2016-08-01 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 1,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Trilling,Stein,Ottenheimer,Weidenfeld and
Johnson. Trustee Berman was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources; Brett Robinson,Director of Purchasing;Christopher Stilling,Director of
Community Development;Mike Reynolds,Director of Public Works;Evan Michel,Management Analyst;Pete
Cahill,Human Resources Management Analyst;Darren Monico,Village Engineer;Geoff Tollefson,Director of
Golf Operations;Joe Bridges,Golf Professional;Fire Chief Baker;Police Chief Casstevens;and Deputy Police
Chief Bethge.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
NATIONAL CITIZEN SURVEY
Morgan Adams, Survey Consultant and Research Associate with the National Research Center,presented an
overview of the National Citizen Survey, further details of which are contained in the memo to the Board from Ms.
Maltas and Mr.Michel of July 26,2016.
AUDITOR PRESENTATION
Joe Lightcamp and Michael Cipolla of Baker Tilly Virchow Krause reviewed the Comprehensive Annual Financial
Report and Management Letter,further details of which are contained in Mr.Anderson's letter
to the Board of June 29,2016,as well as Mr.Brown's memo to Mr.Bragg,Mr.Anderson,and Mr.Cipolla of July
5,2016.
Trustee Berman arrived at 8:00 P.M.
TAP ROOM RESTAURANT
Jim Bolender,architect,and Jim Leo representing Tap Room Restaurant reviewed the proposal for upgrading the
Village Bar&Grill concept.
SIX-MONTH FINANCIAL REPORT
Mr. Anderson reviewed the Six-Month Financial Report,details of which are contained in his memo to Mr.Bragg of
July 26,2016.
SERVICE LEVEL EXPECTATION UPDATE
Ms.Maltas presented an update on the service level expectations process,further details of which are contained in
her memo to the Board of August 1,2016
2017 PAY PLAN/RANGE
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Mr.Malinowski reviewed the 2017 Pay Plan and Pay Ranges,further details of which are contained in the memo to
Mr.Bragg from Mr.Malinowski and Mr.Cahill of August 1,2016.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
John Bever, 10 Knight Hill Court,noted concerns about the materials used to resurface the streets close to his home.
Mr.Bragg noted that staff will work with Mr.Beaver to find a viable solution to the issue.
EXECUTIVE MEETING
Moved by,seconded by,to move to Executive Session for the purpose of discussion on Performance of a Specific
Employee of the Village,Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 8:54 P.M.to 9:29 P.M.
ADJOURNMENT
Moved by Stein,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:30 P.M.
JJanet M. Sirabian,Village Clerk
APPROVED BY ME THIS 15th DAY OF August ,2016 - "_ -- -
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