15, 2024
Staff Contact
Jessie Brown, Community Development
Updated: 4/10/2024 1:59 PM
Page 1
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MEMORANDUM
DATE: April 11, 2024
TO: Dane Bragg, Village Manager
FROM: Jessie Brown, Administrative Services Manager / Deputy Village Clerk
SUBJECT: Updated municipal code to reflect new liquor license classes
In December 2023, the Village Board approved Ordinance 2023-157, which amended Titles 1-19 and
Appendix A of the Village of Buffalo Grove Municipal Code. Part of this update was to modify, simplify,
and combine liquor license classes. However, because December was in the middle of the license cycle,
which runs May 1 through April 30, Section 5.20.130 Licenses Authorized was left to include the original
liquor license classes and made effective until April 30, 2024.
At this time, Section 5.20.130 Licenses Authorized must be updated to reflect the new liquor license
classes effective with the upcoming license period, which begins May 1, 2024.
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Underlined = addition
StriketIgFeughs = deletion
04/10/2024
ORDINANCE NO.2024 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970.
NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the
Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
SECTION 1. Section 5.20.130 of the Village of Buffalo Grove Municipal Code is hereby
amended to read as follows:
5.20.130 Licenses authorized.
A. The following licenses are authorized:
Licensee and d/b/a
Address
1375 W. Dundee Road
350 McHenry Road
1180 Lake Cook Road
782 S. Buffalo Grove Road
205 Dundee Road
1155 McHenry Road #102B
900 Lake Cook Road
1000 Weiland Road
270 McHenry Road
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16. La Presa Restaurant, Inc.
86 W. Dundee Road
17. Luma, LLC d/b/a Lou Malnati's
85 South Buffalo Grove
Road
220 N. Milwaukee Avenue
228 McHenry Road
960 Buffalo Grove Road
301 Hastings Drive
2710 Main Street
48 Raupp Boulevard
301 Weiland Road
1501 Busch Parkway
154 McHenry Road
401 Half Day Road
360 Half Day Road
340 Half Day Road
161 Dundee Road
450 Half Day Road
1555 Deerfield Parkway
1038 Weiland Road
105 McHenry Road
1034 Weiland Road
700 E Lake Cook Road 101
159 McHenry Road
1. Malhotra Enterprises, Inc. d/b/a 7-Eleven
2. Al & AI Cellar, Inc. d/b/a Al & Al Liquor
3. BG Pantry, Inc. d/b/a BG Liquors
4. BG LI QS LLC
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1. Prairie Krafts, Inc. d/b/a Liquid Love Brewing 1310 Busch Parkway
Company
1. WJ Sports Entertainment, LLC I1380 Busch Parkway
1. IPMedia Holdings, Inc. d/b/a Gilded Box I1360 Abbott Court
1. Buffalo Grove Park District- Community Arts 22S McHenry Road
Center
2. Buffalo Grove Park District - Golf Dome 801 McHenry Road
SECTION 2. This Ordinance shall be effective May 1, 2024.
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AYES:
NAYES:
ABSENT:
PASSED: 2024
APPROVED: 2024
PUBLISHED: 2024
ATTEST:
Janet M. Sirabian, Village Clerk
APPROVED:
Eric N. Smith, Village President
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8.J
Ordinance No. 0-2024-42 : Ordinance Amending Chapter 5.20
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: A Class A-1 liquor license is reserved for PYX Brands LLC d/b/a Yeero Revolution at 700 E
Lake Cook Rd 105. This reservation is subject to the applicant completing Village requirements for said
license on or before July 15, 2024.
ATTACHMENTS:
• Ordinance - Class A-1 - Reserve Yeero Revolution (DOCX)
Trustee Liaison Staff Contact
Smith Jessie Brown, Community Development
Monday, April 15, 2024
Updated: 4/10/2024 1:47 PM Page 1
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Underlined = addition
StriketIgFeughs = deletion
04/10/2024
ORDINANCE NO. 2024 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970.
NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the
Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
SECTION 1. Section 5.20.130 of the Village of Buffalo Grove Municipal Code is hereby
amended as follows:
5.20.130 Licenses authorized.
Subsection A-1. of Section 5.20.130 of the Village of Buffalo Grove Municipal Code is
hereby amended with deletions in and additions in underline text so
that Subsection A-l. of Section 5.20.130 shall provide as follows.
1. Chicago Galbi House Inc
2. Hakuya Sushi, Inc
3. Roundy's Illinois, LLC d/b/a Mariano's
4. MOD Super Fast Pizza, LLC d/b/a MOD Pizza
S. Niki's Gyros, Inc.
6. Abba, Inc. d/b/a Original Bagel & Bialy
7. Black Pepper, Inc. d/b/a Rivaj Indian Cuisine
8. RR Buffalo Grove LLC d/b/a Ricky Rockets —
Buffalo Grove
9. Taste of Tokyo, Inc.
10. PYX Brands LLC d/b/a Yeero Revolution
SECTION 2.
700 E Lake Cook Road 101
159 McHenry Road
700 E Lake Cook Road 105
A. A Class A-1 liquor license is reserved for PYX Brands LLC at 700 E Lake Cook
Road 105. This reservation is subject to the applicant completing Village
requirements for said license on or before July 15, 2024. The Village Manager
shall have the authority to extend the July 15, 2024 date for good cause
shown. If not so extended, this reservation shall cease.
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B. This Section 2 shall not be codified.
8.J.a
SECTION 3. This Ordinance shall be in full force and in effect from and after its
passage and approval.
AYES:
NAPES:
ABSENT:
PASSED:
APPROVED:
PUBLISHED:
ATTEST:
Janet M. Sirabian, Village Clerk
.2024
.2024
.2024
APPROVED:
Eric N. Smith, Village President
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8.K
Action Item : Authorization to Waive Bids and Negotiate for Water
Facility Improvements
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff requests authorization to waive bids and negotiate for Water Facility Improvements as detailed in the
attached memo.
ATTACHMENTS:
• Auth to waive bids water facility
Trustee Liaison
Bocek
Monday, April 15, 2024
(DOCX)
Staff Contact
Tom C. Wisniewski, Village Board
Updated: 4/11/2024 2:18 PM
Page 1
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V I L.R IE .F
BUFFALO C: V
MEMORANDUM
DATE: April 9, 2024
TO: Dane Bragg, Village Manager
FROM: Tom Wisniewski, Buyer
Is
RE: Authorization to Waive Bids and Negotiate for Water Facility Security Improvements
Staff Recommendation
Staff requests authorization to waive bids and negotiate for the water facility security improvements
Overview
Since the Village's water pumping stations have been constructed, only routine maintenance has been
performed on the doors and locks to the facilities. At this point, both are past their usable life requiring
replacement and significant technical upgrades. Given the sensitivity of these facilities, a high level of
security and record -keeping on access is recommended. Staff has begun discussions with the same
firms that have installed doors and access control at other Buffalo Grove Facilities to ensure continuity
in security and performance.
An estimate of total construction costs is between $150,000 to $200,000 to upgrade all access points
at all water facilities. It is expected that two separate construction contracts will be brought forward
for the work, while Public Works staff will manage the project and coordination to help further reduce
the project costs.
Staff reached out to an engineering firm for a proposal to facilitate the design, bid, and build. The
proposal fee for this was estimated to be between $40,000 and $80,000. Public Works and Purchasing
met to discuss the project and both agreed that due to the engineer's cost proposal fee and specialty
of this work, it is in the best interest of the Village to negotiate with qualified contractors directly for
this project. This will result in significant cost savings keeping this project within the budgeted amount.
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9.A
Ordinance No. 0-2024-43 : Link Together Coalition Donation
Agreement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of agreement
The Buffalo Grove Police Department proposes a $5,000 donation from the Opioid settlement funds to
the Link Together Coalition for collaboration to enhance prevention and educational outreach on
substance abuse.
ATTACHMENTS:
• Link Together Coalition Donation Memorandum (DOCX)
• Link Together Ord (DOCX)
• CHICAGO-225946-v3-Donation_Agreement copy copy (PDF)
Trustee Liaison
Cesario
Monday, April 15, 2024
Staff Contact
Brian Budds, Police
Updated: 4/9/2024 11:45 AM
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9.A.a
BIYFFALO GROVE
DATE: April 9, 2024
TO: Dane Bragg, Village Manager
FROM: Brian Budds, Chief of Police
RE: Link Together Coalition —Proposed Donation
Is
In alignment with the Village's ongoing efforts to address the opioid crisis within Buffalo
Grove, we have identified an opportunity to support our community through a strategic
donation. This memo proposes a $5,000 donation from the Opioid Settlement Funds to the
Link Together Coalition. This initiative aims to enhance our preventative and educational
outreach on substance misuse.
Donation Agreement Overview
• Amount: $5,000 will be used to purchase Deterra at-home drug disposal systems and
multi -pill bottle lock boxes.
• Recipient: Link Together Coalition, in association with Omni Youth Services, is
recognized for its commitment to substance abuse prevention and education across
Wheeling Township, including Buffalo Grove.
• Utilization: Link Together proposes the funds will facilitate the acquisition of three
boxes of Deterra kits (totaling 600 packages) and 100 multi -pill bottle lock boxes,
essential for our community's drug disposal and safety measures.
Purpose
The proposed allocation supports a proven and practical approach to reducing prescription
drug misuse by ensuring safe disposal methods are readily available to our residents.
Distribution of these products to Buffalo Grove residents will enhance community prevention,
engagement, and education involving the opioid epidemic. Additionally, it aligns with our
broader community engagement efforts, including distribution at DEA Drug Take Back Days,
Farmers Market, National Night Out, and through partnerships with local schools and
healthcare providers.
Recommendation
Given the impactful nature of this initiative and its direct benefits to Buffalo Grove's residents,
we recommend the Village Board approve this $5,000 donation to the Link Together Coalition.
This action will not only bolster our community's health and safety but also demonstrate our
proactive stance against the opioid epidemic.
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ORDINANCE 2024-
9.A.b
AN ORDINANCE AUTHORIZING EXECUTION OF A DONATION AGREEMENT WITH OMNI YOUTH SERVICES
WHEREAS, the Village of Buffalo Grove has received certain funds as a result of settlement of
litigation related to the Opioid Crisis (the "Funds");
WHEREAS, Omni Youth Services provides substance abuse counseling and resources for the
residents of Buffalo Grove;
WHEREAS, the Village of Buffalo Grove has agreed to provide $5,000.00 of the Funds to be used
by Omni Youth Services as part of its mission to provide substance abuse counseling and resources.
("Donation");
WHEREAS, Omni Youth Services has agreed to utilize the Donation as part of its mission to provide
substance abuse counseling and resources.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to execute the Donation Agreement with Omni Youth
Services.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT:
PASSED: ,2024
APPROVED: , 2024
APPROVED:
Eric Smith, Village President
ATTEST:
Janet Sirabian, Village Clerk
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9.A.c
DONATION AGREEMENT
This Donation Agreement (this "Agreement") is entered into by and between Village of
Buffalo Grove, an Illinois municipal corporation ("Donor") and Omni Youth Services
("Recipient"), as of this day of , 2024.
RECITALS
WHEREAS, Donor has received certain funds as a result of settlement of litigation related
to the Opioid Crisis (the "Funds");
WHEREAS, Recipient provides substance abuse counseling and resources for the
residents of Buffalo Grove;
WHEREAS, Donor has agreed to provide $5,000.00 of the Funds to Recipient to be used
by Recipient as part of its mission to provide substance abuse counseling and resources. (the
Donation");
WHEREAS, Recipient has agreed to utilize the Donation as part of its mission to provide
substance abuse counseling and resources.
NOW THEREFORE, in consideration of the foregoing recitals, the parties hereby agree
as follows:
l . Donation. Subject to the limitations outlined in the restrictions on use of the Funds
and this Agreement, Donor hereby agrees to make the Donation to Recipient.
2. Use of Donation Recipient agrees to use the Donation only as set forth in this
Agreement and as set forth on Exhibit A which is attached hereto and incorporated herein. Further,
Recipient agrees to cooperate with the Donor in any audit or accounting as a result of the Donation.
3. Counterparts. This Agreement may be executed in counterparts, each of which
shall be an original, but all of which shall constitute one instrument.
4. Successors and Assigns. This Agreement shall not be assigned.
5. Total Agreement. This Agreement (i) contains the entire understanding between
the parties hereto with respect to the transactions contemplated herein; and (ii) may be altered or
amended from time to time only by written instrument executed by both parties hereto.
6. Choice of Law. This Agreement shall be interpreted in accordance with the laws
of the State of Illinois.
[Signatures on following page]
Packet Pg. 76
9.A.c
IN WITNESS WHEREOF, the parties have executed this Agreement as of the first date
written above.
Donor:
Village of Buffalo Grove
By:
Name:
Its:
Recipient: Omni Youth Services
By:
Name:
Its:
Pil
Packet Pg. 77
9.A.c
Exhibit A
1. With $5,000 being provided, the most efficient way to spend the Opioid Settlement
funds is on Deterra. The State of IL provided these at no cost through RALI, Rx Abuse
Leadership Initiative of Illinois. The initiative has ended, and the community recognizes the
Coalitions as providers of this. The additional funds would be used for multi -pill bottle lock
boxes and staff time/travel.
A. Deterra is an at-home drug disposal system.
a. Cost:
i. 3 boxes= 600 packages in a box
ii. 1 box= $856
iii. 3 boxes= $2568
B. Multi -Pill Bottle Lock boxes
a. Cost: 100 boxes= $2000
i. Lock bottles and boxes for substances (e.g. bottles for pills
$12 and boxes to hold multiple bottles $20)
C. Staff Time and Travel
a. Cost: $432
2. Additional costs will be paid by Omni Youth Services/Link Together
Packet Pg. 78
9.B
Resolution No. R-2024-11 : Resolution Authorizing the Village
Manager to Execute an Agreement with the Buffalo Grove Park
District and the Buffalo Grove Rotary Club for the 2024 BG Days
Event
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
The Village and Buffalo Grove Park District recommend entering into a one-year agreement with the
Rotary Club of Buffalo to formally solidify commitments to working collaboratively in contributing to the
overall success of Buffalo Grove Days.
ATTACHMENTS:
• 2024-BG Days Rotary partnership_Joint Memo (DOCX)
• BG Days Resolution (DOCX)
• 2024 Agreement with Rotary for BG Days (DOCX)
Trustee Liaison Staff Contact
Johnson Molly Gillespie, Office of the Village Manager
Monday, April 15, 2024
Updated: 4/8/2024 4:08 PM Page 1
Packet Pg. 79
9.B.a
MEMORANDUM BUFFALO
GROVE
GR.OVE
DSTRICT
DATE: April 8, 2024
TO: Village Board, Village of Buffalo Grove
Board of Commissioners, Buffalo Grove Park District
FROM: Molly Gillespie, Director of Communications and Engagement
Joe Zimmermann, Director of Recreation and Facilities
SUBJECT: Rotary partnership at Buffalo Grove Days 2024
The Village of Buffalo Grove (Village) and Buffalo Grove Park District (Park
District) recommend entering into a one-year agreement with the Rotary N
Club of Buffalo (Rotary) to formally solidify commitments to working N
collaboratively in contributing to the overall success of Buffalo Grove Days W
(BG Days). r_
IBackgrouind
BG Days has experienced three prosperous years under the 50/50 partnership
between the Village and the Park District. Staff from each organization has
thrived in roles that match their skills and expertise. Financially, the event has
had a positive cash flow, earning revenues of approximately $30,000 annually
for both organizations. Strategic partnerships with other community
organizations, including Rotary and the Buffalo Grove Lincolnshire Chamber
of Commerce (BGLCC) have leveraged respective strengths and special skills
for specific event activities that have contributed to the overall success and
positive experience of the festival.
AinaIllysilis
The 50/50 partnership highlighted the skills of each agency, with the Park
District leading sponsorship acquisition, beverage sales, food trucks and
Page 1 of 2
Packet Pg. 80
9.B.a
entertainment with assistance in site preparation, website and kids'
entertainment activities. The Village continues to coordinate purchasing,
contract execution, public safety planning, site set up and some special
activities, like the parade.
The Village has also coordinated with community organizations to ensure
some activities continue under their purview. One of the key partnerships
that has been instrumental in enhancing BG Days is the collaboration with
Rotary. While the Village and Park District have worked closely with Rotary for
several years, the agreement under consideration seeks to formalize the
partnership in relation to the festival, no different than the agreement with
the BGLCC.
Under the proposed agreement, Rotary will continue to host fundraising
events such as Bingo and the Duck Race during BG Days. In exchange for
hosting these events at BG Days, the Rotary Club will provide volunteer staffing
support at the Information Booth during all shifts of festival hours throughout
all five days of the festival. Additionally, Rotary Club has generously agreed to
provide a one-time payment of $1,000 to the Park District to support the
purchase of a new bingo board, which will be used at BG Days in addition to
Park District events throughout the year.
This partnership not only strengthens community ties but also demonstrates
the power of collaboration in achieving shared goals. By working together, the
partners can maximize resources, enhance the festival experience and
ultimately benefit the residents of Buffalo Grove.
INext Stelps
Following execution of the agreement by both the Village of Buffalo Grove
Village Board and Park District Board of Commissioners, staff will work with
Rotary to coordinate any member communications and provide a schedule
of information booth shifts which the Rotary can begin filling volunteers for.
Staff will also move forward with the collaborative coordination of needs for
the Bingo and Duck Race activities for the 2024 BG Days festival.
Agreement with Rotary for BG Days
Page 2 of 2
Packet Pg. 81
RESOLUTION 2024-
9.B.b
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE BUFFALO GROVE PARK DISTRICT
AND BUFFALO GROVE ROTARY CLUB FOR THE 2024 BG DAYS EVENT
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, Buffalo Grove Days is a community event planned annually each year over the Labor
Day weekend ("BG Days"), which is sponsored and presented by the Village of Buffalo Grove ("Village")
and Buffalo Grove Park District ("Park District"); and
Whereas, The Village and Park District designate the responsibility for promotion and execution
of the Bingo event, Duck Race and Informational Booth at BG Days to the Buffalo Grove Rotary ("Rotary")
subject the terms outlined in the attached agreement.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Resolution as if fully set forth herein.
SECTION 2. The Village Manager is authorized to execute the agreement with the Park District and Rotary
SECTION 3. If any section, paragraph, clause or provision of this Resolution shall be held invalid, the
invalidity thereof shall not affect any other provision of this Resolution.
SECTION 4. This Resolution shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2024
.2024
APPROVED:
Eric N. Smith, Village President
Packet Pg. 82
9.B.c
AN AGREEMENT BETWEEN
VILLAGE OF BUFFALO GROVE
BUFFALO GROVE PARK DISTRICT
ROTARY CLUB OF BUFFALO GROVE
REGARDING BUFFALO GROVE DAYS
This Agreement is between the Village of Buffalo Grove ("Village"), the Buffalo Grove Park
District ("Park District") and the Rotary Club of Buffalo Grove ("Rotary") relating to coordination
of specific activities for Buffalo Grove Days.
The Village, Park District, and Rotary in consideration of the following do hereby agree as
follows:
Term
The term of this agreement shall be for three Buffalo Grove Days events to take place in 2024
until 2025 ("Term"). Should the Village or Park District advise Rotary by November 1, 2024, this
agreement may be terminated without any recourse after the 2024 Buffalo Grove Days.
Buffalo Grove Days
Buffalo Grove Days is a community event planned annually each year over the Labor Day T_
weekend ("BG Days"), which is sponsored and presented by the Village and Park District. c
N
W
The Village and Park District designate the responsibility for promotion and execution of the y
following events and support functions at BG Days exclusively to Rotary: 2
1. Bingo
2. Duck Race
3. Information Booth
Bingo
The Village, Park District, and Rotary will work jointly to plan the Bingo event, generally
occurring on Thursday evening of BG Days at Mike Rylko Park. The Park District, as property
owner, will retain final approval of the festival layout as per the intergovernmental agreement
between the Village and Park District.
The Village, Park District, and Rotary will work jointly to identify the schedule for Bingo, within
the larger overall schedule of events for BG Days.
