1980-06-23 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, JUNE 23, 1980, AT
THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 7:35 P.M. Roll call
indicated the following present: President Clayton; Trustees Marienthal ,
Stone, O'Reilly, Hartstein, Kavitt, Gerschefske. Also present were:
William Balling, Village Manager; William Raysa , Village Attorney; William
Sommer, Assistant Village Manager; Gregory Boysen, Director of Public Works;
Richard Kuenkler, Village Engineer; Ray Gustafson , Civil Engineer; Jim
Truesdell , Village Planner; Paul Kochendorfer, Village Treasurer.
CABLE TV
President Clayton stated that the committee for Cable TV met on Wednesday,
and determined guidelines for themselves. She then highlighted the committee
report to the Board of Trustees dated June 19, 1980. Mr. Raysa commented on
the legal aspects of the proposed trip of the committee to view a cable TV
installation. Trustee Marienthal requested a polling regarding the assumed
trip, if necessary, and whether it be a Village expense, or at the expense
of the -cable company. President Clayton then polled the Board:
Cable Company Expense: Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
Village Expense: None
LAKE-COOK ROAD
President Clayton read a letter she had received from the Cook County Depart-
ment of Highways in response to a letter that she had sent urging the
completion of Lake-Cook Road to Barrington. She urged citizens to write
letters to the Cook County Department of Highways supporting this completion.
President Clayton will also urge neighboring communities to write letters in
support of the Lake-Cook Road completion.
NORTH FIRE STATION
Mr. Balling summarized the meeting of the Fire Committee regarding the new
fire station. He stated that the Plan Commission unanimously recommended
the site plan concept. There were no adverse comments from the Board, and
the Fire Committee will proceed along those lines.
WELL #1
Mr. Balling stated on Sunday morning, Well #1 failed to produce water. Staff
is analyzing the situation, and will have a report for the July 7, 1980
Board meeting. Funds are budgeted for this type of occurrence. A pressure
loss is not anticipated at this time. A positive aspect of the breakdown
is that its production capabilities will probably be able to be expanded.
LEGAL UPDATE
Mr. Raysa gave the Board an update on pertinent court decisions recently
made.
CITRUST/HILLTOWN
Discussion took place regarding item #1 in Mr. Balling's letter to the
President and Board of June 19, 1980, that being:
COMMITTEE OF THE WHOLE
JUNE 23, 1980
PAGE TWO
1 . Relationship of our School , Park, and Library Ordinance
and conditions suggested by the Buffalo Grove Park
District and School District 96 which exceed our
ordinance standards.
President Clayton polled the Board: "Yes" indicates favor of staff looking
into and preparing an amendment to our Public Land Donation Ordinance in
accordance with the letter from Dr. Willard; "No" indicates opposition:
AYES: Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: None
Trustee Stone stated that he would like the same study done as far as the Park
District is concerned, but he would like more formal input from the Park
District as to their specific needs. There should be a letter from the
Park District stating what they believe the standards should be, and their
reasons for same.
It was also requested that staff determine what surrounding communities are
close to or exceeding 25% open space; and what surrounding communities do regarding
school , park, and library donations.
In summation, the Village will immediately review its School and Park
Contribution Ordinances to ascertain if, in fact, greater contributions are
warranted in light of the philosophy of school and park donations. While
there may or may not be an ordinance on the books prior to this proposed
annexation, the Board will look for the Citrust/Hilltown properties to be
bound by any ordinance subsequently passed in this regard.
Discussion then took place regarding item #2 in Mr. Balling's memo of
June 19, 1980:
2. Buffalo Grove's policy on assuring Buffalo Grove School
Districts gain maximum benefit from non-residential pro-
perty (school boundary realignment issue) .
It was noted that District 103 is opposed to any realignment of boundaries,
while District 96 stated that they would be supportive of a realignment.
President Clayton polled the Board: "Yes" indicates favor of the developer
pursuing the school boundary realignment issue; "No" indicates opposition :
AYES: Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: None
The Board then discussed the areas of IOR which could be realigned, in the
event that the school boundary alignments do not materialize
President Clayton polled the Board: "Yes" indicates favor of pursuing a
contingency land use plan; "No" indicates opposition :
AYES: Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: None
COMMITTEE OF THE WHOLE
JUNE 23, 1980
PAGE THREE
It was stated that the staff should look at properties that lie east of Buffalo
Grove Road Extended, and the northern portion, and to switch enough land to
make it beneficial .
In summation, the Village supports a policy of realignment of the School
District property between Districts 103 and 96. In this regard, the Board
specifically requested that the developer and the staff reinitiate a contact
with both the affected School Districts to ascertain if, in fact, some
resolution of the boundary realignment issue can occur prior to the annexation.
In the event that this exercise proves futile, the Board is prepared to
act upon recommendations of staff in providing land use realignment to
permit greater tax benefit to School District 96.
The next item discussed was #3 in Mr. Balling's June 19, 1980 memo:
3. Board policy on dealing with the Village of Long Grove in
assigning Sphere of Influence area to the Village of Buffalo
Grove based on past policy.
It was stated that a number of Trustees had been in attendance at a Lake
County Board meeting some time ago where the Village was told by the Lake
County Board that any properties that are annexed to a Village such as
ours would assure that sewer rights would be assigned to the Village
annexing the property, based on the agreement with Lake County; however,
this position has never been formalized. Mr. Balling expanded on some of
the areas of conflict regarding this.
It was suggested that the Village secure a commitment from the Lake County
Board stating that they did go on record stating the above, and that we now
ask for that to be implemented. The consensus of the Board is that the
Village of Long Grove will be formally contacted and requested to assign
its Sphere of Influence based on the plan of development.
