2014-03-03 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 3,2014
CALL TO ORDER
President Braiman called the meeting to order at 6:40 P.M.
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein,
Ottenheimer.
Also present was: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Village Attorney;
Jennifer Maltas,Deputy Village Manager;Evan Michel,Management Analyst; Scott Anderson,Director of Finance;
Art Malinowski,Director of Human Resources;Robert Pfeil,Village Planner;Michael Reynolds,Director of Public
Works;Darren Monico,Village Engineer;Brian Sheehan,Building Commissioner;Geoff Tollefson,Director of
Golf Operation;Fire Chief Vavra;and Police Chief Casstevens.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
PAY FOR PERFORMANCE
Mr.Bragg reviewed the Pay for Performance program.
STORM WATER UTILITY
Mr.Reynolds reviewed the stormwater utility concept,which provides capital funding specifically for stormwater
infrastructure management,replacement and improvement. This funding is set up much like the capital reserve for
water and sanitary sewer infrastructure,which is included in the Water&Sewerage Fund and generated by user
revenues.
DEVELOPMENT REVIEW PROCESS IMPROVEMENTS
Ms.Maltas and Mr. Sheehan reviewed the development review process in order to make it more efficient and
business friendly. The presentation outlined the areas where staff believes that changes can be made to shorten the
development review process and variance process for both businesses and residents. Further details may be found in
Ms.Maltas'memo to the Board of March 3,2014.
MERGER OF BOARD OF HEALTH AND BLOOD COMMISSION
Ms.Maltas noted that,over the last several months,staff has been reviewing consolidating the Board of Health and
the Blood Commission in order to consolidate the group into one joint commission. Further details may be found in
Mr. Sheehan's memo to Mr.Bragg of February 26,2014.
SERVICE LEVEL EXPECTATIONS INTRODUCTION
Ms.Maltas reviewed one of the goals listed in the Village Board approved strategic plan,which is to analyze all of
the Village's services to determine the current service level and the resources necessary to continue the service at the
current level. Ms.Maltas' memo to the Board of March 3,2014 is intended to be an introduction to this process and
what the Village Board can expect over the next two years as staff analyzes Village service levels.
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ADMINISTRATIVE ADJUDICATION PROCESS
Administrative Adjudication was established as one of the 2014 goals for the Village and the Police Department.
Chief Casstevens presented a timetable of future actions,some of the expected benefits to the Village,and an
overview of the process,details of which may be found in his memo to the Board of February 26,2014.
ADJOURNMENT
Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:50 P.M.
Met . Sirabian,Village Clerk
APPROVED BY IS 17th DAY OF March ,2014
llage President
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