1982-11-08 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, NOVEMBER 8, 1982,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 8:36 P.M. Roll call indicated
the following present: President Clayton, Trustees Stone, O'Reilly, Hartstein,
and Schwartz. Trustees Marienthal and Gerschefske were absent.
1983 VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
Mr. Balling summarized the present status of the project, and the progress
that has been made since April of 1982. The firm of Baxter and Woodman has
been retained to answer two basic questions:
1 . To look at the Novak & Dempsey recommendation, particularly focusing
on the 1983 maintenance element, and to design improvements pursuant
to that recommendation.
2. To examine the streets identified as reconstruction where staff felt
additional study needed to be undertaken.
Mr. Balling pointed out that the next step in the process would be an
authorization to bid the 1983 element.
Mr. Frank Wellwerts of the Baxter and Woodman Company then gave his presentation
to the Board. Mr. Wellwerts stated that the plans have been submitted to IDOT,
and verbal approval has been given on the estimates and the project specifica-
tions. He then outlined the five strategies recommended:
1 . Slurry seal - recommended for those streets that have been recently
reconstructed, i .e. streets that are in basically good condition.
2. 2" New Surface - pavements that have reached a point of surface
deterioration, requiring total pavement removal of the bituminous
portion.
3. 2" overlay
4. Placement of a 2" new surface with pavement fabric, which goes one
step beyond strategy #2.
5. 2" overlay and pavement fabric.
Mr. Wellwerts stated that there is a significant difference between the Novak &
Dempsey report and the Baxter and Woodman report with respect to the reconstruct
streets; basically, they have downgraded the Novak & Dempsey report, using more
of a maintenance approach, rather than a reconstruct approach. Their estimate
for this approach is approximately $1 ,302,000.
President Clayton asked about the effect on the cost if this is delayed past
1984. Mr. Wellwerts stated that it is very difficult to estimate construction
costs; he stated that, more important than the construction cost, is the possibility
that the streets will deteriorate to the point where a different approach may be
necessary. Mr. Wellwerts also explained the differences in recommendations
between their report and the Novak & Dempsey report; he did state that they
are in general concurrence with the maintenance portion of the Novak & Dempsey
report.
In answer to a question from a resident, Mr. Wellwerts stated that they are
paying particular attention to upgrading the streets which have bus routes.
Mr. Wellwerts stated that the slurry seal will not provide a 10 year life
expectancy, but that the other options would provide the 10 year life expectancy.
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COMMITTEE OF THE WHOLE
`..' NOVEMBER 8, 1982
PAGE TWO
Mr. Boysen stated that staff is in agreement with the Baxter and Woodman
approach.
President Clayton polled the Board: "Yes" indicates favor of having on our
next agenda the authorization to bid; "No" indicates opposition:
YES: Stone, Hartstein, Schwartz
NO: O'Reilly
ABSENT: Marienthal , Gerschefske
ADJOURNMENT
President Clayton adjourned the meeting at 9:01 P.M.
Jaw?. M. Sirabian, Village Clerk