The use of the pavilion structure, as well as the tables and chairs already rented for the event
and placed under the pavilion, will not be charged to the Rotary. In the event the weather is
good and Bingo participation is high, on -site Village and Park District staff will coordinate the
delivery of additional tables and chairs around the pavilion, adding seating capacity.
Packet Pg. 83
9.B.c
The Rotary will be responsible for any costs related to set up requirements and supplies beyond
tables and chairs, including a Bingo table and board, game cards, signage, public address
system, etc. in order to host a complete event.
Duck Race
The Village, Park District, and Rotary will work jointly to plan the Duck Race event and ticket
sales area of information tent, generally occurring throughout the BG Days event at Mike Rylko
Park. The Park District, as property owner, will retain final approval of the festival layout as per
the intergovernmental agreement between the Village and Park District.
The Village, Park District, and Rotary will work jointly to identify the schedule for the Duck Race,
within the larger overall schedule of events for BG Days.
The use of the information tent area, office trailer access, as well as the tables and chairs
already rented and placed under the tent, will not be charged to Rotary. Rotary may store Duck
sales items in the office trailer overnight, with access controlled by Public Works employees.
Rotary will be responsible for any costs related to set up requirements and supplies, including a
ducks, tickets, signage, public address system, etc. in order to host a complete event.
4
The Village and Park District will broadcast the Duck Race on digital screens at the c
amphitheater, if desirable to Rotary. This can be delivered by Rotary as a video file on a thumb
drive for playback on the screens at a time coordinated in the overall event planning. Or, as y
other technology becomes available, the parties are happy to work together to stream the o
broadcast.
Information Booth
The Village, Park District, and Rotary will work jointly to support an information tent near the
entrance of Buffalo Grove Days, at a site approved by the Park District as per the
intergovernmental agreement between the Village and Park District.
Rotary, as a beneficiary of the Bingo and Duck Race events, will then support the information
tent throughout the five-day event. Rotary agrees to support the information tent in the
following manner.
1. Secure volunteers to staff the information booth
a. Set overall shift schedules in coordination with Village and Park District
b. Maintain a sign-up list online to track volunteers
c. Strive to secure 3 volunteers for each shift
i. Village will offer to share any gaps in the scheduling with its list of
volunteers in order to support with volunteers outside of Rotary
membership, if needed
Packet Pg. 84
9.B.c
2. Perform the following duties while stationed at the information tent
a. Radio communications
i. Secure a portable radio for the information tent from MobileComm
ii. Answer calls from MobileComm and assist as necessary with
1. Site questions
2. Look out for missing children
3. Flag down courtesy shuttle drivers if unresponsive to radio calls
4. Other communications as may occur throughout the event
iii. Use radio to report to MobileComm as necessary
1. Reports of lost and found items turned into tent
a. MobileComm/Police will secure items when notified
2. Report any emergency conditions observed
3. Report any aide requested by attendees, including a call for a
courtesy shuttle
iv. Return portable radio to MobileComm at end of each shift/day
b. Attendee wayfinding
i. Present a friendly face at the entrance to the event and help answer
questions
1. FAQ's include location of bathrooms, event schedules, location of
carnival ticket/wrist band pick up, etc.
ii. Village will provide an overall map of the event
iii. Park District will provide an overall schedule of events
c. General coordination
i. Help courtesy shuttle drivers with keys as they arrive. They will report to
information tent to secure keys to a golf cart for their shift. Keys will be
maintained by Public Works staff, within the office trailer. Shift
schedules for the shuttles will be maintained by Rick Kahen Commission
for Residents with Disabilities.
ii. If the Village or Park District have contest prizes to hand out, help
connect winners to their prizes
1. Compare name/ID to list provided
2. Hand over corresponding prize
3. Mark off on list that item has been picked up
The Village will maintain a schedule of a designated event manager during each day/shift for
whom the Rotary can escalate issues or approach with inquiries and needs.
Financial Considerations
The Rotary shall set all registration fees associated with Bingo and Duck Race, as they deem
appropriate.
Because the Rotary is assuming financial liability in the set up and coordination of Bingo and
Duck Race, proceeds from those two events will remain with Rotary. Neither the Village nor
Park District assume financial liability if Bingo and/or Duck Race do not break even.
Packet Pg. 85
9.B.c
Any revenues from BG Days that fall outside the portion of BG Days contemplated in this
agreement remain under the terms and conditions of the existing memorandum of
understanding in place between the Village and Park District, solely.
Bingo Table & Board Procurement
The Park District will help procure the Bingo table and board to be used during the Bingo event.
In exchange, Rotary agrees to provide a one-time $1,000 payment to assist in the purchase of
the new Bingo board table. The Park District will be responsible for storing and transporting the
board to/from Buffalo Grove Days.
Agency Representatives
The following staff members will be identified as the BG Days Liaisons from each agency,
granted authority to coordinate agency responsibilities.
For the Park District:
Joe Zimmermann, Director of Recreation and Facilities
For the Village:
Molly Gillespie, Director of Communications and Community Engagement
For the Rotary:
Shawn Collins, President and Brian Shepherd, President-elect
4
N
O
N
W
Future Events
The Village, Park District, and Rotary intend to revisit all BG Days agreements following the term
of this agreement, to solidify future partnerships.
Miscellaneous
This Agreement may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall be deemed to be one and the same agreement. A signed copy of
this Agreement delivered by facsimile, e-mail or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
This Agreement shall be governed by and construed in accordance with the internal laws of the
State of Illinois without giving effect to any choice or conflict of law provision or rule (whether
of the State of Illinois or any other jurisdiction).
This Agreement may only be amended, modified, or supplemented by an agreement in writing
signed by each party hereto.
All notices, requests, consents, claims, demands, waivers and other communications hereunder
shall be in writing and shall be deemed to have been given (a) when delivered by hand (with
Packet Pg. 86
9.B.c
written confirmation of receipt); (b) when received by the addressee if sent by a nationally
recognized overnight courier (receipt requested); (c) on the date sent by facsimile or e-mail of a
PDF document (with confirmation of transmission) if sent during normal business hours of the
recipient, and on the next business day if sent after normal business hours of the recipient; or
(d) on the third day after the date mailed, by certified or registered mail, return receipt
requested, postage prepaid. Such communications must be sent to the respective parties at the
addresses set forth below the parties' respective signatures.
This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and
their respective successors and permitted assigns. Neither party may assign its rights or
obligations hereunder without the prior written consent of the other party, which consent shall
not be unreasonably withheld or delayed. No assignment shall relieve the assigning party of any
of its obligations hereunder.
Village of Buffalo Grove
M
Dane C. Bragg
Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Buffalo Grove Park District
0
Erika Strojinc
Executive Director
Rotary Club of Buffalo Grove
0
Shawn Collins
President
Buffalo Grove Park District Rotary Club of Buffalo Grove
530 Bernard Drive P.O. Box ##
Buffalo Grove, Illinois 60089 Buffalo Grove, Illinois 60089
Date: Date: Date:
Packet Pg. 87
9.0
Ordinance No. 0-2024-44 : Approval of the Fire Station 25 Design
Contract with FGM Architects
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board authorize the Village Manager to execute an agreement with
FGM Architects, pending review and approval by the Village attorney.
At the February 5, 2024, Village Board Meeting, the Village Board approved entering into an agreement
with FGM Architects for architectural services provided to the Village of Buffalo Grove for building and
remodeling projects (Ordinance # 0-2024-20). These projects include the Station 25 rebuild project. The
Station 25 design and rebuild project is budgeted for $10.4 million. A key component of this process is the
effective design of the facility. FGM architects has been selected for this task at a rate of 8.5% of the
project cost.
ATTACHMENTS:
• 4-8-24 Station 25 Design (DOCX)
4-8-24 FGM Ordinance St. 25 Design (DOCX)
• VoBG Station 25 proposal Phase 2 - 2024.03.12 COMPLETE (PDF)
Trustee Liaison
Chairman Cesario
Monday, April 15, 2024
Staff Contact
Larry Kane, Fire
Updated: 4/9/2024 1:17 PM
Page 1
Packet Pg. 88
9.C.a
DATE: March 14, 2024
TO: Dane Bragg, Village Manager
FROM: Chris Stilling, Deputy Village Manager
William Baker, Fire Chief
Lawrence Kane, Deputy Fire Chief
SUBJECT: Fire Station Design Contract for Station 25
Background
At the February 5, 2024, Village Board Meeting, the Village Board approved entering into an
agreement with FGM Architects for architectural services provided to the Village of Buffalo Grove
for building and remodeling projects (Ordinance # 0-2024-20). These projects include the Station
25 rebuild project.
Discussion
The Station 25 design and rebuild project is budgeted for $10.4 million. A key component of this
process is the effective design of the facility. FGM architects has been selected for this task at a
rate of 8.5% of the project cost. FGM has agreed to meet the below schedule for the design and
build of Station 25:
Packet Pg. 89
9.C.a
Recommendation
Staff recommends that the Village Board authorize the Village Manager to execute an agreement
with FGM Architects for architectural services for the design of Station 25 in an amount not to
exceed 8.5% of the estimated $10.4 million project cost resulting in a total of $884,000, plus a
10% Village Manager controlled contingency ($88,400.00) due to the GMP not being established,
pending review and approval by the Village attorney.
Attachments:
FGM Design Contract for Fire Station 25
Packet Pg. 90
ORDINANCE 2024-
9.C.b
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH FGM ARCHITECTS FOR
ARCHITECTURAL AND ENGINEERING SERVICES
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the Village sought out companies qualified to provide the requested services and
materials; and
WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for
money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to execute an agreement with FGM Architects for
Architectural and Engineering Services, in an amount not to exceed $972,400.00 which includes the 10%
Village Manager controlled contingency of $88,400.00 pending review and approval by the Village
Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2024
.2024
APPROVED:
Eric Smith, Village President
Packet Pg. 91
9.C.c
March 11, 2024 - revised
Tom Wisniewski — Purchasing Manager
Village of Buffalo Grove
New Fire Station No 25
50 Raupp Blvd.
Buffalo Grove, Illinois 60089
Sent via email: TCWisniewskivbg,or
Cc: WLaker@vbE.org
Re: New Fire Station No 25 — Design & Documentation, Bidding, & Construction Administration
Dear Mr. Wisniewski:
Thank you for selecting FGM Architects to work with the Village on their Fire Station No 25 project. As
discussed, we split the project up into phases to determine the scope of the projects, along with budgets
With known building sites and defined scope, the next step is to proceed with full projects in design,
documentation, bidding, and construction administration.
On the following pages, please find our understanding of our discussion we have had regarding the final
phase of the project, and its components and the associated fee to complete the work.
Thank you again for giving FGMA the Village's confidence. We are extremely excited to continue working
with the Village and the Fire Department. If you have any questions or need further information, feel
free to contact me directly at 630.574.8714 or iasonestesfgmarchitects.com.
Sincerely,
FGM Architects Inc.
�f
Jason Estes, IA
Principal
Packet Pg. 92
9.C.c
Proposal for
New Fire Station No 25 — Final Phase - Design & Documentation, Bidding, & Construction Administration
for:
Village of Buffalo Grove — New Fire Station No 25
New Fire Stations No 25
505 W. Dundee Road
Submitted to:
Tom Wisniewski — Purchasing Manager
Village of Buffalo Grove
New Fire Station No 25
50 Raupp Blvd.
Buffalo Grove, Illinois 60089
Sent via email: TCWisniewskipvb .org
Cc: VLaker@vbE.org
By:
FGM ARCHITECTS INC.
1211 West 22"d Street, Suite 700
Oak Brook, IL 60523
March 12, 2024
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9.C.c
Foy. FI%I�I�E.I...S
1.0 UNDERSTANDING OF PROJECT
The Village of Buffalo Grove, hereinafter referred to as the Owner, is looking to construct a new
Fire Station No 25. The Phase 1 project is complete, and this proposal is to bring Fire Station 25
through design documentation, bidding, and construction administration.
1.1 The design work will be performed in 2024 for the facility and construction work will be
performed in 2025. Invitation to bid intended to be published by end of January 2025.
1.1.1 Refer to attached included project schedule for more defined approach.
1.2 The Owner is utilizing a Construction Manager as Constructor delivery method.
1.3 A separate proposal will address temporary facilities conversion of the soon to be
vacated existing Public Works for fire station operations during construction.
1.4 The initial project programming and budget estimate was developed within Phase 1 and
is included in Exhibit A. The initial budget estimates Construction Costs is between $9 &
$10 million.
2.0 SCOPE OF ARCHITECT'S SERVICES
3 of 7
FGM Architects, Inc., hereinafter referred to as FGMA or Architect, shall provide the following
professional services for the project:
2.1 Design Services
2.1.1 Based upon information gathered in the original Phase 1 project, FGMA will
develop:
.1 Schematic Plans for the station.
.2 Exterior Elevations for station, if applicable
.3 Written description of architectural, structural, and MEP&FP systems
2.1.2 Schedules, Goals, and Issues: Assist Owner to establish overview goals that will
provide direction through the course of the Project.
2.1.3 Determine Participants' Roles and Information Needs: Determine the roles,
relationships and responsibilities of the Owner, FGMA and others as required
during the Project. Expectations in terms of scheduled deliverables by each party
will be clarified to ensure a successful project.
2.1.4 Review Owner's existing Project Site information and provide project
topographic survey and/or soil borings as required.
2.1.5 Review/refine Schematic Design Drawings (Site Plan, Floor Plan, Elevations and
Perspectives) graphically defining design intent for the Project.
2.1.6 Assist Owner to secure Project approval(s) from local governmental officials.
2.1.7 Present final design to the Owner before obtaining written approval to proceed
with the next Phase.
2.2 Design Development Services
2.2.1 Based on the approved schematic design and any adjustments authorized by the
Owner regarding the program; FGMA shall prepare Design Development Phase
Documents consisting of drawings and other documents to fix and describe the
size and character of the Scope of Work assigned to FGMA.
2.2.2 Site and floor plans, building elevations, interior elevations, and other design
features will be further developed.
2.2.3 Civil, mechanical, electrical, and plumbing, and structural drawings will be
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Foy. FI%I�I�E.I...S
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initiated to identify systems and overall scope of work required.
2.2.4 Exterior and interior design work will include signage, building materials/finishes,
and colors.
2.2.5 The Design Development Documents shall also include outline specifications that
identify major materials and systems and establish, in general, their quality
levels.
2.2.6 The project will be reviewed with the Villages' Development Review Team. If
there are any items that are requested beyond the scope of this project, they will
be discussed with the project team prior to incorporation.
2.2.7 The Owner is choosing the project delivery as CMaR, therefore it is
recommended that the Owner's construction manager update their budgets
upon completion of the design development phase to confirm that the project is
following the Owner's intended direction.
2.2.8 Additional Services that may be required and are not included in the proposed
fee or services.
.1 Environmental Studies (soil borings — previously completed, ACM, lead,
etc.).
2.2.9 All work in this phase will be reviewed with the Owner prior to proceeding into
the construction document phase of work.
2.3 Construction Drawings Services
2.3.1 Upon approval of the design development phase, FGMA shall prepare
Construction Documents for the Project. The Construction Documents shall
consist of drawings and specifications as required to secure necessary building
and site permits, procure bids, and build the project.
2.3.2 FGMA has included landscaping, civil, structural, mechanical, electrical, plumbing
and fire protection engineering consulting services as part of our scope of
services.
2.3.3 The bidding requirements, including bid advertisement, general conditions,
contract, and bid forms will be developed with input and direction from the
Owner.
2.3.4 All work in this phase will be reviewed with the Owner.
2.3.5 FGMA will submit all documentation to the local jurisdiction having authority in
order
2.3.6 FGMA shall assist the Owner in filing the required documents for approval of
municipal authorities having jurisdiction over the project.
2.4 Bidding and Negotiation Services
2.4.1 FGMA shall assist the Owner and Construction Manager in soliciting bids from
Contractors.
2.4.2 FGMA will respond to questions and provide clarifications to bidders, and issue
Addenda.
2.4.3 Assist Construction Manager in conducting a Pre -Bid Meeting.
2.4.4 Participate in the Bid Opening Meeting.
2.4.5 Assist Construction Manager review bids for compliance to Contract Documents
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and conduct reference reviews.
2.4.6 Assist Construction Manager to provide a letter of recommendation for lowest
responsive and responsible bidders.
2.4.7 Assist Construction Manager to prepare Construction Contracts for Owner's legal
review.
2.5 Construction Administration Services
2.5.1 FGMA shall provide construction administration services, including
administration of contracts, submittal reviews, on -site observation visits,
Owner/Architect/Contractor meetings, and punch list preparation.
2.5.2 FGMA will conduct a pre -construction meeting with the Owner and Contractor.
2.5.3 We have included (1) OAC/site visit every (2) weeks to monitor Construction
Phase activities for general conformance with Construction. Based upon a
construction period of 14 months.
2.5.4 Prepare Punch -List and related follow-up of same. We have included (2)
meetings for preparation of punch -list and one punch -list follow up meeting.
2.6 Services that are not included in our proposed include the following items:
.1 Environmental Site Studies
.2 Special site surveys for endangered species, historical significance, etc. beyond
initial consultation.
.3 Hazardous Material Remediation.
.4 Material testing services during construction, to be coordinated with GC/CM
.5 Building Commissioning
.6 LEED Consulting Services
.7 Furniture Design, but FGMA can offer or include if requested.
.8 Printing of project documents for bidding purposes, reimbursable
.9 Printing for any Village Government approval/ review, reimbursable
.10 Printing of milestone progress sets made for Owner and regulatory agencies,
reimbursable.
11 Design of alerting systems, security systems, and telephone systems
2.7 Consultants
2.7.1 FGMA has included survey, civil, landscape, structural, mechanical, plumbing and
electrical engineering consultants as part of this proposal to be compensated for
as indicated below. Interior Architecture will be performed in house by FGMA.
Material testing and hazardous waste engineering are not included in our
proposal but will be coordinated by FGMA on the Owner's behalf/ request.
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3.0 ARCHITECT'S COMPENSATION
The Owner shall compensate FGM Architects, Inc. for professional Architectural -Engineering
services rendered in connection with this project under this proposal as follows:
3.1 For all professional services as described in Paragraph 2.0, FGMA shall be compensated
on a percentage basis, at 8.5% of the Cost of Work of the Project including Reimbursable
Expenses. Travel to your project, phone, & fax are included within this fee. Exhibit B
includes details regarding the Cost of Work.
3.2 Compensation shall be distributed to each Phase based on the following percentages:
Schematic Design Phase 10% of total compensation Original Construction Budget
Design Development Phase 25% of total compensation CM Construction Cost Estimate
Construction Document Phase 40% of total compensation Updated CM Construction Cost Estimate
Bidding and Negotiation Phase 05% of total compensation Updated CM Construction Cost Estimate
Construction Phase 20% of total compensation Actual Construction Cost
3.3 For any Additional Services authorized by the Owner beyond the scope of this Proposal
including but not limited to: additional reports and/or documentation, presentations or
coordination with any outside agencies, FGMA shall be compensated on the basis of the
hourly rates described in the attached Hourly Rate Schedule for the professional and
technical employees engaged on the Project plus Reimbursable Expenses.
3.4 If specialty consultants are required, FGMA shall be reimbursed for consultant expenses
in connection with the Project, invoiced to Owner
3.5 Payments shall be made by the Department to FGM Architects, Inc. upon receipt of
invoice. Payments shall be made in accordance with the Illinois Prompt Payment Act.
3.6 Non-payment of invoices shall constitute grounds for discontinuing service.
3.7 The terms of this Proposal are based upon services commencing within 60 days.
4.0 FORM OF AGREEMENT
It is our understanding that this proposal would fall under the Master Agreement between FGM
Architects, Inc. and the Village of Buffalo Grove. In order to document and authorize
authorization of this scope to the Master Agreement, we have provided signatory authorization
below. If this proposal is acceptable, please sign and return it for record. Any conflict between
the terms and conditions of the proposal and the Master Agreement signed on February 9, 2024
the Master Agreement shall prevail.
We appreciate this opportunity to be of service to the Village of Buffalo Grove.
Agreed and Accepted
Village of Buffalo Grove FGM Architects, Inc. ...
