1979-03-12 - Village Board Committee of the Whole - Minutes 1
SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, MARCH 12, 1979, AT
THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE , ILLINOIS.
President Fabish called the meeting to order at 7:35 P.M. Roll call found the
following present: President Fabish; Trustees Rech, Marienthal , Stone,
Mendenhall . Trustee Bogart arrived at 7:55 P.M. Trustee Kandel was absent.
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Harry Walsh, Chief of Police; Lt. Arthur Voigt of the Police Depart-
ment; William Davis, Director of Public Works; Gregory Boysen, Village Engineer;
William Brimm, Finance Director; and William Sommer, Assistant Village Manager.
HOFFMAN GROUP/PRE-APPLICATION CONFERENCE
Mr. Balling stated that Charles Bencic of the Hoffman Group is present this
evening and would like to have a,�-r`e� application"c nce regarding possible
annexation of 22 acres south of ,Hi._gh_land Grove subdivisi n and north of the
r.o.w. of Pauline Avenue. Concensus of the Board that they did not want
to discuss the matter until they had the opportunity to review the concept
plan.
It was noted that following the April 17, 1979, Village election, the make up
of the Board would be different; therefore, any input given by the sitting
Board may not be helpful to the developer.
Mr. Bencic requested that the pre-application conference be placed on the
Marc n da.
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BUFFALO GRAVE R AD/LAKE COOK ROAD TO APTAKISIC ROAD
President Fabish reviewed his memo, dated March 9, 1979, in which he reported
his success in securing a 70-30 federal-local funding for improvement of
Buffalo Grove Road from Lake Cook Road to Aptakisic Road.
NORTHWEST SUBURBAN WATER VENTURE.
Trustee Rech reported she attended the Northwest Suburban Water Venture meeting
on Wednesday, March 7, 1979. The engineering contract could not be voted upon
because there was no quorum, and the meeting was rescheduled. She said Mr.
Guss, Village President of Palatine, had indicated that after the engineering
review is complete (one year) , the DAMP group will make a decision. They want
to compare both engineering reviews to determine the best way for DAMP com-
munities to__wQceed.
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TERRAMERE SUBDIVISION (ARLINGTON HEIGHTS)
Trustee Marienthal stated that at one time the developer of Terramere in
Arlington Heights had indicated that they would consider installing signaliza-
tion in the intersection of Bernard and Arlington Heights Road. He suggested
that this Board go on record with the Arlington Heights Board that signaliza-
tion should be installed at that intersection and that the cost of same should
be borne by the Terramere Subdivision.
COMMITTEE OF THE WHOLE
MARCH 12, 1979
PAGE TWO
Trustee Mendenhall favored this suggestion.
Trustee Rech said Cook County would not consider signalization until the
traffic warrants are met. Trustee Marienthal said this subdivision will
produce sufficient traffic count. Trustee Rech felt discussions with Arlington
Heights should begin, even if it were about shared cost of the signal .
Trustee Stcr ed the suggestion.
MEDICAL INSURANCE • /
Trustee Marienthal stated that Board policy is to protect the interest of
employees in regard to health care costs and felt that a study should be
undertaken with regard to medical insurance. He said that employees are
dissatisfied with the present medical insurance because it has not produced
the coverage promised. He said the Board might have to consider establishing
a fund for supplemental claim payments. Mr. Balling said he has not been
happy with the present coverage. It is under complete review, and he will
have'a recommendation to the Board in the near future.
SIDEWALK SNOW PLOWING
Recognition was given to a letter, dated March 12, 1979, from Sandy Bornstein,
890 Dorncliff, requesting the Board to consider some type of sidewalk snow
plowing program in next year's budget.
7 OMNI-HOUSE ARTERLY REPORT
iiarry Wells, Executive Director of Omni-House, presented their quarterly
report for the period from July 1 , 1978, to February 28, 1979.
Shelly Weiss reviewed a recent case handled by their Crisis Intervention
program.
Trustee Bogart arrived during the presentation.
President Fabish stated that he felt the money the Village gives to Omni-House
is a good investment. Chief Walsh said Omni-House has been able to provide
prof -&ional expet�t-e in touchy situations.
.S ,041
K197 -80 PROGRAM BUDGET
Ttr -Balling reviewed with the Board the budget message and general fund portion
of the 1979-80 program budget. All funds are in balance, no new tax levies
were proposed, and no increase in fees were proposed.
Trustee Rech noted that Building Revenues and Fees are projected to produce
17% more revenue than Property Tax. She was concerned that in the next few
years there will be an imbalance and a problem. She did not feel building
fees should be used to pay for normal operating expenses. Mr. Balling stated
that these fees substantially pay for the operation of Engineering Services and
COMMITTEE OF THE WHOLE
MARCH 12, 1979
PAGE THREE
the Building and Zoning Department. Trustee Rech said the Village will have to
have these departments when growth stops. President Fabish stated that the
Village must have the proper number of people to control growth properly. He
said as the Village stops growing, these departments will be phased down. Mr.
