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2024-03-18 - Ordinance 2024-022 - APPROVING A VARIATION TO THE VILLAGE FENCE CODE FOR THE PROPERTY AT 2731 ACACIA TERRACE ORDINANCE NO. 2024-022 AN ORDINANCE APPROVING A VARIATION TO THE VILLAGE FENCE CODE FOR THE PROPERTY AT 2731 ACACIA TERRACE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of1970; and WHEREAS, the real property ("Property") is commonly known as 2731 Acacia Terrace, Buffalo Grove, Illinois and is hereinafter legally described in Exhibit A; and WHEREAS, the petitioner, William Dolak, owner of the Property, is seeking a variation to Section 15.20.050 of the Village Fence Code (Title 15 of the Buffalo Grove Municipal Code) for the purpose of maintaining a four (4) foot chain rope fence at the rear of their yard abutting the Arboretum Golf Course; and WHEREAS, the Planning & Zoning Commission held a public hearing on November l, 2023, concerning the petition for the Fence Variation; and WHEREAS, the Planning & Zoning Commission made findings of fact and determined that the petition meets the criteria for a Golf Course Fence Variation as set forth in the Buffalo Grove Fence Code, and as described in the minutes attached hereto as Exhibit C; and WHEREAS, the Planning & Zoning Commission voted 6-0 to recommend approval of the Fence Variation; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested Fence Variation is in harmony with the general purpose and intent of the Fence Code (Title 15 of the Buffalo Grove Municipal Code); and l. The plight of the owner is due to unique circumstances; 2. The proposed variation will not alter the essential character of the neighborhood; 3. There are practical difficulties or particular hardships in carrying out the strict letter of this Chapter which difficulties or hardships have not been created by any person presently having an interest in the property; and 4. The proposed variation will not be detrimental to the public health, safety and welfa re. WHEREAS, the existing fence shall remain on the subject property in accordance with and pursuant to the following exhibits: EXH I BIT A Legal Description of the Property EXHIBIT B Plan Set EXHIBIT C Minutes from the November l, 2023 Planning & Zoning Commission Meeting NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: SECTION 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. SECTION 2. The variation is hereby granted to Section 15.20.050 of the Village Fence Code (Title 15 of the Buffalo Grove Municipal Code) for the purpose of maintaining a four (4) foot chain rope fence at the rear of the yard abutting the Arboretum Golf Course, subject to the following conditions: 1. The chain rope fence shall remain on the subject property in accordance with the documents and plans submitted as part of this petition; 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. SECTION 3. This Ordinance shall be in full force and effect from and after its passage, and approval.This Ordinance shall not be codified. AYES: 6-Johnson Cesario Ottenheimer, Stein, Bocek. Weidenfeld NAYES: 0 - None ABSENT: 0 - None PASSED: March 18, 2024 APPROVED: March 18, 2024 PUBLISHED: March 19, 2024 ATTEST: APPROVED:�� R_� � --__-_._. . �. ` �, ��----------�� __-�. � Jane . ._ira�i��r, \i�i;age Clerk Eric N. Smi ,�/if age President = �� �--� , - - _ . .._-.._. _- �� . . - - �-_ � �: -. _ --_ _ �� - Exhibit A Legal Description Golf Course Fence Variation 2731 Acacia Terrace Buffalo Grove, IL 60089 Lot 438 in the Woodlands at Fiore Unit 7, being a Subdivision of part of the West Half of the Southeastl/4 and the East 1/2 of the Southwest 1/4 of Section 17, Township 43 North, Range 11 East of the Third Principal Meridian, according to the Plat thereof recorded October 7, 1987, as document number 2619621 , in Lake County, Illinois SUBJECT PROPERTY COMMON DESCRIPTION: 2731 Acacia Terrace, Buffalo Grove, IL 60089 PIN:15-17-408-001 Exhibit B Plan Set Golf Course Fence Variation 2731 Acacia Terrace Buffalo Grove, IL 60089 ,�,_, , ,.._--...�—_ ;. -. . ... . _ VILLAGE OF BUFFALO GROVE r , , Department of Building and Zoning ■ � Fifty Raupp Blvd . Buffalo Grove,IL 60089 Phone:847.459.2530 Fax:847.459.7944 APPLICATION FOR VARIATION APPLICANT'S NAME William Dolak APPLICANT'S ADDRESS 2731 Acacia Terrace TELEPHONE NUMBER (773)612-0031 --� EMAIL �����A j'�I�1�CR `�� ADDRESS OF SUBJECT PROPERTY 2731 Acacia Terrace PROPERTY IS LOCATED IN THE R_� ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY Lot 438 in the Woodlands at Fiore Unit 7... (see attached Title) SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED 15.20.50"Golf Course Lots" PURPOSE OF VARIANCE �nstallation of a post and draped chain trespass deterrent aVong rear property line Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Buffalo Grove Municipal Code and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. . Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I (we)hereby certify that the lega!title of the premises being the subject of this application is vested in William Dolak and that all statements contained in this application are true and correct. I , (we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore, I (we) have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250) feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder o.f Deeds of Co k County and/or Lake County. j � , � �j,Y��(/,•"vKl /� ' ( OC�� APPUCANT OWNER, PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT(Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany this application. FEE PAiD RECEIPT NUMBER DATE \\ I �� � � ;� ,��� -�� 1r i , � �"'���� l} . ' � � �` � ��' - � . ,, LL'I o � , � ��. "},,:5,1� ' �ry'a�/ � ��� LOT 438 , LOT 437 � / / it� ' � �� - /�" T. cr,ai�E+ir r�rni.i / . .. . . � � ` � / . '. � � ' � \.�� CpiC11F1E PA110 � � �. 1� .tf� J � / . . . • .�[�i/.f I in,li ,`� t� y .bj .. . / , l�A7't� �f�RH(/AN1" .'1. LUIf: � �//y� 1� • ' � , ^; ;J ' /���'? O� :�. .. y / � caamr�srwr 's', /,� 0�,. e�;;o � �� � � M: x Srp�� / �����9� -CONdt[II YINx �f fuwL r� / i NE9001ff / �� .'.� 7� �/ � / .\ 3 / �.. ..` � / ' . . .� _ CO.Cni IF S10W / / w �w _ � � � � / � � ,/�c` a �� ' .:co»a+r� . . ., � .-' /� '� LOT 439 ��� ���'�� � ' . �• -cowtrah�� � ��a ae�E� w.ix ��'� t' $ \a �" "'� � �� � � •�� � / / �Y � / �.\ \ � �ss?,. � \ / /� �� ��`� � ` � / ''F , ^ . ' \9 . ^IC/�.... \ ���� �.. � / - . �'- _ �� .� .�-�., ,rHo, \ \ \ f � ` `�\" .[/��/� \ �f!''�t � \ `\\\%� 1 � �\ � �� � \ \\ \\\ �\\� ����� ��: � ; PLAT OF SURVEY OF /!)7' 4;JB lN TN£ MOODLAN0.�' aT F70R6'f/N/T 7, BElNG A SUdOfV1S/ON OF' PART O£TlIF. IIEST 1/ALF'OF TfIE SOUTHEAJ'T QU.IRTER AND TLA' F.AST !/ALF UP THE tiOUT//IIE:.tiT Qi'ARTEH OF SEY7'!ON 17, TOMN.4H11' J3 NORTl1, RANCL'71. t.'AST OY T7/}'tfIIHD PRIM'/PAL LEH/Dlq,V. ALL'UHD/NG 777 Tlfi.'PI_,1!' 7'I!f'Kf.tlf REY'OROED UCTOltF./t 7. 1:)H:. ,1.�. UD('UYENT NUYUF.'ft 'LI!If,ll. /.V(;.1"E COUA7'Y. /1.1.lh'0!J' 2791 ACAClA Tt'RHA�'F: BUfF'A!O CRO�E. !l. ��I�IS VVC�iI'�J17NA1 SfHYiCL CON10l.M-. 10 Iltt C�'NHttvl ��i I INQIS 41'�.NIMUM SiANDAROS�OR A BOUNDARY yJRyf'v" ,�M....'����.�,, �. VINCtNi J MASSt, AN II.tiNU15 RF:CISTIItfD z,`ti�N 'AND SVRyf YCW, NF�7F Hv (�f H lli l' I/IAi ��IAYF� �� ...� .;UHVf.tEU f!�[ AdOYF GESCRIBEU VROPERTY, '�tiil'.`��i�:� ��� AN¢ f11Ai liil �`iAi APOVE IS A CORRECf : �A��� ' kf Npk 5F'NTnli.N - •�.rt1(? SUk�v '� -t�R41 -�' �dOfES: � f `- `� . �i,yt•kN� /f)�1�� [r!'.CHIPII(1N FND SI�I M(N11)IACNfS Yhtl1 fl�l`.I'LA1 At it[i�i �_<<i.���LJ�\��''�\ 4. t��; N;t,��.�• ;.t�/L��',l.NfVPt'r��.li'� M11(�I If�J MA�I�I7U .h�;'.- � AIA:.t(�t . � � ��.1h.. .,.�.� � e h'..1 '•.., � '.I��.�.'IGN'. A�:U EASEMtNI�� Akf SFIOY/N(M�LY WHEIt! 1111 � 1'I � . . �.,1` ti. .'•,•••• . �. i.i ' . ,� . � _ .... ., J f�Fiil(l�.�1 IHC `;UqGiNSION v1A/ r�k ANf �URN�S/ICD N1tH 111f � �.',�i fp ue;cit��-nuw k��tR io ram+�[o, nti�.��+nci nr+o ort ❑�u �;�i:� � CHAMBERLIN � MASSE ENGWEER�NG �.r��. r�W:N:AON',AHf: `�MONN IN f F E I AIN OFC1NAl�'AH 1; fHF HEOf. kN� ��" ,, !�$C A�:�:MF�OY:CALIfM ..� .:�I:VI''1��:`, '.ff.'rt�:\ - fn��:Atlti��� . .,�MfLL ON Sf.PtiC iMvkpVtMENiS�HOVM �RREON , ,� �.� ��.���.�s � �.�i'�i„ .....� �o:�� ,..ni� . � '. V1aT I i MGi CCRTIiIE U UNI ESS AH IM{'HES',I.D `.E AI I:Af fl:(EO N(ItECIt� �aHla � <<�" • t'�t��a;��p�i,I �;�If.��� �., . . . � IEBO MI MAN��rt .,�,.�! i,��,;i� � ��. ' ��- or�u�rr•,�ean�n ia�x� riri s��ir zc�� �,n,�, �e.: H��s i:,. , , ��v,i � �.,�� �, � , • ' . .' . .1hV 11�. 1-l1 i.'Ii i �.n��'V�. . .:I �Ni.l ..1�1 i.i:y � , . .. . ,. . ,. �n . . �,ti� i ,� .. 1 OF 1. •� �, ��'1LI,,��i�. O� G , � 8�..�FF.