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1979-04-18 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Uptown Federal Savings Residential Setback Ordinance APRIL 18, 1979 Chairman Shields called the meeting to order at 7:35 PM in the Municipal Building, 50 Raupp Boulevard. Commissioners Present: Chairman Shields Mr. Harris Mr. Goldspiel Mrs. Sheldon Mr. Davis Mr. Shifrin Mr. Glover Commissioners Absent: Mr. Button Mr. Kelly • Also Present: Mr. Ronald Becker, General Counsel, Uptown Federal Savings Mr. Mitch Goldman, Architect, Otis & Associates Mr. John Marienthal, Trustee Mr. Greg Boysen, Village Engineer Mr. Bart Delaney, Planning Coordinator Mr. Jim Truesdell, Staff Planner APPROVAL OF MINUTES Commissioner Davis moved approval of the minutes of the April 4, 1979 Regular Meeting, subject to corrections. Commissioner Harris seconded the motion. Corrections are as follows: Page 2, Paragraph 11 : The following should be inserted between the first and second sentences: "It was pointed out that the spaces shown on the plan were not correct, and that the 5' would be taken from the planting strip on the south edge. Both the drawing and the dimensions were incorrect." Upon voice vote, the motion was unanimously approved. UPTOWN FEDERAL SAVINGS Mr. Ronald Becker stated that Uptown Federal is asking the Plan Commission to,am nd the PUD which was approved by the Village in October of 1977 to reflect the of a branch savings and loan facility. The facility will be approximately 3,900 square feet of solid brick building, sitting on a piece of land which is approximately 31 ,300 square feet. If the plan is approved, Uptown initially intends to staff the facility with 3 employees. In roughly 6 to 9 months, they hope to have 5 or 6 employees. Commissioner Davis stated that the present plan shows a restaurant on the site. He said that the Village would gain revenue from the sales tax from a restaurant, but would gain no revenue from a savings and loan facility. Mr. Davis asked if Uptown had looked into another site. Buffalo Grove Plan Commission Regular Meeting April 18, 1979 - 2 Mr. Becker stated that although the approved plan does show a restaurant, the res- taurants contacted for the site did not want any part of it because of the lack of parking spaces available (51) . They offered to put in a fast-food restaurant, which the Village did not want. Mr. Becker said that, regarding revenue brought into the Village, Uptown feels that they will serve a need to the residents of that area, and that their presence on the site will bring people into the shopping center who will then shop at the existing retail stores. He said that they have not looked at any other sites because they like this particular site. Commissioner Davis asked if any drive-in facilities are contemplated. Mr. Becker stated that there are none in the present plan, and none anticipated because it is Uptown Federal's philosophy to establish a rapport with their customers. Mr. Becker said that none of their branches have drive-in facilities, and he would be willing to stipulate in the agreement that none would be put in. Commissioner Shifrin asked Mr. Becker to summarize the services to be offered at this facility. Mr. Becker stated that Uptown is a federal savings and loan association, and their business is primarily home loans on a first mortgage basis, and home im- provement loans, in addition to the full spectrum of savings accounts. Commissioner Sheldon stated that her concern is the traffic pattern, and she feels that getting in and out of the facility may be a problem. Mr. Becker said that their hours will probably be from 9:00 AM to 5:00 PM Monday through Friday, possibly opening earlier on Saturday. He said that he has studied the daily traffic count at other branches and, in the initial stages, they anticipate a nominal traffic count of approximately 15 cars per day. They are counting 51 cars per day at their Northfield facility, which is now established. Commissioner Davis stated that he would like to see a "Right Turn Only" sign at the exit on Route 83. Mr. Becker had no objections to this. Commissioner Sheldon observed that the savings and loan will generate less traffic than a restaurant, and will not create a parking problem; she said that even though this facility will not generate revenue, it will possibly save money in the long run because of the traffic control that would be involved with the restaurant. Commissioner Glover asked if they were going to leave the storm drain an open ditch along Arlington Heights Road. The answer was that there were no plans to change it. Mr. Glover also observed that there was no deceleration lane along Route 83. Lengthy discussion took place regarding the present poor condition of the Strathmore Shopping Center. Commissioner Harris said that this is B-3 zoning on the entire parcel, so the entire parcel must be discussed, even though it does not all relate to the Uptown Federal piece of land. Mr. Boysen said that the 8' bike y path will be constructed in the right-of-way. Mr. Harris stated that parking lot detention has not be permitted for a number of years. Mr. Boysen observed that the foundation top at the southern-most edge of the building is 1 .3' higher than the curb. This does not present any problems; it will merely require some brick covering for aestheticpurposes.q Buffalo Grove Plan Commission Regular Meeting April 18, 1979 it - 3 - Mr. Becker pointed out that Uptown Federal is not employing the same builder as was used by the rest of the shopping center; therefore, what was previously built has nothing to do with what they intend to build. Commissioner Sheldon stated