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2024-05-15 - Planning and Zoning Commission - Agenda PacketII. Public Hearings/Items For Consideration Public Comment is limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Planning and Zoning Commission business. All members of the public addressing the Planning and Zoning Commission shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Planning and Zoning Commission may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 1. Consideration of a Petition for a Special Use to Allow a Home Daycare at 4 Brucewood Ct (Trustee Weidenfeld) (Staff Contact: Kelly Purvis) 2. Consider a Zoning Variation for the Purpose of Constructing a Three -Seasons Room that Would Encroach into the Required 40-Foot Rear Yard Setback at 2280 Apple Hill Ct S. (Trustee Weidenfeld) (Staff Contact: Andrew Binder) 3. Consider a Special Use for a Health Club in the Industrial District at 1637-1639 Barclay Blvd (Trustee Weidenfeld) (Staff Contact: Andrew Binder) III. Regular Meeting A. Other Matters for Discussion B. Approval of Minutes 1. Planning and Zoning Commission - Regular Meeting - May 1, 2024 7:30 PM C. Chairman's Report D. Committee and Liaison Reports E. Staff Report/Future Agenda Schedule F. Public Comments and Questions Public Comment is limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Planning and Zoning Commission business. All members of the public addressing the Planning and Zoning Commission shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Planning and Zoning Commission may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. IV. Adjournment The Planning and Zoning Commission will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.1 Action Item : Consideration of a Petition for a Special Use to Allow a Home Daycare at 4 Brucewood Ct ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval of a Special Use Ordinance for a Child Daycare Home for up to 8 children at any one time, (including natural born or adopted children), and no more than 12 children in a 24 hour day subject to the conditions in the attached staff report. The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony and the PZC shall then make a recommendation to the Village Board. The Petitioner, Titilope Afolabi would like to open a child daycare home at 4 Brucewood Court. The subject property is her primary residence. The child daycare home would operate from 6:30a.m. to 6:OOp.m. and would provide care for children from 6 weeks to 12 years of age. ATTACHMENTS: • 4 Brucewood Ct - Staff Report (PDF) • Plan Set (PDF) • Home Daycare Locations Map - 24-0408 (PDF) • Public Comments - Combined & Redacted (PDF) Trustee Liaison Staff Contact Weidenfeld Kelly Purvis, Community Development Wednesday, May 15, 2024 Updated: 5/8/2024 7:54 AM Page 1 Packet Pg. 3 VILLAGE OF BUFFALO GROVE PLANNING & ZONING COMMISSION STAFF REPORT MEETING DATE: April 17, 2024 (Cont. on May 15, 2024) SUBJECT PROPERTY LOCATION: 4 Brucewood Court PETITIONER: Titilope Afolabi PREPARED BY: Kelly Purvis, Deputy Director of Community Development REQUEST: Special Use for a child daycare home within a Residential Zoning District. EXSITING LAND USE AND ZONING: The property is improved with a single-family home and is zoned R-3A Residential. COMPREHENSIVE PLAN: The approved Village Comprehensive Plan calls for this property to be residential BACKGROUND The Petitioner, Titilope Afolabi would like to open a child daycare home at 4 Brucewood Court. The subject property is her primary residence. The child daycare home would operate from 6:30a.m. to 6:00p.m. and would provide care for children from 6 weeks to 12 years of age. The petitioner has received an approved license from IL DCFS which allows up to 12 children (including two children of her own) to be cared for within the home with the help of an approved assistant. The Village Code is more restrictive and allows up to 8 children in a home at any one time (including their own children) and no more than 12 children within a 24-hour period of time. PROCESS Pursuant to the Zoning Ordinance, Child Day Care Homes are required to address specific standards. The following is a current status of the standards (List response in Bold): 1. A special use for a child day care home shall meet the Special Use requirements of Section 17.28.040. The conditions are listed below and shall be addressed during the public hearing. 2. Verification that the day care provider is a full-time resident of the home. The petitioner has provided proof of residency and ownership. 3. Verification that the home is licensed by the Illinois Department of Children and Family Services, and that applicable requirements of the Illinois Department of Public Health will be met. The petitioner has provided a copy of the State issued license. 4. Inspection by the Village Department of Building and Zoning, Health Officer and Fire Department to determine that all life -safety, health and other applicable codes will be met. An inspection was conducted on April 1, 2024. The home did not pass the initial inspection. Follow up inspections by Building and Fire were conducted on April 15, 2024, where it was noted all issues had been resolved. A follow-up inspection was conducted on May 7, 2024, by the Village Health Inspector and was approved. Packet Pg. 4 2.1.a 5. That the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort or general welfare. The petitioners have agreed to adhere to this condition during their operation. 6. The following standards shall be met: a. Provision of childcare shall be limited each day to the hours of 6:00 a.m. to 8:00 p.m. Outdoor play shall not be allowed before 8:00 a.m. The petitioners have agreed to adhere to this condition during their operation. b. Adequate space shall be provided on the driveway of the property for parking while children are being dropped off or picked up at the home. The children will be dropped off no earlier than 6:30 am and picked up prior to 6:00 pm. The petitioner has included a drop-off and pick-up plan that will be shared with their clients. Their driveway can accommodate up to 6 cars at a time. c. Traffic congestion or safety hazards shall not be created in the adjacent neighborhood. The petitioners have agreed to adhere to this condition during their operation. d. A play area shall be provided in the rear yard of the property. Said area shall be enclosed by a fence at least four feet in height to ensure the safety of the children. The fenced play area shall be secured with self -closing and self -latching gate(s) as approved by the Village. Said play area shall be screened from adjacent properties with fencing or landscaping. The petitioners have stated that all outdoor play will be occurring in the rear yard, which is surrounded by a continuous 4-foot fence. e. The day care activities shall not create undue noise or other nuisances for adjacent properties. There shall be no outdoor sound amplification devices which produce distinctly and loudly audible sounds beyond the boundary of the property from which the sound originates. The petitioners have agreed to adhere to this condition during their operation. f. Employees who are not residents of the day care home may be employed by the day care provider, if it is determined by the Planning & Zoning Commission that this would not be detrimental to the neighborhood. Parking shall be provided on the property for any employee driving to the home. The petitioners have agreed to adhere to this condition during their operation. g. An approved day care home shall be subject to periodic inspection by the Village in accordance with Village procedures for inspections concerning health, life -safety and other applicable regulations. The petitioners have agreed to adhere to this condition during their operation. h. The Planning & Zoning Commission and Corporate Authorities may impose conditions and restrictions as may be necessary or appropriate to comply with the foregoing criteria and standards. The foregoing standards may be modified as deemed reasonable in specific cases. Following the testimony of the petitioner and other interested parties, the PZC shall determine if any additional conditions are necessary. i. The Planning & Zoning Commission shall consider the number and location of other child day care homes so as to avoid congestion and other negative impacts. There are a total of 6 licensed home daycare providers in the Village. None of the other daycare homes are located in the adjacent areas. In addition to the above standards, Childcare Special Uses are valid for two years at which point they may be administratively extended or referred back to the Planning & Zoning Commission for review based upon performance. Packet Pg. 5 2.1.a Special Use Criteria Pursuant to the Zoning Ordinance, all special uses shall meet the following criteria: 1. The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental toor endanger the public health, safety, morals, comfort, or general welfare; 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; 3. The special use will not be injurious to the use and enjoyment of other property inthe immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. The petitioner's response to the standards is attached. PUBLIC COMMENTS Pursuant to Village Code, property owners within 250 feet of the subject property were notified and a public hearing sign was posted on the subject property within the required timeframe. As of the date of this report, the Village has received two calls from neighbors who received the public notice by mail. The two neighbors that reached out expressed concerns about the impact the daycare would have on the neighborhood including more noise and traffic. Email correspondence from the same residents has been included in the packet for the PZC's information. STAFF RECOMMENDATION Staff recommends approval of a Special Use Ordinance for a Child Daycare Home for up to 8 children at any one time, (including natural born or adopted children), and no more than 12 children in a 24-hour day subject to the following conditions: 1. Petitioner shall comply with the standards set forth in Section 17.12.141, Section 17.28.040 and Section 17.28.060 of the Village Zoning Ordinance. 2. The special use shall be in effect for a period of two (2) years from the date of this Ordinance. The Petitioner is required to apply to the Village for re -authorization of the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. 3. The petitioner shall maintain their DCFS license. A copy of the DCFS license shall be provided to the Village annually prior to the issuance of a business license. Packet Pg. 6 2.1.a 4. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a valid license issued by the Illinois Department of Children and Family Services (IL DCFS). 5. The Petitioner shall obtain a Village business license prior to operation of the child daycare home and shall renew the business license annually. 