By: By:
Title: Ti&: Jason Estes, AIA - Principal
Date: Date: 12MARCH2O24
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HOURLY RATE SCHEDULE
Effective February 1, 2023*
Where the fee arrangements are to be on an hourly basis, the rates shall be those that prevail at the time
services are rendered. Current rates are as follows:
FGM Architects
Principal (Board of Directors) $300.00
Arch IV
$260.00
Arch III
$220.00
Arch II
$180.00
Arch I
$140.00
Interior Designer IV
$240.00
Interior Designer III
$200.00
Interior Designer II
$160.00
Interior Designer 1
$120.00
Project Administrator $135.00
*Rates are subject to adjustment each November 15r
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March 12, 2024
Village of Buffalo Grove
New Fire Station No 25 & Temporary Fire Station
Subject: Estimated Schedule for projects.
New Station No 25
2024
2025
2026
April Schematic Design
May -July Design Development
Aug -Dec Construction Documentation
Dec Issue for CM Scopes (CM to verify)
Jan Issue for Bid & Permit (CM to verify)
Feb Bids Due (CM to verify)
Feb Bid Review (CM to verify)
Feb/Mar Anticipated Board Authorization of Bids (CM to verify)
Mar/April Begin Construction (CM to verify)
Feb/Mar Substantial Completion (CM to verify)
Mar/Apr Final Completion (CM to verify)
Temoorary Fire Station/ Existine PW Conversion
2024 April
Schematic Design
May -June
Design Development/Construction Documentation
July
Issue for CM Scopes
July
Issue for Bid & Permit (CM to verify)
Aug
Bids Due (CM to verify)
Aug
Bid Review (CM to verify)
September
Anticipated Board Authorization of Bids (CM to verify)
October
Begin Construction (CM to verify)
December
Substantial Completion (CM to verify)
2025
January Final Completion (CM to verify)
Sincerely,
Jason Estes, AIA I Principal
Lasonestesff f marchitects.com
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9.D
Ordinance No. 0-2024-45 : Approval of Contract Between the Village
and Buffalo Grove Professional Firefighter/Paramedic Association
Local 3177, IAFF, AFL-CIO, CLC for the Period of May 1, 2023- April
30, 2025
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends the Village Board authorize Village Manager Bragg to sign the attached agreement.
As part of the contract terms set forth in the 2023-2025 IAFF Contact between the Village of Buffalo
Grove and the Village of Buffalo Grove Professional Firefighter/Paramedic Association Local 3177, a
negotiated change was made to section 7.10 Vacation. The language pertaining to Article VI Section
7.10 Vacation will be provided under separate cover.
ATTACHMENTS:
IAFF Side Letter Wages and Contract Amendment Memo (DOCX)
• 2024 Ordinance - IAFF Contract 4.15.24 (DOCX)
• 2023 - 2024 IAFF Contract - Final Document 4.15.24 (PDF)
Trustee Liaison Staff Contact
Ottenheimer Kathryn Golbach,
Monday, April 15, 2024
Updated: 4/11/2024 2:20 PM Page 1
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9.D.a
IL.. III IIIF
3 F FALO GROVEI
�R
MEMORANDUM
DATE: April 15, 2024
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TO: Dane Bragg, Village Manager
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FROM: Kathryn Golbach, Human Resources Director
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RE: IAFF Side Letter Wages and Contract Update
Recommendation
Staff recommends approval of the IAFF Contact, IAFF Side Letter Wages and revised 2024 Pay
Ranges. All three (3) items are interconnected and are related to the collective bargaining
agreement, dated May 1, 2023 — April 30, 2025, between the Village of Buffalo Grove and the
Village of Buffalo Grove Firefighter/Paramedic Association. Both parties have met and reached an
agreement on the terms set forth in Article VI Section 6.2 Wages and Benefits reopener. Included
in the reopener were the 2024-2025 wages and language pertaining to Article VII Section 7.10
Vacation.
The attached 2024 Side Letter Wages is the same document both parties agreed to. In addition
to the 2024 Side Letter Wages, the 2024 Pay Ranges were also updated to reflect the new pay
range. The language pertaining to Article VII Section 7.10 Vacation will be provided under
separate cover.
Action Required
Staff seeks board action to approve the 2024 Side Letter Wages, 2024 Pay Ranges, and the
amendment to the current IAFF Contract.
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ORDINANCE NO. 2024-
AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A COLLECTIVE
BARGAINING AGREEMENT WITH THE BUFFALO GROVE PROFESSIONAL FIREFIGHTER/PARAMEDIC
ASSOCIATION, LOCAL 3177, IAFF, AFLO-CIO, CLC
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Provisions of
the Constitution of the State of Illinois of 1970; and
WHERAS, in accordance with the Illinois Public Labor Relations Act, the Village of Buffalo Grove
entered into good faith collective bargaining and has thus reached an agreement with The Buffalo
Grove Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFLO-CIO, CLC; and
WHEREAS, the resultant Agreement and its Exhibit, attached hereto, concludes the wage and
benefit reopener between the Village of Buffalo Grove and The Buffalo Grove Professional
Firefighter/Paramedic Association, Local 3177, IAFF, AFLO-CIO, CLC as defined in the collective bargaining
agreement between parties for the term May 1, 2024, through April 30, 2025.
NOW, THEREFORE, BE IT ORDAINED BYTHE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that:
Section 1. The President and the Board of Trustees hereby accept the terms of the attached
Collective Bargaining Agreement.
Section 2. The Village Manager is authorized to enter into the Agreement with The Buffalo Grove
Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFLO-CIO, CLC.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval. This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: 2024. APPROVED: 2024.
Village President
ATTEST:
Village Clerk
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AN AGREEMENT BETWEEN
THE VILLAGE OF BUFFALO GROVE
THE BUFFALO GROVE PROFESSIONAL FIREFIGHTERTARAMEDIC
ASSOCIATION
LOCAL 3177, IAFF, AFL-CIO, CLC
MAY 1, 2023 THROUGH APRIL 30, 2025
Packet Pg. 103
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AGREEMENT................................................................................................................ 5
ARTICLEI.....................................................................................................................5
Section1.1 Recognition............................................................................................... 5
Section 1.2 Fair Representation.................................................................................... 5
Section 1.3 Non-Discrimination................................................................................... 6
Section1.4 Gender...................................................................................................... 6
ARTICLEII....................................................................................................................6
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Section 2.1 Use of Bulletin Board.
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ARTICLEIII...................................................................................................................6
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Section 3.1 Management Rights...................................................................................
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Section 3.2 Contracting Out.........................................................................................7
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Section 3.3 Precedence of Agreement..........................................................................
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ARTICLEIV...................................................................................................................
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Section 4.1 Safety Committee......................................................................................8
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Section 4.2 Standard Operating Procedures Committee
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Section 4.3 Labor -Management Committee. ................................................................
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Section 4.4 Promulgation of New or Revised Rules ......................................................
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Section 4.5 Wellness/Fitness Program..........................................................................
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Section 4.6 Return to Work After Illness/Injury............................................................
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Section 4.7 Drugand Alcohol Testing Policy
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Section 4.8 Performance Evaluation Plan...................................................................
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Section 4.9 Secondary Employment...........................................................................16
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ARTICLE V..................................................................................................................
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Section5.1 No Smoking............................................................................................16
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Section 5.2 Residency
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ARTICLEVI.................................................................................................................
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Section 6.1 Salaries....................................................................................................17
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Section 6.2 Wage and Benefit Reo ener
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Section 6.3 Overtime
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Section 6.4 Training Overtime................................................................................... 20
Section6.5 Longevity................................................................................................20
Section 6.6 Temporary Assignment to Higher Level Position ..................................... 20
Section6.7 Call Backs...............................................................................................21
Section 6.8 Health, Dental and Vision Benefits..........................................................21
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Section 6.9 Health, Dental and Vision Benefit Reopener............................................ 22
Section 6.10 Special Duty Pay................................................................................... 23
Section 6.11 Attendance at Grievance Meetings.........................................................23
ARTICLEVII...............................................................................................................23
Section 7.1 Definitions...............................................................................................23
Section7.2 Holidays..................................................................................................23
Section7.3 Kelly Days..............................................................................................
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Section7.4 Sick Leave...............................................................................................
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Section 7.5 When Taken.
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Section 7.7 Accrued Sick Leave.................................................................................
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Section 7.8 Medical Certificate.
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Section 7.9 Light Du
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Section 7.10 Vacation.
29
Section 7.11 Hours and Duration ...............................................................................
29
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Section 7.12 Compensatory Time...............................................................................29
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Section 7.13 Selection of Scheduled Days Off...........................................................
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Section 7.14 Family and Medical Leave of Absence("FMLA")................................. 30 0
ARTICLEVIII.............................................................................................................. 30
Section 8.1 Grievance-Definition............................................................................... 30
Section8.2 Procedure................................................................................................ 30
Section 8.3 Arbitration............................................................................................... 32
Section 8.4 Limitations On Authority of Arbitrator.................................................... 33
Section 8.5 Time Limit for Filing............................................................................... 33
Section 8.6 Miscellaneous.......................................................................................... 34
ARTICLEIX.................................................................................................................
34
Section9.1 No Strike.................................................................................................34
Section9.2 No Lockout.............................................................................................
34
ARTICLEX..................................................................................................................
34
Section 10.1 Discipline and Discharge Investigations.................................................
34
Section 10.2 Performance Improvement Plan.............................................................
38
ARTICLEXI.................................................................................................................
39
Section 11.1 Dues Checkoff.......................................................................................
39
ARTICLEXII...............................................................................................................
39
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Section 12.1 Definition of Seniority...........................................................................
39
Section 12.2 Probationary Period...............................................................................
39
Section 12.3 Seniority List.........................................................................................
40
Section12.4 Layoff...................................................................................................
40
Section12.5 Recall....................................................................................................40
Section 12.6 Termination of Seniority........................................................................
40
Section 12.7 Effects of Layoff...................................................................................
41
Section 12.8 Interruption of Seniority........................................................................41
Section 12.9 Promotions -Fire Lieutenant...................................................................
42
Section 12.10 Promotions -Battalion Chief..................................................................
43
Section 12.11 Retirement Notice Payment.................................................................
45
ARTICLEXIII..............................................................................................................
45
Section 13.1 Entire Agreement...................................................................................
45
ARTICLEXIV..............................................................................................................
46
Section 14.1 Savings Clause......................................................................................
46
ARTICLEXV...............................................................................................................
47
Section 15.1 Duration of Agreement..........................................................................
47
APPENDIX A— DRUG/ALCOHOL TESTING............................................................
49
APPENDIX B — COMPARABLE COMMUNITIES......................................................
50
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AGREEMENT
This Agreement is made and entered into by and between the Village of Buffalo
Grove, Illinois (hereinafter referred to as the "Village"), and the Buffalo Grove
Professional Firefighter/Paramedic Association, Local 3177, of the International
Association of Fire Fighters, AFL-CIO, CLC, (hereinafter referred to as the "Union").
It is the intent and purpose of this Agreement to set forth the parties' entire
Agreement with respect to the rates of pay, hours of employment, fringe benefits, and other U
conditions of employment that will be in effect during the term of this Agreement for
employees covered by this Agreement; to prevent interruptions of work and interference U
with the operations of the Village; to encourage and improve efficiency and productivity; Q
and to provide procedures for the prompt and peaceful adjustment of grievances, as
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provided herein.
The Union agrees that its membership is committed to excellence in carrying out cm
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the duties and mission of the fire department and the Union executive board agrees it has a p
duty to address substandard performance among its members. N
Now, therefore, the parties agree as follows: t i
A.RTK.1,E I
Sectioliiml imi I twogiu�mitkiull,1u11.
The Village recognizes the Union as the sole and exclusive bargaining
representative for all full time Firefighter/Paramedics and Lieutenants employed by the
Village of Buffalo in the classifications or ranks of Firefighter/Paramedics and Lieutenants,
but excluding Deputy Fire Chiefs, Battalion Chiefs, managerial, all part time or temporary
employees, all civilian employees, and all other employees of the Department and the
Village.
S "ctioiiii 1.2 Faiiil � IIIC 1111� rr gllCllll
The Union recognizes its responsibility as bargaining agent, and agrees fairly to
represent all employees in the bargaining unit, whether or not they are members of the
Union. The Union further agrees to indemnify and hold harmless the Village and its
officials, representatives and agents from any and all claims, demands, suits or other forms
of liability, (monetary or otherwise). In addition, the Union shall be responsible for paying
all legal costs resulting from any failure on the part of the Union to fulfill its duty of fair
representation, although indemnification shall not be extended due to errors that are solely
the fault of the Village.
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6`ee.�l�'��u�� 1�� euu��]IIClseuu�luu��u�luuu.��:leu�u�m�
In accordance with applicable law, neither the Village nor the Union shall
discriminate against any employee covered by this Agreement because of race, sex, age,
religion, creed, color, national origin, sexual orientation, Union membership or non-
membership or political affiliation. Any formal dispute concerning the interpretation and
application of this paragraph shall be processed through the appropriate federal or state
agency or court rather than through the grievance procedure set forth in this Agreement.
Sectioiiu, 1 4, eiiideiurw�,
In this Agreement, all pronouns and any variations thereof refer to the masculine,
feminine or neuter, singular or plural, as the context may require.
1 TIC .X II
6`eeelloiii 2.1 1.lse ciii Bulletluuu 13cu^aii,,lL.„
The Village will allow the Union to place a bulletin board in the bunk rooms of
each fire station for the posting of official Union notices of a non -partisan, non -derogatory
nature. The Union will limit the posting of Union notices to such bulletin boards.
Secli(uiui �3 l Maiiiageiineiiit @ lg,Oits.
Except as specifically limited by the express provisions of this Agreement, the
Village retains all traditional rights to manage and direct the affairs of the Village in all of
its various aspects, and to manage and direct its employees to make and implement
decisions with respect to the operation and the management of its operations, in all respects,
including all rights and authority possessed or exercised by the Village prior to the
execution of this Agreement. These rights and authority include, but are not limited to, the
following: to plan, direct, control and determine all the operations and services of the
Village; to determine the Village's budget and budgetary priorities; to levy taxes; to
supervise and direct the working forces; to establish the qualifications for employment, and
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to employ personnel; to schedule and assign work; to establish work and productivity
standards and, from time to time, to change these standards; to assign overtime; to
determine the methods, means, organization and number of personnel by which operations
are conducted; to determine whether the services to be provided by employees covered by
this Agreement, or by other employees, or non -employees not covered by this Agreement;
to determine whether services may be contracted or sub -contracted out; to make, alter and
enforce reasonable rules, regulations, orders and policies (provided that only rules,
regulations, orders and policies that are mandatory subjects of bargaining shall be subject U
to the grievance and arbitration procedure); to enforce and alter those provisions covered
under the Village of Buffalo Grove Personnel Rules, to enforce and alter the Buffalo Grove U
Fire Department Standard Operating Procedures Manual and Fire Department Rules and Q
Regulations; to evaluate employees; to discipline, suspend, and discharge employees for
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just cause (probationary employees for any reason with or without cause) in accordance
with the Fire Department rules and policies, the Board of Fire and Police Commission rules o
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and regulations, and the Illinois Board of Fire and Police Commissioners Act; to change or p
eliminate existing methods, equipment or facilities; and to carry out the mission of the N
Village; provided, however, that the exercise of any of the above rights shall not conflict Lo
with any of the expressed, written provisions of this Agreement.
Seefloiii 3.2 4..iuuum�tauC�ai,tiuumf Out'
No employee shall be laid off as the direct result of any decision by the Village to
subcontract any work performed by employees covered by this Agreement. If
subcontracting is a factor in the decision not to hire additional Village employees as
firefighter/paramedics, the Village will give the Union at least ninety (90) days advance
notice of the effective date of the decision. The Village will discuss the issue with the
Union.
Additionally, current staffing levels of employees covered by this Agreement will
not be subject to subcontracting decisions by the Village. Only additional staffing needs
above the current staffing levels may be considered by the Village and Department from
time to time will be subject to subcontracting.
Seeli(m�iuii 3_3 Piiecedeiii(le ell giiiii,- ruuiuiii(�iuii�m�t:.
If there is a conflict between a specific provision of this Agreement and a specific
provision of a Village ordinance or law or a written rule, regulation, directive, policy, or
procedure which may be in effect from time to time, the specific provision(s) of this
Agreement for its duration, shall take precedence except as prohibited by law.
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A.I .TICI.X IV
see loill 4.1 Safety (�.�.u�uu��iaui����ult�:c
The Village and the Union recognize the importance of maintaining a Fire
Department Safety Committee to address safety issues within the Department and to
promote the safety, welfare and physical wellbeing of all Fire Department personnel.
The Safety Committee shall be comprised of up to five (5) members, at least four
(4) of which will be represented by Local 3177, and one (1) Battalion Chief (Safety
Officer). The Fire Department Safety Officer shall serve as Chairman. At least one
member shall be appointed by the Union.
Secticii1iii 4.2 t IIIIIVI aIii-d O'peiiICafiii1Ci 1ii,- Vcediiii1Y"vll�llll'tl"IIIIIIII�tlIIIIW III',' '
The SOP Committee has the responsibility to make any recommendations to the
Fire Chief for changes in the SOP manual as necessary, but only in the form of
recommendations which may or may not be accepted by the Fire Chief. The purpose of
this Committee will be to complete the review of the SOP manual and divide it into
"Standard Operating Procedures" (SOPS).
The Committee will remain idle until such time the Fire Chief deems it necessary
to review a particular SOP. At no time will the SOP Committee be charged with the review
or consideration of SOPs that involve mandatory subjects of bargaining. Those items will
be addressed through the Labor Management Committee as established in Section 4.3 of
this Agreement, or through the normal negotiation process at the end of any Agreement.
e tioiillii (1(I11,l111'111111111viii,ittee����
The Village and Union recognize the need to communicate on a regular basis
throughout the term of this Agreement. In order to facilitate an open and candid exchange
of information, a Labor -Management Committee will be the forum for these
communications. The purpose of the Committee is to establish a regular pattern of
meetings to discuss issues of mutual concern.
The Labor -Management Committee may be comprised of the following:
For the Village -- Fire Chief, Deputy Chief(s), Battalion Chiefs, EMS
Educator/Coordinator, Fire Department Management Analyst, Village Manager,
Director of Human Resources, and Director of Finance.
For the Union -- Union President, Vice -President, Secretary, three (3) Shift
Stewards and Lieutenant representative.
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The Committee shall meet at least four (4) times in a calendar year unless the parties
mutually agree to meet more or less. If any Labor -Management Committee meeting is
scheduled during work hours of an employee, such employee(s) shall be released from duty
to attend such meeting without loss of pay.
The Labor -Management Committee process shall include the opportunity for the
Union President, Fire Chief or Village Manager to schedule a meeting, the purpose of
which will be to discuss issues affecting members of the bargaining unit with members of
Village and Department senior staff. This meeting is to be facilitated by the Village
Manager and Director of Human Resources.
Seet.ioiiiim, 4.4, gjil' evv (�uiaur 1tevised W&S����
The Fire Department agrees to notify the Union in advance of promulgating or
implementing any new or revised rules and regulations or Board of Police and Fire
Commissioners rules and regulations which constitute mandatory subjects of bargaining
within the meaning of the Illinois Public Relations Act. Such notice shall be afforded
sufficiently in advance of the purpose and effective date of the proposed change (and at
least ten (10) calendar days) to allow the Union a fair opportunity to review and offer
effective input as to the proposed change.
Seefloiuii 4.5 Well uicm�es's fitness Piui 7ui,fuu,,aiuii�uii,,ii,
The Village and Union agree that both parties will support a proactive mandatory
wellness/physical fitness program. Both parties agree that the program is to improve the
quality of life of all personnel. This program will be administered in accordance with SOP
102.02 Member Health and Safety — Physical Fitness Program.
Sect.ioiiim, 4.6 lletsuiuriui to, _oiiui lk Afteiiu liiiuiiess/luim�juir
All employees returning to work after injury or illness situations, whether they are
duty or non -duty related, may be required to have a release from the employee's health
care provider to ensure that the employee may perform the essential functions of their
position either with or without a reasonable accommodation when medically necessary.
The Village will provide information on fitness standards to the employee, who will then
provide this information and documentation to the employee's doctor/health care provider
and/or physical therapist or provider to aid in any injury or illness recovery efforts.
