2013-02-25 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 25,2013
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CALL TO ORDER
President Braiman called the meeting to order at 6:36 P.M.
Roll call indicated the following present: Jeffrey Braiman,Village President;Jeffrey Berman, Steve Trilling,
Beverly Sussman and Les Ottenheimer,Village Trustees. Trustees Terson and Stein were absent.
Also present was: Dane Bragg,Village Manager; William Raysa, Village Attorney;Jennifer Maltas,Deputy Village
Manager; Scott Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;and Brett Robinson,
Purchasing Manager.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
PROCUREMENT POLICY
Mr.Robinson presented the 2013 Procurement Policy.The purpose of this Procurement Policy is to provide the
Village of Buffalo Grove staff with guidelines and directions for the acquisition of goods and services.To that end
the Policy codifies many practices already in place,defines responsibilities and proper procurement methods,and
centralizes documentation. Further details are provided in Mr.Robinson's memo to Mr.Bragg of February 20,
2013,as well as the Procurement Policy document itself.
FEES RELATED TO WATER SERVICE REINSTATEMENT
Staff is proposing to add two fees to the Village of Buffalo Grove Municipal Code that will assist the utility billing
department to better manage delinquent water utility accounts. Further details are provided in Mr.Anderson's
memo to Mr. Bragg of February 28,2013.
STATUS UPDATE—NEW WORLD SYSTEMS UTILITY BILLING
Staff provided an overview of the efforts to establish an on-line presence for on-line credit card acceptance through
New World Systems Utility Billing. Further details are provided with regard to credit card payment options in Mr.
Anderson's memo to Mr. Bragg of February 20,2013.
ADJOURNMENT
Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling, Sussman,Ottenheimer
NAYS: 0—None
ABSENT: 2—Terson,Stein
Motion declared carried.
The meeting was adjourned at 7:54 P.M.
et M. Sirabian,Village Clerk
APPROVED BY ME I 4th DAY OF March ,2013
'lla President