2014-09-22 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 22,2014
CALL TO ORDER
President Braiman called the meeting to order at 6:10 P.M.
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein,
Ottenheimer.
Also present was: Dane Bragg,Village Manager;Jennifer Maltas,Deputy Village Manager;William Raysa,Village
Attorney;Evan Michel,Management Analyst;Lauren Stott,Management Analyst;Scott Anderson,Director of
Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Peter Cahill,
Human Resources Management Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public
Works;Mike Skibbe,Deputy Director of Public Works;Darren Monico,Village Engineer;Brian Sheehan,Building
Commissioner;Geoff Tollefson,Director of Golf Operations;Fire Chief Vavra;Deputy Police Chief Szos;and
Police Chief Casstevens.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
CAPITAL IMPROVEMENT PLAN
Mr. Skibbe presented a review of the CIP requests received as part of the 2015-2019 Capital Improvement Plan.
Details of Mr. Skibbe's presentation may be found in his memo to the Village Board of September 18,2014.
` PAY FOR PERFORMANCE
v Mr.Malinowski reviewed the pay-for-performance plan.Highlights of the proposed plan include: the creation of a
system of formally evaluating the performance of employees based on the attainment of established Village-wide,
departmental and position specific goals;moving employees through their respective pay ranges based solely on the
level of their individual performance;rewarding employees who perform at the"exceeds expectations"or
"outstanding"level by providing a faster means to progress in their salary range;and improving the performance of
underperforming employees via a formal performance improvement plan. It is anticipated that this plan will become
effective January 1,2015.
TAX LEVY RECOMMENDATION
Mr.Anderson reviewed the Tax Levy recommendation,details of which may be found in his memo to Mr.Bragg of
September 18,2014. Staff is currently working on a recommendation for the FY 2014 Property Tax Levy
(collected n 2015). The result of the proposed increased would result in a tentative levy of$14,857,335 or.13%
growth.
ADMINISTRATIVE ADJUDICATION
Chief Casstevens provided an update on the implementation of the Village's administrative adjudication program.
Further details may be found in his memo to the Board of September 18,2014.
SUNSET PROVISION ON UTILITY AND HOME RULE TAXES
As staff continues to work towards presenting a balance budget in November 2014,it is imperative that these
revenues are not diminished in order to continue providing the same level of services to the community.
PAVEMENT LIFE CYCLE DISCUSSION
Mr.Monico provided a presentation on the 10 and 20 year planning horizon for street maintenance projects. Details
on Mr.Monico's presentation may be found in his memo to Mr.Bragg of September 15,2014.
WATER SERVICE REPAIRS
Mr. Reynolds reviewed the feasibility and desire of the Board to assume the maintenance of water services from the
B-Box to the street,as well as possible program enhancements for the Public Utility Financing Program,details of
which may be found in Mr.Reynolds' memo to Mr.Bragg of September 22,2014.
PERFORMANCE CONTRACTING
Mr.Robinson reviewed the goal of the Performance Contracting Municipal Partnering Initiative,which is to
negotiate with an Energy Services Company(Siemens)which is capable of providing comprehensive energy
management and energy related capital improvement services. Further detail may be found in the Village Board
Meeting Agenda Item Overview that he prepared.
ECONOMIC DEVELOPMENT PLAN UPDATE
Ms.Maltas brought the Board up to date on the Economic Development Plan process,details of which may be found
in the Village Board Meeting Agenda Item Overview that she prepared.
ADJOURNMENT
Moved by Berman,seconded by Ottenheimer,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:16 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME T IS 6th DAY OF October ,2014
illa President
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