2018-05-07 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE VILLAGE HALL,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 7,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:28 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Art Malinowski,Director of Human Resources;Brett Robinson,Director of Purchasing;Peter
Cahill,Human Resources Management Analyst;Chris Stilling,Director of Community Development;Mike
Reynolds,Director of Public Works;Brian Sheehan,Building Commissioner;Darren Monico,Village Engineer;
Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;Fire Chief Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
FCCLA STATE CHAMPIONS
President Sussman recognized Lauren Stein,Elizabeth Dungan,Shria Garlapati and Preeti Kanmia who are FCCLA
State Champions.Each of the students summarized their project,after which they all were congratulated by the
audience and the Board for their achievements.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Casey Keller,a resident of the Lexington in the Park,expressed concern with the removal of trees along the
Buffalo Creek Nature Preserve,noting that this area has provided privacy and beauty for their residents for many
years. Mr.Bragg responded that more trees than expected have been removed because they are dead,dying or
considered a safety issue. Mr.Monico will meet with the residents for further explanation.
BG DAYS SITE PLAN UPDATE
Mr.Reynolds reviewed the proposed Buffalo Grove Days site layout considerations,details of which are contained
in his memo to Ms.Maltas of April 30,2018.
VOLUNTEER INSURANCE
Mr.Malinowski reviewed the Volunteer Insurance Coverage,details of which are contained in the Village Board N'
Meeting Agenda Item Overview that he prepared and the Volunteer Insurance Coverage Overview.
BOARD LIAISON PROGRAM UPDATE
Ms.Maltas reviewed the Board Liaison Program update,details of which are contained in her memo to the Board of
May 3,2018.
COMMUNICATIONS STRATEGY
Ms.Maltas reviewed the Communications Strategy update,details of which are contained in her memo to the Board
of May 3,2018.
BUILDING CODES/RESIDENTIAL SPRINKLERS
Mr. Stilling reviewed the 2018 ICC Building Codes and Residential Sprinklers,details of which are contained in the
memo that he and Mr.Sheehan wrote to the Board of May 3,2018.
WATER STUDY UPDATE
Mr.Reynolds reviewed the Water Study update,details of which are contained in his memo to Ms.Maltas of April
30,2018.
EXECUTIVE SESSION
Moved by Johnson,seconded by Stein,to move to Executive Session to discuss Section 2(C)(3)of the Illinois Open
Meetings Act: the selection of a person to fill a public office,as defined in this Act,including a vacancy in a Public
Office,when the Public Body is given power to appoint under law or ordinance,or the discipline,performance or
removal of the occupant of a Public Office,when the Public Body is given power to remove the occupant under law
or ordinance,and Section 2(C)(6)of the Illinois Open Meetings Act:the setting of a price for sale or lease of
property owned by the Public Body,and Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,when an
action against,affecting or on behalf of the particular Public Body has been filed and is pending before a Court or
Administrative Tribunal,or when the Public Body finds that an action is probable or imminent,in which case the
basis for the finding shall be recorded and entered into the minutes of the Closed Meeting,and Section 2(C)(21)of
the Illinois Open Meetings Act: discussion of minutes of meetings lawfully closed under this Act,whether for
purposes of approval by the Public Body or Semi-Annual Review of the minutes as mandated by Section 2.06.
The Board moved to Executive Session from 10:03 P.M.until 12:01A.M.
ADJOURNMENT
Moved by Berman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 12:02 A.M.
tA,1,,th,„
Tanet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF May 2018
illage President