�LO GRO� �'. - During your testimony at the Public Hearing,you need to testify and present your case for the variance being requested.During your testimony you need to afFirmatively address the four(4)standards listed below: The Planning &Zoning Co o fact wh ch areomade baged upon'the ev dence prese ted at the hearing Code based upon fmding that: 1. The plight of the owner is due to unique circumstances; Your Evidentiary Statement: • �L�Ft 5Ci � Y1"�'"' __ � C X�f( �� y�rr 2. The proposed variation will not alter the essential character of the neighborhood; Your Evidentiary Statement: i,�,�• ����� �� ��cf�"t> ���r�%% 3. There are practi'fficulties'or hardships have no tbeenscreated by the pehson presently hav nlg Chapter which di an interest in the property;and, Your Evidentiary Statement: ��As�.' S� ��f�C=f� �K�I�/� '�C r� 4 The proposed variation will not be detrimental to the public health safety and welfare. Your Evidentiary Statement: r� i� � �,L'ff�,8�� C ���,�5� S�� �'Trl��f� Exhibit C 1.The plight of the owner is due to unique circumstances; Your Evidentiary Statement: Summarv: Please see attached letter for full explanation including images. The design of the Arboretum Club's ilth hole,in combination with the location,size,and height of the numerous mature trees at the rear of our property(but belonging to the golf course) causes over 800 balts per yeor(MANY more than other properties on the course)to land on our property. These conditions result in nearly 500 annuol incidenis of trespassers on our privote property despite more than 8 NO TRESSPASSING signs along the property's edge. This combination of factors is entirel unique to our property: a)the design of the Arboretum Club's 11`h hole and our property's location relative to it, b)the location of the numerous mature trees (on golf course property) in the fli�ht path of the fairway{see images#1&#2 on accompanying letter),and c)our property line's extreme closeness to the active play zone d)the ma nitude of number incidents of illeaal and flQarant trespass This is not just people dashing into our yard to grab a ball that is within 5-10 feet of the property line. , Players routinely trespass 80-100 feet onto our property;ol!the wov onto our paiio. Many will linger for several minutes(we have timed them)searching for their ball and/or collecting as many balls as they are able to find(as if it were a treasure hunt). Players routinely play the bal{from where it lies: well within our property. Players have approached within 5 feet of our 11-year-old daughter to retrieve a ball without announcin�their presence or askin�permission startlin�and terrifvin�her. This is a significant and ongoing safety hazard. 2.The proposed variation will not alter the essential character of the neighborhood; Your Evidentiary Statement: Please see attached letter for full explanation including images. As is demonstrated in images#7,#8,and#9 in the attached letter,the proposed post/stanchion and draped chain trespass deterrent is not a visual obstruction in any way. Indeed, it is essentially unnoticeable from distances of over 50 feet, as well as from the active play zone of the Arboretum Club course. In conjunction with the landscape design of the property at 2731 Acacia Terrace, it will be barely noticeable. In fact,since the remodeling of the rear property of 2731 Acacia Terrace, it has resulted numerous and continuous unsolicited compliments regarding the landscaping and plantings from both neighbors and golfers alike. � ; � 3.There are practical difficulties or particular hardships in carrying out the strict letter of this Chapter which difficulties or hardships have not been created by the person presently having an interest in the property; Your Evidentiary Statement: Please see attached letter for full explanation including images. The practical difficulty and particular hardship of enduring~500 separate incidents of illegal(exclusively • male, NEVER female)trespassers on our private property despite all of our clear signage(8+)and the presence of unattended minor females on the prernises. 4.The proposed variation will not be detrimental to the public health,safety, and welfare. Your Evidentiary Statement: Please see attached letter for full explanation including images. On the contrary,the proposed variation will result in a clear and immediate improvemenf to the public health,safety,and welfare; in particular to the family at this location, by eliminating the majority of the nearly 500 incidences of illegal trespass. William&Melanie Dolak,2731 Acacia Terrace, Buffalo Grove, Illinois 60089-6668 27 September 2023 Planning and Zoning Commission Village of Buffalo Grove We are writing to request a variance to Village of Buffalo Grove Municipal Code 15.20.50 "Golf Course Lots"as provided under code sections 15.20.110 and 15.20.140. Our home is located at 2731 Acacia Terrace which abuts the 11`h hole of the Arboretum Club golf course. The 11`h hole is a 526 yard,par 5,with a dog-leg to the left and a water hazard: indian Creek(image#1). Please note on images#1&#2 that the ball path indicated actually touches a grove of mature trees at the rear of our property. Additionally,our property line is much closer to an active fairway/play-zone than most other properties on the