that the Commission does not wish to impose any undue hardship on Uptown Federal because of what the rest of the shopping center has done, but pointed out that Uptown Federal will have to comply with all Village ordinances. Commissioner Goldspiel asked for clarification on the median in the Route 83 entrance. Mr. Boysen explained the differences in the median to the Commission, and stated that the change was being made for a smoother transition of traffic. Commissioner Goldspiel asked about the status of the bank that was planned on the Southwest corner of this intersection. Chairman Shields stated that he was under the impression that they did not receive their charter. Mr. Becker stated that Uptown Federal is subject to the rules and regulations of the Federal Home Loan Bank Board. He said that before they will be allowed to open this facility, they will have to make a presentation to this Board showing that they are not delving into the market of an existing bank or savings and loan, and also showing that there is a local community need for the facility. Commissioner Sheldon asked where the water runs from this site. Mr. Boysen said that the water goes into inlets on the north and west sides of the building, and they tie into the existing storm sewer on the south of the property. The outlet for the entire center is at the southwestern-most part of the property. He said this plan has somewhat more green area than the restaurant had, and drainage is not a problem. Commissioner Goldspiel asked if Uptown Federal anticipated moving to a larger facility after they become established. Mr. Becker said that this facility is an exact proto- type of all of their branches, and that it is more than adequate to comply with the population growth 10 to 15 years from now; therefore, they have no intention of moving to a larger facility. Commissioner Davis asked if they anticipate having Friday evening hours. Mr. Becker said that they will not know that until they begin doing business. If there is a need for those hours, they will have them. Commissioner Goldspiel asked if they could eliminate the four parking spaces in the front of the building so that there would be more green area. It was said that these are designated as handicapped parking spaces, and moving them somewhere else would defeat the purpose of having them. Chairman Shields asked if the Commission considers this a major change in plan, thereby requiring a Public Hearing. Mr. Delaney said that residents near this property have been notified of this meeting, and there is no one in attendance of that group of people. Commissioner Davis asked if Uptown Federal currently has mortgages issued in this area. Mr. Becker said that they do, and that they must show the Federal Home Loan Bank Board that they have a customer base in the area before their application is approved. Mr. Truesdell pointed out that there was a larger green area on the approved plan, and said that perhaps the Plan Commission would like to see more green space at the corner. He does not feel it would hurt to lose a couple of parking spaces at the corner. Chairman Shields asked if any of the Commissioners felt strongly that there should be a Public Hearing. Buffalo Grove Plan Commission Regular Meeting April 18, 1979 - 4 - Commissioner Sheldon feels there should be a Public Hearing because it is a major change in plan. Commissioner Harris feels that there should be a Public Hearing because of the problems previously encountered with residents in that area. Mr. Becker stated that he feels: 1. That the Commission is penalizing Uptown Federal for the shoddy work done on the first part of the shopping center. 2. That the residents have been notified of this meeting, and there is no one present to object to the proposed plan. Mr. Marienthal said that a Public Hearing should be based on two things: 1 . The size of the building. g 2. The site plan. Commissioner Goldspiel suggested having a Public Hearing combined with the second workshop on this plan. Commissioner Harris moved that the Commission hold a Public Hearing to consider Uptown Federal Savings. Commissioner Sheldon seconded the motion. The consensus of opinion wat that the Public Hearing and the second workshop be held on the same night so there would not have to be another meeting held. Upon voice vote, the motion carried unanimously. Following is a list of concerns which the Commission has: 1 . 12' landscaped area. 2. Removing the median strip from the west driveway on Route 83; widening the present driveway to 25' to the same width as the existing driveway, but not to exceed 25' ; adding two parking spaces where the west entrance is being eliminated; and removing one handicapped space. 3. Increase in green area. 4. Clark-Dietz study requires water main or cash donation. 5. Location of building on lot. 6. Size of building. 7. Increase green area by taking away two parking spaces on the corner and putting in low landscaping. 