The Department may require the employee to obtain a release from a doctor/health care
provider selected and fully compensated by the Village prior to returning to work to ensure
that the employee is fit for duty. The Department's selected doctor will review the
employee's overall health as it relates to the job description, essential job duties and any
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other job related criteria which are considered to be the essential functions of the job in
order to determine whether an individual is physically and mentally able to perform
essential job duties without undue risk or harm to themselves or others (with or without
reasonable accommodation(s) when medically necessary). The doctor may use the data
collected from the individual's fitness history as a measure in making this determination
when deemed medically relevant and helpful. In addition, and based on BGFD SOP
101.36, employees may be required to perform essential job functions specifically related
to the injury prior to returning to full duty as prescribed by the doctor.
If the employee is not cleared to return to work by the Village's doctor, a third
doctor will be selected by the Village's and employee's doctor(s) in an expeditious manner
with the assistance of the Village's Human Resource Director. The employee will then be
sent to the third doctor. The third doctor will then determine if the employee is cleared to
return to work. The cost of the third doctor will be equally divided by the Village and the
employee. An employee not cleared to return to work may apply for sick leave or any other
leave of absence as provided by this Agreement and/or for disability pension to the extent
provided by State statutes.
Employees who are off work for a non-OJI and are required to see the Village's
doctor prior to returning to work will be compensated at the rate of two (2) hours of straight
pay in lieu of two (2) hours of sick pay and will require verification by the doctor's office.
Under no circumstances shall overtime, premium, or additional straight pay be paid in this
situation.
Employees who are actual or perceived to be physically and/or mentally unfit for
duty shall be evaluated by an appropriate medical/mental health doctor(s) of the Village's
choosing. If a medical/mental health doctor determines an employee is physically and/or
mentally unfit, the Village retains the right to remove them from active duty. In the event
that a medical/mental health doctor of the Village's choosing determines that an employee
is physically and/or mentally unfit for duty, the employee may request a second opinion.
The second opinion will be paid for by the employee and chosen by the employee and must
be a medical/mental health doctor specializing in the field related to the unfit determination
and must be part of the Village's doctor health insurance network. If the first and second
opinion conflict a third medical/mental health doctor may be selected as in the standard
above for injuries or illness and the opinion of the third medical/mental health doctor shall
prevail. The expenses incurred for the third medical/mental health doctor will be equally
split between the employee and the Village. The Village retains the right to remove from
active duty any employee who has been determined to be unfit for duty by a medical/mental
health doctor via a fitness for duty evaluation. Following all procedures contained in the
Standard Operating Procedures of the department.
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Sect
ion 21,7 IIIII:'1r:.ug anh.i.'ei : n.: 11olicy����
A. Policy Statement
Employees are a most valued part of the Village of Buffalo Grove Fire Department (the
"Employer" or "Department"). Their health and safety are serious Employer concerns. Use
or misuse of Prohibited Drugs (as defined below) and/or alcohol misuse present
unacceptable risks to the health, welfare and safety of our employees and the public
generally. It is, therefore, the policy of the Employer, and the Union agrees, that all
employees of the Department must be free of the effects of Prohibited Drugs and alcohol
while On Duty and on Department Premises.
The adverse impact of prohibited drug abuse at work has been recognized by the federal
government and many states. The employer may utilize the regulations issued by the
federal government as its standard and is committed to maintaining a drug -free workplace.
Where applicable, Illinois state laws which differ will supersede this general policy and
will be followed for employees in this state. All employees are advised that remaining
drug -free are conditions of continued employment or service with the employer.
B. Prohibitions:
It is the policy of the Employer that employees are strictly prohibited from:
1. Using, selling, purchasing, transferring, delivering, consuming, possessing
or presence in one's system (at levels determined by the DOT guidelines)
of any prohibited drug(s) or alcohol while On Duty or on Department
Premises.
2. Use of any controlled substance or prohibited drug(s) at any time, except as
prescribed by a doctor in accordance with the prescription;
3. Having a blood alcohol concentration (BAC) breath test result that equals
or exceeds DOT standards (0.02%) while on duty;
4. Consuming alcohol within four (4) hours prior to reporting to On Duty
status;
5. Consuming or possessing alcohol while On Duty or on Department
Premises (except if stored in employee's personal vehicle in closed a
container for use during off duty time);
6. Consuming alcohol within the eight (8) hour period immediately following
an accident (or until laboratory testing process is completed as set forth
below in this policy, if later);
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7. Impaired behavior or inability to perform duties due to the use of Prohibited
Drugs or alcohol;
8. Refusing to submit to, cooperate with, sign relevant consent/testing forms
(unless incapacitated) and/or unreasonable delay in submitting to a test
when requested pursuant to this policy.
C. Definitions:
For purpose of this Policy:
1. The phrase "On Duty" includes times the employee is scheduled to be
working, on Department premises, while engaged in Department business,
while operating Department equipment and/or vehicles (including leased
vehicles).
2. The phrase "Prohibited Drug" is defined as any drug or controlled
substance that is unlawful under either federal or state law (including
unlawful use of a prescriptive medication contrary to directives on
prescription).
3. The phrase "Reasonable Suspicion" means a good faith belief that an
employee is under the influence of alcohol (or impaired by) Prohibited
Drugs, legal drug use, or any combination thereof based on objective
information, facts or phenomena such as:
a. Direct observation of use or possession and/or physical symptoms
of impairment resulting from using or being under the influence of
Prohibited Drugs or alcohol or misuse of legal drugs;
b. The employee manifests objective, articulable symptoms while on
duty that cause management to believe that employee may have
decreased or lessened ability to perform the duties or tasks of the
employee's job position, including symptoms such as: abnormal or
changed speech; changes or abnormal physical dexterity, agility,
coordination or demeanor; irrational, erratic or unusual behavior;
abnormal or unusual change of employee's appearance, conduct,
behavior or body odors; employee's negligence or carelessness in
operating equipment or machinery; disregard for the safety of
members of the public or other employees while on duty; and/or
damage to Village or department property or equipment.
4. "DOT regulations" means: Title 49 of the Code of Federal Regulations.
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D. Order to Submit to Drug and/or Alcohol Testing: May be issued under the
following circumstances:
1. Reasonable Suspicion Testing: Two ranked Department Officers (one
officer shall be at the rank of Battalion Chief or higher or assigned as an
Acting Battalion Chief) have Reasonable Suspicion (as defined above) that
an employee is in violation of this policy or impaired by or under the
influence of prohibited drug(s) and/or alcohol. One Battalion Chief/Acting
Battalion Chief and one Acting Lieutenant shall be used to establish
reasonable suspicion if two ranked officers are not immediately available.
2. Corroborating Information Report: Information is provided by an
identifiable third party that an employee may be in violation of this policy,
impaired by or under the influence of prohibited drug(s) or alcohol which
information is corroborated by two Department Officers (one officer shall
be at the rank of Battalion Chief or higher or assigned as an Acting Battalion
Chief). One Acting Lieutenant may be used if two ranked officers are not
immediately available.
3. Accident: Following an on-the-job accident as defined by federal DOT
regulations.
4. Injury: when an employee is injured in a manner outside of a vehicle
accident, as defined by DOT, and reasonable suspicion exists as defined by
this section, unless the injury is serious enough where testing is required by
another agency (IDOL, OSHA, etc.)
5. Post -Violation Agreement: As deemed appropriate by management for up
to five (5) years after the incident that involves a policy violation pursuant
to a written agreement if the Chief (or designee) concludes that dismissal is
not necessary to resolve the problem and remedy the violation.
E. Testing Procedures.
1. All drug and alcohol testing procedures, which include specimen collection,
chain -of -custody, and lab quality control, shall be in compliance with
federal DOT regulations (as defined earlier). The laboratory used to conduct
the testing must employ trained medical personnel and be licensed by the
State of Illinois to perform such testing.
2. The testing facility may require legal written consent and a State -issued
photo identification card at the time the employee submits to be tested. A
list of NIDA certified laboratories that may be used is appended hereto. The
following Prohibited Drugs will be tested for: Amphetamines, Cocaine,
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Marijuana, Opiate Metabolites, Phencyclidine (PCP). Alcohol will also be
tested for.
3. Forms used to document the testing process will be determined by the
laboratory conducting the test and additional documents referenced in
Appendix A prepared by the Employer for this purpose.
4. Positive test results shall mean a positive result on both an initial screening
test and a confirming retest of the same sample. If the initial test is positive,
but the confirming test is negative, the test results will be deemed negative
and no action will be taken by the employer based on the test results.
5. A positive confirming test result is one where the specimen tested contained
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alcohol, Prohibited Drugs, or drug metabolite concentrations at or above the
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concentrations specified in the DOT regulations (as defined earlier).
6. Results reporting procedures will be done in accordance with the
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Department of Transportation guidelines.
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7. All results of drug tests are reviewed by a Medical Review Officer. When a
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test is confirmed positive, the Medical Review Officer conducts a
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confidential interview with the employee to determine if there is a legitimate
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medical explanation for the positive test. If the employee can give a
legitimate medical explanation for the positive test result (with supporting
documentation upon request of the MRO, the Medical Review Officer will
report the verified test result as negative. If the employee cannot give the
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Medical Review Officer a legitimate medical explanation (and/or
supporting documentation), a verified positive test result will be reported as
positive. Results then are reported confidentially to the Fire Chief or his
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8. Random drug testing of employees will not be conducted except if agreed
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upon by the Parties pursuant to an optional reinstatement agreement. There Q
is nothing in this Section 8 that requires either Party to agree to any N
reinstatement agreement.
F. Miscellaneous procedures/policy terms:
1. Employer Contact. All questions or concerns should be directed to the Fire
Chief at (847) 537-0995 or immediate supervisor. Employees may also
direct questions or requests for reasonable accommodation to the Village's
Human Resources Department.
2. All employees subject to this policy are expected to refrain from consuming
alcohol in any amount (a) while on duty, (b) while performing work
activities or department business, (c) during the four (4) hour period prior
to reporting On Duty, (c) during the eight (8) hour period after an accident
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or test request is made to the employee by management (or until tested is
completed if later).
3. Any employee who is experiencing difficulty with alcohol or Prohibited
Drugs (or misuse or abuse of lawful drugs) is encouraged to seek assistance
through the Village's Employee Assistance Program (EAP). An
employee's after the fact request for assistance will not excuse a policy
violation.
4. The Employer will notify and cooperate with law enforcement agencies in
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the investigation of any employee suspected of the possession of, sale of,
purchase of, delivery of or use of Prohibited Drugs on Department premises
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(or vehicles).
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5. Employees covered by the collective bargaining agreement are entitled to
union representation. If representation is requested by the employee, a union
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representative will meet the employee at the collection site, provided the
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representative is available and that securing such representative does not
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impede or unreasonably delay the testing process.
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6. Forms used by the Village when testing is required are located in Appendix
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A.
7. Any employee who tests positive may be subject to discipline. Any
employee who refuses to comply with a proper request to submit to testing
or who fails to cooperate in the test process will be subject to the same
discipline as a positive drug/alcohol test result.
8. These procedures are designed not only to detect violations of this policy,
but also to ensure fairness to each employee. Appropriate efforts will be
made to maintain the dignity of employees involved. Disciplinary action
will, however, be taken as deemed necessary by the Chief (or designee) to
remedy the policy violation.
Consequences of Policy Violation:
A violation of this policy constitutes just cause for disciplinary action, including
discharge if deemed appropriate by the Chief (or designee) based on the circumstances
involved and the employee's overall work record.
Seefioluil 11.8 P uu i"
The Village and Union recognize that the Performance Evaluation Plan is a vehicle
intended to measure and evaluate on-the-job performance.
The employee's annual performance evaluation shall be completed by the
employee's current supervisor and discussed with the employee prior to the end of the
year.
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If an employee has a disagreement with his/her evaluation, the first step of review
will be at the level of the employee's immediate supervisor. If the immediate supervisor
cannot resolve the disagreement, the next step will be to have the employee's Battalion
Chief review the evaluation. If at this step the employee's disagreement is not resolved,
the employee may then appeal to the Fire Chief in conjunction with the Director of Human
Resources. If the employee's disagreement is not resolved at this level, the employee may
then meet with the Village Manager as a final step of appeal. The findings of the Village
Manager will be deemed the final resolution and his findings may not be grieved. All final U
resolutions, no matter at what level, will be in writing.
For the first and second step of this process, the time frame allotment will be fifteen U
(15) days for the appropriate level or response. For the remaining steps the time frame will Q
be twenty (20) days for the appropriate response. Days are counted as business days,
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All goals and objectives given by a supervisor will be realistic, attainable and cm
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discussed with the employee. Goals that are mandated by the department will be supported p
or funded by the department.
gee ioiiii 11.5 Seco�iucidaii,°), E'iuiiuuijifluyiuiiieiiiiiit.
Employees and the Department shall follow the BGFD SOP 101.21 Hours and
Duration.
Sectioiuim, 5 i No Siinodkiiuiig.
Employees covered under this Agreement shall restrict their tobacco use in
accordance with state law.
Sectioiiiii 5.2 14esideiiuuy�
There will be no residency requirements for employees covered under this
Agreement.
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9.D.c
A.1 .TIC I..,E V1
6eet' oiium, 6.1 Salaiiu-ics'.
The Village agrees to place the maximum base pay for Lieutenant/Paramedic and
Firefighter/Paramedic at the nearest step one-half percent (1/2%) above the third (3rd)
highest agreed upon comparable community, prior to the Village position being included.
For purposes of determining the salaries of job titles within the bargaining unit, for the
duration of this Agreement longevity pay at 15 years and stipends shall be added to the
"base" salaries of all comparable, as well as those of the Village.
Only the following stipends will be applied in the formula:
Firefighter/Paramedic: Firefighter III or Advanced Firefighter, Fire Apparatus
Engineer, Shift Reduction and Paramedic
2. Lieutenant: Paramedic, Shift Reduction and Fire Officer I
Collectively, these components shall determine the base salary for each comparable
community. For the purpose of determining the general wage increase of comparable
communities who have not yet resolved their annual wages by the date of the Buffalo
Grove wage reopener, the average of the actual general wage increase and above
referenced stipends granted by comparable communities shall be calculated and applied
for that time frame.
Salary Schedule — May 1, 2023 to April 30, 2024
Effective: May 1, 2023
A. Firefighter/Paramedic (2.02% Increase):
1. The minimum and entrance salary at Step 288 as delineated in the Village
of Buffalo Grove's Municipal Classification and Pay Plan, or $71,986.72;
and,
2. The maximum salary, exclusive of overtime pay shall be at Step 386 or
$117,361.92.
B. Fire Lieutenant/Paramedic (2.52% Increase):
1. The minimum and entrance salary at Step 397 as delineated in the Village
of Buffalo Grove's Municipal Classification and Pay Plan, or
$123,980.48; and,
2. The maximum salary exclusive of overtime pay shall be at Step 418 or
$137,668.96.
C. Fire Lieutenant/Non-Paramedic (2.52% Increase):
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1. The minimum and entrance salary at Step 393 as delineated in the Village
of Buffalo Grove's Municipal Classification and Pay Plan, or
$121,530.24; and,
2. The maximum salary exclusive of overtime pay shall be at Step 414 or
$134,950.04.
Stet) Plan Illustration — Firefighter/Paramedic —Effective: Mav 1. 2023
Starting pay:
$71,986.72 (Step 288)
Pay after first compete year of employment:
$77,192.96(Step 302)
Pay after second complete year of employment:
$82,775.68(Step 316)
Pay after third compete year of employment:
$88,759.84 (Step 330)
Pay after fourth complete year of employment:
$95,180.80 (Step 344)
Pay after fifth complete year of employment:
$102,063.52 (Step 358)
Pay after sixth complete year of employment:
$109,445.44 (Step 372)
Pay after seven or more complete years of employment:
$117,361.92 (Step 386)
Fire Lieutenant/Paramedic — Effective: Mav 1, 2023
Starting pay (newly promoted): $123,980.48 (Step 397)
Pay after first complete year of employment: $130,971.36 (Step 408)
Pay after two or more complete years of employment: $137,668.96 (Step 418)
Fire Lieutenant/Non-Paramedic — Effective: May 1, 2023
Starting pay (newly promoted): $121,530.24 (Step 393)
Pay after first complete year of employment: $128,385.92 (Step 404)
Pay after two or more complete years of employment: $134,950.40 (Step 414)
e tioiiiml 2 Wigeaiiid Beiiieiit, l e(iiVpp eiiiieiii�.
Unless explicitly provided elsewhere in this Agreement, no other changes
modifications shall be made to this Agreement except that each party has the option to
reopen the Agreement as follows:
A. In the month of March of the second year of this Agreement (2024), either party
may reopen Article VI, Section 6.1— Salaries and Section 6.8 — Health Benefits and
each party may discuss one additional issue to negotiate.
B. The parties agree that nothing herein prohibits the opening of negotiations in 2025
for a successor Agreement prior to the expiration of this Agreement on April 30,
2025.
See oiiim, 6 3 t".leeii- iuiiiie.
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A. Overtime hours shall be non-scheduled hours worked in excess of the work week
when worked at the specific direction or with the approval of the immediate
supervisor and shall be paid at one and one-half times the employee's regular
straight time hourly rate of pay. An employee's regular straight time hourly rate of
pay for overtime pay purposes shall be computed as follows: the employee's annual
salary shall be divided by 2631.84 to determine the employee's regular straight
time hourly rate of pay.
B. Overtime shall start seven (7) minutes past the normal shift when an employee is
held over because of a call or when another employee reports late for work. In cases
when an employee is held over because of a call after 0822 hours, employees will
be paid one hour minimum overtime for the first hour. In all other instances,
overtime will be paid in quarter hour increments based on the seven (7) minute
windows, as demonstrated in the example below.
Time
Hours of
OT
08:00
08:07
0
08:08
08:22
0.25
08:23
09:07
1
09:08
09:22
1.25
09:23
09:37
1.5
09:38
09:52
1.75
09:53
10:07
2
10:08
10:22
2.25
10:23
10:37
2.5
10:38
10:52
2.75
10.53
11:07
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C. Callbacks or forcebacks taking place on any Village recognized holiday on the list
indicated in Section 7.2 (not observed) will be paid at two (2) times the employees
regular straight -time hourly rate of pay.
D. Employees shall be paid one and one-half the employee's regular straight time
hourly rate of pay for regularly scheduled hours of work which are actually worked
in excess of two hundred twelve (212) hours in the employee's normal 28 day work
cycle (or in excess of the applicable hours ceiling under the Fair Labor Standards
Act should the Village designate different FLSA employee work cycles in
accordance with the Fair Labor Standards Act.)
E. Overtime shall also be paid for clinical time required to maintain EMT-P status.
F. Overtime shall be distributed according to SOP 101.25.
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See loiiii Oveuu fiiine,,„
Employees shall be paid at one and one-half times the employee's regular straight
time hourly rate of pay for attending department sponsored school training in compliance
with BGFD SOP 700.02 and in the same manner outlined in Section 6.3 Overtime.
Personnel will be paid time -and -one-half for taking required OSFM exams under
the following conditions:
1. Personnel must sign up for the exam within thirty (30) days of the
completion of the course, provided the State exam is not given as part of the
class;
2. Personnel must take the exam within ninety (90) days of the completion of
the course;
3. Personnel will be paid for the maximum amount of time allotted by the State
for completion of the exam, regardless of the actual time it takes the
employee to complete the exam;
4. Payment will only be provided upon proof of passing the exam;
5. Payment will also only be provided for taking the exam once, regardless of
the amount of times required to successfully pass;
6. If personnel do not meet the above listed parameters, no pay will be given
for the exam.
Seelk),,iuimi 6.5 Loiiigevhy.
Employees shall be eligible for longevity pay beginning with the fifth anniversary
of their original employment date. Longevity awards will be presented on the employee's
anniversary date according to the following schedule and are subject to deductions:
Years of Service
Award
5 through 9
$400
10 through 14
$600
15 through 19
$800
20 or more
$1,000
See loiiii 6.6'�1euunl ciiii'aiiry Assigiu�iiiiucaunt; W, lliglllIeuu Level 1`4:11111 llliciiu�m�,
When an employee, at the direction of the Village, is assigned to perform the duties
of the position of Acting Lieutenant or Acting Shift Commander that employee will be
compensated at a rate equal to the step which provides a five percent (5%) or ten (10) step
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increase above the top pay of their current rank using the Village of Buffalo Grove Salary
Administration Plan.
