1986-03-10 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, MARCH 10, 1986,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
CALL TO ORDER
The Village Clerk called the meeting to order at 7:35 P.M.
ROLL CALL
Roll call indicated the following present: Trustees Marienthal, O'Reilly,
Reid, Shields, and Kowalski. President Clayton and Trustee Glover were
absent. Also present were: William Balling, Village Manager; James Doyle,
Assistant Village Manager; William Brimm, Finance Director; Gregory Boysen,
Director of Public Works; Ray Rigsby, Superintendent of Public Works;
Frank Hruby, Director of Building & Zoning; Richard Kuenkler, Village
Engineer; Fire Chief Winter; Police Chief McCann; Deputy Chief Voigt; and
Paul Kochendorfer, Village Treasurer.
TEMPORARY CHAIRMAN
Moved by O'Reilly, seconded by Reid, to appoint Trustee Marienthal Temporary
Chairman for tonight's meeting. Upon voice vote, the motion was unanimously
declared carried.
CHASE PLAZA LIGHTING
Mr. Balling reported on the Chase Plaza lighting, stating that all fixtures
should be installed by the end of this month.
CERTIFICATE OF CONFORMANCE - FINANCIAL REPORTING
Mr. Balling reported that, for the fourth consecutive year, the Village of
Buffalo Grove has received the Certificate of Conformance in Financial
Reporting from the MFOA; he then presented the award to Temporary Chairman
Marienthal, and explained the significance of the award. Mr. Balling then
presented the Financial Reporting Achievement Award to Mr. Brimm, and
explained the significance of same, noting that this is also the fourth
consecutive award for Mr. Brimm.
STUDENT GOVERNMENT DAY
The Village Clerk reported on Student Government Day, noting that the second
billboard is up on Dundee Road, the taping of the skits prepared by the
students will take place on April 17, 1986, and Student Government day will
be shown on Cable TV during the month of April.
STOP SIGN - ARLINGTON HEIGHTS
Trustee O'Reilly noted a letter from Arlington Heights requesting a STOP
sign at Nichols and Highland, stating that Arlington Heights had approved
this sign contingent on approval from Buffalo Grove; Trustee O'Reilly asked
why Buffalo Grove did not approve same. Mr. Balling will report on same.
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COMMITTEE OF THE WHOLE
MARCH 10, 1986
PAGE TWO
FINANCIAL REPORTING ACHIEVEMENT
Temporary Chairman Marienthal, on behalf of the Village, thanked Mr. Brimm
for the excellent job which he has done regarding the financial status of
the Village, and he also thanked Mr. Balling for his leadership with regard
to the award.
FY 1986-1987 BUDGET PRESENTATION
Mr. Balling introduced the Budget presentation, reviewing his letter to the
Board of March 10, 1986; he then summarized the format of the budget. Mr.
Brimm then summarized the revenue components of the CORPORATE FUND. Mr. Brimm
and Mr. Balling then answered questions on same.
Trustee O'Reilly asked about reduced rates for anyone doing their own master
water billing, such as multi-family units; Mr. Balling stated that he will
get information to the Board on this possibility.
There was discussion by the Board on sales tax revenues and licensing fees.
Temporary Chairman Marienthal asked for an actual count in building permit
fees this year, and what is projected for next year; Mr. Brimm will get that
figure for Mr. Marienthal.
Discussion then took place regarding the expenses in the Legislative - 401
Fund.
Trustee O'Reilly asked that, when a staff or Board member goes on a trip, a
report be submitted to the Board as to the benefit of the seminar or conference.
Mr. Balling and Mr. Brimm then answered questions from the Board on the
Office of the Village Manager - 405 Fund regarding longevity, health insurance,
gasoline, auto repair, phone useage, and the newsletter.
Mr. Brimm answered questions from the Board regarding drapes, risk management,
travel, and consultant fees in the Finance & General Services - 410 Fund.
