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1985-11-11 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, NOVEMBER 11, 1985, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. The Village Clerk called the meeting to order at 7:30 P.M. ROLL CALL Roll call indicated the following present: Trustees Marienthal, O'Reilly, Glover, Reid, and Kowalski. President Clayton and Trustee Shields were absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; James Doyle, Assistant Village Manager; William Brimm, Finance Director; James Truesdell, Village Planner; Carmen Molinaro, Director of Golf Operations; and Police Chief McCann. TEMPORARY CHAIRMAN Moved by O'Reilly, seconded by Glover, to appoint Trustee Marienthal Temporary Chairman for tonight's meeting. Upon voice vote, the motion was unanimously declared carried. GOLF COURSE BUDGET Mr. Balling reviewed his letter to the President and Board of Trustees dated November 6, 1985 regarding the 1986 Fiscal Year Golf Course Operating Budget. Mr. Balling stated that staff will answer questions on the Golf Course budget tonight, with final comments and consideration for adoption on November 18, 1985, the Public Hearing on the Appropriation Ordinance on December 16, 1985, and the passage of the Appropriation Ordinance on January 6, 1986. Trustee '*•., Glover thanked Mr. Molinaro and Mr. Brimm and staff for the outstanding job which has been done in managing the Golf Course. Trustee Glover then asked Mr. Molinaro about the methodology used in determining the fees for the Golf Course; Mr. Molinaro explained same. Trustee Glover stated that he believes that the residents should pay lower fees, and non-residents should pay higher fees. Trustee O'Reilly stated that she would like to see the rehabilitation of the 15th hole explained in writing; Mr. Balling stated that he would see that this would be done, and he also briefly diagrammed the rehabilitation. Mr. Balling confirmed to Trustee O'Reilly that State standards will be met in altering the creek. In answer to a question from Trustee O'Reilly, Mr. Balling reviewed the proposed financing for the rehabilitation of the clubhouse. Trustee O'Reilly stated that she believes that residents should pay very close to what non-residents pay for green fees, since, the way it is now set up, residents that do not play golf are actually subsidizing residents who do use the course; she believes that the Golf Course should be a profit making venture. Mr. Molinaro stated that 25-30% of the people that play the course are Buffalo Grove residents. Trustee Kowalski echoed the comments of Trustee O'Reilly and Trustee Glover; she also would like staff to look into raising the fees. Trustee Marienthal commended Mr. Molinaro on the excellent year which the Golf Course has had; he also asked some questions which were answered by Mr. Molinaro. COMMITTEE OF TI HOLE NOVEMBER 11, 190 PAGE TWO Mr. Balling stated that the Village has been approached by the food and bar lease operator to expand the number of game machines to 6 in the off-season. Mr. Balling stated that this would be prohibited under the Village ordinance, unless the Village licenses itself under the Pro Shop to be the licensee on the additional 3 games. Mr. Balling stated that the games proposed are adult-type games which would increase business during the off-season. Trustee O'Reilly stated that she would hate to see the name of the Village on any video games. Trustee Reid stated that he has no objection to the proposal. Trustee Glover stated that he is responsive to anything which can be done to help the business of the food and bar operation; however, he has reservations about placing the proposed additional games in the dining room. Temporary Chairman Marienthal polled the Board: "Yes" indicates favor of the lessee of the food and bar operation bringing in 3 more games, which would not affect the present food and bar operation in place; the Village would be holding the license, and the additional games would be in place from November 15th through March 1st of each year; "No" indicates opposition: YES: Marienthal, Glover, Reid NO: O'Reilly, Kowalski Mr. Balling stated that staff will put the final touches on the budget, and have it ready for the November 18, 1985 Regular Meeting. RESCORP DEVELOPMENT PLAN Mr. Balling reviewed the background on the Rescorp Development Plan; he noted the Plan Commission recommendation was unanimously negative. Mr. Hal Francke, attorney for Rescorp, summarized the situation as it now stands, and the events leading up to the present time. Mr. Francke introduced Norm Katz and Bill Griffith of Rescorp Development. Mr. Francke stated that their option on the property has expired, and the property is back out on the market. Mr. Francke stated that they are prepared to go through their entire presentation for the Board tonight; there were no comments from the Trustees indicating a desire to hear a presentation. In answer to a question from Temporary Chairman Marienthal, Plan Commissioner Krug stated that the main concerns of the Plan Commission were density and the overall layout. Mr. Katz stated that he agreed with Mr. Krug regarding density, but he believed that Mr. Krug was the only Commissioner against the overall layout; he stated that they would like to do this project in Buffalo Grove. " � U COMMITTEE OF THE WHOLE NOVEMBER 11, 1985 PAGE THREE Temporary Chairman Marienthal asked Mr. Krug if the Plan Commission might look favorably on this project if the density were 399 as represented by Mr. Francke tonight, rather than the 430 units represented to the Plan Commission; Mr. Krug replied affirmatively. There was discussion by all parties regarding the location of the property, as well as the need for rental housing. Trustee Glover noted a concern that a developer assumes approval by the Board when a plan is referred to the Plan Commission. Trustee Kowalski asked if the developer is still interested in developing this property. Mr. Katz stated that Mr. Francke has proposed 399 units, and if that was the number which would secure Board approval, they would live with that number, although he would have to look at the plan to make sure that number would work. Mr. Francke stated that it is not financially possible for them to increase the amenities while decreasing the number of units. Trustee Reid stated that, if the developer has another proposal to offer, i.e. 399 units, that proposal should be made to the Plan Commission. Temporary Chairman Marienthal questioned the Board as to whether or not they would like to have the developer continue dialogue with the Plan Commission with regard to a plan containing 399 units. Mr. Balling noted that, if it is the desire of the Board to continue with this plan, affirmative action regarding an inducement resolution must be taken prior to the end of the year. Temporary Chairman Marienthal asked each Trustee whether or not they would like to see the developer continue dialogue with the Plan Commission. MARIENTHAL: Yes O'REILLY: Yes, but, in fairness to all, she would like for everyone to know what kind of amenities are being considered if lower densities are being proposed. She would like to see the dialogue continue, especially in consideration of the court decree. GLOVER: He does not sense a strong interest either on the part of the Board or the developer to continue with this project. He noted that the Comprehensive Plan is now being reviewed; he would not be in favor of encouraging this developer to proceed at the Plan Commission at the same direction that they have been proceeding in the past; he stated that density is one thing, but it makes a difference as to how it is planned out, and land use is probably the most important thing; he also questions whether there should be this many rentals units on this parcel. REID: As far as he is concerned, the developer is still at the Plan Commission; he does not want anyone to misconstrue that an "Aye" vote to refer to the Plan Commission should ever be presented to the Plan Commission or interpreted by anyone as anything more than a referral. COMMITTEE OF THE WHOLE NOVEMBER 11, 1985 PAGE FOUR KOWALSKI: Yes, if the developer is willing to go back to the Plan Commission with a plan of approximately 399 units. Mr. Krug stated that he would probably lose some of his objections to the plan with the 10% reduction. Mr. Francke stated that he would like to continue the dialogue, and will talk to Mr. Katz about presenting another plan to the Plan Commission. For informational purposes, Mr. Francke stated that they have made progress with the homeowners. Mr. Francke thanked the Board for their time. EXECUTIVE SESSION Moved by O'Reilly, seconded by Reid, to move to Executive Session to discuss land acquisition. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. ADJOURNMENT Moved by O'Reilly, seconded by Glover, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:12 P.M. e Janet Sirabian, Village Clerk