Arboretum Club course(image#2). We are requesting this variance due to the following unique circumstances: The design of the 11th hole, in combination with the location,size,and height of the numerous mature trees at the rear of our property causes over 800 balls per year(not an estimate)to land on our property (see image#4). As shown in images#1,#2,and#3, any tee-shot from the pro/am tees that is to the left of"perfect" (even by as little as 5°)will hit one of these trees and ricochet around in the trees and fall to the ground on,or immediately behind, our property. Certainly all of the houses on a golf course can expect to have balls fall onto their property, however,we receive many times the number of balls that most orhers experience due to the unique circumstances of our property as described above. The balls, however, are just an unfortunate result of living on a golf course. Our ongoing pliqht is the constant s�eri and securitv threat and violation of our privacy comina from the excessive amount of rampont illeaal trespassinq that results from golfers walking onto our private property to retrieve their(and others') balls. When we first moved into our home,there were only a couple "KEEP OFF LAWN"signs posted by the Arboretum Club to indicate the property line (we have since added 8 "No Trespassing" signs of our own). At that time over 60%of golfers whose ball had landed on our yard would walk directly onto our private property, often all the way onto our patio, in areas up to 100 ft from the property line (see image#5)despite the numerous"No Trespassing" signs. This resulted (conservatively) in nearly 500 incidents of ille4al trespassers on our private property per year. One such incident occurred when our 11 year-old daughter was reading outside while sitting at our picnic table. A male golfer walked into our yard, without asking or announcing himself, all the way up to the side of the picnic table, within 5 feet of our daughter, and retrieved a baii. After this event, both of our young daughters refused to spend time in our back yard alone. We would also observe golfers wandering around our yard searching for their ball; often for as long as 3-5 minutes(yes, we've timed it). It was not unusual to find golfers wandering around in our yard retrieving multiple balls as if our private property were the location of an amusing treasure hunt. This is about the about the safety of our family.Some golfers(exclusively male,often seemingly quite inebriated) have yelled at our young daughters to quiet down our dog because it's disturbing his shot. Numerous times we have observed golfers playing theirball from ourlawn,well within our private property. , In one particularly egregious incident, a golfer was urinating at our yard's edge, in the open,facing our house, in full view of our 2 young daughters' bedroom windows. It was actually our young daughters,who were at their desks studying,who alerted us to this incident as it was happening. This sort of behavior is abhorrent and . illegal. It is not reasonable to expect anyone to tolerate 500 trespassers per year on their private property. This is our unique plight:that the number of trespassers is directly proportional to the number of balls falling on one's property and,as noted previously,we receive many times more balls than any other property on the course. After years of enduring this plight,we adjusted our planned landscaping modifications to add a line of foliage along the rear property line to provide a trespass deterrent(see image#6). We also added 4 additionai "No Trespassing"signs. This had almostno effect. Golfers would merely trudge though our plantings,causing damage to them in the process,to seek out their errant balls. As a next step the following year,we resorted to placing a plastic and wood, post/stanchion and chain trespass deterrent along the rear property line. We have no desire to have a "fence" in our yard, as we enjoy the view. We have learned to accept the inconvenience (and the not insignificant injury and property hazard) of balls flying onto our property multiple times per day. We cannot,however,abide the safety and security hazard of havinu a constant stream of trespassers(exdusively men)multiple times per day,500 times per year on our private propertV. This is not an occasional occurrence. On a warm summer weekend it can be as much as 12-15 times a day. We chose the post/stanchion and chain style of trespass deterrent because it is a minimal action that enhances our safety and welfare whilst not detracting from the safety and welfare of others. Additionally, it is visually