2015-08-17 - Village Board Committee of the Whole - Minutes 12984
08/17/2015
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 17,2015
CALL TO ORDER
President Sussman called the meeting to order at 6:01 P.M.
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer and
Johnson. Trustee Weidenfeld was absent.
Also present was: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village
Manager;Evan Michel,Management Analyst; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Human Resources Director;Peter Cahill,Human Resources Management
Analyst;Brett Robinson,Director of Purchasing;Chris Stilling,Economic Development Manager;Mike Reynolds,
Director of Public Works;Mike Skibbe,Deputy Director of Public Works;Brian Sheehan,Building Commissioner;
Darren Monico,Village Engineer;Nicole Woods,Village Planner;Geoff Tollefson,Director of Golf Operations;
Deputy Police Chief Szos; Fire Chief Mike Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
WeGOVERN APP PRESENTATION
Mr.Michel presented and demonstrated Accela's,the Village's current agenda management software providers,
application for viewing agenda and minutes.
STRATEGIC PLAN UPDATE
Ms.Maltas provided an overview of Strategic Plan goal progress,details of which are contained in her memo to the
Board of August 17,2015.
BRANDING&MARKETING UPDATE
DCC(the branding and marketing firm hired by the Village)and staff presented color palates and logo
options for the Village's branding effort,details of which are contained in Ms. Wood's memo to the Board of
August 13,2015.
ECONOMIC DEVELOPMENT UPDATE
Ms.Woods provided an update on the Economic Development Strategic Plan process,details of which are contained
in her memo to the Board of August 13,2015.
CAPITAL IMPROVEMENT PLAN
Mr. Skibbe reviewed the requests received for the 2016-2020 Capital Improvement Plan,referencing a document
showing a summary of the requests received which will serve as a planning document for portions of the 2016
Village budget.
E-SERVICES UPDATE
Ms.Maltas provided an update on e-services,details of which are contained in her memo to the Board of
August 17,2015,
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311/CRM RESEARCH
Mr.Michel provided an overview of the research completed so far regarding the 311 center and identify options for
consideration,details of which are contained in his memo to the Board of August 22,2015.
FIVE YEAR GENERAL FUND OPERATING FORECAST
Mr.Anderson reviewed the Five-Year General Fund Operating Forecast,the intent of which is to evaluate resource
allocations to ensure the proper funding levels for services,capital and infrastructure.
PROPERTY TAX LEVY
Mr.Anderson presented the preliminary property tax levy numbers,details of which are contained in his memo to
Mr.Bragg of August13,2015.
TWENTY-YEAR WATER FUND PROFORMA
Mr.Anderson reviewed the Twenty-Year Water Rate Proforma,details of which are contained in his memo to Mr.
Bragg of August 12,2015.
ADMINISTRATIVE ADJUDICATION UPDATE
Deputy Police Chief Szos presented a six-month update on the Village's new Administrative Adjudication process,
details of which are contained the memo from he and Chief Casstevens to the Board.
PAY FOR PERFORMANCE UPDATE
Mr. Malinowski presented an update on the 2015 Pay for Performance Program and 2016 Merit Increase Pool,
details of which are contained in his and Mr.Cahill's memo to Mr.Bragg of August 12,2015.
FINES AND FEES
Mr. Stilling and Mr.Brown reviewed the memo dated August 13,2015 from Mr. Stilling and Mr.Anderson to the
Board regarding Fine and Fees recommendations.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Stein,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:30 P.M.
Anet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF September ,2015
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08/17/2015
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Vill e President
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