2019-02-04 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,
FEBRUARY 4,2019
CALL TO ORDER
President Sussman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Weidenfeld,Johnson and
Smith. Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jenny Maltas,Deputy Village
Manager; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of
Human Resources;Brett Robinson,Director of Purchasing;Evan M Michel,Management Analyst; Chris Stilling,
Director of Community Development;Nicole Woods,Village Planner;Mike Reynolds,Director of Public Works;
Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;Fire Chief Baker.
NORTHWEST SUBURBAN HOUSING COLLABORATIVE
Nicole Woods provided the Village Board with an update on the Village's participation in the Northwest Suburban
Housing Collaborative(NWSHC),details of which are contained in her memo to the Board of
January 30,2019. Robyn Sandys,Executive Director of the Northwest Housing Partnership,and Paula Bush,
Associate Director of the Northwest Housing Partnership,also provided a presentation on the various programs
offered.
INVESTMENT POLICY
Mr.Brown reviewed the staff recommendation amending the Investment Policy to allow corporate debt as an
investment vehicle for the Village as well as set the parameters,grades and portion of the portfolio. The addition of
corporate debt allows the Village an opportunity to earn higher rates of return on its working cash balances. Further
details are contained in the amended Investment Policy.
RECYCLING SERVICES
Mr. Stilling noted that staff is seeking the Board's comments as it relates to the proposed 5-year extension to our
Solid Waste and Recycling Services contract with Waste Management,details of which are contained in his memo
to the Board of January 31,2019. Mike Brink of Waste Management also commented and answered questions from
the Board.
COMPREHENSIVE PLAN PROJECT&COMMUNITY ENGAGEMENT
Mr.Bragg noted that staff recommends proceeding with the Comprehensive Plan project on the original schedule
while continuing to develop the Community Engagement program. Under the recommended scenario,community
engagement activities associated with the comprehensive plan would be included in the request for proposals as an
alternate option within specific parameters as outlined in his January 31,2019 memo to the Board.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE SESSION
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Moved by Smith,seconded by Johnson,to move to Executive Session pursuant to Section 2(C)(1)of the Illinois
Open Meetings Act:the appointment,employment,compensation,discipline,performance,or dismissal of
specific employees of the Public Body or Legal Counsel for the Public Body,including hearing testimony on a
complaint lodged against an employee of the Public Body or against Legal Counsel for the Public Body to
determine its validity.. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1—Ottenheimer
Motion declared carried.
The Board moved to Executive Session from 8:53 P.M.to 9:30 P.M.
ADJOURNMENT
Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:32 P.M.
....ice` _--ciAL_` ^
et M.Sirabian,\41lage Clerk -_
APPROVED BY ME THIS 19th DAY OF February 2019
C6CAIL4Adei9r__
President