Balling said once the property is developed, the property tax produced would
support a more modest Building and Zoning Department. Trustee Rech felt this
must be carefully analyzed. Discussion followed.
Many items were questioned and discussed, but certain items will have to be
considered further and certain other items required a polling to determine
if they should be included in the budget. These items are as follows:
1 . Trench footing inspection revenue and expense should be a wash.
2. Office of Village Manager travel and training included funds for both
the Village Manager and the Assistant Village Manager to attend the ICMA
convention. President Fabish polled the Board, "Yes" indicating favor of
both being gone at the same time to attend the convention, and "No" indicat-
ing opposition. The poll found the following:
YES: 4 - Bogart, Marienthal , Stone, Mendenhall
NO: 1 - Rech
3. With regard to the Village Newsletter, it was decided that it should be
investigated if it would be possible to combine the Village's newsletter
with the Park District's in order to cut costs.
4. The budget contemplated retaining an old staff car to be used by the
Finance Director and the Assistant Village Manager. President Fabish
polled the Board, "Yes" indicating favor of continuing the program as
contained in the budget, and "No" indicating opposition. The poll found
the following:
YES: 2 - Bogart, Stone
NO: 3 - Rech, Marienthal , Mendenhall
5. President Fabish polled the Board, "Yes" indicating favor of the new
position of General Account Clerk in the Department of Finance and General
Services, and "No" indicating opposition. The poll found the following:
YES: 3 - Bogart, Marienthal , Stone
NO: 2 - Rech, Mendenhall
6. President Fabish polled the Board, "Yes" indicating favor of upgrading the
position of Principal Account Clerk in the Department of Finance and General
Services, and "No" indicating opposition. The poll found the following:
YES: 3 - Rech, Bogart, Stone
NO: 2 - Marienthal , Mendenhall
COMMITTEE OF THE WHOLE
MARCH 12,
PAGE FOUR
7. With regard to Omni-House's request for $28,500, President Fabish polled
the Board to determine the amount to be contributed. The poll found the
following:
$26,500 AND IF REVENUE IS AVAILABLE IN THE FOURTH QUARTER, FUND IT TO THE
FULL AMOUNT: 3 - Rech, Marienthal , Stone
$28,500: 2 - Bogart, Mendenhall
8. Personnel portion of the budget for Engineering Services , Building and Zoning,
and Building and Grounds were deferred until next week after an executive
session. All other aspects of those budgets were discussed.
9. President Fabish polled the Board, "Yes" indicating favor of the all
terrain vehicle for Engineering Services, and "No" indicating opposition.
The poll found the following:
YES: 3 - Rech, Bogart , Stone
NO: 2 - Marienthal , Mendenhall
10. President Fabish polled the Board, "Yes" indicating favor of the traffic
counters for Engineering Services, and "No" indicating opposition. The
poll found the following:
YES: 1 - Mendenhall
NO: 4 - Rech, Bogart, Marienthal , Stone
11 . President Fabish polled the Board, "Yes" indicating favor of the programmable
calculator for Engineering Services, and "No" indicating opposition. The
poll found the following:
YES: 0 - None
NO: 5 - Rech, Bogart, Marienthal , Stone, Mendenhall
The Board requested an evaluation of the need for the calculator, and if it
can be justified, they will consider it.
This concluded the General Fund portion of the budget. The remaining funds will
be discussed on March 19, 1979.
10:55 P.M. - The President declared a recess.
11 :05 P.M. - The meeting resumed.
At this time the President called a continued public ring to or e
consider the annexation and annexation agreement of arborn Development
Corporation for approximately 50 acres located along Busc the
Highland Point subdivision. A summary of that public hearing is a separate
document.
Verna L. Clayton, Village CL
SUMMARY OF CONTINUED PUBLIC HEARING HELD BY THE VILLAGE BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE ON MONDAY, MARCH 12, 1979, AT THE MUNICIPAL
BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS
DEARBORN DEVELOPMENT CORPORATION ANNEXATION AND ANNEXATION AGREEMENT
President Fabish called the continued public hearing to order at 11 :05 P.M.
Those present were President Fabish; Trustees Rech, Bogart, Marienthal , Stone,
Mendenhall . Trustee Kandel was absent. Also present were William Balling,
Village Manager; William Raysa, Village Attorney; Gregory Boysen, Village
Engineer; and William Sommer, Assistant Village Manager.
Subject of the hearing was a petition for R-9 with a special use as a
Planned Unit Development zoning and annexation for 352 multiple family
dwellings. Applicant was Dearborn Development Company. Subject property
consists of approximately 50 acres located along Busch Road immediately
adjacent to and west of the Highland Point subdivision.
At Trustee Marienthal 's request, President Fabish polled the Board, "Yes"
indicating favor of the proposed land use plan for the subject property, and
"No" indicating opposition. The poll found the following:
YES: 0 - None
NO: 5 - Rech, Bogart, Marienthal , Stone, Mendenhall
ABSENT: 1 - Kandel
Trustee Mendenhall stated that he felt the citizens preferred this area to
be single family and are willing to pay the necessary tax bill for it.