In situations where Firefighter/Paramedics are assigned to 17111 in for a Lieutenant
who is performing other duties in the Village, they will be paid Acting Lieutenant pay after
a minimum of three (3) consecutive hours worked in the capacity of Acting Lieutenant in
any twenty-four (24) hour period. This Section shall not apply to callbacks or Special Duty
assignments.
Sec1.ioiicm, fCall Padlll(s.
All General call backs shall be paid at time and one half and for a minimum of one
(1) hour.
Se(m1.1ciiiii 6.8 llea1llll�i, I11[)eii�ita1 auui I Visiciiii 1 eiiiefl1:s,
The Village shall grant employees covered by this Agreement, except as
specifically and expressly limited by this Agreement, all benefits and provisions including
but not limited to the following: life, health, dental and vision insurance, vacation leave,
special leave and uniform provisions as granted under the Buffalo Grove Personnel Rules
as set forth on June 1, 1984; and changed thereafter.
BENEFITS:
Employees covered under the Agreement shall receive the same health, dental and vision
benefits granted to the Village's non -union employees, including, but not limited to plan
design and premium contribution.
1. All employees who elect Health Insurance coverage will pay a premium
contribution equal to fifteen percent (15%) of the premium for that class of
coverage.
2. There will not be any financial contribution for participation in the dental
or vision component of the health insurance program.
3. The Village may make reasonable changes to the structure of the plans
without the approval of the bargaining unit. Including, but not limited to the
replacement of the HMO with an EPO or PPO.
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All employee premium contributions will automatically be taken out of an employee's
check on a pre-tax basis via Section 125 of the Internal Revenue Code. This means that
employees will not pay taxes on the premium contributions.
Nothing set forth herein shall prohibit the right of the Village to obtain other
hospitalization and major medical benefits or change such benefits under a different
program or with a different insurance company (including self-insurance), provided the
basic level of coverage and benefits are substantially similar. The Village will notify the
employees, in writing, of any changes in the basic level of coverage and/or benefits.
The Village reserves the right to institute cost containment measures regarding
insurance coverage. Such changes may include, but are not limited to mandatory second U
opinions for elective surgery, pre -admission and continued admission review, prohibition Q
of week end admissions except in emergency situations, and mandatory outpatient elective
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surgery for certain designated surgical procedures.
Dental Insurance. Employees may elect to participate in any dental insurance CM
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program for themselves and their dependents which the Village of Buffalo Grove has p
provided to Village employees generally. The Village shall be responsible for one hundred N
percent (100%) of the costs of such dental insurance for both employee and dependent LO
coverage.
Vision Insurance. Employees may elect to participate in any vision insurance
program for themselves and their dependents which the Village of Buffalo Grove has �
provided to Village employees generally. The Village shall be responsible for one hundred o
percent (100%) of the costs of such vision insurance for both employee and dependent
coverage.
Life Insurance. Each employee shall receive a group life insurance policy in an
amount equal to the employee's annual salary.
Terms of Policies to Govern. The extent of coverage under the insurance policies referred
to in this Article shall be governed by the terms and conditions set forth in said policies.
Any questions concerning coverage shall be resolved in accordance with the terms and
conditions in said policy and shall not be subject to the grievance procedure set forth in this
Agreement.
Scc.11oiiii 6.2 llealllllli, Illl cui�mrtal ii iuiid Visioiii llciiiclll Re(,iiipeii'm�eir.
The parties agree to meet according to Article VI, Section 6.2 — Wage and Benefit
Reopener to discuss and establish the employee's share of the premium for employee and
dependent health care, dental and vision coverage. Any impasse in negotiations on these
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issues shall be subject to Interest Arbitration under Section 14 of the Illinois Public Labor
Relations Act.
6`sec olilill 6. 101 Special I)Uty Rl,y�ii,
An off duty employee who works special duty — defined as a duty in which the
Village is reimbursed will be compensated at one and one half the rate of pay for hours
based on a forty (40) hour work week.
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Every effort shall be made to hold grievance meetings and/or arbitration hearings Ln
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on shift. However, if any grievance meeting or arbitration hearings are required to be
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scheduled during the working hours of any grievant, only the grievant shall be released N
from duty to attend such meetings or arbitration hearings, without loss of pay. 0
A. .TICI.X VII
See loiiii 7.1 ]Ilf)eriiimfl lkiiiiis
For the purpose of this contract and BGFD SOP 101.23, the following definitions will be
used:
"Swap" is a situation when the on -duty employee verbally requests coverage by
another employee arriving for duty. The swap is based on a verbal agreement between the
two employees, with the agreement of the station officer. In this situation, no
documentation is required, but the employee currently on duty may not leave the station
earlier than 0800 hours.
"Duty trade" is a situation when the employee currently on duty requests coverage
by another employee arriving for duty. When effected, the station officer must be notified
and approval must be given verbally by the shift commander and documented. Once these
conditions have been met, the employee requesting the duty trade is considered "off -duty"
and may leave the station. It shall be an acceptable practice for any union member with
acting lieutenant status to duty trade with a union officer as long as two lieutenants are on
duty during the same shift.
Seefloiiii 7.21lsilldays.
Employees shall receive three (3) floating holidays per calendar year, said days to
be scheduled with the specific prior approval of the Fire Chief or his designee.
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9.D.c
Employees working on any Village recognized holiday listed herein will be paid
an additional twelve (12) hours of straight time at their current rate of pay. Employees
may duty trade or utilize paid time off for up to four (4) consecutive hours during this
shift and still receive holiday pay. However, the pay will be pro -rated based upon the
following formula.
Total Hours Worked During Holiday
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Recognized holidays:
a. New Year's Day (January 1)
b. Martin Luther King's Day (official recognized)
c. President's Day (official recognized)
d. Memorial Day (official recognized)
e. Independence Day (July 4)
f. Labor Day (official recognized)
g. Thanksgiving Day (official recognized)
h. Day after Thanksgiving Day (official recognized)
i. Christmas Eve (December 24)
i. Christmas Day (December 25)
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Employees may conduct duty trades on any Village recognized holiday listed herein and
still receive holiday pay for village recognized holidays.
Seetkiiii 7,3 Kell Illl)a),s.
Employees shall receive twelve (12) shift days off per calendar year. These work
reduction days, or Kelly Days, will be assigned to employees by the Fire Chief in order to
facilitate the provisions of the Fair Labor Standards Act.
Reduction of Kelly Days may occur as a result of sick leave, injury leave or any
other long term leave. After each ten (10) consecutive duty day period, one (1) Kelly Day
will be reduced from the employee's accrual. For the purpose of calculating the reduction,
the use of employees' personal time off during the duration of the leave will not be counted
as part of the Kelly Day reduction process.
Kelly Day accrual for employees during their first and last year of employment will
be prorated based on actual full months worked during that calendar year based on the
twelve (12) day calculation.
eefloiii,, 7 , Sic lr Leave.
Abuse of sick leave is a serious matter. The Union shall join the Village in making
a serious effort to monitor and correct the abuse of sick leave wherever and whenever it
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may occur. Examples of abuse may include, but are not limited to; calling in sick prior to
or immediately after a scheduled day off (SDO), use of sick time for reasons other than for
its intent, excessive individual sick days in the course of a year, etc.
Employees covered by this Agreement shall be allowed sick leave on the basis of
the following:
a. Employees assigned to shift duty shall earn six (6) twenty four (24) hour
shifts of sick leave with pay credit annually.
This is equivalent to eighty
(80) hours annually.
b. Employees assigned to shift duty shall accrue
sick leave according to the
following schedule:
after two (2) months of service
two (2) shift
after four (4) months of service
three (3) shifts
after six (6) months of service
four (4) shifts
after nine (9) months of service
five (5) shifts
after twelve (12) months of service
six (6) shifts
C. Employees may use overtime to purchase sick time hours in lieu of pay or
compensatory time compensation. Sick time hours purchased will be at
the time and one half rate identical to the accrual of compensatory time,
(e.g. working four (4) hours of overtime has a value of six (6) hours of
sick time purchased). Time purchased cannot exceed the maximum
allowable accrued hours contained within the provisions of this document.
d. Sick leave shall be credited in advance to the employee at the beginning of
each calendar year, effective with the second calendar year of
employment.
e. Sick leave shall not be accrued while on leave of absence without pay.
Sectioiiim, 5
Sick leave with pay will be granted for absence from duty because of actual
personal illness, non-compensable bodily injury or disease, exposure to contagious disease,
to care for an ill or injured member of the employee's immediate family, or to keep a
doctor's or dentist's appointment. Sick leave shall not be granted in cases where regular or
disability retirement has been approved, or for absence due to injuries resulting from
employment in a position other than that held in the municipal service. Employees injured
in the course of other employment shall be eligible for leave of absence without pay.
For the purposes of this Agreement, immediate family members shall include,
husband, wife, domestic partner as recognized in a legal civil union, son, son-in-law,
daughter, daughter-in-law, foster child, mother, mother-in-law, step mother, father, father-
in-law, step father, brother, brother-in-law, sister, sister-in-law, step children and
grandparents of the employee or his/her spouse.
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When an employee finds it necessary to be absent for any of the reasons specified
herein, he shall report the facts to an on -duty supervisor. An employee is required to give
such notification one (1) hour in advance of his scheduled starting time. An employee is
responsible for making a daily report (based on duty day) thereafter for the duration of the
illness or injury. A medical certificate dated to the day the sick leave was taken may be
required by the department head for any absence. Failure to comply with the provisions of
this Section shall result in denial of sick leave. Three (3) consecutive duty days of absence
without notice may result in dismissal after a complete investigation of the facts
surrounding the absence.
Scctioiiim, 7 6 Acc ii-t al��„
Employees assigned to shift duty may accumulate sick leave credit to a maximum
of one hundred thirty (130) twenty four (24) hour shifts. This is equivalent to three thousand
one hundred -twenty (3120) hours.
ec tioiuii 7.7 Accuirved 6ic;lll[c Lee ill:vo.
Retiring employees are eligible to establish an employer sponsored Retiree Health
Savings (RHS) Plan. Upon retirement, sick time based on the twenty four (24) hour shift
schedule will be converted to the eighty (80) hour per paycheck schedule. This will be
accomplished by multiplying the total number of hours accrued at the twenty four (24) hour
shift rate by 0.66667. Employees will be eligible to apply their accrued sick leave based
on the following table:
Years of Service and Age at Retirement Percent of three thousand one hundred and
twenty (3120) Hours:
20 years of service
and 41 years of age at retirement
20 years of service
and 42 years of age at retirement
20 years of service
and 43 years of age at retirement
20 years of service
20 years of service
20 years of service
20 years of service
20 years of service
20 years of service
20 years of service
21 years of service
22 years of service
and 44 years of age at retirement
and 45 years of age at retirement
and 46 years of age at retirement
and 47 years of age at retirement
and 48 years of age at retirement
and 49 years of age at retirement
and 50-54 years of age at retirement
and 50-54 years of age at retirement
and 50-54 years of age at retirement
27.5%
30.0%
32.5%
35.0%
37.5%
40.0%
42.5%
45.0%
47.5%
50.0%
55.0%
60.0%
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9.D.c
23 years of service
and 50-54 years of age at retirement
65.0%
24 years of service
and 50-54 years of age at retirement
70.0%
25 years of service
and 50-54 years of age at retirement
75.0%
26 years of service
and 50-54 years of age at retirement
80.0%
27 years of service
and 50-54 years of age at retirement
85.0%
28 years of service
and 50-54 years of age at retirement
90.0%
29 years of service
and 50-54 years of age at retirement
95.0%
30 years of service
or 55+ years of age at retirement
100.0%
The Retiree Health Savings (RHS) Plan will be administered by the ICMA
Retirement Corporation and will allow employees to accumulate assets in order to pay
medical and other eligible expenses in retirement. The legal basis for an RHS is currently
based on Private Letter Rulings issued by the Internal Revenue Service which allow
employers such as the Village to establish such plans. The provisions of this plan will be
governed by documents executed by both the Village and ICMA Retirement Corporation.
The documents collectively comprise the Vantagecare Retiree Health Savings Plan. It is
the intent of the Village to establish a separate plan for the members of the Union.
The Village and Union will review and determine funding levels and formulas in
compliance with rules appropriate to the legal basis used to establish the plan and as set
forth from time to time in the Village's Personnel Rules and as permitted under applicable
tax rules or statutes as adopted and/or amended. Employees who elect to participate in
individual contribution programs may be subjected to all applicable rules, including
irrevocability of those contributions.
At a minimum, the Village will apply the value of accrued sick leave (Deposit
Value) into an employee's RHS Plan account at retirement. Employees must apply the
entire value of accrued sick leave to their plan account based on the following formula:
Deposit Value = Number of sick leave hours (shifts) x Dollar hourly value.
The dollar value shall be equal to the lowest hourly rate (which includes
Performance Bonus) paid to all Village employees eligible to participate in the Plan as of
January 31 `t for the calendar year in which the employee retires. The hourly rate will be
applicable only for the year so calculated. That hourly rate value shall be distributed to all
Village employees after it is calculated for the current year.
On an annual basis (January I st through December 31 s'), employees will be able to
convert up to one (1) twenty-four (24) hour shift of unused sick days for deposit into their
Plan account; providing that they have completed one year of work with no more than one
day of absence. An unused sick leave balance of seven hundred twenty (720) hours, thirty
(30) Shift Days must be maintained in order to convert the shift day for deposit into the
plan account.
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9.D.c
Days converted for deposit into the plan account are subtracted from the employee's
accrued sick leave balance. Conversion of the unused sick day shall not be into vacation
leave or paid directly to the employee. The value of the conversion shall be equal to the
employee's daily wage and not limited to the wage assigned to the retirement funding value
calculated above.
Employees who leave the fire department due to disability or death will receive the
value of their accrued sick leave under this plan as part of the RHS benefit.
Se t.ioiiii, 7 8 Medical ,oiurwtitlea e.
A medical certificate required by a department head or designee for the employee
shall consist of a written statement by a qualified medical professional indicating:
A. The employee has been examined by a qualified medical professional during the
period of absence.
B. The symptoms observed or measured by the qualified medical professional.
C. The stated diagnosis and medication and/or treatment prescribed.
D. The dates on which the employee is expected to be physically incapacitated from
work.
Employees who require the use of sick leave for a family member(s) may be
required to provide a medical certificate after the second twenty-four (24) hour shift, or the
sick time totaling the use of forty-eight (48) hours in a rolling calendar year.
A medical certificate required by the Fire Chief or designee for the employee's
family member shall consist of a written statement by a qualified medical professional
indicating:
Employee's name, patient's name, date of appointment, time -in, time-out, qualified
medical professional's name and signature.
Employees will be compensated two (2) hours of pay at straight time. The Village
will reimburse the employee for co-insurance and/or deductibles incurred to meet this
standard, but only applying to office visit charges, or emergency room co -pay if the
department directs the employee to visit an emergency room. To receive such
reimbursement, the employee must provide documentation that itemizes all costs sought
for reimbursement.
ect�ioiuii 7.91 ig811i�t: ]Ilf arty.
An employee who is ill/injured as the result of an occupational acquired
illness/injury may be required to work for an available, temporary light duty assignment.
An employee who is eligible for sick leave may volunteer to work for an available,
temporary light duty assignment. All light duty assignments are made at the sole discretion
of the Village. Light duty work shall be determined by the Fire Chief in consultation with
employee and the employee's doctor.
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An employee on light duty may be assigned to work in any Village department.
A light duty assignment shall not exceed sixty (60) calendar days and may be
terminated prior to that time limit. The Fire Chief may extend light duty based upon
consultation with the employee, the employee's doctor and, if necessary, a Village assigned
and paid doctor.
Light duty assignments may be terminated based upon a lack of performance in
relation to the assigned job.
Sectioiiii, 7 10 Vacatioliii.
A. Employees covered by the Agreement shall receive vacation leave credit
according to
the following schedule:
(1)
1" partial year and last partial year of
service: 5/12
multiplied by months worked;
(2)
1 st full calendar year of service:
5 shifts
(3)
2nd full calendar year of service:
6 shifts
(4)
3rd full calendar year of service:
6 shifts
(5)
4"' full calendar of service:
7 shifts
(6)
5"' full calendar year of service:
7 shifts
(7)
6"'- 10 full calendar year of service:
8 shifts
(8)
11"'-10i full calendar year of service:
9 shifts
(9)
15d'-19t" full calendar year of service:
10 shifts
(10)
20"' - 24t" full calendar year of service:
11 shifts
(11)
25`' (and after) full calendar year of service:
12 shifts
B. Earned vacation days shall normally be taken within the year they are
earned. A maximum of two vacation days (48 hours) may be carried over
to the next twelve (12) month period with prior approval by the Village.
C. Members must notify their Battalion Chief, in writing, of the number of
days desired to be carried over to the following year by December 1.
Battalion Chiefs will submit a master list of all desired carry over vacation
days to the Fire Chief for approval by December 15. This list will be
forwarded to the Village Managers Office for final approval.
D. All hours carried over must be used in the following year and will be taken
in compliance with the current SDO selection policy.
E. All other provisions of Vacation Leave are in accordance with the Buffalo
Grove Personnel Rules.
See loiiimi 7.l l 11(Uiiiiui�-s aiii(`l ]Ill)tiii"aflkiuiiuti
The regular hours of duty (tour of duty) for employees shall be twenty-four (24)
consecutive hours of duty, starting at 0800 hours and ending the following day at 0800
hours. The regular tour of duty shall be followed by forty-eight (48) consecutive hours off
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9.D.c
duty. Early swaps may be permitted as early as 0700 hours, but the employee currently on -
duty may not leave the station any earlier than 0800 hours. Early swaps shall not be
considered a duty trade and are not eligible for overtime compensation.
Seeflm:mmii 7.12 ("(iiiiuunpeiiiuismttm7muu l"iiiuvm�t',^;,,11,
101.13.
Compensatory time off may be taken by employees in accordance with BGFD SOP
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Sectloiuii 3.1�3 Selectlsuuui flif Scl i�edgfed Flays i i"1.
Scheduled days off (SDO) will be selected in accordance with BGFD SOP 10 1. 15
SDO Selection.
Seeli.oluui 7.1�14 Faiivi�lll, aiiid Medical Leave o'i' Pdseiucm�c e ("P"ytl,X'9),
Unpaid family or medical leave will be granted, when requested and approved, or
designated as such, by the Human Resources Director or his designee, in accordance with
the Family and Medical Leave Act of 1993.
A_RTlI 'LE VIII
secl.loiuiml 8 I l; uir evauum�e ]IIC'Iel`luum�ltl ��iui��m���„
A "grievance" is defined as a dispute or difference of opinion raised by an employee
against the Village involving an alleged violation of an express provision of this
Agreement, except that any dispute or difference of opinion concerning a matter or issue
subject to the jurisdiction of the Buffalo Grove Board of Fire & Police Commissioners,
except as otherwise provided in this Agreement, shall not be considered a grievance under
this Agreement. Such grievance shall be filed by the Union on behalf of the employee.
Seefl iiii 8.2 Puu cieedoiurc.
The parties acknowledge that it is usually most desirable for an employee and his
immediate supervisor to resolve problems through free and informal communications. If,
however, the informal process does not resolve the matter, the grievance will be processed
as follows unless, by mutual agreement in writing, the parties waive one or more of the
aforementioned steps:
STEP 1: The Union may submit the grievance of a Firefighter/Paramedic in writing
to the Lieutenant as designated by the Fire Chief, specifically indicating that the
matter is a grievance under this Agreement. The grievance shall contain a complete
statement of the facts, the provision or provisions of this Agreement which are
alleged to have been violated, and the specific relief requested, and the signature of
the grievant and his Union representative. All grievances must be presented no later
than thirty (30) calendar days from when the event was known or reasonably should
have been known giving rise to the grievance.
The Lieutenant shall render a written response to the grievant, with a copy being
simultaneously given to the Fire Chief, within ten (10) calendar days after the
grievance is presented. The decision of the Lieutenant shall not be binding on the
Village if the Fire Chief or his designee so advises both the grievant and the Union
within ten (10) calendar days of receipt of the Lieutenant's response.