unobtrusive, is neariy unobservable from the in-bounds areas and fairway(see images#7-9), and does not deter from the character of our neighborhood and environs(in contrast to the white post&rope deterrents installed by the golf course in some locationsj. Indeed,our neighbors have complimented us on the improvements we have made to our home and yard,and we routinely receive a great many unsolicited compliments on our landscaping from golfers as they play through or drive by in their carts. In summary,while some golfers do still continue to literally jump over or climb through the chains, past the S+ "No Trespassing" signs,and walk though our plantings to get their golf balls,the overwhelming result is that the post/stanchion and chain deterrent has nearly eliminated our incidents of trespassers and our daughters have felt comfortable to be alone in their own back yard again. Therefore,we request that a variance be granted under the provisions noted above for the plastic chain and post/stanchion trespass deterrent at the rear property line of 2731 Acacia Terrace. Submitted 27 September 2023 by: William Dolak, 2731 Acacia Terrace, Buffalo Grove, IL 60089-6668 Image #1 � THE ARBORETUM CLUB ,�I�rerwn(nr .s.- °=�«-'v' guifa�o Grove �L • paity-Fee Prefile Tour T�es �.bnut Mora F+OLE^h:zP l� ' HOLE»11 .. 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' Y,, ,y�� .L� i� � ..:` . I �� 'I' � �� ��� M�� �- a` 7 ���'v' ::4r '� �� 'I��. 'tb � .�at-_ E1� ..�N i 2„�.4: `t,, .F ,. S� � t�AS ���� � . . .. . . . ._ . ....... ._ . . - _ . ,-X, `'�^� Exhibit C Minutes from the November 1, 2023, PZC Meeting Golf Course Fence Variation 2731 Acacia Terrace Buffalo Grove, IL 60089 � .. . .. .,,—..�.��;•�is:.u,;.... ,,:, . ,.�.-. _. �.. T__.._ 11/1/2023 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, NOVEMBER 1, 2023 Call to Order The meeting was called to order at 7:30 PM by Chair Mitchell Weinstein Public Hearinqs/Items For Consideration 1. Consideration of a Fence Variation Pertaining to Golf Course Lots, for the Purpose of Maintaining a Fence that Has Been Installed Along the Rear Property Line Abutting the Arboretum Golf Course at 2731 Acacia Terrace (Trustee Weidenfeld) (Staff Contact: Andrew Binder) Andrew Binder,Associate Planner, reviewed the requested fence variation being sought by the peritioners and indicated that staff is recommending denial of the request due to the following reasons: • The subject property has no practica/difficulties or undue hardships due to the physical shape of the property or location when compared to the adjacent properties that abut the Golf Course; • Allowing the fence to remain on the subject property would impact the open character of the neighborhood, and does not coincide with the intention of the Village Code as it relates to properties abutting golf courses; • There is no precedent for a variation from the Fence Code to allow this kind of variation; granting such a variation may lead to additional variations of the same nature, which will further impact the intended character of the area. Petitioner, William Dolak, was sworn in. Dolak indicated that his home is situated along the 11`h hole on the golf course and that he and his wife did not purchase the home because it was on a golf course-rather, they really liked the home. Dolak showed some photos of the various holes on the golf course including the 11`h hole where his home is located, and indicated that they face constant and flagrant trespassing on the property by golfers that routine/y help themse/ves to their property, searching for balls, playing the ball from wherever it lies, and approaching/scaring their daughter in the backyard. Dolak indicated that his lot is unique due to the sheer magnitude, which he estimates to be 8 to 10 times the number of balls and number of trespassers, compared to other homes near other holes on the course. He showed diagrams of all of the holes on the go/f course. Dolak stated that his house encroaches into the playing zone and is uniquely situated among all of the 36 holes on the golf course. 