Harold Roggendorf, Superintendent of School District #102, stated that the
people in his district voted in favor of the referendum because they want
quality education, not because they want single family housing. He said it
is a benefit to the school district to have multi-family housing.
Trustee Rech said she opposed the development because 1) it does not comply
with the Master Plan in terms of open space, 2) the cul de sacs are not proper
sizes, and 3) there will be a liability in maintenance in order to maintain
the lakes because the Park District does not want them.
Sonny LaBrant, President of Dearborn, stated that he was under the impression
that his concept plan was what the Village wanted and that is the only reason
he purchased the property. He said he has thousands of dollars invested in
the parcel .
Trustee Marienthal referred to a letter, dated March 9, 1979, from Harold E.
Roggendorf, Superintendent of School District #102, in which he advised that
the developer had agreed to donate $100 per bedroom to the school district,
which increased the donation from $51 ,000 to $90,600. This agreement was
acceptable to the school district.
PUBLIC HEARING
DEARBORN DEVELOPMENT CORPORATION
MARCH 12, 1979
PAGE TWO
President Fabish swore in Jon Nelson of Johnston Associates, planner, who
was present to give testimony.
Mr. Nelson said the plan was developed consistent with the Master Plan. He
said density and land use is as shown on the Master Plan. In the whole context
of the pavement improvement, he said they have complied. He said the Sub-
division Regulations require an 87' diameter on the cul de sacs, and they
have provided 88' . He said being a Planned Unit Development of a multiple
family nature, they have provided a cul de sac in the form of a motor court
concept which has parking in the center of the islands to accommodate a greater
demand for off street guest parking. He said the difference is that it does
not have a whole dedicated right of way or sidewalks.
Trustee Marienthal said the major collector street does not meet r.o.w.
dedication requirement. He said the building set backs are 23' instead of
25' as required. Mr. Nelson said the collector street originally was planned
as a minor street in a 60' r.o.w. and 27' of pavement. After various workshop
sessions, it was decided that the pavement section should be increased to a
35' pavement. Consistent with that pavement, it was recommended that the r.o.w.
be 68' to maintain the parkway dimension typically found in residential street
standards. He said the spine collector and the connection in the southeast
direction are full dedicated improved r.o.w. The setbacks from those r.o.w.
are 25' . On the balance of the courts, the setback is 23' . It was the
discussion during the planning stages with staff and the Plan Commission that
it was recommended that a 25' setback was not necessary to properly stack a
vehicle in the front of the garage without obstructing traffic in the street.
Therefore, it was determined to provide the same setback (23') as previously
approved in other PUDs to provide an additional 2' in the rear.
Mr. Balling stated that the PUD Ordinance obligates the staff and Plan
Commission to evaluate criteria defined in either the Zoning Ordinance or
the Subdivision Regulations. He said this was done with respect to the r.o.w.
He felt the impasse is that the Board is not prepared to address r.o.w. and paved
areas as anything less than the Subdivision Regulations.
Trustee Rech referred to the Master Plan and said it shows one half of the
subject property to be open space and it shows a public use lot larger than
one acre. Mr. LaBrant said the public use site on the Master Plan is in a
conceptual format. The site was determined by staff to be the one required
on the Master Plan. It is one acre because that is all that is needed for the
intended use (fire station) . Trustee Rech felt it was unfortunate there had
been no Board input in these decisions. Mr. Balling said this property received
extensive public hearings and Trustee Marienthal attended most of the sessions.
Lengthy discussion followed with regard to the extensive research and study
that was given this plan.
Plan Commissioner Barbara Sheldon asked the Board why they did not feel this
was the proper land use for the property. Trustee Mendenhall said he prefers
either a mix of single and multiple or all single family units. Trustee Bogart
preferred single family. Trustee Marienthal felt multi-family could be on the
east side of the property, and on the west side of the lake, it could be office
and research.
PUBLIC HEARING
DEARBORN DEVELOPMENT CORPORATION
MARCH 12, 1979
PAGE THREE
Plan Commissioner Sheldon felt the Commission needs better direction from the
Board. She said if the Commission had known these thoughts, they could have
handled the situation in a different manner.
After lengthy discussion, Martin Hauselman of Dearborn Development requested
that this hearing be continued until after the joint meeting of the Board and
Plan Commission and after the April 17 village election.
President Fabish polled the Board, "Yes" indicating favor of continuing the
public hearing to a date to be determined, and "No" indicating opposition.
The poll found the following:
YES: 4 - Bogart, Marienthal , Stone, Mendenhall
NO: 1 - Rech
ABSENT: 1 - Kandel
Trustee Rech said she voted no because she felt it should be the option of
the new Board.
President Fabish continued the public hearing to a date to be determined.
Moved by Bogart, seconded by Mendenhall to adjourn the meeting. Upon voice
vote, the motion passed unanimously.
Time: 11 :55 P.M.
Respectfully submitted,
Verna L. Clayton, Village Cler