6. The special use does not authorize any use in violation of any covenants running with the Property. 7. No person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or cause to be conducted, a criminal background check of every person residing in the day care home. 8. Petitioner shall maintain the Property in full compliance with Village property maintenance standards at all times, as determined by the Village in its sole discretion. 9. This special use is granted to Titilope Afolabi. Said special use does not run with the Property and is not granted to any business entity. Said special use is not transferable to another person or entity, and may not be used by any other person or entity. 10. Prior to the issuance of the Village business license, the petitioner shall address any outstanding health code violations noted in the Village inspection report. ACTION REQUESTED The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony and the PZC shall then make a recommendation to the Village Board. ATTACHMENTS • Plan Set Map of Home Daycare Locations Public Comments (received by email) Packet Pg. 7 2.1.b DamiDara Daycare General Business Description: DamiDara Daycare is a nurturing and supportive child care home committed to providing a safe and stimulating environment for children to learn, grow, and thrive. Our daycare offers a comprehensive early childhood education program tailored to meet the individual needs and developmental milestones of each child. We prioritize creating a warm and welcoming atmosphere where children feel valued, respected, and encouraged to explore their interests and abilities. Hours of Operation: We operate Monday through Friday from 6:30 am to 6:00 pm, accommodating the diverse scheduling needs of working families. Our extended hours ensure that parents have access to quality child care services that align with their busy lifestyles., as c �a a c a� E Total Number of Students/Employees: a DamiDara Daycare has a total enrollment capacity of 12 children, approved by the Department of Children and Family Services (DCFS). Our dedicated team of educators consists of myself and my Assistant, both approved by the State, who are passionate about early childhood education and committed to fostering the social, emotional, and cognitive development of our students. °.)N'". .II,. Packet Pg. 8 2.1.b Outdoor Space Provided: We are proud to offer a spacious and secure outdoor play area where children can engage in active play, explore nature, and develop gross motor skills. Our outdoor space is equipped with age -appropriate play equipment, shaded areas for rest and relaxation, and opportunities for sensory exploration. At DamiDara Daycare, we strive to create a supportive and enriching environment that empowers children to reach their full potential. Through our holistic approach to early childhood education, we aim to instill a love for learning, foster independence and self-confidence, and prepare children for future academic success. We welcome families from all backgrounds and are dedicated to building strong partnerships with parents to support their child's development every step of the way. Pf". 2 as c a c a) E M U a Packet Pg. 9 �WAWT# HURL IN'SUM&O Capacity Management: • The drop-off/pick-up area will accommodate up to 6 cars at a time. • Once the capacity is reached, vehicles will be directed to queue along the curb until • Sidewalks will be kept clear at all times to ensure the safety of pedestrians, • No parking or stopping will be permitted on the sidewalk. • Staff members will be present to assist children crossing the drop-off/pick-up area safely, Communication: • Parents will be informed about the traffic plan and encouraged to adhere to the designated drop-off/pick-up times, • Any changes or updates to the traffic plan will be communicated promptly to parents and staff members. By implementing this traffic plan, we aim to ensure the smooth and safe flow of traffic during peak hours while prioritizing the safety of children, the neighbors, and pedestrians at DamiDara Cn a. E ca Pg 1 I Packet Pg. 10 1 M Tuition payment is due on the Friday prior to the beginning of the school week. There's a $10 late fee per day for late tuitions payments. There's a $25 service fee for all return checks. ch C Tuition WILL NOT be credited for the days a child is absent for any reason. this includes vacation illness (D E doctor's appointment or other. • the 2024 calendar year •. will be closed • the following weeks and !egal holidays I Packet Pg. 11 1 Monday January 1: New Year's Day February 201h : President's day Friday march 29" : Good Friday Monday May 271" Memorial Day Week of Monday July 22 nd - Friday July 26" Thursday July 4 1h -Fourth of July Monday September 2 nd -Labor Day 1 Monday October 14" -Friday 18th -Columbus Day & Week Off Thursday & Friday Nov 28 th and 291h -Thanksgiving 1t Wednesday Dec 25h & Thursday 26h -Christmas Holiday cn In the Event of Weather emergency, parents will be notified that daycare is closed. TUITION REMAINS CD THE SAME EACH WEEK, INCLUDING THOSE THAT CONTAIN A CLOSING E 0 ILLNESS: 0 Please review the illness symptoms and guidelines posted in the daycare entry hallway. If your child falls 0 0 into a qualifying category, please DO NOT bring them to daycare. LATE PICKUP: Cn An addition fee of $1.00 per minutes will be added to your next tuition for any late pickups: r_ to 6:00 PM — 6.:05 PM = $5 a. (D 6:05PM — 6:10 PM = $10 and so on E Parent or Guardian N I Packet Pg. 12 1 We believe that all domains of learning are supported during play and through strong, positive, interactions with adults. Promoting healthy social and emotional development, including self -regulation, is one of the fundamental responsibilities of our program. The early childhood period is a critical time for children to learn to regulate and manage their thoughts, feelings, attention, impulses, and behavior. They are learning how to get along with others and how to be friends. Children are not born with these skills. Teachers and caregivers roust teach social -emotional skills just as they teach washing hands or learning colors and shapes. We know that when children are given the opportunities and support to develop (learn, practice, discuss, etc.), self -regulation and other social and emotional skills, it gives them the foundation needed for academic and life success. All our staff will be trained on the "Steps to Prevent Suspension & Expulsions" and use the "Child Behavior Log" to document a child's challenging behaviorl All staff will receive the following trainings within the first 2 years of employment-. Conscious Discipline, Trauma -informed Practice and Pyramid Model together with other social emotional tramings to support them in providing developmentally appropriate Support to the children in their classroom. In addition, we will continue to support staff in whatever capacity is needed, We understand that self -regulation and social -emotional skilIs take time to develop, and that change cannot be expected to happen overnight but requires consistency and MEM We will take the following steps to Support a child's development: Our Environment 0 Providing children with materials and engaging them in activities that are appropriate for their Developing schedules to meet the needs of young children and avoid long periods of wait time without activity. lilli'illlll!lilli!l!ililll ii I ill Fill NFRIFFIVININ iiiiiiij !III 111 1 11 1 1 � 111 l I I III I I � � III I I I emotional, physical, and biological needs. 0 Regularly observing the environment and the children as they interact in it to ensure it promotes healthy social interactions (ex. Having multiples of the same toy) Cn ca a. E I Packet Pg. 13 1 Encouraging peer relationships by creating social opportunities and working with children to resolve conflict. Collaborating with the infant/early childhood mental health Consultant to support individual children and the classroom as a whole. • Putting words to children's emotions (ex. "Owen, I can tell you were mad when James took your block.") • ME • Communicating regularly with staff to ensure consistency in guidance between home and school. Partnering with caregivers to allow us time to work with all children, including those needing higher levels of support. Understanding and acknowledging that we do not expel children because they are learning these skills. We strive to serve individual needs while ensuring the safety of young children. Collaborating with infant/early childhood mental health consultants, specialists, & therapists to help give a child the best foundation for academic and life success. • Supporting them in learning how to handle conflict in a healthy manner (using appropriate words and actions) 0 Developing confidence and self -efficacy • Developing skills to help them manage their behavior and emotions. jtwozn�� I I Packet Pg. 14 1 possible strategies and resources to support your staff and the child, If the child is under the age of three: If the child isstill struggling after collaborating with aoinfant/early childhood mental health consultant, the child's caregiver and pediatrician (if required) and identifying new resources and implementing classroom strategies 10support the child, then with the consent ofthe caregiver, the child will be referred toChild & Family Connections /CFC\ to receive developmental assessments. VVewill provide the CFC staff with copies ofthe completed Child Behavior Logs and any other documentation tnfurther support the child inefforts toprovide additional support. VVewill also provide the caregiver with resources and information mnfinding aspecial education advocate to further support them. VVewill work with the CFCstaff to coordinate and incorporate any services and interventions needed, If the child is age three to five: If the child is still struggling after collaborating with an infant/early childhood mental health consultant, the child's caregiver and pediatrician (if required) and implementing classroom strategies tasupport the child with the consent ofthe caregiver, the child will bereferred tothe local public school. Areferral letter will besent tmthe Early Childhood Special Education. department of the local school district where the child's family resides to request further developmental assessments. Our staff will work with the local school district's personnel and family of the child to set up observation dates, if requested. We will provide the school with copies of the Child Behavior Logs and any other documentation �n the child's file to further support the child in the school's efforts to provide additional -ducation advocate to further support them, We will work with the school district staff to coordinate and incorporate any services and interventions needed. Our overall goal istnkeep achild successfully |vour program. Prior totransitiom|ng achild toother services, our staff will implement all possible classroom strategies tosupport the child, The Steps to Prevent Suspension and Expulsion document will be used as a guide to identify possible strategies and resources. Then, if we have exhausted all available resources and have come to the decision that (D Cn keeping the child inthe program isnot in the best interest ofthe child orthe child's peers, our staff will work with the family totransition the child out ofthe program. (Asuccessful transition iswhen ochild has moved into another program that better fits them and their family's needs.) Cn CD 6 Behavior Guidance Policy - Procedures & Transition Plan Our staff will work with the family to find a more appropriate setting by making referrals to other programs and if possible, will work with the new provider to help plan a smooth transition. The quality of the planned transition is based on the understanding that we have done everything we can to assist the family. We will connect information from the Behavior Support Plan to the Transition Plan by including Information on Initial and ongoing child behaviors and communication with the family. It is important to remember that a Behavior Support Plan must be implemented and completed (and revised if necessary) before a Transition Plan has begun. We will also have a discussion with the family about a potential transition prior to implementation of a Transition Plan. Other rules associated with this Guidance and Discipline Policy: 1. All documentation regarding a child's behavior is to w• kept in the child's confidential file. 2. The transition plan must •' individualized, written and d linguistically appropriate. 3.The guidance and discipline policy shall •" provided to p.rents, Staff shall sign that they have read and understand this Behavior Guidance policy upon r• and parents shall sign that they have received a copy of the policy upon •' Possible Language for your Parent/Caregiver Parent Handbook a. "Thank you for choosing to allow our staff to support your child's development. We are committed to E each child's social emotional development; therefore, we do not dismiss children from our program M U because of regular concerns with behavior. Behavior concerns tell us that children need more time, support and practice to develop skills. When serious concerns arise, we will partner with caregivers and harm or bodily harm of staff or other children." • The Steps to Prevent Suspension and Expulsions and • Child Behavior Log can be downloaded • the Illinois Child Care in Crisis Facebook r,• under the "Files" tab.) As well as the Employee Receipt of Guidance Policy and the Caregiver Certification ♦ Receipt • Guidance Policy. I Packet Pg. 17 1 Mrs Titilopo Afolabi Fire Plan 1) Forewarn the children that a fire drill is about to happen to ease their worries. Engage the alarm and tell therm that this means there is a fire drill when they hear it. 2)Explain to the children that when they hear the fire alarm or noise, they quickly get Lip and leave everything behind. Point out all the exits to the children beforehand. Our 11' floor: front door Exit up the stairs. Grab the attendance list on the way out. Tell the children to follow their daycare provider outside to the quickest exit and file in line behind the adult in pairs of two. Basement Exit through the Basement window to the back yard, to the back fence. Have a specific spot the children should rneet outside which is by our Driveway, front yard, when its 1" exit. 2" exit run to the right corner of the back yard, have a specific spot the children should meet outside when there is a fire If there are young children unable to walk, you will have to grab them first in a fire drill and make sure they get out. If it's the front door exit I would go to the OVI family for help. If it's through Basement I'll be asking my Neighbor Antao family for help, on the left, A.- Shut the door behind and after you are Sure everyone exited. Make a quick head count to ensure 0 U) everyone has made it out safely. Call 911 ! H Practice the fire drill routinely so the children know exactly what to do in case of an actual fire. E Titlope Afolabi 8 I Packet Pg. 18 1 This emergency action plan includes the following information for UM Basic |mformadon........... --------....... ............ ... ......... —.. Emergency Contacts— ...... ................ ...... ........................... ................. —. Evacuation Procedures ....... —_—_--........ ......... ....... ................ - Sheherim-PlaceProcedures—....... ~.---...... _--__..... --- ..... —. Parent Reunification _—.......... I Evacuation in case of the need to evacuate our site, the following procedures will be followed: I I I I I I I I I I I ii I � I I! I I I I I I I I I I I I I I zzi Dining room/ Family room: Sliding doors. 11 floor: up the stair's front door and the 2 nd Exit on the 11' floor through the D TO basement window. CL as (n EVACUATION Children will be evacuated together using a portable play yard with wheels. The Site owns two strollers each of which remain in the backyard. In case of the E 0 INFANTS/TODDLERS need to evacuate through the windows, children will be placed out window first using any item available to place them n the ground. 0 0 0 NOTIFICATION Once all the children are safely evacuated- u 911: Parents will be notified of the evacuation. EMERGENCY co KITS/INFORMATION: Emergency kits will be taken when possible, and cell phone, CL as EVACUATION SITES: If it's the front door exit 11 would go to the OVI family for help. If its through the ca Basement window, III be asking my neighbor Antao family for help on the left. iliiiil!�Z MMMMMUMM TO EVACUATION hood evacuation sites LOCATION: Practice the fire drill routinely so the children know exactly what to do in case of an actual fire. I Packet Pg. 20 1 Shelter in place Tgrqgdo Ian 41 case of the need to shelter in place due to tornado or notification from authorities, the 1.Children will be brought to the 1st floor hallway that goes out to the garage. bbavwayfn»rw windows and doors. 2.Aquick attendance will betaken tmmake sure xvehave all children. 3.Children will sit qnthe floor quietly with hands covering their heads. 4. Emergency kits containing first aid, food/water/formula, emergency contact sheets with parent phone numbers will be brought to the hallway. 5.|will bring nnycell phone aswell. 6. Once the immediate threat has been lifted, children will be released back into the main daycare area unless damage tothe home has happened. 7. If damage to home is evident, children will be brought next door to the neighbor's home (either to the left to Rob's residence or right to the Spigel residence depending upon assessed damage). 8. Parents will be notified by phone of reunification location to reunite with their children as soon asitis safe. 9. Children will only be released to contacts listed on the child's form with proper |den1ification. Tornado drills will bepracticed monthly so the children know exactly what bmdoincase mfanactual Evacuation due to fire or other threat In case of the need to evacuate the home due to fire or damage to the home, the following procedures will be followed: 1-There are several exits' children can be evacuated by: doors in kitchen, dining room/family room doors, front door, basement window, and using other windows as a last resort, 2. For fire, Children leave through either the front door or through the basement window depending on where the fire is located. 3. Older children can walk holding hands and children under 30 month of age who cannot wA will be placed in a portable play yard with wheels or one of the two strollers which are in the backyard. Children with disabilities will either be placed in a stroller. or their hand will be held by an adult to make sure they can be evacuated safely and stay with the group. 4A quick attendance will be taken to make sure we have all the children. 5. Emergency kits cointaining first aid, food/water/formula, emergency contact sheets with parent phone numbers will be taken with. 6. 1 will bring my cell phone as well. 7. Children will be brought next door to the neighbor's home (either to the right to the Antao residence or to the left to OVI residence) for safety, co 8. Parents will be notified by phone of reunification location to reunite with their children as soon as it is safe. 9. Children will only be released to contacts listed on the child's form with proper identification. Fire drills will be practiced monthly so the children know exactly what to do in case of an actual fire. a) Cn C M CL C a) E ca 12 I Packet Pg. 22 1 Shelter in place: in case of the need to stay put due to tornado or notification from authoriti the following procedures will be followed. LOCATION: Our Ist floor hallway that goes • to the garage. Away from •! And doors. Sit down and place you hand over your head. I EMERGENCY Emergency kits with food (formula), water. SUPPLIES First aid. Cell phone - 708-955-0135 - 630-506-1344 Emergency contact sheets. Supplies for sealing the hallway on first floor. Notification: Parents/guardians will be notified once the immediate threat has Passed. get to children, the following • will be followed to reunite children with parerits/guardians(or other • •- • parent/guardian) as soon as it is safe. Notification Contact information for Dami Dara's Day Care Home, cell phone and home phone. Parent contact numbers are: 1)stored 2)kept in emergency kits Release: Children will only be released to contacts listed on the child's form with proper identification, W I Packet Pg. 23 1 Subject* Hazard Projection Plan Doors have safety handles or locks, Laundry Roor'n-locked Stairs -gate blocked. Cabinets- no hazardous items in cabinets Outlets: have child safety covers . ..... .... .. .... " " " '' . ....... ......... All smoke alarms are changed yearly. Approved fire door used on garage door exit, Fire/Tornado drills practiced regularly. No children under 30 months of age allowed in bathroom alone/unassisted. Children under the age of 5 are not allowed to close the bathroom door completely. Stairs: I have one set of stairs that leads to the basement. The stair is gated denying access to children, not allowing them to go upstairs by themselves. All the children play, eat and sleep in the basement. Outside play area: Children will play outside in fenced backyard; all children will be supervised by an adult while outside. Travel to nearby parks: we will take the children to a park in the neighborhood. We will walk them safely on the sidewalk and make sure we cross the street holding hands together with an assista nt. Tools: All tools, gardening and otherwise, are locked in the shed, they are inaccessible to the children Medicine: is stored out of reach. Cleaning supplies: out of the reach of the children. Radom Testing completed at least once every three years, 14 I Packet Pg. 24 1 CIS 599-7 7/2013 Mkiois DeFx rtient of DCFS Children & Family Services 02/15/24 Titilope and Michael Afolabi 4 Brucewood Ct Buffalo Grove IL 60089 Dear Titilope and Michael Afolabi This letter is to advise you that I have submitted a recommendation to the Central Office of Licensing to issue a jjay,_ggKLqhqqjc 0 license for you. Your license will be in effect for three years, provided that your horne remains in compliance with ficensinh, (1) standards and other, applicable Department rules. Please display the license prominently in your home at all times. 