Trustee O'Reilly commented that she has had several complaints from residents
regarding employees being rude to them, and asked that that problem be addressed
by staff.
There was discussion on a memo which had been distributed by the Village Clerk
regarding a request for additional funds from the Village for Fireworks for
the Fourth. After discussion, it was determined that the Board was in favor
of the additional contribution, and there will be a line item in the Legis-
lative - 401 Fund allocating $1,500 in FY 1986-1987, and $2,000 in following
years for Fireworks for the Fourth. All checks collected from community
organizations for Fireworks for the Fourth will be put into a Village account,
rather than a separate bank account as is now done.
Mr. Brimm, Mr. Balling and Mr. Kochendorfer reviewed the need for an additional
building inspector, and the new System 36 computer in the Finance & General
Services - 410 Fund.
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COMMITTEE OF THE WHOLE
MARCH 10, 1986
PAGE THREE
Services - 410 Fund.
After discussion, Temporary Chairman Marienthal polled the Board: "Yes"
indicates favor of the purchase of the IBM System 36 computer; "No" indicates
opposition:
YES: Marienthal, O'Reilly, Reid, Shields, Kowalski
NO: None
ABSENT: Glover
There was then discussion, and questions and answers, regarding the Legal - 411
Fund.
Discussion then ensued regarding the Fire Services - 421 Fund, specifically
overtime, gasoline, station numbers, training, computer services, vehicle
maintenance and repair, Northwest Central Dispatch, and the termination of
the agreement with Arlington Heights.
Trustee O'Reilly stated that the Board should be informed -
n*a*;o of-a-new b if a department is going to be over
budget.
Temporary Chairman Marienthal declared a recess from 9:55 P.M. to 10: 05 P.M.
1 Trustee Reid left at this time.
V The next Fund discussed was Police Services - 431.
Trustee O'Reilly asked for a polling regarding the Omni Youth Services
funding, since the representatives from that agency were present.
Temporary Chairman Marienthal polled the Board: "Yes" indicates favor of
the $54,000 allocation in the budget for Omni Youth Services; "No" indicates
opposition:
YES: Marienthal, O'Reilly, Shields, Kowalski
NO: None
ABSENT: Glover, Reid
Chief McCann answered questions from the Board with regard to printing,
mobile data terminal, and the four new staff persons. Trustee O'Reilly
stated that she would be interested in seeing a report on the use of the
four new people.
Mr. Hruby, Mr. Brimm, and Mr. Balling then answered questions from the Board
on the Building & Zoning - 441 Fund.
Mr. Balling introduced the Engineering Services - 445 Fund, and he and Mr.
Kuenkler answered questions on same.
Mr. Balling and Mr. Rigsby answered questions on the Building Services - 451
Fund, specifically the maintenance contract (custodial) , and the use of a
vehicle for this department.
Mr. Balling introduced the Street Operations - 461 Fund. Mr. Balling, Mr.
Kuenkler, and Mr. Rigsby answered questions from the Board on this fund with
regard to contractual services, snow and ice removal, sidewalks and bikepaths,
radios, parking lot improvements, parkway trees, and tree stump removal.
COMMITTEE OF THE WHOLE
•./ MARCH 10, 1986
PAGE FOUR
Mr. Boysen answered questions from the Board on Public Works Management and
Administration - 462 Fund. Mr. Boysen then introduced the intern in that
department, and Mr. Balling commented on the intern position.
Mr. Balling reviewed the ESDA - 471 Fund and the Transfer - Non-Operating - 481
Fund; there were no questions on same.
FUTURE AGENDA
Mr. Balling pointed out that the remainder of the budget presentation will
be on the March 17, 1986 agenda. Mr. Balling also noted that there will be
a meeting on March 24, 1986.
ADJOURNMENT
Moved by Marienthal, seconded by Kowalski, to adjourn the meeting. The
meeting was adjourned at 10:53 P.M.
Janet Sirabian, Village President