2016-04-04 - Village Board Committee of the Whole - Minutes 6
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 4,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present was: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village
Manager;Evan Michel,Management Analyst; Scott Anderson,Director of Finance;Art Malinowski,Human
Resources Director;Brett Robinson,Director of Purchasing;Chris Stilling,Director of Community Development;
Nicole Woods,Village Planner;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff
Tollefson,Director of Golf Operations;Joe Bridges,Golf Professional;Police Chief Casstevens; and Fire Chief
Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
OUTDOOR FIRE PITS
Mr. Stilling noted that a resident had requested that the Board consider further regulations on wood burning
chimneys and outdoor fire pits. Mr. Stilling reviewed staff recommendations,details of which are contained in his
memo to the Board of March 31,2016. The Buffalo Grove Fire Department has already prepared a list of Fire
Prevention rules for outdoor fire pits,and it was determined that these rules are sufficient.
LAKE COOK ROAD CORRIDOR
Mr.Stilling and Ms.Woods provided an overview of the goals and objectives for the upcoming Lake-Cook Road
Corridor Project,details of which are contained in their memo to the Board of March 31,2016. Staff then answered
questions from the audience and the Board.
BRANDING&MARKETING
Ms,Maltas brought the Board up to date on reinitializing the branding and marketing project as outlined in her
memo to the Board of April 4,2016.
2016 GOLF MARKETING
Referring to a PowerPoint presentation,Mr.Tollefson and Mr.Bridges presented the current marketing platforms
used for the upcoming season and reviewed the state of the business.
REGIONAL ROAD UPDATES
Mr.Monico provided an update on regional road improvements to be completed by other agencies,details of which
are contained in his memo to Mr.Bragg of March 4,2016.
COLLECTOR ROUTE STREET DESIGNATION
Mr.Monico provided an update on pursuing the designation of collector route status for seven streets,providing
opportunities for Federal funding to offset reconstruction/repaving costs,details of which are contained in his memo
to Mr.Bragg of March 25,2016.
if
UPDATE VILLAGE FINANCIAL POLICIES
Mr.Anderson updated Village Financial Policies,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
DEBT ISSUANCE UPDATE
Mr.Anderson presented the Debt Issuance update,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:31 P.M.
anet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF April ,2016
OileA4
Vil e resident -
E -