2014-07-28 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
J BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 28,2014
CALL TO ORDER
President Braiman called the meeting to order at 6:30 P.M.
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,Stein,
Ottenheimer.
Also present was: Dane Bragg,Village Manager;William Raysa,Village Attorney;Evan Michel,Management
Analyst;Lauren Stott,Management Analyst; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance
Director;Art Malinowski,Director of Human Resources;Peter Cahill,Human Resources Management Analyst;
Brett Robinson,Director of Purchasing;Robert Pfeil,Village Planner;Mike Skibbe,Deputy Director of Public
Works;Darren Monico,Village Engineer;Brian Sheehan,Building Commissioner;Fire Chief Vavra;and Police
Chief Casstevens.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
STRATEGIC PLAN UPDATE
Mr.Bragg presented a brief update on the Strategic Plan that was adopted at the December 17,2012 Village Board
Meeting. Details of Mr.Bragg's presentation may be found in Ms.Maltas' memo to the Village Board of July 28,
2014.
FY 2014 BUDGET-SIX MONTH STATUS UPDATE
Mr.Brown presented the six-month financial review and summary of all funds,revenues and expenditures. Details
of Mr.Brown's presentation may be found in his memo to Mr.Bragg of July 22,2014.
FIVE YEAR GENERAL FUND OPERATING FORECAST
Mr.Anderson presented an update on the most recent forecast for the Five Year General Fund Operating Forecast
covering fiscal years 2015-2019.
ADMINISTRATIVE ADJUDICATION
Chief Casstevens provided an update on the implementation of the Village's administrative adjudication program.
Further details may be found in Chief Casstevens'memo to the Board of July 23,2014.
2015 COMPENSATION PROGRAM.
Mr.Malinowski provided the 2015 compensation program update along with preliminary staff recommendations,
details of which may be found in the memo to Mr.Bragg from Mr.Malinowski and Mr.Cahill.
20-YEAR WATER PROFORMA-ANNUAL UPDATE
Mr.Anderson presented the annual update of the twenty year pro-forma for water and sewer operations,details of
which may be found in his memo to Mr.Bragg of July 22,2014.
E-SERVICES
Mr.Anderson provided a presentation on E-services,including which services are targeted to be offered on-line.
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ECONOMIC DEVELOPMENT PLAN
Mr.Bragg brought the Board up to date on the Economic Development Plan process,details of which may be found
in Ms.Maltas' memo to the Village Board of July 28,2014.
WATER SERVICE MAINTENANCE RESPONSIBILITY
Mr. Skibbe reviewed the feasibility and desire of the Board to assume the maintenance of water services from the B-
Box to the street,as well as possible program enhancements for the Public Utility Financing Program,details of
which may be found in Mr.Reynolds' memo to Mr.Bragg of July 21,2014.
AUDIT—MANAGEMENT COMMENTS
The Village's independent auditors,Baker Tilly provided a clean opinion on the financial statements. A clean
opinion is the highest level of opinion and means the financial statements are an accurate representation of the
financial condition of the Village.
Mr. Brown provided the management comments to the Village Board.
SPECIAL NEEDS TAXI SERVICE
In response to a resident request,Mr.Bragg stated that he has made contact with the Northwest Municipal
Conference and asked them to prepare an up-to-date survey of taxi service assistance for residents with special
needs. Staff will report to the Board when results are received.
ADJOURNMENT
Lid Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:40 P.M.
anet M. Sirabian,Village Clerk
APPROVED BY ME THIS 4th DAY OF August ,2014
illage resident