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2021-04-05 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE VILLAGE HALL,50 RAUPP BOULEVARD, `./ BUFFALO GROVE,ILLINOIS,AND VIA AUDIO/VIDEO CONFERENCING MONDAY,APRIL 5,2021 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person as well as via audio and video conferencing. All present then pledged allegiance to the Flag. ROLL CALL i 7 Roll call indicated the following present in person: Trustees Stein,Ottenheimer,Johnson,Smith and Pike. President Sussman and Trustee Weidenfeld were present via audio/video conferencing. Also present in person and via audio/video conferencing were: Dane Bragg,Village Manager;Patrick Brankin, Village Attorney;Jenny Maltas,Deputy Village Manager;Chris Stilling,Deputy Village Manager;Chris Black, Director of Finance;Evan Michel,Management Analyst;Mike Skibbe,Director of Public Works;Bryan Beitzel, Public Works;Fire Chief Baker;Tyler Grace,Fire Management Analyst;and Deputy Police Chief Eisenmenger. FORMER TRUSTEE DE ANN GLOVER President Sussman reported that former Trustee DeAnn Glover unexpectedly passed away this past week. DeAnn Glover was a Village Trustee from 1995-2011. DeAnn loved Buffalo Grove and was active in numerous capacities in Buffalo Grove during all the years she lived here,and continued to be involved even though she had recently moved to Kansas. The Village of Buffalo Grove offers condolences to her family and friends,as she will be greatly missed by all who knew her. MUNICIPAL ELECTION The Village Clerk noted that Election Day is tomorrow,April 6,2021,and urged residents to be sure that they vote tomorrow. The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following topics. FIRE DEPARTMENT ACCREDITATION Chief Baker and Mr.Grace reviewed a Powerpoint presentation of an overview of the Fire Department's accreditation efforts and associated timeline,details of which are contained in their memo to the Board of April 1,2021. BUFFALO GROVE COMMUNITY FOUNDATION Mr.Michel reviewed a Powerpoint presentation with an update on the current and future initiatives of the Buffalo Grove Community Foundation,details of which may be found in the Buffalo Grove Community Foundation Impact Report 2020. 2020-2021 SNOW&ICE CONTROL Mr.Beitzel reviewed a Powerpoint presentation providing an overview of the 2020-2021 winter season,and the lessons that were learned from the Snow&Ice Control Plan changes that were implemented this past winter season. BGPD SOCIAL WORKER REVIEW Referring to a Powerpoint presentation,Deputy Chief Eisenmenger reviewed the Police Department's response to mental health calls for service over the last five years,along with providing an overview of the Police social worker program and staff recommendations for the future,further details of which may be found in his memo to the Board of April 5,2021. Board members commended the Buffalo Grove Police Department for their initiative in this program that is so C important to members of our community. WATER BILLING UPDATE Mr.Black reviewed the staff recommendation that the Village begin applying penalties to newly incurred past-due water and sewer balances beginning with the bills issued in May 2021,details of which are contained in Mr.Bragg's memo to the Board of April 1,2021. Board discussion followed as to whether or not more time should be allowed. 2021 SUMMER EVENTS Mr.Skibbe reviewed the staff planning and recommendations for the 2021 Summer Events,primarily a modified Buffalo Grove Days and fireworks display,details of which are contained in his memo to Mr.Bragg of March 31, 2021. Staff will continue to work on some of the possibilities presented and report back to the Board. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. `./ EXECUTIVE SESSION Moved by Stein,seconded by Johnson,to adjourn the Committee of the Whole Meeting and move to Executive Session to discuss Section 2(C)(5)of the Illinois Open Meetings Act:the Purchase or Lease of Real Property for the use of the Public Body,including meetings held for the purpose of discussing whether a particular parcel should be acquired and Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,when an action against,affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal,or when the public body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried The Board moved to Executive Session from 9:38 P.M.until 10:16 P.M. ADJOURNMENT The meeting was adjourned at 9:30 P.M. } Zet)i-Yt,.--ZaMaimka et M.Siiabian,Village Clerk APPROVED BY ME THIS 19th DAY OF April 2021 V President