2016-07-11 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 11,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Ottenheimer,Weidenfeld
and Johnson. Trustee Stein was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources; Christopher Stilling,Director of Community Development;Brian Sheehan,Building
Commissioner;Mike Reynolds,Director of Public Works;Evan Michel,Management Analyst;Pete Cahill,Human
Resources Management Analyst;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;
Fire Chief Baker;Deputy Police Chief Szos.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
CAFR AND PAFR
Mr.Brown reviewed the Comprehensive Annual Financial Report(CAFR),which is the Village's Annual Financial
Report,and presents the information in a manner that goes above and beyond the requirements of generally accepted
accounting principles. This format provides transparency and full disclosure of the financial statements for the
benefit of the user.
The Popular Annual Financial Report(PAFR)is a summary of the CAFR and is not meant to replace the CAFR. It
is the intention of staff to provide the PAFR as a reader-friendly format targeted at those who want to learn about the
Village and its financial performance,but does not require the user to have an accounting or finance background to
understand the information presented.
AUDIT MANAGEMENT COMMENTS
Mr.Brown reviewed the Audit Management Comments,details of which are contained in his memo to the Board of
July 5,2016.
SIGN CODE
Mr. Sheehan reviewed future amendments to the Sign Code,details of which are contained in the memo to the
Board from him and Mr. Stilling of July 7,2016.
FIVE YEAR GENERAL FUND FORECAST
Mr.Anderson reviewed the five-year operating forecast,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as the document itself.
TWENTY YEAR WATER FUND PROFORMA
Mr.Anderson reviewed the twenty-year water fund proforma,details of which are contained in his memo to Mr.
Bragg of July 7,2016.
PROGRAM BASED BUDGET
Staff reviewed the program-based budget,details of which are contained in the memo from Mr.Anderson and Ms.
Maltas to Mr.Bragg of July 7,2016.
LIABILITY INSURANCE
Staff reviewed the various options for liability insurance.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
ADJOURNMENT
Moved by Berman,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:15 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF July ,2016
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