11/1/2023 Dolak stated that his home is situated behind a berm and is not visible from the golf course. He indicated that he selected the least visible fence possible and that he and his family want to peacefully coexist with the golf course. He then showed a slide with a white barrier and no trespassing signs, which he indicated was installed by the golf course on another lot surrounding the course. Melony Dolak,petitioner, was sworn in and thanked the commissioners. Mrs. Dolak stated that she wanted to address the concern that the Commission might be setting a precedent by approving the variation.She indicated that they do have o unique plight, and does not believe any other homeowner would come to the Commission with a similar request. Mrs. Dolak stated that they made some changes to the property with landscaping to try to make it a deterrent. The fence was not something they wanted to install but felt that they had to. Mrs. Dolak also indicated that her neighbor was in the audience to speak on behalf of the requested variation. The property owner from 2721 Acacia Terrace was sworn in. He indicated that he is the Dolak's neighbor and spoke on behalf of the petitioners. He indicated that he does not get as many balls or trespassers as his neighbors and that he doesn't see any problem with the fence they have installed. He also stated that their request is for a genuine reason. Com. Richards asked staff if there were any comments from the golf course and where the complaint came from. Binder indicated that the staff from the golf course did not have any comments or concerns about the fence and that a complaint was received and fielded by the Village Property Maintenance Inspector. Com. Richards asked how long the fence has been up. Dolak indicated it has been up for two years-since July of 2021, and that the fence has essentially alleviated the trespassing problem. Com. Worlikar asked for confirmation that the fence has been effective and that this is a unique circumstance due to the design of the golf course and the location of the trees. Dolak concurred that it is the combination of the two things. Com.Saxena asked what the difference is between the white golf course fence and the one the petitioners have installed. einder responded that neither are permitted. Com. Saxena stated that this is clear/y a problem, and asked if the golf course could make adjustments to the course to eliminate the issue. einder indicated that adjustments to the golf course have not been discussed at this time. Com. Moodhe asked about the material of the fence. Dolak responded that the fence is a linked plastic chain fence and is just in the ground deep enough to be stable. 11/1/2023 Com. Moodhe asked for an estimate of the number of trespassers on the property since the fence has been up. Dolak indicated that the number of trespassers has been reduced by about 98%-and stated they have had virtually none. Com. Moodhe asked about the tee box location to which einder provided a response. Com. Moodhe asked the neighbor to come back to the podium and asked about the height of the trees on his property. He also asked the neighbor if he had a fence in his rear yard due to having a pool. The neighbor indicated that his trees are not as tall and confirmed that he does have a fence due to having a pool on his property. Com. Spunt asked for clarification about the trees. Dolak responded that the golf balls get stuck in the tree canopy, bounce off the trees and into the yard. Com. Spunt asked staff if the golf course could possibly trim back the trees. Dolak indicated that the location of the trees in the field of play is more the issue. Com. Spunt asked the petitioner if the landscaping he installed had deterred trespassers. Dolak indicated that landscaping alone was not effective. Com.Spunt asked staff if they could add tall bushes to the property instead of the fence. Binder responded that yes, bushes would be permitted. Dolak indicated bushes would be a far less attractive option than the current fence. Chairman Weinstein asked staff if the Code provides a definition for a fence. Village Attorney Brankin indicated that the Village Code does not define fence but provided the Oxford Dictionary definition of fence. Chairman Weinstein asked the petitioner if the golf course has installed white stakes to delineate the area that is out of bounds. Dolak indicated that they do install the stakes each year and that there are also a few "no trespass"signs installed by the golf course. Chairman Weinstein confirmed the substantial decrease in trespassers. He also asked the petitioner if prior to this year, had he discussed any potential options with the golf course. Dolak indicated they had not. Com. Richards asked staff whether it would still be a fence without the chains in between. Brankin indicated that if the stakes create a barrier, it would still be considered a fence. The Public Hearing was closed at 8:10pm. Chairman Weinstein entered the staff report into the record as Exhibit 1 and the petitioners'presentation as Exhibit 2. 