1982-03-08 - Village Board Committee of the Whole - Minutes u
SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, MARCH 8, 1982,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 7:30 P.M. Roll call
indicated the following present: President Clayton; Trustees Marienthal ,
Stone, O 'Reilly, Hartstein, Gerschefske, and Schwartz. Also present were:
William Balling, Village Manager; William Raysa, Village Attorney; James
Doyle, Assistant Village Manager; William Brimm, Finance Director; Police
Chief Walsh; Deputy Police Chief Voigt; Fire Chief Winter; Frank Hruby,
Director of Building and Zoning; Gregory Boysen, Director of Public Works;
Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler, Village
Engineer; and Paul Kochendorfer, Village Treasurer.
PUBLIC HEARING - REVENUE SHARING
President Clayton began the Public Hearing at 7:31 P.M. Mrs. Clayton
stated that the Notice of Public Hearing for Revenue Sharing was published
in the Buffalo Grove Herald on February 27, 1982.
Mr. Brimm stated that tonight 's Public Hearing is in conformance with
Federal Revenue Sharing guidelines; he also stated that the proposed
use hearing was held on February 15, 1982. The only document presented
at the proposed use hearing was the recommendation of staff that the
proceeds from revenue sharing money for 1982/83, plus some carry-over
from 1981/82, be used for capital purchases plus the retirement of debt
on equipment and facilities. President Clayton asked if there were any
questions from the Board or the audience. There were none.
President Clayton closed the Public Hearing at 7:38 P.M.
1982/83 PROGRAM BUDGET
Mr. Balling introduced the proposed 1982/83 program budget, which was
distributed to the Board on March 1 , 1982. He then highlighted his
Budget Message letter to the Board , also dated March 1 , 1982. These
items are on file in the Clerk's office. Mr. Balling then stated that
staff would proceed through each fund in the Budget, page by page, and
answer any questions the Board may have on same.
CORPORATE FUND
Mr. Brimm reviewed the revenues in the Corporate Fund. He pointed out
two major points that should be reflected within the Corporate tax revenues
to be received:
1 . The fire levy for both Cook and Lake Counties reflects a full year 's
fire service; whereas the first year of tax proceeds reflected
8 months, and approximately $145,000 of the first year's levy was
abated.
COMMITTEE OF THE WHOLE
MARCH 8, 1982
PAGE TWO
2. All Lake County taxes have been reduced totally approximately
$100,000, and within the Corporate Fund approximately $75,000,
to reflect the credit that will be applied to Lake County residents
for the overextension of taxes in 1980.
Mr. Balling stated that the fees to be collected for Cable TV engineering
were not included in the revenues of the Budget because it is almost
impossible to estimate amounts at this time.
Following discussion on the subject of anticipated revenue from building
permits, President Clayton polled the Board: "Yes" indicates favor of
leaving the building permit revenue as it is; "No" indicates opposition:
YES: Stone, Hartstein, Gerschefske, Schwartz
NO: Marienthal , O'Reilly
Trustee Gerschefske explained the proposal of the Finance Committee to
add a $5.00 surcharge to any vehicle license which is not purchased on
time. After discussion, President Clayton polled the Board: "Yes"
indicates favor of amending the Vehicle License Ordinance to require
a $5.00 surcharge to be added on to the cost of the vehicle sticker after
the due date; "No" indicates opposition:
YES: Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Schwartz
NO: None
Mr. Balling highlighted the Legislative Fund 401 .
Trustee Stone commented on the two proposed studies to be undertaken by
the Northwest Municipal Conference regarding Cable TV. Discussion took
place regarding the need for another level of government to watch over a
business which has been granted a franchise to operate in the Village.
President Clayton polled the Board: "Yes" indicates favor of participating
in Level I and II of the Northwest Municipal Cable consortium at a cost
not to exceed $980; "No" indicates opposition: Mr. Raysa had some
questions he wished to discuss with Trustee Stone, and it was decided that
the polling would be postponed until Mr. Raysa and Trustee Stone had a
chance to discuss same.
Mr. Balling then explained the Regional Solid Waste Disposal study.
President Clayton polled the Board: "Yes" indicates favor of Buffalo
Grove's participation in the Solid Waste study at a cost not to exceed
$3,100; "No" indicates opposition:
YES: Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Schwartz
NO: None
Mr. Balling highlighted the Office of the Village Manager Fund 405. He
explained the proposed use of a television monitor for the Council
Chambers in conjunction with Cable TV. After discussion, President Clayton
polled the Board: "Yes" indicates favor of retaining the television set
COMMITTEE OF THE WHOLE
MARCH 8, 1982
PAGE THREE
in the Office of the Village Manager budget; "No" indicates opposition:
YES: Marienthal , Stone, Hartstein, Gerschefske, Schwartz
NO: O'Reilly
The next fund discussed was that of Finance & General Services Fund 410.
