2019-06-03 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON
MONDAY,JUNE 3,2019
CALL TO ORDER
President Sussman called the meeting to order at 6:00 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
Smith and Pike.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jenny Maltas,Deputy Village
Manager;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Katie Golbach,
Human Resources Management Analyst;Evan Michel,Management Analyst;Chris Stilling,Deputy Village
Manager;Nicole Woods,Deputy Director of Community Development;Rati Akash,Village Planner;Darren
Monico,Village Engineer;Mike Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public
Works;Dave Haisma,Public Works;Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;and
Deputy Fire Chief Wagner.
EXELON SMART WATER PILOT PROGRAM
Mr. Skibbe reviewed the proposed program,details of which are contained in his memo of May 28,2019 to Mr.
Bragg,after which he introduced Pat Graves and Lev Goldberg from Exelon.
Mr. Graves then presented a potential public-private partnership opportunity to apply their smart water pilot
program to the Buffalo Grove water system. The program would include installation of additional sensors within
the water system and use monitoring and predictive analysis to help eliminate lost revenue from water loss. Both
gentlemen and staff then answered questions from the Board.
WATER& SEWER SYSTEM STUDY
Mr. Reynolds reviewed the water system study findings and recommendations,details of which are contained in his
memo to Ms. Maltas of May 29,2019,
A representative from Strand Associates presented a slide overview of the study and answered questions from the
Board.
REGULATION OF SALE OF PETS
Representatives from the Best Friends Animal Society of Illinois and the Illinois Pet Lovers Association presented
their views on a proposed continuation of the current ordinance extending a moratorium on retail sale of dogs and
cats at pet stores in Buffalo Grove.
Denice Bocek,a resident,made a presentation to the Board urging the continuation of the ban on the retail sale of
dogs and cats at pet stores,noting that reputable breeders have an interest to ensure that breeding is done
responsibly,and she does not believe that is the case when animals are"mass produced". Further information may
be found in the letter dated May 22,2019 that the Best Friends Animal Society sent to the Board.
A representative of the Illinois Pet Lovers Association opposed the ban citing several reasons that they believe that
the justifications for the proposed ordinance are based more on misinformation than on fact,details of which are
contained in the letter that the group sent to the Board of May 24,2019.
Several speakers presented positions both for and against the proposed ban.
Lengthy discussion ensued,and it was noted that,since there are currently no pet stores in Buffalo Grove,this does
not affect any existing business.
GOLF COURSE BUSINESS ANALYSIS
Mr.Bragg introduced the business case scenarios to continue,discontinue or modify the golf operations in the
Village of Buffalo Grove,noting that the intent of the financial report is to assess the financial performance of each
golf course separately over the next ten years and gauge the future financial operation and impacts.
Mr.Brown reviewed the financial aspects of all scenarios,which are attached to his memo to the Board of
May 30,2019.
Lengthy discussion ensued regarding all three of the business case scenarios,with Mr.Brown and Mr.Tollefson
answering questions from the Board.
STORMWATER PROFORMA
Mr.Reynolds reviewed an update on the status of the Stormwater Utility Fund,and provided a discussion of
the fund and long-term challenges and financial implications,details of which are contained in his memo to
Ms.Maltas of May 28,2019.
FY2020-2024 FINANCIAL FORECAST
Mr.Brown reviewed the General Fund Five-Year Financial Forecast for FY 2020-2024,details of which are
contained in his memo to the Board of May 30,2019. This forecast takes a forward look at the Village's General
Fund revenues and expenditures. The primary objective of the forecast is to provide the Village Board with an early
financial assessment and identify significant issues that should be addressed.
PERMIT FEES
Mrs.Woods and Ms.Akash reviewed the Permit Process Evaluation and Plan that identifies a variety of action steps
to improve the efficiency of the building permit,review,and inspection processes. Staff is focusing on streamlining
building permit fees and would like feedback from the Board on the proposed goals and methodology for
streamlining and standardizing a future building permit fee structure. Further details may be found in Mrs.Woods
memo to the Board of May 30,2019.
WEBSITE PHASE II&III UPDATE
Mr.Michel presented a slide review of the Website Phase II&II Update,details of which are contained in his memo to the Board
of May 17,2019.
FEMA TRAINING
Deputy Chief Wagner presented a brief overview of the upcoming FEMA training and Village EOC exercise
scheduled for June 17-20,2019.
OUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
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Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:41 P.M.
'LJarlet M. Sirabian,Village Clerk
APPROVED BY ME THIS 17th DAY OF June 2019
Villa ent -
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