The final item discussed is #4 in Mr. Balling's June 19th memo:
4. Board policy on dealing with Lake County in accepting
responsibilities for the implementation of Buffalo Grove
Road extension.
The Harland Bartholomew study identified the need to obtain the assistance
and participation of Lake County in the development of Buffalo Grove Road
Extended. This will include the possible use of municipal authorities of
the County and aligned acquisition and development of proper rights of
way. Staff will be formally contacting the Public Service Committee in
this regard.
After deliberation by the Trustees , President Clayton polled the Board:
"Yes" indicates favor of publishing the Public Hearing for July 14, 1980;
"No" indicates opposition:
AYES: Marienthal , Stone, O' Reilly, Hartstein, Kavitt, Gerschefske
NAPES: None
President Clayton declared a recess from 9:05 until 9:25.
COMMITTEE OF THE WHOLE
JUNE 23, 1980
PAGE FOUR
WYNNEDALE DEVELOPMENT
Mr. Balling stated that this workshop session is to get basic policy
direction for the developer. There are six items, as outlined in Mr.
Shassian 's letter to Mr. Balling of June 16, 1980, which need clarification
from the Board, as the developer and staff do not agree on them. Mr.
Friedman , attorney for the developer, pointed out that the total of these
6 items comes to a total of approximately $237,000.00. The developer
feels that he is not able to donate the proposed 17 acres of land, in
addition to spending $237,000.00 on various improvements. Mr. Friedman
then gave the developer's viewpoint of each of the six items listed.
Mr. Shassian then referred to a map and explained the various degrees of
grading the park site, and why they strongly feel that a 1% grade is best.
He said that their engineers strongly feel that the 2% grade is wrong,
that it will not work, and that it will fail , and change the whole char-
acter of the site. He said that they would be willing to put the additional
money in an escrow account in the event that the 1% grade that they propose
does not work.
Mr. Balling explained the Village's reasons for wanting the 2% grade.
Mr. Boysen stated that staff wishes to go on record as saying that the
land will not drain properly with the 1% grade, and he explained the erosion
which he feels would take place.
Mr. Kuenkler explained the condition the soil would be in if left at a 1%
grade. The engineer for the developer explained their reasons for feeling
that a 1% grade is best.
The Board wished to know what the grade is on the Villas of Buffalo Creek.
This was not available, but will be looked into.
Mr. Shassian pointed out three areas in the Village which are a 1% grade.
There was lengthy discussion on how to effect the proper grading for the area.
President Clayton polled the Board: Alternative #1 which is a 1% grade
with an escrow account to be determined by the Village; or a 2% grade that
would be approved by the Village Engineer:
1% grade with escrow: Marienthal , O'Reilly, Hartstein, Kavitt, Gerschefske
2% grade approved by Village Engineer: Stone
The next item is the installation of the Checker Road sidewalk. President
Clayton polled the Board: "Yes" indicates favor of requiring the Checker
Road sidewalk; "No" indicates opposition:
AYES: Marienthal
NAYES : Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
The Village will not require the developer to install a sidewalk along
Checker Road.
COMMITTEE OF WHOLE
JUNE 23, 1980
PAGE FIVE
The next item is the number of street lights to be installed along Arlington
Heights Road. After discussion , President polled the Board: "Yes" would
indicate favor of the Village Engineer's recommendation of 10 lights on
Arlington Heights Road; "No" indicates opposition:
AYES : Stone, Gerschefske
NAYES: Marienthal , O'Reilly, Hartstein, Kavitt
The developer will not be required to put in the full amount of 10 lights,
but there will be lights at both intersections.
The next item for discussion is the matter of the installation of Concrete
Headwalls. Mr. Kuenkler explained the subject, and the reason for requesting
same.
President Clayton polled the Board: "Yes" indicates favor of requiring
the installation of concrete headwalls; "No" indicates opposition:
AYES : Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: None
The next item is the Bike Path and Aspen Ditch Bridge. Mr. Boysen explained
the situation to the Board. President Clayton polled the Board: "Yes"
indicates favor of this improvement; "No" indicates opposition:
AYES: Stone, O 'Reilly, Gerschefske, President Clayton
NAYES: Marienthal , Hartstein, Kavitt
The final item for discussion is the water main extensions off site on
Arlington Heights Road and Checker Road. The developer explained his
position that these improvements are not essential for this project. Mr.
Balling explained the Village's position in asking that these improvements
be made.
President Clayton polled the Board: "Yes" indicates favor of requiring a
16" main on Checker Road along the property; "No" indicates opposition:
AYES: Marienthal , Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: None
President Clayton polled the Board: "Yes" indicates favor of requiring the
off-site water main on Checker Road; "No" indicates opposition:
AYES: Marienthal , Stone, O'Reilly, Kavitt, Gerschefske
NAYES: Hartstein
President Clayton polled the Board: "Yes" indicates favor of requiring
the water main off-site along Arlington Heights Road from Checker up to
Well #2; "No" indicates opposition:
AYES: Marienthal , Stone, Kavitt, Gerschefske
NAYES: O'Reilly, Hartstein
Mr. Friedman stated that they do not take this concept to be legally binding
on the Village, and stated that the developer will meet with the Park District.
� U
COMMITTEE OF THE WHOLE
JUNE 23, 1980
PAGE SIX
BOND REFUNDING PROGRAM - WATER AND SEWER BOND ISSUE
It was decided that Mr. Brimm's memo had clarified any questions the
Trustees might have had regarding this subject. The item will be placed
on the agenda for the next Regular Board meeting.
Mr. Raysa pointed out some items regarding this procedure.
ADJOURNMENT
Moved by Stone, seconded by Kavitt, to adjourn the meeting. Upon voice
vote, the motion was unanimously declared carried. The meeting was
adjourned at 10:55 P.M.
pA.
Jar . M. Sirabian, Village Clerk