Staff answered questions from the Board on same.
Mr. Balling noted the Legal Fund 411 , and pointed out that the hourly fee
for the Village Attorney will be raised from $50.00/hour to $60.00/hour.
Mr. Balling explained the Fire Service Fund 421 . Chief Winter explained the
need for the new squad truck and ambulance. Staff explained the line items
in the Fire Service Fund, and answered questions from the Board. Trustee
O'Reilly asked for a written explanation of the personnel services in the
Fire Department, and also an explanation of the gasoline consumption for
the Fire Department. A report will also be distributed regarding the
Central Garage Fund.
RECESS
President Clayton declared a recess from 9:30 until 9:55 P.M.
Trustee Stone conferred with Mr. Raysa, and stated that, in general , there
are no major problems with either the Level I or Level II agreements on
Cable TV. There are some legal terms which Mr. Raysa wishes to review and
possibly change some wording. The polling coming up with the Northwest
Municipal Conference on Wednesday is only to poll our intent to join this
consortium, and is not binding.
President Clayton polled the Board: "Yes" indicates favor of joining the
consortium subject to the Village Attorney's review, and possibly making
a few modifications to the agreement; "No" indicates opposition:
YES: Marienthal , Stone, Hartstein, Gerschefske, Schwartz
NO: O'Reilly
In discussing the Police Fund 431 , Mr. Balling pointed out that Omni-House
has requested that the Village budget the $39,000 figure and appropriate
the difference between that and $42,000, evaluating revenues available in
April of 1983 for possible payment of the $3,000 difference at that date.
Mr. Dennis Depcik of Omni -House explained their need for funds. Discussion
also took place regarding animal control and care for stray dogs picked up
by the Police officers. Staff answered various questions from the Board
with regard to the line items in the Police Fund.
Mr. Balling explained the preparation of the budget to a resident who was
concerned with the increases.
President Clayton polled the Board: "Yes" indicates favor of funding Omni-
House at the full $42 ,000 that they have requested; "No" indicates opposition:
YES: Stone, O'Reilly, Hartstein, Schwartz
NO: Marienthal , Gerschefske
COMMITTEE OF THE WHOLE
..i MARCH 8, 1982
PAGE FOUR
Mr. Balling will inform the Board as to where this extra $3,000 will be
picked up.
Mr. Balling reviewed the Building & Zoning Fund 441 ; there were no questions
on that fund.
The next funds reviewed were Engineering Services Fund 445, and Building
Services Fund 451 , with no questions being asked on either fund.
Mr. Balling reviewed Building & Zoning Fund 441 , and Engineering Services
Fund 445, with no questions being asked regarding either fund. He then
reviewed and answered questions with regard to Building Services Fund 451 .
Mr. Balling then reviewed the Public Works - Street Operation and Maintenance
Fund 461 , and answered various questions on same. After discussion,
President Clayton polled the Board: "Yes" indicates favor of keeping the
Tar Kettle (Account 12-14 - Operating Equipment) in the budget; "No"
indicates opposition :
YES: Stone, O'Reilly, Hartstein, Gerschefske, Schwartz
NO: Marienthal
Mr. Balling concluded the review of the CORPORATE FUND with Public Works -
Management and Administration Fund 462, Emergency Services Disaster Agency
Fund 471 , and Transfer - Non-Operating Fund 461 ; there were no questions
on any of the above funds.
SPECIAL REVENUE FUNDS
Mr. Balling and Mr. Brimm reviewed the IMRF Fund 501 , Revenue Sharing Fund
502, and Refuse Service Fund 503; there were no questions on these funds.
Mr. Balling explained the MFT Improvement Projects Fund 504, and answered
questions on same. He then explained the Street Program improvement, and
discussion took place regarding same.. A polling was requested as to whether
anyone has reservations with regard to this engineering phase which would
allow to design for the 70 level or higher.
President Clayton polled the Board: "Yes" indicates favor of leaving this
in the budget as it is, which is to go for the design at a 70 level ; "No"
indicates opposition:
YES: Stone, Hartstein, Gerschefske, Schwartz
NO: Marienthal , O'Reilly
Mr. Balling stated that a briefing of the proposed design phase would be
prepared for the Board.
COMMITTEE OF THE WHOLE
MARCH 8, 1982
PAGE FIVE
Mr. Brimm then reviewed the CAPITAL PROJECT FUNDS and the DEBT SERVICE &
PENSION FUND, and answered questions from the Board on same.
It was determined that the ENTERPRISE & INTERNAL SERVICE FUNDS would be
reviewed at the March 15, 1982 Board meeting.
ADJOURNMENT
Moved by Hartstein , seconded by Stone, to adjourn the meeting. Upon voice
vote, the motion was unanimously declared carried, and the meeting was
adjourned at 11 :38 P.M.
Janet M irabian, Village Clerk