1980-01-28 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, JANUARY 28, 1980,
AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Clayton called the meeting to order at 7:30 P.M.
Roll call indicated the following present: President Clayton, Trustees
Marienthal , Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske. Also present
were: William Balling, Village Manager; William Raysa, Village Attorney;
William Sommer, Assistant Village Manager; William Brimm, Finance Director;
Paul Kochendorfer, Village Treasurer.
President Clayton reported that there will be a meeting at 4:00 P.M. on
Wednesday, January 30, 1980 with representatives from the Village and the
Park District regarding the various procedures involved in annexation.
MONTHLY ACTIVITIES REPORT
Mr. Balling noted the Monthly Activities Report for December, which was
previously distributed to the Trustees.
PERSONNEL
Mr. Balling reported the Ms. Ingrid M. Baumbach has been hired as admin-
istrative assistant in the planning division. Mr. Balling briefly described
Ms. Baumbach's background, and stated that she would begin work for the Village
in two weeks.
THREAD CREEK INDUSTRIAL CENTER - PUBLIC HEARING
President Clayton called the Public Hearing to order at 7:35 P.M. She then
stated the reason for the Public Hearing, and stated that notice had been
published in the Buffalo Grove Herald on January 11 , 1980.
Due to the fact that all documents were not ready for Public Hearing, it was
moved by Hartstein, seconded by O'Reilly, to continue this Public Hearing
to February 11 , 1980. Upon voice vote, the motion was unanimously declared
carried.
The Public Hearing was adjourned at 7:37 P.M.
POLICE GENERAL MANAGEMENT STUDY FOR BUFFALO GROVE.
President Clayton introduced Mr. Don Derning.
Mr. Derning explained that his firm was a resource developed by the Department
of Law Enforcement, to bring in to the local agencies, at the request of the
chief administrator a perspective on the operations of that agency, hopefully
another opinion and suggestions on methodologies that, when combined with the
ongoing expertise of the locals, can produce a better product than either one
by themselves.
Mr. Derning stated that they come into the department solely on an advisory
basis.
President Clayton thanked Mr. Derning for the report, which confirms the fact
that Buffalo Grove does have an excellent Police Department. Mr. Derning
commended the Board and the community for creating the type of Police Depart-
ment which we have.
COMMITTEE OF THE WHOLE
JANUARY 28, 1980
PAGE TWO
Mr. Derning then answered questions from Trustees on the report, which is on
file in the Clerk's office. Mr. Derning explained the significance of the
ratio of non-committed versus committed time recommended in the report. It
is felt that for every hour of documentable required time, the department
should have at least two hours of uncommitted time in order to meet the need
for other services in the community.
The 2 to 1 ratio is a minimum figure; the ideal ratio is 3 to 1 . Mr. Derning
stated that this is a guide for planning, and each community makes its own
decision as to the degree of service it wishes to provide. Mr. Derning did
state that Buffalo Grove had a higher ratio of committed time than the other
communities which he has surveyed. Mr. Balling stated that this report has
provided guidelines for increasing supervisory personnel , and working toward
a better ratio of committed versus non-committed time.
President Clayton, on behalf of herself and the Board, thanked and commended
Chief Walsh and the department for the excellent service provided to Buffalo
Grove.
LIBRARY SERVICE
President Clayton stated that the discussion on library services would be
delayed until the chairman of that committee arrived.
FIRE DISTRICT DISCONNECTION AGREEMENTS
Mr. Raysa explained that one of the requirements of disconnection is a
petition by a legal voter of the district to be disconnected from, or an
owner in that district. Mr. Raysa asked the Board to sign the petition
to the Lake County District Court in order to disconnect from the three
districts involved. He said he is filing one complaint with three counts,
and is asking the Board to sign the petition as legal voters and/or owners
of the property in question, the Village of Buffalo Grove owning property in
the Vernon District.
Mr. Raysa stated that he has talked with the attorneys for two of the districts,
and is waiting to talk with the attorney for the third district before filing
the petition. If there is a problem raised by the third attorney, Mr. Raysa
will have to bring the petition before the Board again.
Mr. Raysa explained that, if the March 1 referendum fails, he will be back
in court within 30 days to vacate the order for disconnection.
Mr. Balling stated that it was decided to petition for disconnection before
the referendum so that certainty could be pledged to the voters that the
disconnection is beyond question.
Mr. Balling stated that, if the referendum passes, the target for start-up
of the municipal fire department would be July, 1981 , and would assume
responsibility for all property within the corporate limits of Buffalo Grove.
President Clayton asked if there was any objection to staff pursuing and
taking the contracts to the various districts. There was no objection.
