2021-10-04 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY,OCTOBER 4,
2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
and Pike. Trustee Smith was absent.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village
Manager;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources Management Analyst;
Chris Black,Director of Finance;Nicole Woods,Deputy Community Development Manager;Jessie Brown,
Administrative Services Manager/Assistant Village Clerk;Mike Skibbe,Director of Public Works;Darren Monico,
Village Engineer;Brett Robinson,Administrative Services Director;Geoff Tollefson,Director of Golf Operations;
Police Chief Casstevens;and Fire Chief Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the listed topics,with staff
answering questions from the Board on each topic.
° PROPOSED MODIFICATIONS TO FEES
Ms. Woods reviewed a presentation regarding proposed modifications to Building Permit fees and Planning and
Zoning Commission fees,details of which are contained in the memo to the Board from her and Ms. Brown of
September 30,2021. Ms.Woods and Ms.Brown then answered questions from the Board.
Cindy Baran,BS&A Software,remotely"walked"the audience and the Board through an actual permit request
showing exactly the process that will be followed by the requestor.
CODE REVIEW TITLES 1 &2
Mr.Robinson reviewed the first pass through of the review process of Title 1 and Title 2,details of which are
contained in the memo of September 27,2021 from him and Ms.Brown to the Board. Title 1 —"General
• Provisions": details,code adoptions,revocations,penalties,fines,and fees,as well as general language used
throughout the Code. Title 2—"Administration and Personnel":establishes powers of the President,Board of
Trustees,and Village Administrator,as well as providing for the creation of departments,committees,commissions,
and boards. Mr.Robinson,Ms.Brown,and Mr.Monico then answered questions from the Board.
Mr.Robinson and Ms.Brown and staff were commended and thanked by the Board for the tremendous amount of
effort that has been put into this project.
TRICK OR TREAT DAY
Mr.Bragg noted that staff has been receiving questions from residents regarding Trick or Treat hours in the Village
of Buffalo Grove. Staffs recommendation is to proclaim 3:00 P.M.to 8:00 P.M. on Sunday,
October 31,2021 as the official Trick or Treat Day in Buffalo Grove. There were no Board objections to this
proposal. Staff will post the hours on the Village website and social media immediately.
OUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
,/ the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike
NAYS: 0—None
ABSENT: 1 -Smith
Motion declared carried.
The meeting was adjourned at 8:21 P.M. -
Zrl-A.. ! "
M. Sirabian,Village Cj rk --
APPROVED BY ME THIS 18th DAY OF October 2021
V" ge President