2016-05-02 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 2,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Weidenfeld and
Johnson. Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources; Stilling,Director of Community Development;Evan Michel,Management Analyst;
Brett Robinson,Director of Purchasing; Mike Reynolds,Director of Public Works;Darren Monico,Village
Engineer;Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;Fire Chief Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
ADMINISTRATIVE ADJUDICATION
Chief Casstevens presented a one-year synopsis of the Administrative Adjudication program,details of which are
contained in his memo to Mr.Bragg of April 18,2016.
COMMUNITY FOUNDATION
Ms.Maltas reviewed the potential to establish a community foundation for community enrichment activities.
Mr. Michel provided further detail on the proposal,details of which are contained in his memo to Mr.Bragg of April
20,2016.
EVERBRIDGE
Chief Baker reviewed the capabilities of the Everbridge notification system and provided recommendations for a
potential use policy,details of which are contained in his memo to the Board of May 2,2016.
Susan Cooper,Operations Manager at Northwest Central Dispatch,reviewed the way the system works in
communities where it is currently in use.
Nick Fleming,also with NWCDS,further reviewed the potential uses for the system.
COMBINED AREA FIRE TRAINING FACILITY
Chief Baker reviewed the future needs for the Combined Area Fire Training Facility,details of which are contained
in his memo to the Board of May 2,2016.
BUILDING SUSTAINABILITY PLAN
Mr.Reynolds provided an update on the concept of the Building Sustainability Plan,details of which are contained
in his memo to Mr.Bragg of April 28,2016.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE MEETING
Moved by Berman,seconded by Stein,to move to Executive Session for the purpose of discussion on Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
The Board moved to Executive Session from 8:57 P.M.to 9:35 P.M.
ADJOURNMENT
Moved by Berman,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:36 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 16th DAY OF May ,2016 = - � _
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