11/1/2023 Com. Richards made a motion to recommend approval of a variation to Section 15.20 of the euffalo Grove Fence Code for the purpose of maintaining a fence that has been installed along the rear property line abutting the Arboretum Golf Course at 2731 Acacia Terrace. Com. Moodhe seconded the motion. Com. Moodhe spoke in favor of the motion and indicated that he walked the property, and it took him a minute to realize the fence was even there. He stated that the fence blended well with the landscaping. Com. Moodhe stated the way this fence sits, keeps the area quite open, while still creating a deterrent, keeping people out of the yard. He indicated that he understands staff's concerns about setting a precedent. Moodhe stated this case should be the standard, as the fence does not encroach on the view of the golf course. Com. Richards indicated that he had mixed feelings on this one;he stated he finds the behavior of the golfers appalling and feels for what the property owner is up against. Com. Richards stated that the Village and golf course need to have a discussion about golfer behavior. He also indicated that he thinks the white fence looks worse and that he understands the property owners'plight. Com. Worlikar stated that he is a stickler about setting precedent but that there are always exceptions to every rule. He indicated that this is really more of a barrier than a fence. He stated he thinks there is a unique circumstance here that has been demonstrated. RESULT: RECOMMENDATION TO APPROVE [UNANIMOUSJ AYES: Moodhe, Spunt, Weinstein, Richards, Worlikar, Saxena ABSENT: Amy Au, Jason Davis 2. Consideration of an Amendment to the Planned Unit Development and Preliminary Plan Approved by Ordinance No. 2021-067 and Sign Variations to Allow the Construction of a Belle Tire and Operation of a Minor Automobile Repair with General Retail Sales Use on the Property Located at 704 E Lake Cook Road (Trustee Weidenfeld) (Staff Contact: Andrew Binder) Associate Planner,Andrew einder provided an overview of the project and requests. Com. Richards asked about the north access drive and truck turning movements. Assistant Village Engineer, Ted Sianis responded that deliveries would take place from the private drive north of the site, and that the property to the north would allow trucks to complete their turning movements to exit the site. Sianis also indicated that the private drive does not connect to the property east of the Belle Tire site. Representatives for Belle Tire, Brandon Ferro(project architectJ and Dave Brink(sign contractor)were sworn in. Ferro provided a brief background about Belle Tire and offered to answer any questions by the Commissioners. Com. Spunt asked about the hours of operation. Ferro provided the general hours and indicated that the store would be open later on Mondays and Thursdays. 11/1/2023 Com. Richards asked if there were any variances being requested for the use. Binder responded that a variation is not necessary as the use can be considered as part of the amendment to the PUD. Com. Moodhe asked if"Minor Auto Repair"is something defined in our code and if there are other comparable business in euffalo Grove that have been defined this way. einder indicated that Minor Auto Repair is defined in the Code but was not sure if any other establishments have been granted that specific use. Sianis indicated that Firestone would fit into the same category as an example. Ferro provided some additional information about services offered by Belle Tire. Com. Moodhe asked about the procedure for oil storage and removal. Ferro indicated that an oil separator is installed in each facility that is cleaned out as required by Code. Com. Moodhe confirmed the used tires are stored inside and asked how often they are removed. Ferro responded that trucks come weekly to remove the tires and transport them to a Belle Tire facility in Michigan. Com. Moodhe asked if the monument sign would be internally lit. Brink responded, yes, it will be internally lit with LEDs. Com. Moodhe asked about the lumen output. Brink indicated that the lumen output would be standard for the industry, to provide adequate light. Com. Moodhe asked about access to the site. Binder responded there are two access points, one north of the building and one through the Ricky Rocket's site. Com. Moodhe asked about truck deliveries. einder indicated deliveries will take place 2-3 times per week from the north access. Com. Moodhe asked if there were any concerns from neighbors. Binder indicated there were none received. Chairman Weinstein spoke about the variations being requested. He indicated that most of them were reasonable and asked why a 600 square