1981-03-09 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, MARCH 9, 1981 ,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 7:35 P.M. Roll call indicated
the following present: President Clayton; Trustees Marienthal , Stone, O'Reilly,
Hartstein, and Gerschefske. Trustee Kavitt was absent. Also present were
William Balling , Village Manager; William Raysa, Village Attorney; William
Sommer, Assistant Village Manager; William Brimm, Finance Director; Gregory
Boysen, Director of Public Works; Frank Hruby, Director of Building and Zoning;
Richard Kuenkler, Village Engineer; Raymond Rigsby, Superintendent of Public
Works; David Harrington, Administrative Assistant; Police Chief Harry Walsh;
Deputy Police Chief Arthur Voigt; Fire Chief Wayne Winter; and Paul Kochendorfer,
Village Treasurer.
PUBLIC HEARING - REVENUE SHARING PUBLIC USE
The Public Hearing began at 7:36 P.M. President Clayton read the Notice of
Public Hearing published in the Buffalo Grove Herald on February 27, 1981 .
Mr. Balling recommends to the Village Board that the Revenue Sharing allocation,
which is projected to be $132,000.00, be committed to the Municipal Fire Service
Implementation Program. It is specifically recommended that $75,000.00 be
committed to the Fire Station Construction Fund, and $57,000.00 be committed
to the Fire Department Debt Service Fund. This would represent 100% of the
Village's Revenue Sharing allocation for Fiscal 81 -82.
President Clayton asked if there was further discussion. There was none. The
Public Hearing was closed at 7:38 P.M.
FISCAL 81 -82 PROG'AM BUDGET
Mr. Balling stated that the Program Budget for the period May 1 , 1981 through
April 30, 1982 is being presented to the Board tonight, and includes all Village
funds with the exception of the Golf Course Fund, which is on a calendar year
basis . The entire budget document is on file in the Clerk's Office. Mr. Balling
explained how the budget is developed, and stated that it will be reviewed at
this meeting on a fund-by-fund basis .
The first fund to be reviewed is the GENERAL FUND, and Mr. Balling gave a brief
description of same. Mr. Brimm then reviewed the revenue to be received for
this fund. Mr. Balling and Mr. Brimm answered questions from the Trustees
regarding the revenue.
The next discussion included questions and answers on the line items in the
Legislative 401 account. In response to a request from Trustee O' Reilly, Presi-
dent Clayton polled the Board: "Yes" would indicate favor of leaving $3,500.00
in the budget for the purchase of new chairs for the dais (line item 502 under
Capital Expenditures) ; "No" would indicate opposition:
YES: None
NO: Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
ABSENT: Kavitt
Line item 502, $3,500.00, will be deleted from the budget.
COMMITTEE OF THE WHOLE
MARCH 9, 1981
PAGE TWO
The next account discussed was the Office of the Village Manager 405. Staff
answered questions from the Board regarding same. In response to a request from
Trustee O' Reilly, President Clayton polled the Board: "Yes" would indicate
favor of line item 205 for $1 ,500.00, allowing both the Village Manager and
the Assistant Village Manager to attend the ICMA Conference; "No" would indicate
opposition:
YES: Marienthal , Stone, Hartstein, Gerschefske
NO: O' Reilly
ABSENT: Kavitt
Line item 205 in Account 405 will remain as is .
Staff then answered questions from the Board concerning Finance and General
Services 410 and Legal 411 accounts.
Mr. Balling gave a brief explanation of the Fire Service 421 account, which is
new in the budget this year. Mr. Winter then answered questions from the Board
concerning this account. There was then discussion on the purchase of a new
ambulance. President Clayton polled the Board: "Yes" indicates favor of
purchase of a new ambulance (line item 501 in account 421) ; "No" indicates
opposition:
YES: Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NO: None
ABSENT: Kavitt
President Clayton stated that this item would be placed on the next agenda.
After all questions had been answered regarding the Fire Service account,
President Clayton declared a recess at 8:55 P.M. The meeting resumed at 9: 10 P.M.
Mr. Balling gave a brief explanation of the Police 431 account. Chief Walsh
answered questions from the Board on same.
Staff then answered questions from the Board regarding the Building & Zoning 441 ,
Engineering Services 445, and Building & Grounds 451 accounts .
The next account discussed was Street & Bridge 461 , and staff answered questions
from the Board regarding same. It was requested that further documentation be
provided for line items 401 and 425 in the 461 account. President Clayton
polled the Board: "Yes" indicates favor of leaving line item 425 in account 461
as is; "No" indicates opposition:
YES: None
NO: Marienthal , Stone, O' Reilly-, Hartstein**, Gerschefske AAA
ABSENT: Kavitt
*Predicated on information to be received.
**Awaiting further information.
Awaiting further information.
Staff then finished answering questions on the 461 account.
The staff then answered questions from the Board regarding the Management &
Administration 462 and ESDA 471 accounts, thus finishing the accounts contained
in the General Fund.
Mr. Balling explained the Central Garage 463 account in the CENTRAL GARAGE & MFT
FUND. He explained the reason for the request to purchase an Electronic Fuel
Control System for $15,000.00, included in line item 503. Discussion on this
Lwe
.
L./
COMMITTEE OF THE WHOLE
MARCH 9, 1981
L PAGE THREE
particular purchase followed. President Clayton polled the Board: "Yes"
would indicate favor of the Electronic Fuel Control System, line item 503,
remaining in the budget; "No" would indicate opposition:
YES: None
NO: Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
ABSENT: Kavitt
The $15,000.00 allocated for the Electronic Fuel Control System will be deleted
from line 503 of the 463 account.
Mr. Brimm explained the MFT revenue, and asked if there were any questions on
the MFT 461 account; there were none.
Mr. Brimm then gave a summary of the WATERWORKS AND SEWERAGE FUND revenue. Mr.
Balling pointed out that the total revenue of $1 ,896,522.00 does not show the
amount of funds reserved for Lake Michigan Water. Mr. Boysen answered a
question from the Board regarding the Water Operations 491 account.
Mr. Balling summarized the Sewer 492 account, and answered questions on same.
Mr. Balling then summarized the Reserve Sinking Fund.
Mr. Brimm explained and answered questions on the Revenue Sharing Fund, the
Capital Projects "and - Fire Station, and the Refuse Service Fund in the SPECIAL
REVENUE FUNDS.
Mr. Balling summarized the funds contained in the DEBT SERVICE FUNDS, i .e.
Municipal Building Funds, Fire Department Debt Service Fund, Village Hall
Remodeling Debt Service Fund, the Golf Course Debt Service Fund, IMRF Fund,
Police Pension Fund, and Fire Pension Fund. Staff answered questions from the
Board on these funds .
Mr. Balling stated that this concluded the presentation of the budget, and
stated that documentation , as well as revisions made tonight, would be ready
for next week's meeting. It is anticipated that the finalized budget would
be ready for Board action on April 6, 1981 . Mr. Balling then answered questions
from the Board regarding the APPENDIX of the budget.
ADJOURNMENT
Moved by Marienthal , seconded by Hartstein, to adjourn the meeting. Upon voice
vote, the motion was unanimously declared carried. The meeting was adjourned
at 10:49 P.M.
Janet M. ' irabian, Village Clerk