2 U The provisions of your license are as Mows: 0) CL (0 Provider ID#: 624764 Effective Dates: 02/28/24-02/28/27 P co Days Open: Monday -Friday AS a Day Capacity: 7 Age Range: 6w-12y Hours of Operation: 6:30 am to 6:00prn 0) 0 Extended Capacity: 3 Age Range: 5y-12 Hours of Operation: X Night Capacity: Age Range: Hours of Operation: 0 Area Used: 1st Floor and Basement, exclude Bedrooms 0 0 The license capacity is based on our records, which indicate that you currently have: cu jL'!K-a laoo IQfldrelij: I children of your own who do not attend all -day school; foster children who do not attend all -day school; S children of your own under the age of 12 who do attend all -day school; foster children who do attend all -day school. CL Assistants: E If you wish to change any of these provisions, you must contact me before making changes. If you are also licensed to provide foster care, please note that accepting additional children under 12 years of age for foster care placement may require an amendment (reduction) to the Day Capacity of your license. Should you decide to hire or change an assistant, please notify tne as soon as possible. Assistants must complete the background check and medical as stated in Rule 406.10. As your licensing representative, I will visit your home during the year to detennine that you continue to meet licensing standards. Do not hesitate to call me at 312-328-2071 if you have any questions. Sincerely, Erika Ortiz 1911 S Indiana Ave 9th fl Chicago IL 60616 I Packet Pg. 25 1 NUMBER AND AGES OF CHILDREN YOU MAY CARE FOR Name: Titilope and Michael Afolabi Provider ID: 624764 Effective Date of License: 02/28/24-02/28/27 The age and composition provisions of your license are: You have an approved assistant. With your assistant present you may care for a total of: co which up to 5 children may be under 24 months of age; CL 7 children under 5 years of age of and ding school full-time outside of the home. 3 additional children who are atten t�e�n received for day care; they do not include your own E cu Please Note- These nunibers refei� to child 0 children, relative children or unrelated children living in your home. X 0 0 0 Fj You do not have an approved assistant. As a caregiver alone you may care for a total of children under the age of 12 of which up to: children may be under the age of 5, of which up to children may be under 24 months of S cu age; or 30 months of age. children under 5 years of age of which up to may be undera Please Note: These riunibers refer to children received for day care; they do not include your own E children, relative children or unrelated childrei'i living in your home. I Packet Pg. 26 1 FIVW.VAKOJ RVOYAMIS Ia RE DIS, HE D ANT T4AW YCR yj I Packet Pg. 27 1 2.1.b SPECIAL USE STANDARDS 1. The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; nse: The special use at our home will be beneficial and helpful to the neighborhood by assisting busy neighborhood parents a safe and convenient daycare for their children Just as we have been raising our own kids in our property without posing any health or safety issues to the overall wellbeing of the neighbors, The daycare special use will have no negative impact. 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; Response: This Daycare use will fit well with our neighborhood which is family oriented. Considering the size of our home, driveway and the basement which the kids will be utilizing, the daycare will not contribute much to extra noises or traffic jams. Proper coordination will be put in place for drop off and pick up of the children. 3 .The special use will not be injurious to the use and enjoyment of other property in the v immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; N Response: The daycare use in our home will not cause any danger to the neighborhood, this will not in any shape or form hinder the neighbors to enjoy their a own properties as the kids will be well supervised even when needed to play outside at a the backyard. M U 4.The nature, location and size of the buildings or structures involved with the establishment of the a special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; Response: The davcare use in our home will not disturb anv development of the neighborhood building or structure. Our use will continue to abide with the zoning rules and reeulations. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; Response: Our use for the daycare does not require any special utilities or equipment besides the regular water. earbaee. sewaee. parking. etc.. which we alreadv have in glace for our daily use. Packet Pg. 28 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. Response: Parking in our driveway will be utilized by the parents who are dropping off their kids. Our driveway could fit up to 6 cars at a time so plan will be put in place to avoid blocking other neighbors who will be driving in and out if their properties in our court. m c M a c a) E M U a Packet Pg. 29 2.1.b CHILD DAY CARE HOME SPECIAL USE STANDARDS A. Provision of child care shall be limited each day to the hours of 6:00 a.m. to 8:00 p.m. Outdoor play shall not be allowed before 8:00 a.m. Response: In response to this provision, we will ensure that child care services are provided within the designated hours of 6:30 a.m. to 6:00 p.m. Monday through Friday. Additionally, we will adhere to the restriction on outdoor play before 8:00 a.m. to respect the peace and quiet of the surrounding neighborhood during early morning hours. This commitment reflects our dedication to operating in compliance with local regulations and fostering a harmonious relationship with the neighbors and the community. B. Adequate space shall be provided on the driveway of the property for parking while children are being dropped off or picked up at the home. Response: We will ensure that adequate space is available on the driveway of the property to accommodate parking while children are being dropped off or picked up at the home. This will help facilitate a smooth and safe process for families accessing our child care services, while also minimizing disruptions to traffic flow in the neighborhood. We are committed to providing a convenient and welcoming environment for all families who utilize our services. C. Traffic congestion or safety hazards shall not be created in the adjacent neighborhood. o Response: In response to this requirement, we are committed to ensuring that our operations do not 3 contribute to traffic congestion or create safety hazards in the adjacent neighborhood. We will U implement measures such as designated drop-off and pick-up areas, traffic flow management, and ' communication with parents to minimize any potential impacts on the surrounding area. Our m v priority is to maintain the safety and well-being of both our children and the community at large. +, m D. A play area shall be provided in the rear yard of the property. Said area shall be enclosed by a fence M at least four feet in height to ensure the safety of the children. The fenced play area shall be secured a with self -closing and self -latching gate(s) as approved by the Village. Said play area shall be screened C a� from adjacent properties with fencing or landscaping. E Response: to this requirement, we will ensure that a designated play area is provided in the rear yard U of the property. This play area will be enclosed by a fence at least four feet in height to ensure the a safety of the children. Additionally, the fenced play area will be equipped with self -closing and self - latching gate(s) as approved by the Village to further enhance safety measures. Furthermore, we will ensure that the play area is appropriately screened from adiacent properties either through fencing or landscaping to provide privacy and minimize disturbances to neighboring properties. Our commitment is to create a safe and enjoyable outdoor space for the children under our care while also being considerate of the surrounding community and adhering to regulatory standards set forth by the Village. Packet Pg. 30 E. The day care activities shall not create undue noise or other nuisances for adjacent properties. There shall be no outdoor sound amplification devices which produce distinctly and loudly audibe sounds beyond the boundary of the property from which the sound originates. Response: We are committed to ensuring that our daycare activities do not create undue noise or other nuisances for adjacent properties. We will refrain from using outdoor sound amplification devices that produce loud and distinctly audible sounds beyond the boundary of our property. We understand the importance of maintaining a peaceful environment for both the children under our care and the neighboring properties. We will take appropriate measures to manage noise levels and conduct our activities in a manner that respects the tranquility of the surrounding area. Our goal is to be a considerate and responsible member of the community, and we will adhere to these guidelines to promote harmony and goodwill with our neighbors. F. Employees who are not residents of the day care home may be employed by the day care provider, if it is determined by the Planning and Zoning Commission that this would not be detrimental to the neighborhood. Parking shall be provided on the property for any employee driving to the home. Response: In response to this provision, we will ensure that any employees who are not residents of the daycare home and are employed by the daycare provider are evaluated by the Planning and Zoning Commission to determine whether their employment would be detrimental to the neighborhood. Additionally, parking will be provided on the property for any employee who drives to the home. G. An approved day care home shall be subject to periodic inspection by the Village in accordance with Village procedures for inspections concerning health, life -safety and other applicable regulations. Response: We acknowledge that our approved daycare home will be subject to periodic inspection by the Village in accordance with their procedures for inspections related to health, life -safety, and other applicable regulations. We are committed to maintaining a safe and healthy environment for the children under our care, as well as complying