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1993-06-09 - Plan Commission - Minutes SPECIAL MEETING BUFFALO GROVE PLAN COMMISSION June 9, 1993 School District 102, Proposed Middle School Prairie Road South of Brandywyn Lane, Annexation With R-1 Zoning and Preliminary Plan -- Workshop #2 Chairman Silbernik called the meeting to order at 7: 30 p.m. in Room 24, Buffalo Grove Park District Alcott Center, 530 Bernard Drive, Buffalo Grove, Illinois. Commissioners present: Chairman Silbernik Mr. Krug Ms. Howard Mr. Rosenston Mr. Samuels Commissioners absent: Mr. Goldspiel Mr. Rhodes Ms. Genell Mr. Berman Also present: Ms. Heather Brickman, Attorney for School District 102 Mr. Lee Brockway, Fanning/Howey Associates Mr. Charles Cohen, School District 102 Mr. Jim Frayn, Manhard Consulting Mr. Gerald Moons, School District 102 Ms. Fredi Schmutte, School District 102 Mr. Gregory Boysen, Village Director of Public Works Mr. Robert Pfeil, Village Planner Mr. Ken Carmignani, James J. Benes and Associates APPROVAL OF MINUTES - None COMMITTEE AND LIAISON REPORTS - None SCHOOL DISTRICT 102, PROPOSED MIDDLE SCHOOL, PRAIRIE ROAD SOUTH OF BRANDYWYN LANE, ANNEXATION WITH R-1 ZONING AND PRELIMINARY PLAN -- WORKSHOP #2 Mr. Cohen stated that School District 102 had been asked to address the following issues at the first workshop: 1. Engineering plan 2 . Tree survey Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 1 1 SPECIAL MEETING BUFFALO GROVE PLAN COMMISSION June 9, 1993 School District 102, Proposed Middle School Prairie Road South of Brandywyn Lane, Annexation With R-1 Zoning and Preliminary Plan -- Workshop #2 Chairman Silbernik called the meeting to order at 7:30 p.m. in Room 24, Buffalo Grove Park District Alcott Center, 530 Bernard Drive, Buffalo Grove, Illinois. Commissioners present: Chairman Silbernik Mr. Krug Ms. Howard Mr. Rosenston Mr. Samuels Commissioners absent: Mr. Goldspiel Mr. Rhodes Ms. Genell Mr. Berman Also present: Ms. Heather Brickman, Attorney for School District 102 Mr. Lee Brockway, Fanning/Howey Associates 1 Mr. Charles Cohen, School District 102 Mr. Jim Frayn, Manhard Consulting Mr. Gerald Moons, School District 102 Ms. Fredi Schmutte, School District 102 Mr. Gregory Boysen, Village Director of Public Works Mr. Robert Pfeil, Village Planner Mr. Ken Carmignani, James J. Benes and Associates APPROVAL OF MINUTES - None COMMITTEE AND LIAISON REPORTS - None SCHOOL DISTRICT 102 , PROPOSED MIDDLE SCHOOL, PRAIRIE ROAD SOUTH OF BRANDYWYN LANE, ANNEXATION WITH R-1 ZONING AND PRELIMINARY PLAN -- WORKSHOP #2 Mr. Cohen stated that School District 102 had been asked to address the following issues at the first workshop: 1. Engineering plan 2 . Tree survey Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 1 3 . Street alignment issue 4 . Sidewalks 5. Parking 6. Dual width driveways 7. Parking spaces, particularly near bus turnaround 8. Building height 9. Outdoor lighting and basketball facilities Mr. Brockway, Fanning/Howey Associates stated that some changes have been made to the site plan. Dimensions and widths of road and depths of parking spaces have been added to the plan. He introduced a site grading plan noting conditions for site drainage. He noted that the drainage points have taken into account the future building addition. He noted the finished floor elevation of the building at 690 feet and further noted the plan shows provisions for sidewalks and lighting along Prairie Road and the appropriate grading to accommodate that development. Mr. Cohen stated that there had not yet been a formal tree survey but that the Village Forester had been out and it would appear that there are no trees that must be retained but that as many as possible will be retained where possible. Mr. Brockway stated that the revised site plan shows the future street on the west side of the school site offset approximately 163 feet from Carlyle Lane. He noted that the Village Engineer and traffic consultant had reviewed the plan and stated that this is an acceptable location for the street. Mr. Brockway further noted that sidewalks have now been identified on the plan as well as the access along the street to the building and particularly the access from the bus loading area to the building. Mr. Brockway further stated that a report had been compiled on parent pickups at several other schools. �../ Mr. Cohen stated there were 18 students picked up by car on May 27, 1993 at the Ivy Hall Campus and 17 students were picked up on May 28, 1993 at the Ivy Hall Campus with a total of 12 buses. At the Aptakisic school there were 27 students picked up by car on May 24 , 1993 and 13 students picked up by car on May 25, 1993 . Mr. Brockway noted that all dimensions regarding dual width driveways, parking areas and bus turnarounds had now been noted on Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 