2024-03-18 - Village Board Regular Meeting - Minutes 13684
03/18/2024
� MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN
COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS
MONDAY,MARCH 18,2024
CALL TO ORDER
� President Smith called the meeting to order at 730 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Smith;Trustees Johnson,Cesario,Ottenheimer,Stein,
Bocek,and Weidenfeld.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy
Village Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works;Katie Golbach,Human
Resources Director;Molly Gillespie,Director of Communications;Chris Black,Director of Finance;Nicole
Woods,Director of Community Development;Jim Warnstedt,Deputy Public Works Director;Kyle Johnson,
Deputy Public Works Director/Village Engineer;Tom Wisniewski,Buyer;Brett Robinson,Administrative
Services Director;Geoff Tollefson,Director of Golf Operations;Deputy Fire Chief Kane;Police Chief Budds,
and Deputy Police Chief Spolar.
APPROVAL OF MINUTES
� Moved by Weidenfeld,seconded by Bocek,to approve the minutes of the February 5,2024,Rescheduled �
� Regular Meeting. Upon roll call,Trustees vote as follows:
I � AYES: 5—Johnson,Cesario,'Stein,Bocek,Weidenfeld
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
Motion declared carried.
Moved by Stein,seconded by Ottenheimer,to approve the minutes of the March 4,2024,Committee of the
Whole Meeting. Upon roll call,Trustees vote as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
WARRANT#1366
Mr.Black read Warrant#1366. Moved by Bocek,seconded by Johnson,to approve Warrant#1366 in the
amount of$12,728,303.70 authorizing payment of bills listed,after which he answered questions from the
Board. Upon roll call,Trustees voted as follows:
� AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
There is no Village President's report tonight.
(�} VILLAGE MANAGER'S REPORT
��
There is no Village Manager's report tonight.
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03/18/2024
� TRUSTEE REPORTS
Trustee Johnson reported that the Buffalo Grove Farmer's Market Committee is now accepting vendor
applications from those wishing to participate in the 2024 Market which will begin on June 16,2024.
Trustee Stein reminded residents that have Storm Sewers in front of their houses to be sure that they are clear
and free of debris to allow water from spring storms to flow freely and not cause damage to homes.
� CONSENT AGENDA
President Smith explained the Consent Agenda,stating that any member of the audience or the Board could i
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief �
synopsis of each of the items on the Consent Agenda. ',
Ordinance No.2024-21-Buffalo Grove Park District
Motion to pass Ordinance No.2024-21 authorizing a Development Improvement Agreement with the Buffalo
Grove Park District for improvements to Parkchester Park and Weiland Road located at 851 Weiland Road,
subject to the receipt of the required fees and Village Attorney review.
Ordinance No.2024-22-2731 Acacia Terrace
Motion to pass Ordinance No.2024-22 granting a Fence Variation at 2731 Acacia Terrace. The residents at
2731 Acacia Terrace have installed a 4'chain rope fence along the rear property line abutting the Arboretum
Golf Course and are seeking a variation from the Village Code.The Planning&Zoning Commission
unanimously recommended approval,staff concurs with this recommendation.
� Ordinance No.2024-23-Ambulance Billing Services
Motion to pass Ordinance No.2024-23 authorizing the Village Manager to execute an Agreement for ,
Ambulance Billing Services with Paramedic Billing Services.
Ordinance No.2024-24-BrineMasters,LLC
Motion to pass Ordinance No.2024-24 authorizing the Village Manager to execute a contract to purchase a Salt
Brine Maker and Truck Fill station from with BrineMasters,LLC,in the amount of$120,265.00 with a 10%
contingency,for a total not to exceed amount of$132,291.50.
Generator Replacement
Motion to authorization bid Generator Replacement for the Fire Station 27 Generator Replacement as detailed in
the memo contained in Board packets.
Ordinance No.2024-25-Antakisic-Trinp CCSD 102
Motion to pass Ordinance No.2024-25 authorizing a Development Improvement Agreement with Aptakisic-
� Tripp CCSD 102 for improvements to Aptakisic Junior High School and their District Building,subject to the
receipt of the required fees and Village Attomey review.
Resolution No.2024-7-Revised 2024 Pav Ranges
Motion to pass Resolution No.2024-7 Revised 2024 Pay Ranges. Proposed updated 2024 pay ranges became
effective on January 1,2024,and have been modified to reflect a change in pay grade 42 to include the proposed
� new position of Assistant Village Manager.
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03/18/2024
� Ordinance No 2024-26-Chastain&Associates LLC
Motion to pass Ordinance No.2024-26 authorizing an Engineering Services Agreement with Chastain&
Associates LLC time and material contract for development inspection services for an initial limit not to exceed
$50,000.00.
Ordinance No.2024-27-Chapter 5.20-Li4uor Controls
�^� Motion to pass Ordinance No.2024-27 amending Chapter 5.20-Liquor Controls,a Class A liquor license
� ) reserved for Paddock Lounge,LLC at 301 Hastings Drive. This reservation is subject to the applicant
completing Village requirements for said license�on or before June 17,2024.
Resolution No.2024-8-2024 Zoning Map ��
Motion to pass Resolution No.2024-8 adopting the 2024 Zoning Map. Pursuant to State Statute,the Village of '
Buffalo Grove is required to publish its official Zoning Map by March 31,2024. The latest zoning map is
contained in Board packets and reflects the major changes in 2023 and the beginning of 2024.
