2015-07-20 - Village Board Committee of the Whole - Minutes 12977
07/20/2015
`.i MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 20,2015
CALL TO ORDER
President Sussman called the meeting to order at 6:35 P.M.
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Weidenfeld and
Johnson. Trustee Ottenheimer was absent.
Also present was: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village
Manager;Evan Michel,Management Analyst; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Human Resources Director;Peter Cahill,Human Resources Management
Analyst;Kevin McMaster,Communications Manager;Chris Stilling,Economic Development Manager;Mike
Reynolds,Director of Public Works;Darren Monico,Village Engineer;Brian Sheehan,Building Commissioner;
Nicole Woods,Village Planner;Geoff Tollefson,Director of Golf Operations; Fire Chief Mike Baker.
EXECUTIVE SESSION
Moved by Weidenfeld,seconded by Stein,to move to Executive Session for the purpose of discussing Litigation,
Section 2(c)(11)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Ottenheimer
�•/ Motion declared carried
The Board moved to Executive Session from until 6:36 P.M.until 7:20 P.M.
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Weidenfeld and
Johnson. Trustee Ottenheimer was absent.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE
The second phase of the Economic Development Strategic Plan,Market Assessment and Goals Statement,is now
complete. Nicole Woods presented an update on this project,details of which may be found in Mr. Stilling's memo
to the Board of July 15,2015.
AMUSEMENT TAX DISCUSSION
Ms.Maltas reviewed the potential to enact an Amusement Tax as a strategy to diversify the Village's revenue
sources,details of which are contained in her memo to the Board of July 15,2015.
PROCUREMENT POLICY
Mr.Robinson presented revisions to the Procurement Policy,which provides staff with guidelines and directions for
the acquisition of goods and services. Details of these revisions are contained in Mr.Robinson's memo to Mr.
Bragg of July 7,2015.
Li SIDEWALK SNOW REMOVAL
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Staff is seeking Village Board input regarding a potential amendment to the Village Code requiring property owners
to remove snow from sidewalks abutting their property. Mr. Stilling reviewed this item,details of which are
contained in his memo to the Board of July 15,2015.
ESTABLISHING BUDGET OFFICER
Mr. Anderson summarized his memo to Mr.Bragg of July 16,2015,which reviewed the option of operating under
the appropriations method of finances or the budget officer method. Currently the Village operates under the
appropriations method. Staff recommends changing to the budget officer method as outlined in 65 ILCS 5/8-2-9.1.
The impetus for the change is to bring more transparency to the budget process,allow for more flexibility to react to
unforeseen expenditures,and eliminate the need for additional staff time devoted to compiling the appropriation
ordinance and estimate of revenues.
SIX-MONTH FINANCIAL REPORT
Mr. Anderson reviewed his memo to Mr.Bragg of July 14,2015,which provides an overview of current year
performance measured against the approved budget,and makes a comparison against the preview year's totals.
HEALTH INSURANCE UPDATE
Mr. Malinowski reviewed his memo to Mr.Bragg of July 13,2015,which provided the status of the 2015 Medical
Insurance—actual claims paid versus premium paid.
SNOW REPORT
Mr.Reynolds provided a review of the January 31,2015 to February 2,2015 blizzard post-incident review findings,
details of which are contained in his memo to Mr.Bragg of June 1,2015.
FIRE DEPARTMENT APPARATUS PURCHASES AND CAPITAL RESERVES
Chief Baker reviewed upcoming purchases of fire vehicles and the financing mechanisms available to the Village to
make the purchases,details of which are contained in his memo to Mr.Bragg of July 14,2015.
STORMWATER MANAGEMENT FEE
Mr. Reynolds provided an update on the Stormwater Management Fee process.
SUNSET PROVISION ON UTILITY AND HOME RULE SALES TAX
Mr. Anderson reviewed staff recommendation that this provision remain in place.
BRANDING&LOGO
Ms. Maltas brought the Board up to date on the status of the Branding and Logo project.
QUESTIONS FROM THE AUDIENCE
Martin Sussman,Indian Spring Lane,commented on businesses that have come into the Village. Mr. Sussman also
commented on the survey that was sent throughout the business community.
ADJOURNMENT
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`./ Moved by Trilling,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:06 P.M.
�anet M. Sirabian,Village Clerk
APPROVED BY ME THIS 3rd DAY OF August ,2015
age President _
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