with all relevant regulations and standards set forth by the Village. We will cooperate fully with Village inspectors during these inspections to ensure that our daycare home meets all necessary requirements and remains in compliance with applicable regulations. Our priority is the well-being and safety of the children in our care, and we will take proactive measures to address any concerns identified during these inspections to ensure the continued quality of our daycare services. H. The Planning and Zoning Commission and Corporate Authorities may impose conditions and restrictions as may be necessary or appropriate to comply with the foregoing criteria and standards. The foregoing standards may be modified as deemed reasonable in specific cases. Response: In response to this provision, we acknowledge that the Planning and Zoning Commission and Corporate Authorities have the authority to impose conditions and restrictions deemed necessary or appropriate to comply with the criteria and standards outlined. Additionally, we understand that these standards may be modified as deemed reasonable in specific cases. We are committed to working closely with the Planning and Zoning Commission and Corporate Authorities to ensure that any conditions or restrictions imposed are met and that modifications to the standards are implemented in a reasonable manner. Our goal is to maintain compliance with all regulatory requirements while providing quality daycare services to the community. Packet Pg. 31 We appreciate the opportunity to collaborate with the authorities to ensure the safety, well-being, and satisfaction of the community. I. The Planning and Zoning Commission shall consider the number and location of other child day care homes so as to avoid congestion and other negative impacts. Response: we understand that the Planning and Zoning Commission will consider the number and location of other child day care homes to avoid congestion and other negative impacts. Packet Pg. 32 LONG GROVE Rd] q.' 40b, fil, 19 IL Village of Bi Home Daycc 0 0.25 0.5 Us Route 01,,L L 4,5 Day 2.1.d From: To: Kelly Purvis Subject: public hearing Date: Monday, April 15, 2024 1:25:52 PM Hi Kelly. I don't know if you are the person who handles the public hearing notices or not. wanted to respond to a mailing we received regarding 4 Brucewood Court and Titilopo Afolabi. We OBJECT to the opening of a daycare at their home. Their home abutts to the homes on Crestview Terrace. We and our neighbors enjoy gardening and other activities in our yards. We do NOT want to have to hear children all day long while we are out in our yards. The yards that are to the back of 4 Brucewood Court are almost entirely owned by older persons.... many who are retired. The public notice went out NOT indicating even the days or times that the person wants to operate their home daycare. I hope that the Village of Buffalo Grove will seriously consider our objection and not approve the home daycare. 14 Crestview Terrace Buffalo Grove, IL 60089 Packet Pg. 34 2.1.d From: To: Kelly Purvis Subject: Re: Automatic reply: public hearing Date: Tuesday, April 16, 2024 4:27:02 PM We have old people and language barriers that do not allow for the neighbors to object to the daycare. We have a couple who are 86 years old, a Chinese family without language skills, a 85 year old Korean woman, a Polish family and a Ukrainian family. These people are not comfortable protesting the daycare. Perhaps they are illegal. This corner to the back of the 4 Brucewood cul de Sac objects in the strongest terms to the daycare. Sent from my iPhone Packet Pg. 35 2.1.d From: To: Kelly Purvis Subject: 03-04-105-014-000 at 4 Brucewood court Date: Tuesday, April 16, 2024 8:56:59 PM Attachments: imaae001.oma Greetings, I am a resident at 14 Crestview Terrace. My property backs up to the property in question and I strongly oppose the usage of a private residential property as a child day care center. I do not want the additional traffic or noise that will undeniably be present outside disturbing the currently peaceful setting the neighborhood offers. I also believe it will negatively impact property values on the block as no home near this noise will be as valuable. Unfortunately, I cannot attend the meeting as I have a work place dinner that evening. I chose do not live in a business district. Please keep it that way. Thankyou Packet Pg. 36 2.1.d From: To: Kelly Purvis Subject: Fw: Picture to 4 Brucewood Ct Date: Wednesday, April 17, 2024 9:50:16 AM Attachments: IMG 6075 . i pg IMG 6076.ina IMG 6077.ina IMG 6078.ina Dear Kathy: I am providing 4 pictures of the yards that abutt to 4 Brucewood Court. As you can see, the fencelines touch. In the one picture, you can see my 80 year old neighbor out in her hair already gardening. As I have previously mentioned, this is not a section that should have a day care. In fact, the area is not zoned as a business district. The village has not done a good job in ensuring that properties owners take care of their own. In the more than 30 years that we have lived here we have seen auto mechanics work on cars in their driveways, toys left on sidewalks for day care or sitters, roofers who park multiple vans blocking streets until the point that their vehicles are actually out into the street itself as it is on Rosewood. 14 Crestview Terrace Buffalo Grove, IL 60089 Packet Pg. 37 2.1.d N C d E E O U a c m E s u a Packet Pg. 38 2.1.d N C d E E O U a c m E s u a Packet Pg. 39 2.1.d N C d E E O U a c m E s u a Packet Pg. 40 2.2 Action Item : Consider a Zoning Variation for the Purpose of Constructing a Three -Seasons Room that Would Encroach into the Required 40-Foot Rear Yard Setback at 2280 Apple Hill Ct S. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval, subject to the conditions in the attached Staff Report. The Petitioner is requesting a variation to construct a three -season room that encroaches into the rear yard setback at 2280 Apple Hill Ct S. The R-4 Zoning District requires a 40' rear yard setback and the proposed addition would encroach 11' into the setback ATTACHMENTS: • 2280 Apple Hill - Staff Report (PDF) 2280 Apple Hill - Plan Set (PDF) Trustee Liaison Weidenfeld Wednesday, May 15, 2024 Staff Contact Andrew Binder, Community Development Updated: 5/8/2024 7:42 AM Page 1 Packet Pg. 41 VILLAGE OF BUFFALO GROVE PLANNING & ZONING COMMISSION STAFF REPORT MEETING DATE: May 15, 2024 SUBJECT PROPERTY LOCATION: 2280 Apple Hill Ct S, Buffalo Grove, IL 60089 PETITIONER: Zach Zielinski, 575 S. Arthur Ave, Arlington Heights, IL 60005 PREPARED BY: Andrew Binder, Associate Planner REQUEST: A variation to Village Zoning Ordinance, Section 17.40.020, for the purpose of constructing a 3-seasons room that would encroach into the required 40-foot rear yard setback at 2280 Apple Hill Ct S. EXSITING LAND USE AND ZONING: The property is improved with a single-family home and zoned R- 4: One -Family Dwelling District. COMPREHENSIVE PLAN: The 2009 Village Comprehensive Plan calls for this property and the immediate neighborhood to be single-family detached. PROJECT BACKGROUND The Petitioner is requesting a variation to construct a three -season room that encroaches into the rear yard setback at 2280 Apple Hill Ct S. The R-4 Zoning District requires a 40' rear yard setback and the proposed addition would encroach 11' into the setback, as shown in Figure 1. Page 1 of 3 Packet Pg. 42 2.2.a • The Planning and Zoning Commission is allowed to grant variations for encroachment requests up to 33% of the 40' setback requirement. In this case, the proposed rear yard encroachment of 11' constitutes 27.5% of the required rear yard setback and would fall within the PZC's purview to grant full approval. VARIATION(S) REQUESTED A rear yard setback variation from Section 17.40.020 of the Buffalo Grove Zoning Code to allow the encroachment of a sunroom addition. i DEPARTMENTAL REVIEWS Village Department Comments Engineering & Building The Village Engineer and Building Staff have reviewed the proposed sunroom addition and do not have any concerns. SURROUNDING PROPERTY OWNERS Pursuant to Village Code, the contiguous property owners were notified, and a public hearing sign was posted on the subject property. The posting of the public hearing sign and the mailed notifications were completed within the prescribed timeframe as required. As of the date of this Staff Report, the Village has received one inquiry regarding the requested variation. No objections have been filed. CTDNnARnr% The Planning & Zoning Commission is authorized to grant variations of the Zoning Code pursuant to Section 17.52.040 and 17.52.070, based on the following criteria: 1. The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations of the zoning district in which it is located except in the case of residential zoning districts; 2. The plight of the owner is due to unique circumstances; 3. The proposed variation will not alter the essential character of the neighborhood. The petitioner has provided a written response to the standards for a variation which are included in the attached packet. STAFF RECOMMENDATION Staff recommends approval of the variation request for an addition to encroach 11' into the rear yard setback at 2280 Apple Hill Ct S, subject to the conditions listed in the PZC motion below, due to the following reasons: • The proposed addition is only 133 square feet, the size of a small accessory structure, which would be a permitted encroachment in the rear yard; • The addition complies with all other zoning requirements, other than the variance requested; • The addition will not impact any easements; • The addition will not alter the character of the neighborhood. Page 2of3 Packet Pg. 43 2.2.a ACTION REQUESTED The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony concerning the variation. The PZC shall make a final decision on whether to approve the variation. Suggested PZC Motion PZC moves to grant a variation to Village Zoning Ordinance, Section 17.40.020, for the purpose of constructing a 3-seasons room that would encroach into the required 40 foot rear yard setback at 2280 Apple Hill Ct South, subject to the following conditions: 1) The proposed addition shall be installed in accordance with the documents and plans submitted as part of this petition. ATTACHMENTS 1. Petitioner's Narrative 2. Petitioner's Response to Variation Standards 3. Site Plan and Architectural Plans 4. Photo of Rear Face of the House Page 3 of 3 N U x a� a a a 0 0 N N .r Packet Pg. 44 2.2.b To the Planning and Zoning commission of Buffalo Grove regarding the proposed variance at 2280 Apple Hill Ct South: We are requesting a variance because we are trying to construct a 14x9.5 3 season sunroom addition. The rear yard setback requirement is 40 feet, and the room would be 29 feet away. The hardship that will arise if the variance is not granted is that there will be no