foot flag is needed. Ferro indicated that 75%of stores have this flag, and that it is a standard for Belle Tire. Chairman Weinstein asked if the other stores have smaller flags. Ferro stated, yes. Chairman Weinstein asked what the smallest sized flag is. Ferro indicated he does not have the exact size. Chairman Weinstein asked if the pole height of 60 feet was also a standard? Ferro indicated that the poles are typically scaled to the size of the flag. 11/l/2023 Chairman Weinstein indicated that he has concerns about setting a precedent for such a large variation request and asked if a smaller version of the flag could be proposed. Ferro responded that Belle Tire has done smaller sizes when needed. Com. Spunt asked if the flag would be up year-round. Ferro responded, yes. Com. Spunt asked about the logo "tire man': Brink indicated that Belle Tire acquired tire man, which is why that is now part of the logo. Com. Moodhe asked about the size of the flag at the Palatine location. Ferro indicated he thinks it was the full-size flag, but he would have to look it up to confirm. Chairman Weinstein asked staff if the flag variation could be removed from the package. Village Attorney, Brankin replied yes, but that it may be handled better with a not to exceed number. He indicated if the commission is not in favor of granting any relief for the flag the commission would need to make two separate motions. Com. Worlikar discussed the other sign variations. einder indicated the requests are due to the corporate standards of eelle Tire. Brink indicated that this sign package is smaller than Bell Tire usually puts up and that the west wall signage is important to see from roads leading to site access. Chairman Weinstein asked about the location of the flagpole and if it will hang over Lake Cook Road. Binder pointed out the flag radius shown on one of the plans, confirming that it would not overhang onto Lake Cook Road. Ferro indicated that the flag has a 30 foot radius. Chairman Weinstein indicated that he does not want to set up o situation where they would have to come back for the flag size. The Commissioners discussed the flag size and agreed that they would be ok with a not to exceed amount of 400 square feet and a pole height not to exceed SO feet. Chairman Weinstein entered the staff report into the record as Exhibit 1. The Public Hearing closed at 8:49 PM. Comm Richards made a motion to recommend approval of the amendment to the Planned Unit Development and Preliminary Plan approved by Ordinance No. 2021-067 and Sign Variations to allow the construction of a Belle Tire and operation of a Minor Automobile Repair with General Retail5ales on the property located at 704 E Lake Cook Road, subject to the following conditions: 1. The proposed project shall be developed in substantial conformance with the plans attached as part of the petition, with the exception of the proposed flag and flagpole which shall not exceed 400 square feet in area and 50 feet in height respectively. 2. The Final Engineering plans shall be submitted in a manner acceptable to the Village. 11/1/2023 3. Any directional or incidental signage added to the sign package shall be reviewed administratively by staff. 4. The Final landscape p/ans shall be submitted in a manner acceptable to the Village Forester. 5. The landscaping on the site shall be maintained in compliance with the approved landscape plan in perpetuity. Com. Worlikarseconded the motion. Chairman Weinstein spoke in favor of the motion indicating that overall, this is a great project that fits in with the other uses, the variations are reasonable, noting his concerns about the flag size. II Com. Moodhe spoke in favor of the motion and indicated that this use will keep the flow I of what is already going on Lake Cook Road. He stated that the proposed solution is a reasonable compromise for the flag. RESULT: RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Moodhe, Spunt, Weinstein, Richards, Worlikar, Saxena ABSENT: Amy Au, Jason Davis Reqular Meeting Other Matters for Discussion Approval of Minutes - None to Approve Chairman's Report Committee and Liaison Reports Committee Liaison provided an update on the last Village Board Meeting. Staff Report/Future Aqenda Schedule Staff indicated that there will be a meeting on November 152h to discuss special use amendments for Torah Academy,the Golf Dome at Rylko Park and Parkchester Park. Public Comments and Questions Adiournment The meeting was adjourned at 8:54 PM Action Items Kelly Purvis 11/1/2023 APPROVED BY ME THIS 1st DAY OF November , 2023 Mitchell Weinstein, Commissioner