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2024-01-02 - Village Board Regular Meeting - Minutes1 13670 01/02/2024 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,TUESDAY,JANUARY 2,2024 CALL TO ORDER President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith;Trustees Johnson,Cesario,Ottenheimer, Stein, Bocek,and Weidenfeld. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling, Deputy Village Manager; Mike Skibbe,Deputy Village Manager/Director of Public Works;Evan Michel,Management Analyst;Katie Golbach,Human Resources Manager;Chris Black, Director of Finance;Nicole Woods,Director of Community Development;Tom Wisniewski,Buyer;Kyle Johnson,Assistant Director of Public WorksNillage Engineer;Brett Robinson,Administrative Services Director;Geoff Tollefson,Director of Golf Operations; Fire Chief Baker;Deputy Fire Chief Kane;and Police Chief Budds. APPROVAL OF MINUTES There were no minutes to be approved tonight. WARRANT#1363 Mr.Black read Warrant#1363. Moved by Bocek,seconded by Ottenheimer,to approve Warrant#1363 in the amount of$9,204,772.56 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer,Stein, Bocek, Weidenfeld NAYS: 0—None Motion declared carried. VILLAGE MANAGER'S REPORT Chief Budds introduced Buffalo Grove's newest police officer,Officer David Olague,and reviewed Officer Olague's credentials as he was congratulated and welcomed by the audience and the Board. Officer Olague then introduced his family and thanked the Buffalo Grove Police Department for the opportunity to serve. Chief Budds introduced the Buffalo Grove Police Department's three new Commanders,Thomas Nugent, Tara Anderson and Anthony Turano. Chief Budds then reviewed their credentials and administered the Oath of Office to them. Commander Nugent had his badge pinned on by his daughter;Commander Anderson had her badge pinned on by her boyfriend;and Commander Turano had his badge pinned on by his wife. Each of the new Commanders introduced their families and thanked the Board and the Buffalo Grove Police Department for this opportunity as they were congratulated by the audience and the Board. CONSENT AGENDA President Smith explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Waive Bids and Seek Proposals Motion to authorize waiver of bids and seek competitive proposals or negotiate for services as further detailed in the memo contained in Board packets. 13671 01/02/2024 Ordinance No.2024-1 -Link Crossing Phase 2 Motion to pass Ordinance No.2024-1,Certificate of Initial Acceptance for the Link Crossing Phase 2 Development Improvements of the Link Crossing development located at Olive Hill Drive and Brandywyn Lane. Staff recommends approval to begin the one-year maintenance period on January 2,2024. Ordinance No.2024-2-K1 Speed,Inc. Motion to pass Ordinance No.2024-2 approving an Amendment to the Special Use for K1 Speed, Inc,to transfer the Food and Beverage Service Operations to a separate entity at 301 Hastings Drive. K1 Speed,Inc.at 301 Hastings Drive, is requesting to amend their Special Use to transfer the food and beverage service operations to Paddock Lounge, LLC. The requested amendment will not change any other aspect of the business operations. Ordinance No.2024-3-Chapter 5.04-Business Licenses Motion to pass Ordinance No.2024-3 amending Chapter 5.04 pertaining to Business Licenses. Staff are proposing an amendment to Chapter 5.04 pertaining to the definition of Hotel/Motel Establishments.The proposed amendment clarifies the need for certain kitchen facilities for long-term stays in excess of 30 days. Resolution No.2024-1 -22771-22825 N.Prairie Road Motion to pass Resolution No.2024-1 authorizing Assignment and Assumption of Annexation Agreement at 22771-22825 N. Prairie Road. The Village Board recently approved an Annexation Agreement for the Prairie Pointe Townhomes at 22771-22825 N. Prairie Road. The developer has recently purchased the property and is seeking an Assignment and Assumption of the Annexation Agreement to their new entity name. Moved by Ottenheimer,seconded by Bocek,to approve the Consent Agenda as presented. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE NO.2024-4—CHAPTER 10.25 Moved by Weidenfeld,seconded by Cesario,to pass Ordinance No.2024-4 amending the Village of Buffalo Grove's Code of Ordinances Chapter 10.25 Regulation of Unscheduled Bus Stops. President Smith summarized the recitals of the proposed ordinance: • there is nothing political about this ordinance, • dropping off passengers within the Village without prior provisions being made for their care is inhumane, • dropping off passengers within the Village without prior provisions being made for their care can be deadly when weather conditions are adverse, • health and safety are jeopardized when passengers are dropped off without prior provisions being made for their care, • the health,welfare and safety of Village residents and others coming to the Village are jeopardized when individuals are dropped off without prior provisions being made for their care. The Buffalo Grove Village Board is considering this ordinance tonight to manage the potential for unscheduled and otherwise unexpected passenger bus drop-offs in our community. The decision to adopt this ordinance is rooted in care. Buffalo Grove has heart,and we have open minds,and we make smart decisions. Our top priority is and always will be the public safety of our community and visitors alike. We want to ensure that anyone coming to Buffalo Grove is cared for humanely with access to basic needs and resources,and that care needs to be coordinated with advance notice. The bus drop-offs that have been taking place in other 13672 01/02/2024 municipalities have put the safety of those passengers at risk. The Buffalo Grove train and bus services have very limited service to Chicago. If a bus were to drop off passengers late at night or on a weekend,there would be no transportation and passengers could be exposed to extreme and dangerous weather conditions. The ordinance being considered tonight puts no burden on bus passengers but requires the bus companies and drivers to be responsible for humanitarian care for those passengers. Trustee comments and Chief Budds were all in complete agreement with President Smith's comments. Mr. Bragg reviewed the required information for the Application to drop off passengers in the Village of Buffalo Grove which must be completed and submitted to the Chief of Police at least five calendar days prior to the date of the proposed drop-off date. Lee Goodman,2201 North Center Avenue,Northbrook,stated that he believes this ordinance violates public policy against national origin discrimination and is unconstitutional, immoral,and illegal. Daniel Vishny, 301 N. Riverwalk Drive,stated that this is not a national origin discrimination issue,but an issue to uphold Buffalo Grove's first priority,which is that of protecting its residents. The proposed ordinance also ensures humane treatment and safety of those bus passengers by eliminating the possibility of them being dropped off in an unfamiliar area without the benefit of any basic needs being provided. Kevin Dryman,200 Osage Terrace,questioned the procedure for violations of the ordinance,which was answered by Mr. Bragg and is further detailed in the proposed ordinance. Nancy Goodman,2201 North Center Avenue,Northbrook,noted that the migrants are not illegal,but are arriving legally as asylum seekers. President Smith reviewed his earlier comments noting that the entire purpose of the proposed ordinance is public safety and there is absolutely no bias,or discrimination involved. Mr.Bragg clarified that the proposed ordinance does not prevent a bus from making a stop in Buffalo Grove as long as all the requirements in the ordinance are completed. In answer to a question from Dennis O'Rourke, 1414 Madison Drive,Mr. Bragg reviewed the procedures to be followed in the event that a bus arrives without prior notice. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Stein,seconded by Cesario,to move to Executive Session to discuss: Section 2(C)(2)of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives,or Deliberations Concerning Salary Schedules for One or More Classes of Employees and Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,When an Action Against,Affecting or on Behalf of the Particular Public Body Has Been Filed and is Pending Before a Court or Administrative Tribunal,or When the Public Body Finds that an Action is Probable or Imminent,in Which Case the Basis for the Finding Shall be Recorded and Entered into the Minutes of the Closed Meeting. The Board moved to Executive Session from 8:18 P.M. until 8:50 P.M. 13673 01/02/2024 ADJOURNMENT Moved by Stein,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The Regular Meeting was adjourned at 8:52 P.M. t M. Sirabian,Village Clerk APPR VED BY ME THIS 16th DAY OF January 2024 ge esident •