room for any sort of addition work. This issue is because of the location of the home on the lot. Because of the home's location there is no room to make improvements on the home since any sort of addition work would not be able to fit since from the back of the home to the property line is 43 feet which leaves only 3 feet to build anything. Three feet is not an adequate amount of space to build any sort of improvement in the rear yard. Packet Pg. 45 N`ILLAGE OF During your testimony at the Public Hearing, you need to testify and present your case for the variance being requested. During your testimony, you need to address the three (3) Variation Standards listed below: Criteria for Zoning Variation. A. The regulations of this Title shall not be varied unless findings of fact are made based upon evidence presented at the hearing that: 1. The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations of the zoning district in which it is located except in the case of residential zoning districts; Response: The practical difficulty complained of was not created because of any action taken N by the resident or its predecessors in interest of the property, which could have been reasonably foreseen to create difficulty in complying with the ordinance _v for future improvements. The overall intent of the zoning code/building code will be in high esteem, beyond the variance presented. a The plight of the owner is due to unique circumstances; Response: a a 0 o N N .r The home's location has no room to make improvements on the home since any sort of addition work would not be possible from the home since the rear yard setback requirement is 40 feet which is not an adequate amount of space to work with. This is not adequate space because the proposed room addition is 14 feet in length. From the back of the house to the rear yard lot line measures out to be 43 feet. Which would only be 3 feet of room to build in the rear yard, which is not enough space to make any sort of improvement. The proposed variation will not alter the essential character of the neighborhood Response: The proposed addition would not alter the essential character of the neighborhood in any way. Packet Pg. 46 Q N 04 Aye J z ro -S ti Wb -,6 O 121 (AZ - 10 IM aiddV OSZZ) 48S ULid - IM aiddV 09ZZ quamloolIV z < c 1.1 n Lij 0 Ci L-Li 'A LLJ LL- 0-) DO 0 Eo. P4 cn CD 0 LLJ LLJ 0 E ME �JOC:) CD LLJ m oI-a < LL LLJ — LL Do UJ LLJ U� CO m O CN ? T. 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Z UQ� =Z O 7 _ Z O - w - _ U t U Z EL - <� ZW 0Z z '6 w= �z a� lz o m Q M Ln 6 a d Y C1 a 2.3 Action Item : Consider a Special Use for a Health Club in the Industrial District at 1637-1639 Barclay Blvd ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval, subject to the conditions in the attached staff report. Sara Miranda, Body in Motion PT LLC, is requesting approval of a Special Use for a Health Club in the Village's Industrial District at 1637-1639 Barclay Blvd. The Petitioner is proposing to utilize two units within the multi -tenant building to accommodate a private instruction fitness studio. ATTACHMENTS: • 1637-1639 Barclay Blvd - Staff Report (PDF) 1637-1639 Barclay Blvd - Plan Set (PDF) Trustee Liaison Weidenfeld Wednesday, May 15, 2024 Staff Contact Andrew Binder, Community Development Updated: 5/8/2024 7:46 AM Page 1 Packet Pg. 55 VILLAGE OF BUFFALO GROVE PLANNING & ZONING COMMISSION STAFF REPORT MEETING DATE: May 15, 2024 SUBJECT PROPERTY LOCATION: 1637-1639 Barclay Blvd, Buffalo Grove, IL 60089 PETITIONER: Sara Miranda, Body in Motion PT PREPARED BY: Andrew Binder, Associate Planner REQUEST: Petition to the Village of Buffalo Grove for a Special Use for a Health Club in the Industrial District at 1637-1639 Barclay Blvd. EXISTING LAND USE AND ZONING: The subject property is located within a multi -tenant building and is zoned I: Industrial District. COMPREHENSIVE PLAN: The Village Comprehensive Plan calls for this property to be an Industrial Use. PROJECT BACKGROUND Sara Miranda, Body in Motion PT LLC, is requesting approval of a Special Use for a Health Club in the Village's Industrial District at 1637-1639 Barclay Blvd (see Figure 1). The Petitioner is proposing to utilize two units within the multi -tenant building to accommodate a private instruction fitness studio. The proposed use will be located in the multi -tenant building at 1631-1655 Barclay Blvd. The subject tenant space is 3,492 square feet in floor area and is on the northwest side of the 43,000-square-foot building. Pursuant to the Zoning Ordinance, Health Clubs are a Special Use in the Industrial District. Existing and Surrounding Uses • The building and tenant space is located in the multi -tenant building at 1631-1655 Barclay Blvd. The other tenants include offices, manufacturing, and industrial warehouses. The buildings to the west and south of the subject building also have similar industrial uses. Packet Pg. 56 2.3.a • This property is zoned Industrial, and the petitioner's requested use is compatible with the other tenants and the surrounding uses within the industrial office complex. 1.631-16,55 BARCLAY BOULEVARD, BUFFALO GROVE IL 60089 ................................. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, an��t r::�,l:�a�.�� SCT Alternative KIK Trucking Graphics Arts Pknar Systems [he Digital TeciI Comulting Federal Building 3,550 SF 3,450 SF Equipment CO. 4,250 SF Ardrlve Group LLC, g. Restoration Inc. Services Inc. 3,4505F 4,2505E 6,900SF 5,908SF Parking • Pursuant to the Zoning Ordinance, a Health Club requires 1 space per 1,000 square feet of floor area. The tenant space is 3,492 square feet, resulting in a requirement of 4 parking spaces. • Pursuant to the parking analysis provided, the petitioner will only utilize 6 parking spaces at a time due to the private/one-on-one nature of the business. There are a total of 110 parking spaces for the subject multi - tenant building. Based upon square footage, these units would be allocated 8 parking spaces. • The Petitioner has provided further analysis of parking usage for the site with aerial images over time. The information provided indicates that there is ample parking on the site for their business, with additional spaces available during late weekday and weekend hours. The Petitioner has indicated that they would use the northern most parking stalls for their employees and clients. • Based upon the parking survey, Staff believes the existing site will have sufficient parking to accommodate the proposed use. DEPARTMENTAL REVIEWS Village Department I Comments Engineering I The Village Engineer has reviewed the plans and does not have any concerns. STANDARDS Pursuant to the Zoning Ordinance, the proposed use does require a Special Use in the I: Industrial District. The Planning & Zoning Commission shall make a recommendation to the Village Board regarding the Special Use, based upon the following criteria: The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; Packet Pg. 57 2.3.a 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. The petitioner's responses to the standards are included in the attached packet. SURROUNDING PROPERTY OWNERS Pursuant to Village Code, the contiguous property owners were notified by mail and a public hearing sign was posted on the subject property. The posting of the public hearing sign and the mailing of the notifications were both completed within the required timeframe. As of the date of this Staff Report, staff has received four general inquiries regarding the requested Special Use. STAFF RECOMMENDATION Staff recommends approval of the Special Use for a Health Club in the Industrial District at 1637-1639 Barclay Blvd, subject to the conditions listed in the PZC motion below due to the following reasons: • The use will have a low traffic generation and parking demand. • Due to the one-on-one nature of the business, a small number of people will be on -site at any given time • The use is compatible with other surrounding industrial uses. ACTION REQUESTED The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony concerning the Special Use request at 1637-1639 Barclay Blvd. The PZC shall make a recommendation to the Village Board regarding the Special Use. Suggested PZC Motion PZC moves to make a positive recommendation to the Village Board to allow a Special Use for a Health Club at 1637- 1639 Barclay Blvd, subject to the following conditions: 1. The Special Use is granted to Body In Motion P.T. LLC. to operate a Health Club at 1637-1639 Barclay Blvd, which shall not run with the land. 2. The Special Use granted to the Body In Motion P.T. LLC. is assignable to subsequent petitioners seeking assignment of this special use as follows: a. Upon application of a petitioner seeking assignment of this Special Use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. b. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any reason. ATTACHMFNTS • Petitioner's Narrative Statement • Parking Analysis • Petitioner's Response to the Special Use • Proposed Interior Plan Standards • Site Plan with Tenants Packet Pg. 58 2.3.b B o(,1 y � r ii PT Narrative General Business Description Founded in 2013 by Sara Miranda, Body in Motion PT is one of the North Suburbs' premier private instruction fitness studios. For over 35 years, Sara has been helping athletes of the surrounding communities focus on targeted training to enhance athletic performance, grow individual skill, and focus on injury prevention. Through personalized routines that focus on science based results, Sara has been able to combine proven athletic concepts and modern recovery technology to maximize the athletic ability of her clients, who include Justin Fields, Roquan Smith, and Jay Cutler. The results of her dedication have been seen both on and off the field. With clients ranging from high school athletes on their way to Division 1 scholarships, to professionals in the major leagues working toward their next championship ring, Body in Motion has been helping all those with an active lifestyle to improve their athletic ability and longevity. Hours of Operation Hours of operations for Body in Motion will mirror those of their existing location. Personal appointments will be available from 7:OOam — 7:OOpm, Mondays through Fridays, and 8:30am — 12:00 pin on Saturdays. Body in Motion will be closed on Sundays. Sunday: Closed Monday: 7:OOam — 7:OOpm Tuesday: 7:OOam — 7:OOpm Wednesday 7:OOam — 7:OOpm s Thursday: 7:OOam — 7:OOpm Friday: 7:OOam 7:OOpm Q Saturday: 8:30am—12:OOpm Body in Motion also recognizes a number of religious and federal holidays, such as New Years Day, the Fourth of July, Labor Day, Thanksgiving, and Christmas, and therefore will be closed on said holidays. Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 Packet Pg. 59 2.3.b Total Number of Employees Due to the personalized and appointment only nature of Body in Motion's business, there are no need for a large number of employees. Body in motion supports a staff of just two full- time personal trainers, and one part-time employee. Total Number of Parking Spaces Provided Due to the personalized and by appointment only standard of the Body in Motion business practice, clients are evenly spaced out - throughout the day. This allows for a steady and a consistent flow of clients using the allocated _ parking spaces. With 2-3 employees at any given time, the most clients that would ever be on premises would also be 2-3. No more than 6 total parking spaces would ever be used at any given time for the Body in Motion Facilities. The building has 110 parking spaces, as noted by the adjacent site plan, with the number of parking spots labeled for each parking tree. 110 parking spots averages 8.46 parking spots per unit (13 total), of which Body in Motion would only use at most 70.90%. With a GLA of 42,733sf, this would equate to one parking space for every 389 square feet of space leased, or 8.97 parking spaces for units 1637-1639, which Body in Motion would only use at most 66.89%. Expected Improvements to be made to the site or interior of the building 16 6 12 Zd 15 Expected improvements to spaces will be minimal at best. As far as any changes to the layout of the space are concerned, there will be none. The current offices, bathrooms, and warehouse space are ideal for a use like that of Body in Motion, and is part of the reason for selecting this site. No Demolition or construction will be done to the space. For the warehouse portion of the space, Body in Motion will plan on reusing their existing gym flooring from their current location and having it installed here. The flooring is a Body in Motion PTdp�,r�, Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 Packet Pg. 60 2.3.b rubberized material that is easily and quickly installed with no major contracting needs or specialized, harmful, or disruptive installation methods required. There will also be some minor cosmetic adjustments to the space, no more intensive than painting, decoration, and moving in trade fixtures, such as computers, workout equipment, and recovery equipment. All of which does not require any specialized power ratings or engineering. Thank you for taking the time to review my narrative on Body in Motion PT. I know any time a special use is required for new business a lot of questions inevitably come up, and members of the community have concerns. I hope I have thoroughly answered any questions and put to rest any concerns you may have. Please feel free to reach out should there be any that I did not, I am happy to discuss further about why I believe Body in motion will make a great addition (again) to the Buffalo Grove community. I look forward to hearing back from you, and to an exciting journey once again becoming a member of the Buffalo Grove business community. Best regards, Sara Miranda Owner Body in Motion PT (847) 840-4287 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 Packet Pg. 61 2.3.b VILLACE OF BUFFALO GROVE During your testimony at the Public Hearing, you need to testify and present your case for the Special Use being requested. In doing so, you need to address the six (6) Special Use Standards listed below: SPECIAL USE STANDARDS 1. The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare. Response: Our passion here at BIM is for helping individuals in there fitness related endeavors. We take special care of our clientele by paying attention to detail and generally caring about the results. Your results are what drive us to be better. In 13 years in the business of personal training we are proud to say that our safe environment has provided everything you need to achieve success. 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located. Response: Body in motion is a fitness studio that has a core value to serve the community by providing safe, healthy fitness programs that improve the quality of life and well-being of the Buffalo Grove community. 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood. Response: Body in motion is a fitness studio that specializes in one and one personal training. The equipment used and the fitness programs all take place indoors in this property . Due to the fact that we train one on one with our cliental there is minimal arrival and departure traffic creating a peaceful environment for neighboring business. 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder, or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie. Response: All of body in motion personal training sessions takes place indoors. Having the rubber gym floor absorbs any foot traffic or equipment noise which will not interference and affect any neighboring businesses own development. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided. Packet Pg. 62 2.3.b Response: Body in motion will have electric and gas utilities that comply with the property and buffalo grove village codes. 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance, and minimize traffic congestion in the public streets. Response: Parking spaces will be allocated to this property to cover the potential total amount of personal trainers and there perspective client attending a single visit which will minimize any traffic congestion. Packet Pg. 63 2.3.b B o (J y � r ii PT Parking Analysis Thank you for taking the time to review our parking analysis regarding parking needs at 1637-1639 Barclay Blvd. We understand there are many questions and concerns regarding parking availability when any recreational facility looks to secure a special permit for a potential location at a property zoned for industrial and flex space type uses. In this analysis, we will be reviewing the property in which we are applying for a special permit, parking capabilities of said property, Body in Motion's parking needs, and implications of our parking needs on the parking capacity of the property as a whole. First, let's begin by examining the property in which we are looking to open our business and will be applying for a special permit for. The property is located at 1631-1655 Barclay Blvd. Buffalo Grove, IL 60089, and is a 42,773 square foot building that is part of the Buffalo Grove Commerce Park. The subject property has 10 parking trees, with 110 parking spaces total, for a parking ratio of 2.57/1,000 square feet. This parking ratio would equate to 8.97 parking spaces for units 1637-1639. However, we cannot use fractional parking spaces, so we will round down to the nearest whole parking space, giving us 8 spaces for the units in question. We could also average the number of parking spaces across the total number of units, regardless of square footage. This would equate to 8.46 spaces per unit (110 - 13). Again, we will round down to the nearest whole parldng space, leaving us with, again, 8 parking spaces. 16 m 1 rn °fu.iialj 11 w4"1 ....., 63 r a omd 15 77 8 m 16 .-..... ._.......... ._ � — t647 m 64 to ,1 16", ,12 c 1 E mm M 163 mm IL655 Now that we can agree that 8 parking spaces 11° °1°°°°-�°°�--mm°--l" is the reasonable and equitable number allocated to units 1637-1639, let's take into consideration the other tenant's parking usage. Body in Motion PT OOOW'a`1AWAOJ1V* Personal Training I Physical Therapy I Sports I Massage ,2�x. 542 West Campus Drive. Arlington Heights, IL 60004 Packet Pg. 64 2.3.b We have taken the liberty of compiling a number of historical satellite photographs to show historical use of the parking spaces at the subject property, in descending chronological order, for the past 2 years. Scaled copies of all the photographs will be included as exhibits at the end of the Parking Analysis for easier review. The picture to the right (Exhibit B) was taken on Saturday, September 2, 2023. We can see that there are no visible cars in the photograph. We can, however, for the sake of argument, say that there are cars, and they are only parked in spaces covered by the shade or trees and therefore difficult to see. In this hypothetical instance, we can see, at the very least, 76 unobstructed and visibly empty parking spaces, mostly on the North, West, and interior East side of the building. So, we could assume that 34 parking spaces (30.90%) of the total 110 are being used, at the very most. The picture to the left (Exhibit C) was taken on Monday, July 3, 2023. Again, we can see minimal use of the parking lot. Making the same assumption as in the previous example, there are 80 unobstructed and empty parking spaces, and therefore, at most, 30 parking spaces (27.27%) are being used. With that being said, we will recognize that given the date the photograph was taken, the day before the 4th of July, that many of the employees at the property were given off, and therefore, parking would be light. Recognizing that the previous example taken the day before the celebration of our count ' rys independence may not be the best example given the low workplace attendance, note the picture to the right (Exhibit D), which was taken on Friday, April 7, 2023. Here we can clearly see that there are 13 cars in the parking lot, using only 11.81% of the parking spaces provided. Again, this shows the low parking intensity of the other tenants at the property, therefore giving us reason to safely assume that the other tenants do not and will not require additional parking spaces, which would be further strained by a tenancy by Body in Motion. Further examples provided to the left (from left to right) are aerial photographs taken on Monday, October 3, 2022 (Exhibit E), and Thursday, July 14, 2022 (Exhibit F), Here we can see that the number of parking spaces visibly empty are 39 (35.45%) and 57 (51.81%), respectively. We would also note that in the historical evidence provided, there are never more that two cars parked in the North side parking tree of 13 spaces, which would be the closest and most likely spaces Body in Motion's clients would use. Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 oodW �"i'i►�r+�-r,,,W* )22X1 1 Packet Pg. 65 2.3.b Now that we are in agreement that no other tenants need an excessive amount of parking spaces beyond the proportional share provided to tenants, and historical evidence supports a sizable amount of vacant parking spaces at any given time, we know that there is no concern that parking is already at, or even close to capacity. Let's see how the parking needs of Body in Motion compare to the parking provided at the subject property. While being classified as a recreational facility that falls in the fitness category may sound like a commercial gym, we need to first get a better understanding of what the Body in Motion business actually is, and isn't, to thoroughly understand their parking needs. Body in Motion is a private, appointment only, client based fitness studio that specializes in personal training, physical therapy, sports training, and offers recovery services to their clients These services are provided by 2 full time and 1 part time staff members. A further in depth review of the business can be found in the Narrative provided in our submittal package. What Body in Motion is not, is a commercial style gym where customers come and go as they please at any hour of the day, any day of the week. Body in Motion should not be compared to a commercial membership based gym, like an Anytime Fitness or Orange Theory, because Body in Motion is not a low overhead health club where you find a large room with some equipment scattered throughout and customers left to their own devices. Body in Motion, being client focused for a personalized training experience, is by appointment only. Therefore, Body in Motion staff know exactly who is coming, when they are coming, and how long they are staying. Being client focused for personalized training, Body in Motion only sees a small number of clients throughout the day as well. With only up to 3 staff members, there would only ever be up to 3 clients. It is important to note that the part time 31d employee is only scheduled on Saturdays, therefore only up to 3 clients using 6 parking spaces would be during Saturdays only, a day when little to no other employees are even on site. It is important to note that peak hours for Body in Motion are mornings and evenings, times before other employees arrive at the property and after they leave the property, further s reducing any potential strain on parking. a Recalling our earlier discussion on the proportional and equitable distribution of parking spaces for each unit, rounded to 8 for both methods, we can see that even at peak hours where Body in Motion would have the most parking spaces taken up at any given time, they would still only use 75% of those allocated to them. Furthermore, this would only be on Saturdays, a time when other tenants are not on the premises. After reviewing the parking capabilities of the subject property, current parking usage, Body in Motion's parking needs, and implications of our parking needs on the parking capacity Body in Motion PT OOOW'a`1AWA0J1V* Personal Training I Physical Therapy I Sports I Massage )22X. 542 West Campus Drive. Arlington Heights, IL 60004 Packet Pg. 66 2.3.b of the property as a whole, we can safely determine that Body in Motion will not adversely affect the current parking resources at 1631-1655 Barclay Blvd. and there is no need for concern regarding a potential lack of parking at the property. In no conceivable realistic scenario would Body in Motions parking needs become a detriment to the surrounding businesses, as the parking capacity of the property is more than capable of handling the additional parking needs of Body in Motion, who's needs are less than what would be allocated to any other business. Thank you for taking the time to review my parking analysis for Body in Motion in regards to space at 1631-1655 Barclay Blvd. I hope I have thoroughly answered any questions and put to rest any concerns you may have. Please feel free to reach out should there be any that I did not, I am happy to discuss further about why I believe Body in motion will make a great addition (again) to the Buffalo Grove community. I look forward to hearing back from you, and to an exciting journey once again becoming a member of the Buffalo Grove business community. Best regards, Sara Miranda Owner Body in Motion PT (847) 840-4287 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 oodW �"i'i►�r+�-r,,,W* )22X1 1 Packet Pg. 67 2.3.b Exhibit A Site Plan and Parking Field 11 N im Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 ku 10 00OW � "i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 68 2.3.b Exhibit B Aerial Photograph of Used Parking Spaces Taken Saturday, September 2, 2023 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 00OW � "i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 69 2.3.b Exhibit C Aerial Photograph of Used Parking Spaces Taken Monday, July 3, 2023 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 00OW � "i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 70 2.3.b Exhibit D Aerial Photograph of Used Parking Spaces Taken Friday, April 7, 2023 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 00OW � "i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 71 2.3.b Exhibit D Aerial Photograph of Used Parking Spaces Taken Monday, October 3, 2022 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 oodW �"i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 72 2.3.b Exhibit F Aerial Photograph of Used Parking Spaces Taken Thursday, July 14, 2022 Body in Motion PT Personal Training I Physical Therapy I Sports I Massage 542 West Campus Drive. Arlington Heights, IL 60004 00OW � "i'i►�r+�-r,,,W* )22XI 1 Packet Pg. 73 . . .. .... . . G r 1 t e C(I E' r k BARCLAY BLVD & APTAKISIC RD, BUFFALO GROVE, ILLINOIS ,J, FT 16 ,7 --16 3 9 1 3,492 SF OFFICE AREA 50'a/o 77-7 —17-7.7 cr� 7 LOADING 1 Drive -In Door .. . . .... . .... AVAILABLE t Pj Immediate . . . .. ....... > NET RENT STO TAXES $2.31 OPEX r- $1,72 to . . . . . . ............ "'PTAKIS 'C ROAD j > 2615 19 DI D cC 161.1 1617 gIW 1641 .................. M 1611 1643 1609 1621 1645 �635 M 1607 1647 1623 1605 '1633 1649 E OWNED & MANAGED BY \/V I F STN4 STOCICBM-EIGE . . .... . . ........ �'(('. Contact ... ......... C . .. . . ... . ........ 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N> LU J ® ❑ ❑ ❑ ra..l. c.r.. oor a d Y 2 V a { r4 fv C q og� i z oaw Qoo �wry own H� uQ� QQo Q¢ti ¢�a o =oa oz <o Nz� o� Paz �w Quo w� woo ozz 3.B.1 05/1 /2024 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, MAY 1, 2024 Call to Order The meeting was called to order at 7:30 PM by Chair Mitchell Weinstein Public Hearings/Items For Consideration Consideration of a Variation to the Fence Code, Section 15.20.040, for the Purpose of Installing an 8-Foot Fence on the Property Line Along Buffalo Grove Road at 3 River Oaks Circle E. (Trustee Weidenfeld) (Staff Contact: Andrew Binder) Associate Planner Binder provided an overview of the property background and the requested Fence Variation. o c� 0 L Young Koh, property owner and petitioner was sworn in. Koh indicated that he wants an a 8-foot fence so that it will match what all of his neighbors have. He noted that he was Q originally part of the petition for a variation several years ago, but did not move forward due to costs. a Com. Worlikar asked what is meant by legally non -conforming. Binder explained that the existing fence does not meet current code requirements but was permitted to be constructed as it is today. It is likely there was a code change that resulted in the fence not conforming to current codes. Com. Worlikar asked why the ZBA originally denied the fence request for the neighbors. Purvis indicated that the minutes were not very specific but indicated that there was not a sufficient hardship to allow the 8-foot fences. Com. Spunt indicated that the 6-foot fence blew down in a storm last month. Koh confirmed that was the case. Com. Spunt noted that the pictures are not current. Chairperson Weinstein asked the petitioner why the Zoning Board denied the original request years ago. Koh indicated that it wasn't denied. Packet Pg. 80 05/1/2024 3.B.1 Chairperson Weinstein noted that the Village Board ultimately approved the requests, but that the Zoning Board was not in support. He asked the petitioner if he knew the reason why. Koh responded he did not. Com. Saxena asked what problem the 8-foot fence solves for the petitioner. Koh responded that the 8-foot fence will look better because it will match his neighbors' fences and will also reduce noise. Com. Saxena asked why his neighbors would be happy about the 8-foot fence. Koh indicated that they wanted him to replace his 6-foot fence long ago when their 8-foot fences were installed. Chairperson Weinstein asked the petitioner to confirm, he wants an 8-foot fence so that it will look more consistent with the neighborhood. Koh confirmed. Chairperson Weinstein asked if the 8-foot fence would cost more than replacing the 6- foot fence. Koh indicated that it would. Com Au asked if the new fence would be board on board or if it would be a solid fence. Binder indicated it would be a solid fence, that will match the neighboring properties. The staff report was entered into the record as Exhibit 1 The public hearing was closed. Com. Richards made a motion to grant a variation to Section 15.20 of the Buffalo Grove Fence Code to allow the installation of an 8-foot solid wood fence that exceeds the maximum height of a corner side yard fence, is not of an open style, and encroaches beyond the minimum required setback for a fence within the corner side yard along Buffalo Grove Road at 3 River Oaks Circle, provided the fence shall be installed in accordance with the documents and plans submitted as part of this petition, and that the fence will not extend any further than the existing fence along Buffalo Grove Road. m 3 C 0 0 a a Packet Pg. 81 05/1/2024 3.B.1 Com. Davis seconded the motion. Chairperson Weinstein spoke in favor of the variation. He indicated he would not normally be in favor of an 8-foot fence, however it was already approved for the neighbors. It is consistent with what is there and will look better than what currently exists. Com. Spunt agreed that the 8-foot fence will look nicer and match the other fences in the area and will help with the noise. RESULT: APPROVED [UNANIMOUS] AYES: Spunt, Weinstein, Au, Richards, Worlikar, Davis, Saxena ABSENT: Adam Moodhe Regular Meeting Other Matters for Discussion Approval of Minutes Planning and Zoning Commission - Regular Meeting - Apr 17, 2024 7:30 PM Motion to approve by Com. Richards and seconded by Com. Spunt. RESULT: ACCEPTED [5 TO 0] AYES: Spunt, Weinstein, Richards, Worlikar, Davis ABSTAIN: Amy Au, Sujat Saxena ABSENT: Adam Moodhe Chairman's Report Chairman Weinstein spoke about the Chairperson's Forum he and Vice Chair Richards attended in April, which was hosted by the American Planning Association. They learned about how other communities run meetings. He indicated that many communities have less detailed reports and the staff report comes at the end of the meeting rather than the beginning. Vice Chairman Richards indicated his appreciation for Buffalo Grove's staff. Committee and Liaison Reports Vice Chair Richards spoke about the excitement of the Bison Crossing groundbreaking earlier that day. Staff Report/Future Agenda Schedule Purvis indicated that the Commission should expect to have meetings for the rest of May and all of June, and noted that the May 15th agenda will have 3 cases on it for consideration. Public Comments and Questions None Packet Pg. 82 05/1/2024 3.B.1 Adjournment The meeting was adjourned at 7:51 PM Kelly Purvis APPROVED BY ME THIS 1st DAY OF May , 2024 Mitchell Weinstein, Commissioner Packet Pg. 83