2 the revised plan. He also stated the height of the building is within the 35 foot Village limit. He further stated that the outdoor lighting specifications had been presented to the Plan Commission. Mr. Brockway noted the landscape plan provides for effective screening of the parking area from the residents across the street from the school. Sizes and heights of plant materials are now shown on the plan as is the location of the plants with respect to the building and the drives. Mr. Jim Frayn, Manhard Consulting, stated that existing utilities to serve the school are all located at Brandywyn Lane. He noted that a water main would be extended down to the school and a fire hydrant added. Mr. Frayn noted that the stormwater from this site will flow to the detention basin in the Carlyle subdivision. Stormwater detention facilities have been designed in accordance with the Lake County Stormwater Management Ordinance. He noted that all three of the proposed basins will be dry detention ponds with no open water. The overall site discharge will be at Carlyle Lane and another through lots 2 and 3 . Commissioner Krug asked if the staff parking area will be used for stormwater detention. Mr. Frayn stated that they are not providing any detention in the staff parking area. Commissioner Krug asked if the detention area is designed with the assumption that the future addition will become necessary. Mr. Frayn stated that they have designed the detention areas with said assumption. Commissioner Howard asked how the buses would be entering the school lot. Mr. Brockway stated the school buses would come down Brandywyn Lane and turn south on the driveway and then enter the driveway to the bus area. In the afternoon the buses would be lined up and parked in the bus loading area and pull out one at a time out the same drive. Commissioner Howard stated that she is in favor of the street intersection as presented on the site plan as moving the intersection away from the school driveway will lessen congestion and the chance for accidents. Commissioner Howard asked if there would be any playground equipment. Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 3 Mr. Brockway pointed out the playground location on the site plan and stated that the equipment is not as yet shown on the plan. Commissioner Howard indicated that Commissioner Goldspiel had sent a memo indicating his concern with the impact of the school building on the future residential area that will probably be developed south of the school property. He suggested that a large separation should be provided between the school building and the south lot line of the site. He also commented that the street on the west side of the school site should align with Carlyle Lane. Mr. Brockway noted that trees similar to the ones on the parkway would be added on the south lot line of the site. Commissioner Rosenston asked what the two dead end drives on the east side of the school would be used for. Mr. Brockway indicated that these would be access to loading for custodial and food services. Commissioner Rosenston noted that the bikepath on Brandywyn is on the north side of the road and noted his concern with bikers getting to school unless an 8 foot bikepath runs along the school. If bikers use Prairie Road, then perhaps a path should be placed along the south lot line of the school. He noted that without any path there, a path may be forged by bikers. Commissioner Rosenston stated that the traffic consultant's report states the proposed road alignment would be acceptable but alignment with Carlyle Lane would be better. He asked what impact would result to the land plan if the road was aligned with Carlyle Lane. Mr. Brockway noted that the necessary space for proper retention would be greatly complicated. Mr. Cohen noted that the school board would like to have a collective drive so that buses would not need to back up onto the street to exit the property. Commissioner Rosenston questioned what the consequences would be if one of the buses parked in the diagonal parking space breaks down. Mr. Ken Carmignani stated that from the scale dimensions show enough room to back up and drive out as it is a 24 foot wide isle width. Commissioner Rosenston asked if there is enough room for a bus to drive down the east line of the parking stalls. Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 4 Mr. Brockway stated that would not be their preference with regard to childrens' safety. Commissioner Samuels asked if there would be curb stops for the bus parking spaces. Mr. Brockway noted that the buses would normally just pull out directly without backing up and therefore curb stops cannot be used. Commissioner Samuels noted that off hours parking in the bus parking stall would need enough room for the car to be able to pull out. Mr. Carmignani stated 12 feet would be needed as the aisle width if these spaces are used for parking by cars, and the plan provides an adequate aisle width. Commissioner Samuels asked if the school would be providing crossing guards. Mr. Moons stated that crossing guards would be located where the most children can be served. Commissioner Samuels asked if there would have to be any changes made if an 8 foot sidewalk is located along Brandywyn Lane. Mr. Boysen said that there will be adequate room for an 8-foot sidewalk based on the amount of right-of-way that will be available. Commissioner Samuels asked if it would be possible to put some of the stormwater detention area on the west side of the future collector road. Mr. Brockway noted that 24 parking spaces had been added to the plan since the previous workshop, and realignment of the collector street would interfere with this parking and make development of the future building addition more difficult. Mr. Frayn stated that the road would have to be curved and the geometrics for same would not work well. He noted that drainage for 100-year storm events would need to flow over the road surface if the detention areas are separated. Commissioner Samuels asked if stop signs would be placed at the Brandywyn Lane intersections with the proposed collector street and at Carlyle Lane. He asked what type of signage would be used if the future collector street and Carlyle Lane were aligned. Mr. Carmignani stated that stop signs have to meet various warrants to justify their installation as a traffic control measure. These warrants deal with traffic volumes, pedestrian Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 5 volumes, accidents and several other conditions which justify placement of all way stops. He said that in his opinion the warrants would not be met for a three-way stop at the intersection of the future collector with Brandywyn Lane, and this would be the case if the street is aligned with Carlyle Lane or offset 160 feet to the west. He said it is likely that a stop sign will be needed on the collector road at the Brandywyn intersection, but traffic on Brandywyn Lane will not be regulated by stop signs. Commissioner Samuels noted that residents complain about the speed of traffic on Brandywyn Lane, and it seems that traffic should be forced to slow down near a school. Mr. Carmignani commented that stop signs are not effective in controlling traffic speed. Speed control is the function of law enforcement and if the Village did, in fact, place a stop sign at a street that did not meet the warrants, it could expose itself to a liability issue. Chairman Silbernik stated that he read Mr. Carmignani 's report and given his numbers he does not have a problem with the intersection offset as proposed. He indicated that the bus parking area should not be used for off-peak parking. Mr. Cohen said the bus parking area would only be used on occasion, and this type of use would be at night. Commissioner Rosenston asked where bike parking would be provided. Mr. Brockway indicated the area for bike parking on the plan. Commissioner Rosenston asked where the bike cross walk would be from the north side to the school property. Mr. Brockway noted that the bike cross walk had not yet been laid out. Commissioner Rosenston noted that he would really like to have an 8 foot sidewalk along the entire front of the school. Chairman Silbernik noted a letter had been sent by Mr. Edward Schwartz who owns the property in the Carlyle subdivision immediately north of the school, noting his concern that adequate landscape screening be provided along the north property line of the school. He asked if any landscape plans had been made for that area. Mr. Brockway noted there were no plans for landscaping on that area. Mr. Moons stated that since they intend to keep many of the trees in that area, it will remain essentially the same as it is now. Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 6 Mr. Cohen stated that part of the northeast section will be detention which may require that some of the trees be removed. However, as many of the key trees as possible will be saved. Commissioner Rosenston asked that a footprint for the model house on the northeast corner of the development be shown on the plan for the public hearing. CHAIRMAN'S REPORT - None FUTURE AGENDA SCHEDULE Mr. Pfeil noted the public hearing for the School District 102 middle school will be on June 16, 1993. PUBLIC COMMENTS AND QUESTIONS - None STAFF REPORT - None NEW BUSINESS - None ADJOURNMENT Moved by Commissioner Rosenston, seconded by Commissioner Howard and carried unanimously to adjourn. Chairman Silbernik adjourned the meeting at 8: 15 p.m. Respectfully sub tted, Fay Rubi , Rewording Secretary APPROVED L � TIN SILBERNIK, Chairman Buffalo Grove Plan Comm-Special Meeting-June 9, 1993-Page 7