1983-01-17 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, JANUARY 17, 1983,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 8:43 P.M. Present were
President Clayton; Trustees Marienthal , Stone, O'Reilly, Hartstein, and
Gerschefske. Trustee Schwartz was absent. Also present were: William
Balling, Village Manager; William Raysa, Village Attorney, and James Doyle,
Assistant Village Manager.
WATER COMMITTEE - PUBLIC INFORMATION
Trustee O' Reilly stated that the Education Subcommittee of the Water Policy
Committee is going to be meeting on Tuesday night to discuss the format to
be used for presentation to the various groups requesting same. She asked
the Trustees how much involvement they wish to have in these meetings.
President Clayton stated that she wished to be there to "kick off" the meeting,
introduce the Committee members, and explain the reason for the public in-
formation meetings, and to hear the concerns of residents. It was decided
that all Trustees would try and make as many meetings as possible, and
answer any questions directed to them, but they would not make any formal
presentations.
EMPLOYEE APPRAISAL SYSTEM AND SALARY PROGRESSION PLAN
Mr. Balling stated that staff would like to present to the Board the two
staff recommendations concerning the appraisal system and salary progression
plan. Mr. Doyle will report to the Board on the performance appraisal and
evaluation system. Mr. Doyle explained what he has done over the past year
regarding the system. He pointed out that a good performance evaluation
should be:
1. Job related
2. Significant in that the factors and criteria used to evaluate the
positions should be the ones that are most significant to that job.
3. Accurate
4. Reliable
5. Legally defensible
Mr. Doyle had provided each Trustee with a copy of the current evaluation
form, and a one-page description of a hypothetical employee, and asked each
Trustee to evaluate this employee. He then explained the results of same
and pointed out that this evaluation does not meet the criteria listed above.
Mr. Doyle then explained the methods by which he is working on a system to
correct the current deficiencies in the evaluation system. There was then
discussion on same.
Mr. Balling stated that the second part of the presentation tonight is how
to administer pay progression. Mr. Balling stated that there are two ele-
ments to the pay plan which he would like to address tonight: the first
relates to creating a compensation system which is relative to the market
place; the second element is compensation for performance itself. Staff
�,,,� has identified a range of 0-10% for merit increases, Mr. Doyle explained
COMMITTEE OF THE WHOLE
JANUARY 17, 1983
PAGE TWO
the way the merit increases would work. Mr. Balling stated that another
item to be discussed is that of range adjustment to compensate those em-
ployees who are at the top of their range. Staff is proposing four
alternatives to implement both the merit and the range adjustment concept.
Mr. Balling reviewed these options, which are detailed on pages 5 and 6
of Mr. Doyle' s memo to him of January 7, 1983. Trustee Marienthal proposed
permitting all top of scale employees to compete for the maximum 10% merit
increase, but doing away with the range adjustment altogether. Trustee
Stone proposed a 5% increase in maximum pay for top of scale employees,
but not adjusting the entrance salary, and not awarding the 4% range ad-
justment. Discussion on these proposals followed.
President Clayton polled the Board: "Yes" indicates favor of a 4% range
adjustment; "No" indicates opposition:
YES: 0 - None
NO: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
ABSENT: 1 - Schwartz
There was then discussion on whether or not there should be any range
adjustment at all at the entrance level .
President Clayton polled the Board: "Yes" indicates favor of a 2% range
adjustment for everyone but those at the top of range, 5% range adjustment
for those at the top of the range, with a 0-10% merit increase; "No" indicates
opposition:
YES: 3 - Stone, Hartstein, Gerschefske
NO: 2 - Marienthal , O'Reilly
ABSENT: 1 - Schwartz
All employees will receive a 2% range adjustment on May 1, 1983, with what-
ever merit increase that they qualify for becoming effective on their an-
niversary date. It was requested that there be a break-down for next year
on how many employees fall into each of the percentage categories.
The meeting was adjourned at 11:21 P.M.
CNA,±11A
Janet ML_, irabian, Village Clerk