8. Remove one handicapped space in the front to give more green space. Commissioner Sheldon would like input from the Police Department as to whether or not there would be a problem patrolling this area. Mr. Boysen stated that the purpose of the median is to pull the corner back and have a smoother transition of traffic. It would be a rela- tively small median and would provide additional delineation of lanes. Commissioner Davis asked where the dumpsters are to be located. Buffalo Grove Plan Commission Regular Meeting April 18, 1979 - 5 - 9. The refuse area should be shown on the plan with the type of screening to be used. Mr. Goldman stated that they are planning to have a solid wood fence with landscaping surrounding it. The Public Hearing was set for May 9, 1979. Commissioner Goldspiel stated that he thinks the median would ease the traffic situation. Mr. Becker asked what the dimension is of the existing water main. Mr. Boysen said he does not believe there is anything on Route 83 right now. STRATHMORE SHOPPING CENTER Commissioner Harris moved that the following letter be sent to Mr. William Balling from the Plan Commission concerning the Strathmore Shopping Center. Commissioner Sheldon seconded the motion. "During our review of the Preliminary Plan of the Uptown Federal Savings and Loan Association, we discovered the following discrepancies at the Strathmore Shopping Center: 1. The Zoning Ordinance calls for a 12' landscaped area adjacent to the right-of-way; there is, in fact, only a 10' landscaped area. 2. In the May 5, 1976 Plan Commission minutes, Mr. Olson of the Early Learning Center stated that the play area would be fenced. This has not been done. 3. No construction has taken place between the north end of the shopping center and the south property line of the Uptown Federal Savings. When will this be done? What about the parking lot connection with Uptown Federal along Arlington Heights Road? 4. Parking lot detention has been provided, contrary to Village policy and testimony by the Village Engineer at the February 2, 1977 Plan Commission meeting. 5. The parking lot, which was installed in August, 1978, has deteriorated in only 6 months. Large areas of pavement failure have occurred in both the front and rear of the White Hen store. 6. The Sign Ordinance is being violated with regard to the size of the signs and the coverage of the windows by the butcher shop. 7. Why wasn't the shopping center required to install water mains meeting the requirements of the Clark-Dietz study? 8. When are the landscaped berms going to be installed along the right- of-way as required by the recommendation of the Plan Commission on February 3, 1977? 9. The parking lot driveways at the rear of the buildings are being used for the parking of garbage receptacles. The developer was required to construct an enclosed area for these garbage receptacles. Why is this not being used? 10. The developer was permitted to install an electrical transformer in the rear parking lot. It should be moved. Buffalo Grove Plan Commission Regular Meeting April 18, 1979 - 6 - H . In view of the above 10 items, why was an occupancy permit issued to this developer?" Commissioner Sheldon requested that a copy of the Plan Review Outline be given to each Commissioner in their next packet. Upon voice vote, the motion was unanimously approved. Chairman Shields declared a break at 9:45. The meeting reconvened at 9:55. RESIDENTIAL SETBACK ORDINANCE Commissioner Davis moved that the Commission approve the Residential Setback Ordinance as submitted. Commissioner Sheldon seconded the motion for purposes of discussion. Commissioner Harris asked if there has been a problem in R-4 zones. Mr. Delaney answered that the ZBA has said that they have been having problems since the 1977 Ordinance was put into effect. Commissioner Harris does not think that it is necessary to make this change in R-4 zones. Commissioners voted as follows: Harris, Shifrin - No Goldspiel, Sheldon, Davis, Glover- Yes Button, Kelly - Absent The motion carried 4 to 2 in favor. BUFFALO GROVE NATIONAL BANK Mr. Delaney displayed the plan of Buffalo Grove National Bank. There was lengthy discussion on the parking problem of the Bank, and Mr. Delaney will attempt to work this situation out with the Buffalo Grove National Bank. PARKING ORDINANCE The sub-committee will meet on Friday, April 27, 1979 at 7:30 PM in the Conference Room of the Municipal Building. Commissioner Sheldon stated that she would like notification of this meeting sent to Verna Clayton, along with a note asking for any input she might have. Mrs. Sheldon also would like notification of the meeting sent to the RV Owners Association. TRANSPORTATION COMMISSION Commissioner Goldspiel reported that the RTA budget hearing process is in progress. He also said that there is a great deal of transportation planning going on. COMMISSION APPOINTMENT Commissioner Sheldon moved that the Commission reappoint Commissioner James Button for a 3-year term until April 30, 1982. Commissioner Davis seconded the motion, which was unanimously approved by voice vote. COMMUNICATIONS Chairman Shields stated that the Northwest Municipal Conference will be holding a seminar on May 5, 1979 at the Wheeling Township Hall. Mr. Carl Genrich will be a part of a panel at this meeting. Buffalo Grove Plan Commission Regular Meeting April 18, 1979 - 7 - STAFF REPORT Mr. Truesdell responded to Mr. Shifrin's question at the last meeting as to whether or not Buffalo Grove has an ordinance requiring builders to put money from prospective home buyers in escrow. Mr. Truesdell said that the Village does not have such an ordinance, and Mr. Raysa feels that the Village would not want to get into the situation of entering into an agreement between the seller and the buyer. Regarding Mr. Shifrin's question as to the speed limit on Route 83, Mr. Truesdell checked with IDOT, and was told that they only require a letter asking them to look into it. IDOT would then do a study at no cost to the Village. ADJOURNMENT Commissioner Shifrin moved that the meeting be adjourned. Commissioner Glover seconded the motion which was unanimously approved by voice vote. The meeting was adjourned at 10:50 PM. Respectfully submitted, &JR-D2}1,(t Janet Sirabian Recording Secretary APPROVED: Patrick Shields, Chairman Buffalo Grove Plan Commission Regular Meeting April 18, 1979