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STEP 2: The Union may submit a grievance of a Fire Lieutenant in writing to the
Battalion Chief as designated by the Fire Chief, specifically indicating that the
matter is a grievance under this Agreement. The grievance shall contain a complete
statement of the facts, the provision or provisions of this Agreement which are
alleged to have been violated, and the specific relief requested, and the signature of
the grievant and his Union representative. All grievances must be presented no later
than ten (10) calendar days from the date of the first occurrence of the matter giving
rise to the grievance.
The Battalion Chief shall render a written response to the grievant, with a copy
being simultaneously given to the Fire Chief, within ten (10) calendar days after the
grievance is presented. The decision of the Battalion Chief shall not be binding on
the Village if the Fire Chief or his designee so advises both the grievant and the
Union within ten (10) calendar days of receipt of the Battalion Chief's response.
If a grievance of a Firefighter/Paramedic is not settled at Step 1 and the Union
wishes to appeal the grievance to Step 2 of the grievance procedure, it shall be
submitted by the Union in writing to the Battalion Chief as designated by the Chief
with ten (10) calendar days after receipt of the Village's answer in Step 1. The
grievance shall specifically state the basis upon which the Union believes the
grievance was improperly denied at the previous step in the grievance procedure.
The Battalion Chief shall investigate the grievance and, in the course of such
investigation, shall offer to discuss the grievance within ten (10) calendar days with
the grievant and the Union. If no settlement of the grievance is reached, the
Battalion Chief or his designee shall provide a written answer to the grievant and
the Union within ten (10) calendar days following the meeting.
STEP 3: If a grievance is not settled at Step 2 and the Union wishes to appeal the
grievance to Step 3 of the grievance procedure, it shall be submitted by the Union
in writing to the Fire Chief within ten (10) calendar days after receipt of the
Village's answer in Step 2.
The grievance shall specifically state the basis upon which the grievant and the
Union believe the grievance was improperly denied at the previous step in the
grievance procedure. The Fire Chief shall investigate the grievance, and in the
course of such investigation, shall offer to discuss the grievance within ten (10)
calendar days with the grievant and the Union. If no settlement of the grievance is
reached, the Fire Chief or his designee shall provide a written answer to the grievant
and the Union within ten (10) calendar days following their meeting.
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STEP 4: If a grievance is not settled at Step 3 and the Union wishes to appeal the
grievance to Step 4 of the grievance procedure, it shall be submitted by the Union
in writing to the Village Manager within ten (10) calendar days after receipt of the
Village's answer in Step 3. The grievance shall specifically state the basis upon
which the grievant and the Union believe the grievance was improperly denied at
the previous step in the grievance procedure. Thereafter, the Village Manager, or
his designee, and other appropriate individuals as desired by the Village Manager,
shall meet with the grievant and a Union representative within eighteen (18)
calendar days of receipt of the Union's appeal. If no agreement is reached, the
Village Manager or his designee shall submit a written answer to the grievant and
the Union within eighteen (18) calendar days following the meeting.
Secli(i iiii 8.3 Auu bitirwa i liii�i.
If a grievance is not settled in Step 4 and the Union wishes to appeal the grievance
from Step 4 of the grievance procedure, the Union may refer the grievance to Arbitration
as described below within twenty-one (21) calendar days of receipt of the Village's answer
as provided to the Union at Step 4:
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The parties shall attempt to agree upon an arbitrator within ten (10) calendar days
after the receipt of the notice of referral. In the event the parties are unable to agree
upon the arbitrator within said ten (10) day period, the parties shall jointly request
the Federal Mediation and Conciliation Service or the American Arbitration
Association, to submit a panel of seven (7) arbitrators. Each party retains the right
to reject one panel in its entirety and request that a new panel be submitted.
Each party also retains the right to request that the panels submitted for any given
case be limited to members of the National Academy of Arbitrators. Both the
Village and the Union shall have the right to strike three (3) names from the panel.
The party requesting arbitration shall strike the first three (3) names; the other party
shall then strike three (3) names. The person remaining shall be the arbitrator.
The arbitrator shall be notified of his selection and shall be requested to set a time
and place for the hearing subject to the availability of Union and Village
representatives.
The Village and the Union shall have the right to request the arbitrator to require
the presence of witness or documents. The Village and the Union retain the right
to employ legal counsel.
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D. The arbitrator shall submit his decision in writing within thirty (30) calendar days
following the close of the hearing or the submission of briefs by the parties,
whichever is later.
E. More than one grievance may be submitted to the same arbitrator where both parties
mutually agree in writing.
F. The fees and expenses of the arbitrator and the cost of a written transcript, if any,
shall be divided equally between the Village and the Union; provided, however,
that each party shall be responsible for compensating its own representatives and
witnesses.
Se t.lo iiim, 8 4 l 1oun h a t iol iii sC) ii i of
The arbitrator shall have no right to amend, modify, nullify, ignore, add to or
subtract from the provisions of this Agreement. The arbitrator shall consider and decide
only the question of fact as to whether there has been a violation, misinterpretation or
misapplication of the specific provisions of this Agreement. The arbitrator shall be
empowered to determine the issue raised by the grievance as submitted in writing at the
first step (second step in the case of Fire Lieutenants) and shall have no authority to make
a decision on any issue not so submitted or raised. The arbitrator shall be without power
to make any decision or award, which is contrary to or inconsistent with applicable Federal
or State law. Any decision or award of the arbitrator rendered within the limitations of this
Section shall be final and binding upon the Village, Union and the employee(s) covered by
this Agreement.
Se t.ioiiim, 8 5 "11iiiiue, Hiinit:1'ciii Fifliiiig.
No grievance shall be entertained or processed unless it is signed by the grievant
and submitted at Step 1 (Step 2 in the case of a Fire Lieutenant) within thirty (30) calendar
days from when the event was known or reasonably should have been known giving rise
to the grievance. If a grievance is not presented by the employee within the time limit set
forth above, it shall be considered waived and may not be further pursued. Such waiver
shall not serve to waive an employee's right to file a future grievance involving similar
facts and circumstances.
If a grievance is not appealed to the next step within the specified time period, or
within an approved, written extension thereof, it shall be considered settled on the basis of
the Village's last answer, provided, however, that such settlement shall not serve to waive
an employee's right to file a future grievance involving similar facts and circumstances. If
the Village does not answer a grievance or an appeal thereof within the specified time
limits, the aggrieved employee may elect to treat the grievance as denied at this step and
immediately appeal the grievance to the next step.
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The parties may, by mutual written agreement, extend any of the time limits set
forth in this Article.
See loiiii 8.6 Miseellaiiiciiius.
No action, statement, agreement, settlement or representation made by any member
of the bargaining unit shall impose any obligation or duty or be considered to be authorized
by or binding upon the Village unless and until the Village has agreed thereto in writing.
Sectioiii, 9 1 No Shin illllw
Neither the Union nor any officers, agents or employees covered by this Agreement
will instigate, promote, sponsor, engage in or condone any strike, sympathy strike, slow-
down, sit-down, concerted stoppage of work, concerted refusal to perform overtime,
concerted, abnormal and unimproved enforcement procedures or policies or work to the
rule situation, mass resignations, mass absenteeism, picketing or any other intentional
interruption or disruption of the operations of the Village, regardless of the reason for so
doing. Any or all employees who violate any of the provisions of this Article may be
discharged or otherwise disciplined by the Village.
Each employee who holds a position of officer or steward of the Union occupies a
position of special trust and obligation to notify the employees of their actions as being a
violation of this Article in order to maintain and bring about compliance with the provisions
of this Article. In addition, in the event of a violation of this Section of this Article, the
Union agrees to inform its members of their obligation under this Agreement and to direct
them to return to work.
Sec i(iiiimi 9.2, No Lo�slll6)u(.
The Village will not lock out any employee during the term of this Agreement as a
result of a labor dispute with the Union.
I TICI.,E
see loill Ii Illl)iscip liiic suiil IIIIIisuulllluuu uu� a iuum�s usl it liuUaucm�s
Disciplinary actions instituted by the Village shall be for reasons based upon an
employee's failure to fulfill his responsibilities as an employee. Where the Village believes
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just cause exists to institute disciplinary action it shall have the option, consistent with the
principles of timely progressive discipline imposed for the purpose of encouraging
corrective employee action, to assess including but not limited to the following penalties:
Counseling Session
Oral Reprimand
Written Reprimand
Suspension
Demotion
Termination
Any disciplinary action or measure other than a counseling session, oral and written
reprimand imposed upon an employee shall be subject to review and appeal as provided
for in this Agreement. Counseling sessions, oral and written reprimands shall not be subject
to the arbitration procedure or to review by the Board of Police and Fire Commissioners.
Employees shall have the right to file grievances concerning discipline covering suspension
without pay, demotion and/or termination or they may choose the hearing process by the
Board of Fire and Police Commissioners. Filing of a grievance shall act as a waiver by the
employee involved of the right to challenge the same matter before the Board of Fire and
Police Commissioners. A form containing such specific waiver shall be executed by the
employee prior to filing a grievance. Seeking review by the Board of Fire and Police
Commissioners shall act as a waiver by the Union and employee involved of the right to
challenge the same matter in the grievance process.
A. The Village agrees that non -probationary employees shall be disciplined and
discharged only for just cause. A copy of all suspension, demotion and discharge
notices shall be provided to the employee. The Employer further agrees that
disciplinary actions shall be imposed in a timely manner (not to exceed thirty (30)
calendar days from the date of the incident giving rise to the disciplinary action or
from the date of the Employer's completion of its investigation of such incident
whichever is later) and shall not conflict with the "Illinois Fireman's Disciplinary
Act" (III. Rev. Stat ch. 85 Par 2501, et seq.).
B. Any employee found to be unjustly suspended or discharged shall be reinstated with
full compensation for all lost time and with full restoration of all other rights,
benefits and conditions of employment, without prejudice, unless a lesser remedy
is agreed upon as a settlement or deemed proper by the appropriate hearing
authority.
C. Disciplinary actions, including but not limited to oral, written, and suspension,
recorded in the employee's personnel files shall not be used after twelve (12)
months to justify subsequent disciplinary action, except for a related offense. Non-
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meritorious disciplinary actions shall not be relied upon to justify any subsequent
disciplinary action. In the event disciplinary action is contemplated against an
employee, prior to any pre -disciplinary discussions or meetings with the employee,
the employee shall be informed of his/her rights to representation prior to such
meeting. Employees shall be entitled to representation at all disciplinary
investigatory meetings, which the employee attends and are initiated by the
Employer, and at any meeting or interviews which the employee reasonably
believes could result in discipline.
D. The Village shall conduct Rules Violations Investigations (R.V.I.) when it receives
complaints or has reason to believe an employee has failed to fulfill his U
responsibilities as an employee. Q
It is understood that polygraph examinations without written consent of the
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employee and tests by means of any chemical substance will not be used by the 11
Village in any phase of disciplinary investigations or interrogation. CM
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E. Prior to taking any final, disciplinary action and just prior to concluding its p
investigation, the Village shall notify the employee of the contemplated measure of
discipline to be imposed, and shall meet with the employee involved and inform the LO
employee of the reasons for such contemplated disciplinary action. Copies of all
pertinent documents shall be given to the employee at this notification and review CD
meeting, including:
1. Allegation of violations of Rules and Regulations
2. Statement of charges and specifications
3. Employee statements
4. Acknowledgment of notification and review
5. The discipline recommended
6. Copies of the employees pertinent past discipline.
The employee shall be entitled to representation at such meetings and shall be given
the opportunity to rebut the reasons for such proposed discipline.
F. The Employer's personnel files, disciplinary history files, medical files and
completed inactive investigative files, shall, upon reasonable request to the Chief
or his designee, be open and available for inspection and copying by the effected
employee during regular business hours. With respect to such files maintained at
the Department, regular business hours shall encompass 8:00 a.m. to 4:30 p.m.;
subject to the remaining provisions of Article X It is agreed that any of these
files not made available for inspection and copying shall not be used in any manner
or forum for any disciplinary action.
G. Interrogations - Interrogation shall be defined as the questioning of a firefighter
(employee) pursuant to an investigation initiated by the Village in connection with
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an alleged violation of the Rules, Regulations or Orders of the Village of Buffalo
Grove or the Fire Department, which may be the basis for filing charges seeking
the suspension, removal or discharge of a firefighter (employee). Whenever a
firefighter is subjected to administrative interrogation for any reason which could
lead to disciplinary action of discharge or suspension of more than twenty-four (24)
hours, the interrogation shall be conducted under the following conditions:
1) The interrogation shall be conducted at a reasonable hour, preferably at a U
time when the firefighter is on duty. If the firefighter is off duty, he/she shall
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The firefighter under interrogation shall be informed of the name, rank and
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command of the person in charge of the interrogation, the interrogating
officers and all persons present during the interrogation.
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The firefighter under investigation shall be informed of the nature of the
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complaint or investigation in writing prior to any interrogation.
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The interrogation session shall be for a reasonable period taking into
consideration the gravity and complexity of the issue being investigated.
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The person being interrogated shall be allowed to attend to his own personal
physical necessities.
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No firefighter under interrogation shall be threatened with dismissal or other
disciplinary action. Nothing herein is to be construed as to prohibit the
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interrogating officer from informing the firefighter that his or her conduct
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can be the subject of disciplinary action should he or she refuse to obey a
lawful order from the ranking officer. Admissions or confessions obtained
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during the course of any interrogation not conducted in accordance with the
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Fireman's Disciplinary Act may not be utilized in any subsequent
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disciplinary proceeding against the firefighter. (P.A. 83-783) No promise of
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reward shall be made as an inducement to answering any questions.
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6)
No firefighter shall be interrogated without first being advised in writing
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that admissions made in the course of the interrogation may be used as
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evidence of misconduct or as the basis for charges seeking suspension,
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removal, or discharge; and without first being advised in writing that he or
she has the right to counsel of his or her choosing who may be present to
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advise him or her at any stage of any interrogation.
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7)
At the request of a firefighter and prior to any interrogation, the firefighter
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shall have the right to be represented by counsel of his or her choice, who
may be present at all times during the interrogation. The attorney shall not
participate in the interrogation, except to counsel the firefighter. The
firefighter may request a postponement of the initial interrogation to contact
an attorney of his or her own choosing. The interrogation may not be
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postponed more than twenty-four (24) hours, with allowances made for
weekends and holidays, unless specifically waived by mutual agreement of
the Village and the firefighter being interrogated. A representative of the
employee's choice may also be present during any interrogation. A
complete record of any interrogation shall be made and a complete
transcript or copy made available to the firefighter without charge and
without undue delay. The Village or the firefighter may record the
interrogation.
8) This Section does not apply to any interrogation of a firefighter in the
normal course of duty, counseling, instruction, informal admonishment or
other routine or unplanned contact with a supervisor or any other firefighter.
Any admissions or confessions obtained during the course of any
interrogation not conducted in accordance with this Section may not be
utilized in any subsequent disciplinary proceeding.
H. It is understood that the rights of firefighters herein shall not diminish the right and
privileges of firefighters that are guaranteed to all citizens by the Constitution and
laws of the United States and of the State of Illinois. This Article does not apply to
any firefighter (employee) charged with violating any provision of the Criminal
Code of 1961 [720 ILCS 511-1] or any other federal, state or local code. If the
allegation under investigation indicates the recommendation for separation or
termination is probable against the firefighter, the firefighter shall be given statutory
administrative proceedings rights, or if the allegation indicates criminal prosecution
is probable against the firefighter, the firefighter shall be given the constitutional
rights concerning self-incrimination prior to commencement of the interrogation.
I. No firefighter shall be compelled to speak or testify before, or be questioned by any
non -governmental agency. This provision shall not apply to reasonable requests
from the Village's insurance carriers provided that the employee is covered by the
insurance policy applicable to the situation.
J. Reviews of decisions of the Board of Police and Fire Commissioners or of an
arbitrator under this section shall be as provided by law, based on the election of
the hearing body selected by the employee.
K. Suspensions shall be charged at a rate based on a fifty-one and two tenths (51.2)
hour work week.
Sectiolull 101.2 iiiii mpuu luilivell1lIluilieu1liplailcl
In situations where an accident, discipline or substandard performance occurs, it is
incumbent upon the Village to work with the employee to identify potential deficiencies
and correct the negative action. In order to accomplish this goal, BGFD SOP 101.09
Performance Improvement Plan will be referenced and followed.
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Nothing in this agreement shall cause the Village to waiver from adhering to the
Illinois Firemen's Disciplinary Act (50 ILCS 745/).
AR'I ICII,E XI
sec ioliiml i I � I Illlhies °Illluu �m1111 7mii.
The Village shall deduct from each employee's paycheck the uniform, regular bi-
weekly Union dues for each employee in the bargaining unit who has filed with the Village
and Fire Chief a properly executed authorization form. Such authorization may only be
revoked by written notice to the Village and the Union during the thirty (30) days prior to
the termination date set forth in Article XIV of this Agreement. The Union may change
the fixed uniform dollar amount two (2) times per year during the term of this Agreement
by giving the Village at least thirty (30) days advance notice in writing, with a copy to the
Fire Chief, of any change in the amount of dues to be deducted.
The Village shall remit the total amount of the deducted dues, along with a list of
employees from whom the dues have been deducted, to the Union not later than seven (7)
days after the deduction is made.
AR'I ICI,E XII
' eefloiium, i .i IIIIt iliui0 iciiiim� 7mi Seuum�i µ � �" iiuiuu ity,
Departmental seniority shall be defined as the length of service from the last date
of beginning continuous full-time employment as a sworn Lieutenant or
Firefighter/Paramedic in the Department and uninterrupted by termination of employment.
Rank seniority shall be defined as the length of continuous full-time employment in a
promoted rank uninterrupted by termination of employment. Conflicts of departmental or
rank seniority shall be determined on the basis of the order of the Firefighter/Paramedics
on the Board of Fire and Police Commission hiring or promotional list, whichever is
applicable, with the Firefighter/Paramedic higher on the applicable list being the more
senior. Where the term "seniority" is used in this Agreement, it shall mean departmental
seniority unless otherwise specified.
See.fioiiii 12.2 @Muir°o�1).il.iriiuum�aiur°y feiuriod.
All new employees and those rehired after termination of employment shall be
considered probationary employees until they complete a probationary period of twelve
(12) months, in accordance with 65 ILCS 5/10-2.1-4. During an employee's probationary
period, the employee may be suspended or terminated at the sole discretion of the Village,
subject to whatever legal rights, if any, such employees may have separate and apart from
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this Agreement. No grievance shall be presented or entertained in connection with the
suspension or termination of a probationary employee.
In the event of an absence or leave, the probationary period may be extended, if
approved by the Board of Fire and Police Commissioners, for a comparable period of time
(i.e., day for day extensions in the event a probationary employee is absent and/or on leave
for any reason for a total of four (4) weeks or more during the first twelve (12) months of
employment).
Sectioiiii El 3 y ` Listt�,
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On or before September 1 of each year, the Village will provide the Union with a U_
seniority list setting forth each employee seniority date. The Village shall not be g
responsible for any errors in the seniority list unless such errors are brought to the attention Ln
of the Village in writing. N
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Employees covered by this Agreement will be laid off in accordance with their
length of service as provided in the Illinois Municipal Code, Chapter 65, Section 5/3.10-
2.18 as amended from time to time.
Seefloiiii 12.5 Recall.
Employees who are laid off shall be placed on a recall list. If there is a recall,
employees who are still on the recall list shall be recalled in the inverse order of their layoff.
Employees who are on the recall list shall be given up to twenty-one (21) calendar
days to report back to work from date of receipt of the notice of recall, provided that the
employee must notify the Fire Chief or his designee of his intention to return to work within
seven (7) days after receiving notice of recall.
The Village shall be deemed to have fulfilled its obligations by mailing the recall
notice by registered mail, return receipt requested, to the mailing address last provided by
the employee, with a copy to the Union; it being the obligation and responsibility of the
employee to provide the Fire Chief or his designee with this latest mailing address. If an
employee fails to timely respond to a recall notice, his name shall be removed from the
recall list.
lter.tloiiii f rmt'" ouuiiiuiuuu l ;y.
