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2024-01-16 - Village Board Regular Meeting - Minutes 13674 01/16/2024 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,TUESDAY,JANUARY 16,2024 CALL TO ORDER President Smith called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Smith;Trustees Johnson,Cesario,Ottenheimer, Stein, Bocek,and Weidenfeld. Also present were: Dane Bragg,Village Manager; Patrick Brankin,Village Attorney;Chris Stilling, Deputy Village Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works; Evan Michel, Management Analyst; Katie Golbach,Human Resources Manager;Molly Gillespie,Director of Communications;Chris Black,Director of Finance;Nicole Woods, Director of Community Development; Kyle Johnson,Assistant Director of Public WorksNillage Engineer;Jim Warnstedt,Deputy Public Works Director; Brett Robinson, Administrative Services Director;Geoff Tollefson, Director of Golf Operations; Fire Chief Baker;and Police Chief Budds. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the December 4,2023,Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. Moved by Cesario,seconded by Johnson,to approve the minutes of the December 4,2023,Rescheduled Regular Meeting. Upon roll call,Trustees vote as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. Moved by Stein,seconded by Ottenheimer,to approve the minutes of the January 2,2024,Regular Meeting. Upon roll call,Trustees vote as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein, Bocek,Weidenfeld NAYS: 0—None Motion declared carried. WARRANT#1364 Mr. Black read Warrant#1364. Moved by Bocek,seconded by Johnson,to approve Warrant#1364 in the amount of$1,941,555.82 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. 13675 01/16/2024 VILLAGE MANAGER'S REPORT Chief Baker introduced Buffalo Grove's newest firefighter/paramedic,Alexandra Kiotis,and reviewed her credentials as she had her badge pinned on by her father. FF/PM Kiotis then thanked her family and friends for their support and thanked the Board and Buffalo Grove Fire Department for the opportunity to serve our fantastic and welcoming community. Mr. Bragg noted that Evan Michel,who has been our Management Analyst in the Village Manager's office for almost ten years,will be leaving Buffalo Grove soon to begin a position in another unit of government. Mr. Bragg reviewed the innumerable and varied responsibilities that Evan has taken on over the years and thanked him for his dedication to Buffalo Grove and our residents. Mr. Bragg stated that he will be missed and wished him much success in his future endeavors. Howard Green,Conductor of the Buffalo Grove Symphonic Band,praised Evan for his dedication to the band and thanked him for the immeasurable help that he has been to the band over the years. Board members all thanked Evan for all of the help that he has been to the Board and the staff,notably the person that they call when there is any type of a crisis with technology or many other"behind the scenes"issues. CONSENT AGENDA President Smith explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Police Social Worker Motion to approve Memorandum of Understanding between the Village of Mount Prospect and the Village of Buffalo Grove to provide Police Social Worker and/or Mental Health Professional Coverage. The Police Department seeks to enter into a Memorandum of Understanding with the Village of Mount Prospect to assist with Social Workers/Mental Health coverage when back-up assistance is needed. Resolution No.2024-2 Village-Wide Street Maintenance MFT Motion to pass Resolution No.2024-2 Calendar Year 2024 Village-Wide Street Maintenance Motor Fuel Tax. The proposed resolution meets the requirements of the Illinois Department of Transportation for the use of Motor Fuel Tax funds for FY 2024 for the Village-wide street maintenance program. Ordinance No.2024-5-Safetylane Automotive Equipment Motion to pass Ordinance No.2024-5 authorizing the purchase of a Two Post Vehicle Lift from Safetylane Automotive Equipment. The proposed ordinance authorizes the Village Manager to purchase a post lift through the Sourcewell purchasing cooperative in accordance with the Illinois Joint Purchasing Act in an amount not to exceed$48,203.00. Ordinance No.2024-6-Disposal of Surplus Village Personal Property Motion to pass Ordinance No.2024-6 authorizing the Disposal of Surplus Village Personal Property. A list of Village owned property that will be disposed of during FY 2024 is included in Board packets. The assets were either used for trade-in or outright disposed of during the year. All capital assets will be removed from the Village's balance sheet. Ordinance No.2024-7-Veterinary Emergency Group Motion to pass Ordinance No.2024-7 approving an Amendment to Planned Unit of Development Ordinance 13676 01/16/2024 No.2022-92 with Sign Variations at 43 McHenry Road. Veterinary Emergency Group(VEG)is requesting approval of an Amendment to Ordinance No.2022-92 to allow for a modified sign package with sign variations for a wall sign at 43 McHenry Road. Ordinance No.2024-8—Minaz Cafe and Indian Grocery Motion to pass Ordinance No.2024-8 approving a Special Use for Supermarket and Food Store,Minaz Cafe, and Indian Grocery at 21 N. Buffalo Grove Road. Minaz Cafe