Ordinance No.2024-28-Temporary Station 25 Buildin�
Motion to pass Ordinance No.2024-28 authorizing the Village Manager to execute an Agreement with FGM
Architects for the Design of the Temporary Station 25 Building to be located in the existing Public Works
building.
Ordinance No.2024-29-BMO Harris Bank
Motion to pass Ordinance No.2024-29 granting Sign Variations at BMO Harris Bank at 500 Half Day Road.
�"�`� BMO Harris Bank is seeking multiple sign variations to replace a wall sign with a slightly smaller wall sign on
� � the east elevation of their building located at 500 W.Half Day Road.
Moved by Ottenheimer,seconded by Johnson,to approve the Consent Agenda as presented. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2024-30—LICENSE PLATE RECOGNITION CAMERAS
Moved by Ottenheimer,seconded by Bocek,to pass Ordinance No.2024-30 approving an agreement with Flock
for Automated License Plate Recognition Cameras and authorizing the Village Manager to execute an agreement
with Flock Group,Inc.in the amount of$230,100.00,not to exceed$253,110.00,pending final review and
approval of the agreement by the Village Attorney.
Chief Budds reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
� March 12,2024,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld �
NAYS: 0—None
Motion declared carried.
� ORDINANCE NO.2024-31—VEHICLE PURHASE
Moved by Bocek,seconded by Johnson,to pass Ordinance No.2024-31 authorizing the purchase of four(4)
2025 Ford Police Utility Vehicles from Currie Motors in a total not-to-exceed amount of$183,287.00.
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� Mr.Warnstedt reviewed the proposed ordinance,details of which are contained in Mr.Robinson's memo to Mr.
Bragg of March 8,2024.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
� ORDINANCE NO.2024-32—SIDEWALK IMPROVEMENTS
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2024-32 award of bid for 2024 Sidewalk �
Improvements to the lowest responsible and responsive bidder,Suburban Concrete,Inc.in the not-to-exceed
amount of$253,247.50 pending Village Attorney review and approval and consistent with materials contained in
Board packets.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
March 14,2024.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2024-33—2024 PAVEMENT PATCHING
� Moved by Stein,seconded by Cesario,to pass Ordinance No.2024-33 award of bid for 2024 Pavement Patching
to the lowest responsible and responsive bidder,Peter Baker,and Son in the amount of$207,714.93 pending
, Village Attorney review and approval and consistent with materials contained in Board packets. i
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
March 14,2024,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2024-34—SOLID WASTE CONTRACT
Moved by Cesario,seconded by Ottenheimer,to pass Ordinance No.2024-34 approving an Amendment to the
Village's Solid Waste Contract with Waste Management for a three-year period with two one-year options.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo of March 14,2024,to
� Mr.Bragg after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
�
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� ORDINANCE NO.2024-35—VILLAGE MANAGER COMPENSATION
Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2024-35 providing for Compensation of
the Village Manager. .
Board members commended Mr.Bragg for the outstanding job that he has done for the Village of Buffalo Grove
in all areas,including sound fiscal management,recruiting,developing,and retaining an exceptional staff,and
his knowledgeable reputation in communities throughout the State of Illinois.
� Mr.Bragg thanked the Board for their confidence in him,and he is very proud of the entire staff of the Village of
� Buffalo Grove,but also in the decisions that have been made by the Village Board to make Buffalo Grove one of
, the premier communities not only in our area,but throughout the entire Midwest region.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried. ,
ORDINANCE NO.2024-36—MULTI-USE PATH IMPROVMENTS I,
Moved by Stein,seconded by Johnson,to pass Ordinance No.2024-36 and accept the recommendation of the
Village Attorney and staff and reject all bids,waive bids,and authorize the Village Manager to execute a
contract with Evans and Son Blacktop,Inc.for the 2024 Multi-Use Path Improvements in accordance with
materials contained in Board packets.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of I
March 14,2024,after which he answered questions from the Board.
� Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
ATHLETIC FIELD RENOVATION-BGHS
Moved by Weidenfeld,seconded by Cesario,to approve pre-application discussion for Athletic Field
Renovations at Buffalo Grove High School at 1100 W.Dundee Road.
Ms.Woods reviewed the proposal,details of which are contained in the memo that she and Kelly Purvis
provided to Mr.Bragg dated March 18,2024. Referring to a PowerPoint presentation,the architect from Pepper
Construction reviewed the plans for the site,after which he answered questions from the Board.
President Smith asked for a roll call vote to refer this proposal to the Planning&Zoning Commission. Upon roll
call,Trustees voted as follows:
� AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried.
OUESTIONS FROM THE AUDIENCE
President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from
� the audience on items not on tonight's agenda;there were no such questions.
�
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� EXECUTIVE SESSION
Moved by Johnson,seconded by Cesario,to move to Executive Session to discuss: Section Z(C)(1)of the
Illinois Open Meetings Act:the Appointment,Employment,Compensation,Discipline,Performance,or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,Including
Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal
Counsel for the Public Body to Determine Its Validity and Section 2(C)(21)of the Illinois Open Meetings
Act:Discussion of Minutes of Meetings Lawfully Closed Under This Act,Whether for Purposes of
/� Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section
� ) 2.06.
Upon roll call,Trustees voted as follows:
AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld
NAYS: 0—None
Motion declared carried. '
The Board moved to Executive Session from 8:29 P.M.unti19:10 P.M.
ADJOURNMENT '
Moved by Stein,seconded by Cesario,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The Regular Meeting was adjourned at 9:11 P.M.
. '
�� ��. �tJ��
� et M.Sirabian,Village Clerk
APPROVED BY ME THIS 15`� DAY OF April 2024
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