2022-02-07 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD VIA AUDIONIDEO CONFERENCING
MONDAY,FEBRUARY 7,2022
CALL TO ORDER
President Sussman called the meeting to order at 7:35 P.M. This meeting is being conducted by audio/video
conference,pursuant to the finding of the Village President, in accordance with the Open Meetings Act,that it is not
practical or prudent to meet in person. Those present pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present via audio/video conferencing: President Sussman;Trustees Ottenheimer,
Weidenfeld,Johnson,and Pike. Trustee Stein was physically present at Village Hall,50 Raupp Boulevard,Buffalo
Grove,Illinois.
Also present via audio/video conference were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;
Chris Stilling,Deputy Village Manager;Evan Michel,Management Analyst;Darren Monico,Village Engineer;
Kyle Johnson,Assistant Director of Public Works;and Brett Robinson,Administrative Services Director.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the listed topics,with staff
answering questions from the Board on each topic.
INFRASTRUCTURE REPORT CARD
Mr.Monico reviewed the Infrastructure Report Card,highlighting the grades for each infrastructure asset class.
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The five key takeaways from this Report Card are:
• Continued investment in asset replacement will improve infrastructure grades and system reliability.
• The Village has made significant progress in developing dedicated funding streams for infrastructure
replacement.
• Where possible,the Village will continue to move from a debt-financed to cash-financed strategy for asset
replacement.
• The Village should prioritize additional funding streams to specific asset classes where grades are below
average and/or insufficient resources are available.
• Leveraging additional funding streams such as state/federal grant and loan programs will assist the Village
in meeting its infrastructure goals.
• Mr.Bragg commented on the process getting to this point.
GREEN INFRASTRUCTURE—NATURALIZED AREAS
Mr.Johnson and Jeff Weiss,Living Lands Conservation Company,reviewed a PowerPoint presentation depicting an
overview of the naturalized area inventory and maintenance planning efforts underway by the Forestry and Grounds
section of Public Works.
SERVICE DELIVERY COMMUNICATION
Mr.Monico reviewed Buffalo Grove's service delivery communication improvements,details of which are
contained in his memo to Mr.Bragg of January 19,2022.
CODE REVIEW—TITLE 3
..,, Mr. Robinson provided an overview of the proposed changes to Title 3 of the Buffalo Grove Municipal Code,
details of which are contained in the memo from him and Jessie Brown to Mr. Bragg of January 27,2022.
COVID-19 MITIGATION MEASURES
1 In seeking direction from the Village Board regarding continuation of remote public meetings.Mr. Michel reviewed
c a PowerPoint presentation showing current COVID-19 data,the positions of surrounding municipalities,as well as
other decision factors.
1 After discussion, it was determined that the Village Board will return to in-person meetings beginning with the
February 22,2022 meeting.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
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EXECUTIVE MEETING/ADJOURNMENT
Moved by Ottenheimer,seconded by Smith,to adjourn the Committee of the Whole Meeting and move to Executive
Session to discuss: Section 2(C)(5)of the Illinois Open Meetings Act: (5)the Purchase or Lease of Real
iProperty for the Use of the Public Body,including meetings held for the purpose of discussing whether a
particular parcel should be acquired; and Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,
when an action against,affecting,or on behalf of the particular public body has been filed and is pending
before a Court or administrative tribunal,or when the public body finds that an action is probable or
imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed
meeting.
rUpon roll call, Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
The Regular Meeting was adjourned at 8:50 P.M.
t M. Sirabian,Vilge Crerk- _ .- _ ';
APPROVED BY ME THIS 22nd DAY OF February 2022
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