COMMITTEE OF THE WHOLE
JANUARY 28, 1980
PAGE THREE
LIBRARY SERVICES •
Mr. Jordan Shifrin stated that the staff did an excellent job in putting
together the type of information needed by the committee. There was some
discrepancy between what the staff felt, and what the committee felt, the
cost of a consultant would be.
Mr. Shifrin personally feels that he does not wish to become involved in
something which is not sanctioned by the Board. The question is basically
how far Buffalo Grove wants to go with providing its own library services.
Mr. Shifrin suggested that perhaps some type of a questionnaire could be
included in the next Village newsletter. Mr. Shifrin pointed out that the
tax dollars available for library services as the Village exists right now
would be approximately $252,000, and the Fiore property, if annexed, would
bring in a projected $271 ,000, which would be sufficient to fund a municipal
library.
It was stated that we do not need a consultant simply to tell whether or not
we can financially afford a municipal library, but it must tell what type
of services can be provided for the money available.
A suggestion was made that perhaps volunteers could be used for this study
to help defray its costs.
It was stated that we should find out what kind of service we would be
getting for the amount of money that would be available for a municipal
library, and then compare that level of service with the level of service
we are now receiving. A member of the library committee stated that many
people want control of their own library and want it centrally located in
their own Village. It was pointed out that, if people are not happy with
the representation they now have on the library board, there is the opportunity
to change that in the upcoming elections.
Mr. Shifrin asked if, there were favorable information in the proposed study,
the Board would in fact try to pursue a municipal library. The second
question posed by Mr. Shifrin is whether or not Buffalo Grove residents
actually want a municipal library, or are satisfied with the services we
now have. The point was made that a straw poll should be conducted to
determine what the people want before going to the expense of hiring a con-
sultant. It was brought up that it might not be feasible to disconnect
from the districts which now serve us.
President Clayton asked what action the committee is seeking tonight. Mr.
Shifrin stated that they would like direction from the Board as to their
next step. Discussion followed on the feasibility and method of devising
an unbiased questionnaire for a straw poll .
President Clayton polled the Board: "Yes" indicates favor of conducting a
straw poll , with the committee working on various questions to be asked,
and bringing the final draft of the questionnaire before the Board, as well
as the two library districts involved; "No" indicates opposition. There
was discussion on how this questionnaire could be put together, and how it
could be kept impartial . The point was made that this is premature, and
COMMITTEE OF THE WHOLE
JANUARY 28, 1980
PAGE FOUR
should wait to see what kinds of services will be offered by Indian Trails
in their new building, possible annexations the Village is contemplating,
and the results of the upcoming library elections.
YES: Marienthal
NO: Stone (not at this point in time, O'Reilly, Hartstein (not at
this point in time) , Kavitt, Gerschefske.
President Clayton pointed out to the library districts that Buffalo Grove
would very much appreciate it if they would take into consideration some of
the concerns which have been brought out by the library committee, and try
and deal with these concerns in the future planning.
Mr. Shifrin asked if it is possible to table the discussion until after a
decision is made on the Fiore property, rather than dissolving the committee.
President Clayton stated that would be acceptable.
RECESS
President Clayton declared a recess at 9:30 P.M. The meeting reconvened
at 9:45 P.M.
GOLF COURSE FOOD AND BAR SERVICE •
Mr. Brimm discussed the suggestions outlined in his report of January 22,
1980, which is on file in the clerk's office. Mr. Brimm stated that it
has been suggested that there be a committee of approximately five people
to oversee the food and bar service at the golf course. Mr. Brimm reviewed
the proposed decorating to be done before the projected March 17, 1980
opening. Mr. Brimm stated that he had talked with the Public Works Depart-
ment, and it has been determined that there would be no problem with their
personnel finishing the proposed remodeling by the end of February. It is
proposed that the fee to be charged the operator of the food and bar operation
should be $5,000 per year, plus 10% of the volume over and above $50,000.
Discussion followed on whether a flat fee should be charged, or a flat fee
plus a percentage.
President Clayton polled the Board to determine whether to charge a flat
fee, or a flat fee plus a percentage:
FLAT FEE - Marienthal
FLAT FEE PLUS PERCENTAGE - Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
President Clayton asked if there were any objections to charging the
proposed $5,000 per year base. There were no objections. President Clayton
asked if there were any objections to spending $4,000 for supplemental
decorating. There were no objections.
ADJOURNMENT
�./ Moved by Kavitt, seconded by Hartstein, to adjourn the meeting. Upon Voice
vote, the motion was unanimously declared carried. The meeting was adjourned
at 10:25 P.M.
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Janet M. rabian, Village Clerk