Seniority and the employment relationship shall be terminated for all purposes,
subject to confirmation by the Village's Board of Fire and Police Commission, if the
employee:
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A. resigns;
B. is discharged;
C. retires (or is retired should the Village adopt and implement a legal mandatory
retirement age);
D. falsifies the reason for a leave of absence, or is found to be working during a leave
of absence without the written approval of the Village Manager;
E. fails to report to work at the conclusion of an authorized leave or vacation;
F. is laid off and fails to notify the Fire Chief or his designee of his intention to return
to work within seven (7) calendar days after receiving notice of recall or fails to
return to work within two (2) working days after the established date for the
employee's return to work:
G. is laid off for a period in excess of two (2) years;
H. does not perform work for the Village for a period in excess of twelve (12) months,
provided however, this provision shall not be applicable to absences due to military
service, established work related injury compensable under workers compensation,
disability pension, or a layoff where the employee has recall rights;
I. is absent for one shift day (24 hours) without authorization unless there are proven
extenuating circumstances beyond the employee's control that prevent notification.
See.floiuii 12.7 EHkils i.iif 1. ay(im11''�'',
During the period of time that non -probationary employees have recall rights as
specified above, the following provisions shall be applicable to any non -probationary
employees who are laid off by the Village:
A. An employee shall be paid for any earned but unused vacation days.
B. An employee shall have the right to maintain insurance coverage by paying
in advance the full applicable monthly premium for single and if desired,
family coverage.
C. If an employee is recalled, the amount of accumulated sick leave days that
the employee had as of the effective date of the layoff shall be restored.
D. Upon recall, the employee's seniority shall be adjusted by the length of the
layoff.
See.tloiuii 12.8 flit"Seuuii1oii-ity.
Seniority shall be interrupted in the event an employee is laid off, placed on a non -
duty disability pension or is granted a leave of absence without pay. When an employee
returns from a layoff, non -duty disability or an unpaid leave of absence, his seniority shall
be his length of service up to the date of layoff or beginning of the unpaid leave of absence.
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Seniority shall not be interrupted, and shall continue to accrue, during periods of
time when an employee is receiving workers compensation or disability pension benefits
for a work -related injury.
See oiiii 12.9 Licul:eiiiiaii�it.
The Board of Fire and Police Commissioners shall provide for promotion in the
Fire Department on the basis of performance on a Written Examination, Ascertained Merit,
Subjective Evaluation (oral, tactical and performance potential rating) and seniority in
service. All promotional processes that are fire service related will be conducted in
accordance with the provisions of the 50 Illinois Compiled Statutes 742/1 et seq. (50 ILCS
742/1 et seq.)
All examinations for promotion shall be competitive among such eligible members
of the next lower rank as desire to submit themselves for promotion. To be eligible for
examination, an applicant must have satisfactorily completed the probationary period for
his present rank, have been employed as a Firefighter for a minimum of two (2) years with
the Village of Buffalo Grove, and have a cumulative experience of no less than five (5)
years as a full-time firefighter employed directly by a municipal, state or federal agency.
This includes employment for a fire district but does not include employment through a
private contractor. An applicant for Fire Lieutenant must be certified as a Firefighter III or
Advanced Firefighter by the Office of the State Fire Marshal. In addition, an applicant for
Fire Lieutenant must have satisfactorily completed all academic coursework and required
examinations for certification as a Fire Officer I/Company Fire Officer by the Office of the
State Fire Marshal.
All personnel who submit themselves to examination will be graded according to
the following schedule:
Oral Interview
Tactical Assessment
15%
25%
Performance Potential Rating (PPR) 26.5%
Written Exam 25%
Seniority 5%
(1/4% (0.25%) per year for a maximum of twenty (20) years.
Seniority based on the date of the orientation as the first component
of testing)
Ascertained Merit
3.5%
(A.A.S. or A.S. = 2.0%, B.S. or B.A. = 3.5% - maximum combined
score may not exceed 3.5%)
Maximum Grade 100%
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For the Oral Interview, Tactical Exam and Written Examination, each applicant for
promotion must be present at the designated testing site at the time designated for the
examination to be held. Any candidate who is not so present will receive a "0" zero for
that section as a score.
The order of testing for each component of the promotional process shall be the
Orientation, Oral Interview, Performance Potential Rating (PPR), Tactical Examination
and the Written Examination.
Military credit shall be applied as prescribed by Statute 50 ILCS 742/1 et seq. All
claims for points will be based on the Rules and Regulations of the Board of Fire and Police
Commissioners.
The Board of Fire and Police Commissioners will contract an independent testing
agency to administer the Tactical Examination and the Written Examination. Assessors
from said agency must decline participation in the process if within the last seven (7) years
there exists a meaningful personal or meaningful employment relationship with a candidate
testing for promotion. Mutual Aid, Training or any other special deployment assignments
are not considered to be "Employment Relationships". Fire Department staff or employees
will not be part of the Tactical Exam scoring process and will only function in support roles
as necessary.
Outside monitors will be allowed for the process of promotions governed by this
section of the Agreement, in accordance with the Illinois Fire Department Promotion Act
(50 ILCS 742).
Employees who participate in the promotional process will have their past two
annual performance evaluations delivered to the Board of Fire and Police Commissioners
with their application to the exam process as a reference document for the Board of Fire
and Police Commissioners without a weighted value for the promotional process. For the
purpose of completing the PPR rating, personnel who have had a shift change in the past
365 days from the date of the beginning of the testing will be allowed to select the most
recent supervisor (Lieutenant), from their most recent previous shift, as the "C" rater within
the procedures of the PPR process as contained in the Rules and Regulations of the Board
of Fire and Police Commissioners.
Participants will be advised of their scores for each individual component of the
promotional process within fifteen (15) days of the completion of that process scoring.
All other procedural rules and regulations covering promotional preference, eligible
roster, appointment and oath of office, certificate of appointment, probation, right of review
and voluntary relinquishment of rank will be followed by the Rules and Regulations of the
Board of Fire and Police Commissioners and/or 50 ILCS 742/1 et seq.
See oiiii 111i11 Pii-(uiiiiii miiaut.ii:iiiiui i B ttaii(iiiui i f'`Illldef
The Fire Chief shall provide a process for promotion in the Fire Department to the
rank of Battalion Chief on the basis of performance on an Interview, Assessment Center
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(oral, tactical and writing), Performance Potential Rating (PPR), and seniority in service.
All promotional processes that are fire service related will be conducted with both
internal and external fire service evaluators.
The promotional process for Battalion Chief shall begin with the requirement of
qualified candidates completing and returning an "Application for Promotion". This
Application outlines the basic requirements for application for promotion to Battalion
Chief. It additionally addresses the basic educational requirements of the position, should
such promotion to Battalion Chief be attained. Said Application must be delivered to the
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Fire Chief or his designee by the date indicated on the application. Failure to deliver said
application will result in immediate disqualification from the current Battalion Chief
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promotional process.
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All examinations for promotion shall be competitive among such eligible
members of the next lower rank as desire to submit them for promotion. To be eligible
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for examination for Battalion Chief, an applicant must have a minimum of one (1) year
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experience as a Fire Lieutenant with the Buffalo Grove Fire Department and a Bachelor
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Degree.
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All personnel who submit themselves to examination will be graded according to
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the following schedule:
Ascertained Merit**
3.5%
PPR
10%
Seniority*
6.5%
Oral Interview
30%
Assessment Center
50%
Maximum Grade
100%
* 1/2% per year for a maximum of thirteen (13) years of service as a Lieutenant.
Seniority based on the date of the orientation as the first component of testing.
**2.0% for a Bachelor's Degree; 3.5% for a Master's Degree
For the Oral Interview and Assessment Center, each applicant for promotion must
be present at the designated testing site, and at the time designated for the examination to
be held. Any candidate who is not so present will receive a zero (0) for that section as a
score.
The order of testing for each component of the promotional process shall be:
Application, PPR, Seniority, Oral Interview, and Assessment Center.
Military credit shall be applied as prescribed by Illinois Statute 50 ILCS 742/1 et
Sep.
The Fire Chief will form an independent group to conduct the Assessment Center.
Assessors must decline participation in the process if, within the last seven (7) years,
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there exists a meaningful personal or meaningful employment relationship with a
candidate testing for promotion. Mutual Aid, Training or any other special deployment
assignments are not considered to be "Employment Relationships". Fire Department
staff or employees will not be part of the Tactical Exam scoring process, and will only
function in support roles if necessary.
There will be no outside monitors for the process of promotions as governed by
this Agreement.
Participants will be advised of their scores for each individual component of the
promotional process within fifteen (15) days of the completion of that process scoring.
The Fire Chief reserves the right to select candidates for the promotion to
Battalion Chief based on the specific job description requirements of the position.
Se(Aiciiiii 12, 1"1 lWiiuiweiineiui�it Notice Pay�uut eiim�l.
An employee in good standing with the Village, who at retirement has an approved
pension from the Village of Buffalo Grove Fire Pension Fund and has given the Village
irrevocable* written notice to retire at least four (4) months prior to the effective date of
retirement, shall be paid a one-time payment in the amount of Five Thousand Dollars ($5,000)
will be contributed to the affected employee's RHS account only. This "Retirement Notice
Payment" is valid as a one-time only offer to each covered employee who complies with the
terms of earning this payment and the payment and shall not be included as part of the "monthly
salary attached to his or her rank in the fire service on the date of retirement or separation from
service" for the purpose of calculating the employee's pension as prescribed in Section 4-109 of
the Illinois Pension Code. This Retirement Notice Payment is available to eligible employees who
retire on a voluntary basis and the terms of this MOU do not alter any other benefit offered by the
Village currently or in the future as it relates to a member's retirement benefits. It is understood
and agreed to by the Parties that, no Retirement Notice Payment is earned or payable to any
employee unless the employee is actually working as a firefighter and reports to work as
scheduled for their final assigned shift with the Village
*A resignation once submitted is considered irrevocable within the last forge ive 45) calendar
days before the resignation date. as declared by the employee. Once the employee is within ort�
five (45) calendar days oftheir declared resignation date, their resignation may only be withdrawn
based on extraordinary circumstances. Whether extraordinary circumstances exist will be
determined solely by the Village Manager (or designee) and Department Director (or designee)
but such determination shall not be arbitrary or capricious.
A TICI..,E X111
Seefioiiim, l'l�l Eiiiiiii,-e gii,eciineiu�tt,,„,
This Agreement constitutes the complete and entire Agreement between the parties
and concludes collective bargaining between the parties for its term. This Agreement
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supersedes and cancels all prior practices and agreements, whether written or oral, unless
expressly stated to the contrary herein.
The Village and the Union, for the duration of this Agreement, each voluntarily and
unqualifiedly, waives the right and each agrees that the other shall not be obligated to
bargain collectively with respect to any subject or matter, referred to or covered in this
Agreement, including the impact of the Village's exercise of its rights as set forth herein
on wages, hours or terms and conditions of employment. This paragraph does not waive
the Union's right to bargain over any subject or matter not referred to or covered in this
Agreement which is a mandatory subject of bargaining and concerning which the Village
may consider changing during the term of this Agreement.
ARTICLE XIV
�":�ec i(i iiii 14, �1 �� iiuii�i s h�msc.
In the event any Article, Section or portion of this Agreement should be held invalid
and unenforceable by any board, agency or court of competent jurisdiction or by reason of
any subsequently enacted legislation, such decision or legislation shall apply only to the
specific Article, Section or portion thereof specifically specified in the board, agency of
court decision or subsequent litigation and the remaining parts or portions of this
Agreement shall remain in full force and effect.
In such event, the parties shall, upon request of either party, upon thirty (30) days
notice of any determination, commence good faith bargaining over possible replacement
language for the invalidated Article, Section or portion of this Agreement.
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ARTICI.XXV
See.fioiiii 15.1 IIIDuiiu°aficiiiii cif giur°eeiinciiiii;.
This Agreement shall be effective as of the day after the Agreement is executed by
both parties and shall remain in full force and effect until 11:59 P. M. on the 30"' day of
April, 2025. It shall be automatically renewed from year to year thereafter unless either
party shall notify the other in writing at least ninety (90) days prior to the April 30
anniversary date that it desires to modify this Agreement. In the event that such notice is
given, negotiations shall begin no later than sixty (60) days prior to the April 30 anniversary v
date. U-
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Notwithstanding any provision of this Article or Agreement to the contrary, this g
Agreement shall remain in full force and effect after the expiration date and until a new Ln
Agreement is reached unless either party gives at least ten (10) days written notice to the N
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other party of its desire to terminate this Agreement, provided such termination date shall
not be before the anniversary date set forth in the preceding Section. O
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This Agreement being approved on April 15, 2024, by the Village of Buffalo Grove Board
of Trustees, executed by the Village Manager and signed by:
For the Village of Buffalo Grove
Dane Bragg
Village Manager
Kathryn Golbach
Director of Human Resources
William M. Baker
Fire Chief
For the Buffalo Grove Professional Firefighter/Paramedic Association
Local 3177, IAFF, AFL-CIO, CLC
Alfredo Caballero
Union President
Mike Manka
Union Vice President
David Zabilka
Union Secretary
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..APPENDIX A ........ IDI .LG/ .L 0110 , I ES" 1NG
The purpose of this Appendix is to provide forms used by the Village of Buffalo Grove
during the implementation of alcohol and drug testing (herein referred to as "testing") of
Employees for the presence of Prohibited Drugs pursuant to Section 4.7, Drug and Alcohol
Testing Policy (the "Policy"). These procedures are intended as a supervisory guide only
and are in no way intended to alter any existing relationship between Village of Buffalo U
Grove Fire Department (the "Employer") and any Employee.
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DRUG/ALCOHOL TESTING FORMS
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EMPLOYEE NOTIFICATION LETTER
ACKNOWLEDGMENT OF NOTICE OF POLICY & CONSENT TO TESTING
LAST CHANCE AGREEMENT
REPORT OF REASONABLE SUSPICION
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FORM
Date:
EMPLOYEE NOTIFICATION LETTER
Dear Employee: U
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The VILLAGE OF BUFFALO GROVE FIRE DEPARTMENT (the "Employer") and the v
Buffalo Grove Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFL- U_
CIO, CLC, have ratified a revised drug/alcohol use policy and procedures (the "Policy' g
This Policy enhances already existing Employer prohibitions of the use of illicit or L„
inappropriate drugs (herein referred to as Prohibited Drugs. Specifically, it is the policy of
the Employer that the use, sale, purchase, transfer, possession or presence in one's system c
of any prohibited drug(except medications prescribed by a licensed doctor), including o
alcohol (unless otherwise permitted by Fire department rules), by any Employee while on
fire department premises, while engaged in fire department business, while operating fireLo
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department equipment and vehicles (including leased vehicles) is strictly prohibited. This
Policy supersedes all prior policies and statements relating to Prohibited Drugs. The
Employer will notify and cooperate with law enforcement agencies in the investigation of CD
any Employee suspected of possession of or trafficking in illicit or inappropriate drugs.
Any Employee convicted of on-the-job, possession of or trafficking in illicit or o
inappropriate drugs, or of driving intoxicated will be terminated.
Under the procedures adopted, Employees will be subject to testing where the
circumstances establish that reasonable suspicion of prohibited drug use exists. Employees
will also be required to submit to testing following an on-the-job accident as defined by
federal DOT or injury in a manner outside of a vehicle accident where there is reasonable
suspicion that an error or mistake due to Prohibited Drugs or alcohol use by the by the
employee caused or contributed to the accident or injury, unless the injury is serious enough
where testing is required by another agency (IDOL, OSHA,etc.). Refusal to submit to a
properly given request to submit to testing will be considered a violation of Employer
policy subjecting the Employee to immediate discipline.
In addition, should the federal, state or local rules be revised to include/permit additional
testing or limit such testing, the Employer's policy will be revised to comply with those
rules.
Every safeguard will be taken in the specimen collection process to ensure that all federally
mandated chain -of -custody and laboratory criteria will be met. Employee privacy and
confidentiality will be vigorously safeguarded.
Packet Pg. 153
9.D.c
VILLAGE OF BUFFALO GROVE FIRE DEPARTMENT ADHERES TO A POLICY OF
NON-DISCRIMINATION AGAINST EMPLOYEES SUFFERING FROM
ALCOHOLISM OR DRUG ADDICTION IF PROTECTED UNDER FEDERAL AND
STATE GUIDELINES.
Any Employee who is presently experiencing difficulty with Prohibited Drugs is
encouraged to seek assistance through the Employee Assistance Program. If such
assistance is sought prior to being requested to submit to a test, no disciplinary action
relating to alcoholism or drug addiction will be taken.BE FOREWARNED, courts have
determined that current use of Prohibited Drugs detected by testing may not protect
Employees claiming protection under handicap statutes.
The following drugs will be tested for:
ALCOHOL
AMPHETAMINES
COCAINE
MARIJUANA
OPIATE METABOLITES
PHENCYCLIDINE (PCP)
Any Employee testing positive for the use of Prohibited Drugs may be subject to discipline,
up to and including, termination.
Very truly yours,
Village of Buffalo Grove Fire Department, and the Buffalo Grove Professional
Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC.
By: William M. Baker
Its: Fire Chief
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ACKNOWLEDGMENT OF NOTICE OF THE
VILLAGE OF BUFFALO GROVE FIRE DEPARTMENT
AND THE BUFFALO GROVE PROFESSIONAL FIREFIGHTER/PARAMEDIC
ASSOCIATION LOCAL 3177, IAFF, AFL-CIO, CLC
DRUG/ALCOHOL USE POLICY AND PROCEDURES
AND CONSENT TO TESTING
I, , acknowledge receiving written notice of the existence of the
Village of Buffalo Grove Fire Department (the "Employer") and the Buffalo Grove
Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC, Drug
and Alcohol Abuse Policy (the "Policy").
As a condition of continued employment or service to the Employer, I understand and agree
that I must not use, buy, sell, accept as a gift, experiment with, traffic in or be otherwise
involved with Prohibited Drugs or alcohol (unless otherwise permitted by fire department
rules) while on fire department premises, while engaged in fire department business, while
operating fire department equipment and vehicles (including leased vehicles).
I understand that the Policy does not apply to medication properly taken as
prescribed by a licensed doctor, except as provided by the Policy.
I further understand and agree that I may be tested based on the following circumstances
or alcohol in a manner that causes the employee to be under the influence or impaired by
such controlled substances) that are consumed off duty in a way that violates this Policy:
1. Two Department Officers (one officer shall be at the rank of Battalion Chief or higher or
assigned as an Acting Battalion Chief) have made observations that establish reasonable
suspicion of Prohibited Drugs or alcohol use. One Acting Lieutenant may be used to
establish reasonable suspicion if two are not available.
2. Information is provided by an identifiable third party that an employee may be in
violation of this policy, impaired by or under the influence of prohibited drug(s) or
alcohol which information is corroborated by two Department Officers (one officer shall
be at the rank of Battalion Chief or higher or assigned as an Acting Battalion Chief). One
Acting Lieutenant may be used if two ranked officers are not immediately available.
3. When an employee is involved in an on-the-job accident as defined by the federal DOT
regulations.
4. When an employee is involved in an on-the-job injury in a manner outside of a vehicle
accident as defined by federal DOT and reasonable suspicion exists as defined in section
4.7 of this policy, unless injury is serious enough where testing is required by another
agency (IDOL, OSHA, etc.).
As a follow-up to prohibited conduct.
I understand, further, that refusal to submit to testing when requested to do so by a
supervisor will result in immediate discipline.
Packet Pg. 155
9.D.c
My signature below indicates my understanding of this Policy and what is expected of me,
my consent to be tested and my authorization to release to any collection site personnel,
medical review officer or Employer representative the information necessary to comply
with this Policy.
(Date) (Employee Signature)
(Date) (Employer Signature)
FORM
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9.D.c
LAST CHANCE AGREEMENT
FOR VIOLATION OF
DRUG/ALCOHOL USE POLICY
THE BUFFALO GROVE FIRE DEPARTMENT (the "Employer") agreed to your request
to seek counseling and referral to a rehabilitation program for alcohol and drug use. The
following conditions apply to your rehabilitation program:
You must authorize the Employee Assistance Program to provide proof of enrollment in
an alcohol and drug abuse rehabilitation program and proof of attendance at all required
sessions on a monthly basis to the Fire Chief. The Employer will closely monitor your
attendance and will terminate you (cancel your agreement) if you do not regularly attend
all required sessions.