and Indian Grocery Store is seeking a Special Use for a Supermarket and Food Store in the B-5 District at 21 N. Buffalo Grove Road. The previous tenant was Arrow Groceries,a similar use to the proposed use. Ordinance No.2024-9-SDG Dundee LLC Motion to pass Ordinance No.2024-9 authorizing a Development Improvement Agreement with SDG Dundee LLC. Staff recommends approval of the Development Improvement Agreement with the Shorewood Development Group for a Tesla Dealership at the Bison Crossing commercial building development located at 915-945 Dundee Road,subject to the receipt of the required fees and Village Attorney review and approval. Ordinance No.2024-10-Aptakisic Jr.High School Motion to pass Ordinance No.2024-10 approving a Plat of Consolidation,a Zoning Map Amendment,a Preliminary Plan,an Amendment to Ordinance No.2017-35,and Zoning Variations at Aptakisic Jr. High School, 1231 Weiland Road& 1351 Abbot Court. School District 102 is proposing to connect the Aptakisic Jr. High school and the administrative office building by constructing a building addition connecting the two buildings at 1231 Weiland Road& 1351 Abbot Court. Moved by Ottenheimer,seconded by Bocek,to approve the Consent Agenda as presented. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6—Johnson,Cesario,Ottenheimer, Stein, Bocek,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE NO.2024-11—F-150 PURCHASE Moved by Bocek,seconded by Weidenfeld,to pass Ordinance No.2024-11 authorizing waiver of competitive bidding and authorizing the Village Manager to purchase one(1)Ford F-150 Lightning from Arlington Heights Ford in an amount not to exceed$53,209.03. Mr. Warnstedt reviewed the proposed ordinance,details of which are contained in Mr. Wallace's memo to Mr. Bragg of January 12,2024. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein, Bocek,Weidenfeld NAYS: 0—None Motion declared carried. RESOLUTION NO.2024-3—COMMUNITY BRAND Moved by Johnson,seconded by Cesario,to pass Resolution No.2024-3,adopting the Buffalo Grove Community Brand Key Findings and Creative Assets. Ms.Gillespie began by thanking the Board and the community for their support and participation in this project, after which she reviewed a PowerPoint presentation as well as her memo to Mr.Bragg of January 12,2024, further detailing the Community Branding initiative. 13677 01/16/2024 Comments from the Board followed,with Ms.Gillespie receiving many thanks for all of the hard work and effort that she invested in this project. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE NO.2024-12—SDG DUNDEE DEVELOPMENT �•/ Moved by Stein, seconded by Weidenfeld,to pass Ordinance No.2024-12 approving a Redevelopment Agreement with SDG Dundee Development LLC for the redevelopment of the existing property located at 915- 945 Dundee Road,Buffalo Grove, IL to be known at Bison Crossing in accordance with materials contained in Board packets and subject to review and approval by the Village Attorney. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Mr. Stilling sent to the Board dated January 12,2024. Ryan Fitzgerald, Shorewood Development Group,presented an update and further details on the project,after which he answered comments and questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein, Bocek, Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE NO.2024-13—BISON CROSSING Moved by Stein,seconded by Ottenheimer,to pass Ordinance No.2024-13 providing for the issuance of Tax Increment Financing Revenue Notes(Buffalo Grove Dundee Road Project)of the Village of Buffalo Grove, Lake and Cook Counties, Illinois,and providing for the Execution of Note Orders in Connection Therewith, in accordance with materials provided in Board packets and pending final review and approval by the Village Attorney. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Mr. Stilling sent to the Board dated January 12,2024. Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer, Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Smith reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda. Evan Michel,50 Raupp Boulevard,began by thanking the Board for their kind and complementary comments tonight. Mr. Michel noted that the past ten years in Buffalo Grove have been a wonderful experience for him and he thanked all of his colleagues and mentors for the pleasure of coming to work each day. The opportunities afforded him to work in so many different areas with the residents of this wonderful community have been invaluable to him and much appreciated. 13678 01/16/2024 EXECUTIVE SESSION Moved by Johnson, seconded by Cesario,to move to Executive Session to discuss: Section 2(C)(1)of the Illinois Open Meetings Act:the Appointment,Employment,Compensation, Discipline, Performance,or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. • Upon roll call,Trustees voted as follows: AYES: 6—Johnson,Cesario,Ottenheimer,Stein,Bocek, Weidenfeld NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 8:54 P.M. until 9:34 P.M. ADJOURNMENT Moved by Stein,seconded by Cesario,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The Regular Meeting was adjourned at 9:35 P.M. s-4,-anitS\ Tr\ .&"21:"L'Himt... M. Sirabian,Village Clerk APPROVED BY ME THIS 5th DAY OF February 2024 Pre dent