You will pay for all costs of rehabilitation, which are not covered under the Employer's
benefit plan.
During the five years following completion of your rehabilitation program, the Employer,
under the direction of the Substance Abuse Professional, will test you for alcohol or drug
abuse on an unannounced basis, while on duty. The Employer will promptly terminate you
(your services) if you refuse to submit to testing or if you test positive during this five-year
period.
You must meet all established standards of conduct and job performance. The Employer
will terminate you (your services) if your on-the-job conduct or job performance is
unsatisfactory. Satisfactory performance includes ongoing compliance with the drug
testing policy, including testing if there is reasonable suspicion of violation of the
prohibition of use.
Nothing in this agreement alters your employment status. The Employer hopes its
employment relationship with you will be a happy and enduring one. Nevertheless, you
remain free to resign your employment (terminate your agreement) at any time for any or
no reason without notice.
I voluntarily agree to all the above conditions and authorize the Employee Assistance
Program to provide the Fire Chief with proof of my enrollment and attendance at the
recommended rehabilitation program.
(Date)
(Date)
FORM
(Employee Signature)
(Employer Signature)
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9.D.c
BUFFALO GROVE FIRE DEPARTMENT
REPORT OF REASONABLE SUSPICION
OF THE
DRUG/ALCOHOL USE POLICY
(This form must be completed the same day the Employee is asked to take a test)
I, (Chief Officer/Acting Shift Officer), and I,
(Lieutenant) U
have observed behavior in (Employee)
that is consistent with the guidelines to determine that there is sufficient reasonable 0
U
suspicion to believe that the employee may or is under the influence of Prohibited Drugs U_
the need for reasonable suspicion drug testing as defined in the Village of Buffalo Grove g
Fire Department (the "Employer") and the Buffalo Grove Professional Ln
Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC, Drug and Alcohol
Abuse Policy. cm
The Employer will adhere to the following guidelines when determining the need for o
reasonable suspicion drug testing:
N
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1. Observable phenomena such as direct observation of use and/or physical symptoms
of impairment resulting from using or being under the influence of Prohibited Drugs
or alcohol use. E
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2. The employee manifests articulable symptoms while working that decrease or c
lessen the employee's performance of the duties or tasks of the employee's job
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position including symptoms of, speech, physical dexterity, agility, coordination,
ii
demeanor, irrational or unusual behavior, or negligence or carelessness in operating .
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equipment or machinery, disregard for the safety of employees or others !0
Packet Pg. 158
9.D.c
NOTES:
(Staff Officer)
(Lieutenant)
(Eire Chief)
(Date)
(Date)
(Date)
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9.D.c
APPENDIX B COMPARABLE COMMUNITIES
1.
Elk Grove Village
2.
Glenview
3.
Gurnee
4.
Highland Park
5.
Hoffman Estates
6.
Morton Grove
7.
Mount Prospect
S.
Mundelein
9.
Niles
10.
Northbrook
11.
Park Ridge
12.
Rolling Meadows
13.
Wheeling
14.
Wilmette
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9.E
Ordinance No. 0-2024-46 : Ordinance Approving a Letter of
Agreement Between the Village of Buffalo Grove and the Buffalo
Grove Professional Firefighter/Paramedic Association
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of a side letter agreement with the Buffalo Grove Professional
Firefighters/Paramedic Association to include wages for the period of May 1, 2024 to April 30, 2025.
Pursuant to the terms set forth in the collective bargaining agreement, dated May 1, 2023 - April 30, 2025,
between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic
Association, the parties have met and have reached an agreement on the attached Side Letter of
Agreement which modifies Article VI, Section 6.1 - Salaries of the collective bargaining agreement.
ATTACHMENTS:
• 2024 Fire Union Side Letter of Agreement Ordinance AND Wage Schedule (DOCX)
Trustee Liaison
Ottenheimer
Monday, April 15, 2024
Staff Contact
Kathryn Golbach,
Updated: 4/4/2024 10:37 AM
Page 1
Packet Pg. 161
9.E.a
ORDINANCE NO. 2024-
AN ORDINANCE APPROVING A LETTER OF AGREEMENT BETWEEN
THE VILLAGE OF BUFFALO GROVE
AND
THE BUFFALO GROVE PROFFESSIONAL FIREFIGHTER/PARAMEDIC ASSOCIATION
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Provisions of the Constitution
of the State of Illinois of 1970; and
WHERAS, in accordance with the Illinois Public Labor Relations Act, the Village of Buffalo Grove entered
into good faith collective bargaining and has thus reached an agreement with the Buffalo Grove Professional
Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC concerning wages, benefits and other terms
and conditions of employment for the years so noted within the Side Letter of Agreement dated April 15, 2024.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that:
Sectionl. The President and the Board of Trustees hereby accept the terms of the attached Letter of
Agreement.
Section 2. The Village Manager is authorized to enter into the Letter of Agreement with the Buffalo Grove
Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC.
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This
Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
ATTEST:
Village Clerk
2024. APPROVED:
Village President
2024
Packet Pg. 162
9.E.a
Side Letter of Agreement
Between
The Village of Buffalo Grove
And
The Buffalo Grove Professional Firefighter/Paramedic Association,
LOcal 3177,1AFF.
April 15, 2024
Representatives from the Village of Buffalo Grove ("Village") and the Buffalo Grove Professional
Firefighter/Paramedic Association ("Union") have met and reached agreement on this Side Letter of Agreement to
the Collective Bargaining Agreement ("Agreement") between the parties dated May 1, 2023 through April 30, 2025
which modifies the following sections of the afore referenced Agreement, Supplemental Agreements and
Departmental Standard Operating Procedures.
Article VI, Section 6.1— Salaries
Salary Schedule — May 1, 2024 to April 30, 2025
Effective: May 1, 2024
A. Firefighter/Paramedic (3.55% Increase):
1. The minimum and entrance salary at Step 295 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $74,543.04; and,
2. The maximum salary, exclusive of overtime pay shall be at Step 393 or $121,530.24.
B. Fire Lieutenant/Paramedic (2.02% Increase):
1. The minimum and entrance salary at Step 401 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $126,478.56; and,
2. The maximum salary exclusive of overtime pay shall be at Step 422 or $140,443.68.
C. Fire Lieutenant/Non-Paramedic (2.02% Increase):
1. The minimum and entrance salary at Step 397 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $123,980.48; and,
2. The maximum salary exclusive of overtime pay shall be at Step 418 or $137,668.96.
Stell Plan Illustration — Firefiwhter/Paramedic —Effective: Mav 1. 2024
Starting pay:
$74,543.04 (Step 295)
Pay after first complete year of employment:
$79,936.48 (Step 309)
Pay after second complete year of employment:
$85,716.80 (Step 323)
Pay after third compete year of employment:
$91,913.12 (Step 337)
Pay after fourth complete year of employment:
$98,562.88 (Step 351)
Pay after fifth complete year of employment:
$105,691.04 (Step 365)
Pay after sixth complete year of employment:
$113,335.04 (Step 379)
Pay after seven or more complete years of employment:
$121,530.24 (Step 393)
Fire Lieutenant/Paramedic — Effective: May 1, 2024
Starting pay (newly promoted): $126,478.56 (Step 401)
Pay after first complete year of employment: $133,610.88 (Step 412)
Pay after two or more complete years of employment: $140,443.68 (Step 422)
Fire Lieutenant/Non-Paramedic — Effective: Mav 1, 2024
Starting pay (newly promoted): $123,980.48 (Step 397)
Pay after first complete year of employment: $130,971.36 (Step 408)
Pay after two or more complete years of employment: $137,668.96 (Step 418)
This Side Letter of Agreement is executed this 15" day of April 2024.
Packet Pg. 163
9.E.a
For the Village of Buffalo Grove:
Dane C. Bragg
Village Manager
William M. Baker
Fire Chief
Kathryn Golbach
Director of Human Resources
For lAFF, Local 3177:
Alfredo Caballero
President, IAFF Local 3177
Mike Manka
Vice President, IAFF Local 3177
David Zabilka
Secretary, IAFF Local 3177
Packet Pg. 164
9.F
Resolution No. R-2024-12 : Approval of the Revised 2024 Pay
Ranges
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Attached please find the proposed updated 2024 pay ranges for employees of the Village of Buffalo
Grove. The document which became effective on January 1, 2024 has been modified to reflect a change
in the pay range for the positions of Firefighter/Paramedic, Fire Lieutenant/Paramedic, and Fire
Lieutenant/Non-Paramedic. The proposed pay range amendment follows the recent wage re -opener
between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic
Association Local 3177, IAFF.
ATTACHMENTS:
• Revised Pay Ranges 2024 Resolution (DOC)
• 2024 Pay Ranges 4.5.24 (PDF)
Trustee Liaison
Ottenheimer
Monday, April 15, 2024
Staff Contact
Kathryn Golbach,
Updated: 4/5/2024 3:21 PM
Page 1
Packet Pg. 165
9.F.a
RESOLUTION NO.2024-
A RESOLUTION APPROVING THE REVISED 2024 PAY RANGES
FOR VILLAGE OF BUFFALO GROVE EMPLOYEES
WHEREAS, on December 5, 2023, the Village President and Board of Trustees adopted
the Village of Buffalo Grove's fiscal year 2024 budget, and;
WHEREAS, on December 5, 2023, the Village President and Board of Trustees approved
the 2024 pay ranges, and;
WHEREAS, the 2024 pay ranges have been revised so that they are more accurately
aligned with both the internal and external labor market and;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
I. The Village of Buffalo Grove does hereby approve the revised 2024 Pay Ranges for
Village of Buffalo Grove Employees (attached).
2. The revised 2024 Pay Ranges will become effective upon approval, unless noted
otherwise within the attached Pay Range document or applicable collective
bargaining agreement.
AYES:
NAYES:
ABSENT:
PASSED: APPROVED:
ATTEST:
Village Clerk
APPROVED:
Village President
Packet Pg. 166
9.F.b
Village of Buffalo Grove
2024 Pay Ranges
with a general wage increase of three percent (3%) awarded on January 1, 2024
Position
New Min
Step
New Max
Step
Pay Grade 74
$148,364.32
433
$221,112.32
513
Deputy Village Manager
Pay Grade 70
$139,744.80
421
$208,268.32
501
Director of Finance
Police Chief
Fire Chief
Director of Public Works
Director of Community Development
Pay Grade 66
$119,726.88
390
$179,325.12
471
Deputy Fire Chief
Director of Human Resources
Deputy Police Chief
Deputy Public Works Director/Village Engineer
Pay Grade 62
$111,096.96
375
$165,570.08
455
Communications Director
Battalion Chief
Deputy Director of Finance
Administrative Services Director
Deputy Public Works Director
Deputy Community Development Director
Police Commander
Pay Grade 58
$105,691.04
365
$157,514.24
445
Police Lieutenant
Building Services Manager
Head Golf Professional BG & Arbo
Public Works Superintendent
Assistant Village Engineer
Pay Grade 56
$98,072.00
350
$146,161.60
430
Police Sergeant
Pay Grade 54
$91,457.60
336
$136,302.40
416
Civil Engineer II
Principal Planner
EMS Educator
Pay Grade 50
$126,478.56
401
$140,443.68
422
Fire Lieutenant/ Paramedic
Packet Pg. 167
9.F.b
(May 1, 2024 - April 30, 2025)
Pay Grade 46
$123,980.48
397
$137,668.96
418
Fire Lieutenant/ Non -Paramedic
(May 1, 2024 - April 30, 2025)
Pay Grade 42
$84,443.84
320
$125,848.32
400
Public Works Manager
Purchasing Manager
Civil Engineer I
Assistant to the Village Manager
Assistant Village Manager
Administrative Support Manager
Human Resources Manager
Pay Grade 34
$78,748.80
306
$117,361.92
386
Plan Reviewer
Crew Leader
Technical Services Administrator
Pay Grade 29
$74,543.04
295
$121,530.24
393
Firefighter/Paramedic
(May 1, 2024 - April 30, 2025)
Pay Grade 25
$78,748.80
306
$116,197.12
384
Patrol Officer
(January 1 , 2023 - December 31, 2023)
Pay Grade 21
$73,072.48
291
$108,902.56
371
Building Inspector
Health Inspector
Electrical & Mechanical Inspector
Fire Inspector
EMA Coordinator
Deputy Fire Marshal
Plumbing Inspector
Administrative Services Manager
Property Maintenance Inspector
Mechanic II
Accountant
Associate Planner
Human Resources Generalist
Deputy Village Clerk
Engineering Technician
Management Analyst
Head Golf Professional
Maintenance Worker 11
Buyer
Packet Pg. 168
9.F.b
Social Worker
Pay Grade 17
$62,603.84
260
$93,300.48
340
Public Education Officer -Fire
Permit Coordinator
Maintenance Worker I
Pay Grade 13
$54,716.48
233
$80,335.84
310
Administrative Assistant
Utility Billing Coordinator
Accounts Payable Coordinator
Payroll Coordinator
Assistant Golf Professional
Evidence Custodian
Communications Coordinator
Pay Grade 9
$50,267.36
216
$74,915.36
296
Community Service Officer
Desk Officer
Clerk
Pay Grade 5
$28,897.44
105
$43,066.40
185
Fleet Maintenance Shop Assistant
Engineering Aide
Pay Grade 1
$27,907.36
98
$38,592.32
163
School Crossing Guard
Laborer
Golf Course Attendant
Packet Pg. 169
9.G
Ordinance No. 0-2024-47 : Ordinance Authorizing the Waiver of
Bids to Purchase Water Meters
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff requests Board approval to waive bids and authorize the Village Manager to purchase sole source
water meters from Core & Main for water meter replacements in an amount not to exceed $149,105.00
pending review and approval by the Village attorney.
ATTACHMENTS:
• Water Meter Purchase Memo (1) (DOCX)
• Water Meter Ordinance (DOCX)
• Sensus Sole Source Letter - Core&Main-IL 10.24.23 (PDF)
• Meter Project —Buffalo Grove_IL_Bid#_3444128_3-25-2024_1032_AM (PDF)
Trustee Liaison
Bocek
Monday, April 15, 2024
Staff Contact
Brett Robinson, Finance
Updated: 4/11/2024 2:17 PM
Page 1
Packet Pg. 170
9.G.a
V11,1AGE OF
BUFFALO GROVE
DATE: March 25, 2024
TO: Dane Bragg, Village Manager
FROM: Chris Krase, Superintendent of Utilities
RE: Purchase of Large Meter Components
Staff Recommendation
Is
Staff recommends the Village Board waive bids and authorize the Village Manager to purchase
sole source water meter components from Core & Main. This purchase will enable a program
needed to install new parts in water meters that are reaching their end of life. The purchase
amount is not to exceed $149,105.00 pending review and approval by the Village Attorney.
Overview
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The Public Works Department in 2015 began changing all water meters within the Village. N
The larger meters over 1" typically used for non-residential purposes have replaceable N
components called the register and measuring chamber. Patterns in the industry show the o
battery in the register is prone to die between years ten (10) and fifteen (15). The register on
these meters totalizes and records water flow through the meter. In addition to the battery o
issue, the measuring chamber in the meter can begin to wear and lose accuracy in flow
conditions. Both issues result in a loss of metered water and revenue. This purchase and
replacement program is critical to maintaining the integrity of our water infrastructure.
Core & Main is the sole source supplier for Sensus Water Meters and their components for
our area. Staff has consulted with other municipalities in the area currently undergoing a
similar program and feel the this is a manageable undertaking with current staffing levels.
Staff requests authorization to waive bid and purchase sole source components for Sensus
Water Meters from Core & Main in an amount not to exceed $149,105.00.
As part of the 2024 budgeting process $150,000.00 was budgeted for the first year of this
program through the Water and Sewer Enterprise Fund.
Page 1 of 1
Packet Pg. 171
ORDINANCE 2024-
9.G.b
AN ORDINANCE AUTHORIZING THE PURCHASE OF WATER METERS FROM CORE & MAIN
WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the Village sought out companies qualified to provide the requested services and
materials; and
WHEREAS, the Village engaged in a negotiation process to obtain the best value for money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to purchase water meters from Core & Main in an amount
not to exceed $149,105.00, pending review and approval by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2024
.2024
APPROVED:
Eric N. Smith, Village President
Packet Pg. 172
Jim Giriillllc
Director of Sales, Mid -Western Region
jiurn..giriilIlIo@xylIem..com
October 24, 2023
To Whom It May Concern:
9.G.c
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mb ��9��ernfk, b.im..Und
Sensus, a Xylem brand, is pleased to announce that Core & Main — Illinois is the
exclusive Authorized Distributor of Sensus products and a Value -Added Reseller (VAR)
for Sensus Services such as SaaS in the state of Illinois for 2024.
Please contact your Core & Main representative for all of your Sensus needs. N
Purchasing Sensus products and services from the authorized distributor for your area o
ensures that your products will be properly supported and warranted. M
N
We look forward to the opportunity of providing your firm with quality water o
measurement equipment and support in the near future. Please feel free to contact me
at iim.grillo(abxylem.com regarding this or any other matter. J
Sincerely
f;6�&
James C. Grillo
Director of Sales, Mid -Western Region
Sensus, a Xylem Brand
Packet Pg. 173
9.G.d
Bid Proposal for Meter Project.
VILLAGE OF BUFFALO GROVE Job
51 RAUPP BLVD. Meter Project.
BUFFALO GROVE, IL 60089 Buffalo Grove, IL
Contact: CHRISTOPHER KRASE Bid Date: 03/25/2024
ckrase@vbg.org Bid #: 3444128
Sales Representative Core & Main
Gabe Ortega 29950 Skokie Hwy
(T) 815-469-1450 Lake Bluff, IL 60044
Gabriel.Ortega@coreandmain.com (T) 8474731900
Actual taxes may vary Page 1 o
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9.G.d
Bid Proposal for Meter Project.
VILLAGE OF BUFFALO GROVE
Gabe Orte U
Job Location: Buffalo Grove,
IL
Phone: 815-469-14 3
Bid Date: 03/25/2024
Gabriel.Ortega@coreandmain.c( a
Core & Main 3444128
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Seq# MY
Description
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Units Price Ext Price
10 55
OOMNI+ 1-1/2 C2 MEAS CHMB 1000G 5WHL SM 20' TRPL 3W &
EA 965.00 53,075.(
PULSE CABLE REG ID MATCHES METER BODY ID
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20 97
OMNI+ 2 C2 MEAS CHMB 1000G 5WHL SM 20' TRPL 3W & 20'
EA 990.00 96,030.( c
PULSE CABLE REG ID MATCHES METER BODY ID
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30
>
40
THE MATERIAL QUOTED ARE BASED
50
ON OUR INTERPRETATION OF THE
60
PLANS AND SPECIFICATIONS. IT
70
IS THE BUYER'S RESPONSIBILITY
80
TO CONFIRM SIZES, QUANTITIES
04
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AND CONFORMANCE TO PROJECT
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SPECIFICATIONS
110
�
120
UNLESS OTHERWISE NOTED, THE
al
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PRICES QUOTED WILL REMAIN FIRM
M
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FOR ORDERS SHIPPED WITHIN 30
0
150
DAYS OF QUOTATION DATE
NI
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FOB: SHIPPING POINT, FREIGHT
NLO
180
CHARGES ALLOWED TO
N
190
M
200
TERMS: NET 30 DAYS
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220
THANK YOU FOR THE OPPORTUNITY
M
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OF QUOTING. WE LOOK FORWARD TOI
240
SERVING YOU FURTHER IN REGARDS
250
TO THE ABOVE _
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—I
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SINCERELY,
280
0
Sub Total 149,105.(
........Tax 0.(
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Total 149,105.a
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UNLESS OTHERWISE SPECIFIED
HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY
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CUSTOMER FOR MANUFACTURE
WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LP
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RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS
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TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD
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TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OF
APPLICABLE STORAGE
FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER'S ACCEPTANCE OF SELLER'S TERMS AND
CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: https://coreandmain.com/TandC/
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Actual taxes may vary Page 2 o Q
Packet Pg. 175