1979-02-26 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD MONDAY, FEBRUARY 26, 1979, AT
THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Fabish called the meeting to order at 7:30 P.M. Roll call found
the following present: President Fabish; Trustees Rech, Bogart, Mendenhall ,
and Kandel . Trustee Stone was absent. Trustee Marienthal arrived at 9:00
P.M.
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Chief Harry Walsh, Police Department; William Davis, Director of
Public Works; William Brimm, Finance Director; and William Sommer, Assistant
Village Manager.
{ LAKE COUNTY SEWER AGREEMENT
President Fabish reported that the Lake County Board has transferred from
Buffalo Grove to Lincolnshire the sewer sphere of influence for the area between
Aptakisic Road and Pecara Drive and between Milwaukee Avenue and the Soo Line
tracks. He said the Village was never notified of this action. He noted that
Buffalo Grove no longer will have any influence with regard to development in
that area. After discussion, it was decided that President Fabish should
discuss the matter with the President of the Lake County Board.
EXECUTIVE SESSION
Moved by Bogart, seconded by Mendenhall to adjourn to executive session to
discuss personnel . Upon voice vote, the motion passed unanimously. The session
lasted from 7:40 P.M. until 8:50 P.M.
SALARY ADMINISTRATION LAN
The Board reviewed Mr. Balling's Salary Administration Plan as outlined
January 22, 1979, and his memo, dated February 22, 1979, regarding the plan.
President Fabish polled the Board, "Yes" indicating favor of the merits of
the salary administration plan and approval , in substance, the February 22
staff recommendations. The poll found the following:
YES: 3 - Rech, Bogart, Kandel
NO: 1 - Mendenhall
ABSENT: 2 - Marienthal , Stone
Trustee Mendenhall said his negative vote was because he did not feel a merit
pay plan works below management level . He did not feel a cost of living increase
should apply to management level , but did feel it applies to below management
level .
Trustee Rech said that salaries of all northwest suburban areas are reviewed
in determining the salary ranges. She felt that cost of living is taken into
account in that review.
Trustee Marienthal arrived during this discussion.
Mr. Balling explained that when pay grades are adjusted, based on economic
analysis and market pay, individual salaries are not adjusted. Individuals
may progress toward the top of the pay grade within the rates of 0% - 8%.
COMMITTEE OF THE WHOLE
FEBRUARY 26, 1979
PAGE TWO
Because of the high inflationary spirel , in some of the lower pay grades,
everyone in that grade lost their relative position by falling closer to the
entrance salary. The economic disadvantage allowance (EDA) would give up to
3% jump with the salary adjustment. In reviewing the concept of EDA, Mr.
Balling stated that on January 1 , 1930, the Village would adjust a pay range
commensurate to inflationary conditions up to a maximum of 3%. In addition
to that, the employee is entitled to a merit adjustment during the year.
President Fabish polled the Board, "Yes" indicating favor of the EDA portion
of the salary administration plan for all pay grades,and "No" indicating
opposition. The poll found the following:
YES : 2 - Bogart, Kandel
NO: 3 - Rech, Marienthal , Mendenhall
ABSENT: 1 - Stone
President Fabish polled the Board, "Yes" indicating favor of the EDA portion
of the salary administration plan for all pay grades except 11 , 12, and 13,
and "No" indicating opposition. The poll found the following:
YES: 3 - Bogart, Marienthal , Kandel
NO: 2 - Rech, Mendenhall
ABSENT: 1 - Stone
Mr. Balling stated that in his memo of February 22, he recommended the amount
of eligible merit increase be decreased from 12% to 8% for pay grades 11 , 12,
and 13. H e said if the EDA is eliminated for these pay grades, it is important
that their increase should cover merit and cost of living; therefore, he
recommended the eligible merit increase for these three pay grades be 0% - 12%.
No one objected to this.
Trustee Rech felt the salary plan has changed from the original concept;
therefore, she felt consideration should be given to return to the old step
system. She believed in the merit system, but not in combining it with EDA.
Bill Bennett, representing the Fraternal Order of Police, stated that the
total membership of the Buffalo Grove Police Department is against the pay
plan as proposed. He then reviewed a graph which depicted the progression
of a patrolman 's pay through the old step pay plan and the new merit plan.
It also depicted an Arlington Heights patrolman and a Wheeling patrolman as
they progressed through their respective pay plans. He felt the comparison
shows that Buffalo Grove is not competative with other departments and that
a new patrolman cannot gain parady with another patrolman who has seniority
but is doing the same work. He requested the Board to consider returning to
the step plan plus cost of living. Lengthy discussion followed.
It was noted that if a change in plan were made, it would be for all employees
since it is the Village's policy to treat all employees in the same manner.
President Fabish asked Mr. Balling to study the graph presented by the FOP
and report his findings to the Board at next week's meeting.
i V
COMMITTEE OF THE WHOLE
ti... FEBRUARY 26, 1979
PAGE THREE
Mr. Balling was asked to prepare a report on the positions of Public Works
Superintendent, Assistant Building and Zoning Administrator, Staff Planner,
and Planning Co-ordinator prior to the March 12 budget hearing. In addition,
Board members were asked to submit any comments in this regard to Mr. Balling.
10:20 P.M. - The President declared a recess
10:40 P.M. - The meeting resumed.
At this time the President called a public hearing to order to consider the
annexation and annexation agreement of Dearborn Development Corporation for
approximately 50 acres located along Busch Road west of the Highland Point
subdivision. A summary of that public hearing is a separate document.
7
.1--- , /
V rna L. Clayton, Village , erk
SUMMARY OF PUBLIC HEARING HELD BY THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE
OF BUFFALO GROVE ON MONDAY, FEBRUARY 26, 1979, AT THE MUNICIPAL BUILDING, 50
RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS
( DEARBORN DEVELOPME CORPORATION ANNEXATION AND ANNEXATION AGREEMENT
President Fabish called the public hearing to order at 10:40 P.M.
Those present were President Fabish; Trustees Rech, Bogart, Marienthal ,
Mendenhall , and Kandel. Trustee Stone was absent. Also present were William
Balling, Village Manager; William Raysa, Village Attorney; Gregory Boysen;
Village Engineer; William Sommer, Assistant Village Manager; and Richard
Kuenkler, Civil Engineer.
President Fabish read the notice of public hearing that appeared in the
Buffalo Grove Herald on February 12, 1979. Subject of the hearing was a
petition for R-9 with a special use as a Planned Unit Development zoning and
annexation for 352 multiple family dwellings. Applicant was Dearborn Develop-
ment Company. Subject property consists of approximately 50 acres located
along Busch Road immediately adjacent to and west of the Highland Point
subdivision.
President Fabish sworn in the following people who were present to give
testimony: Bruce Johnston, planner; Sonny LaBrant, President of Dearborn;
Walter Caspers, engineer; Phillip Cook, Vice President of Dearborn; and
Martin Hauselman.
Mr. Johnston displayed and reviewed an aerial photograph exhibit identifying
the location and zoning of adjacent property. He said the property is
designated on the Village Master Plan as PD-6. He said the plan ties into
the open space and bicycle path planning contemplated by the Master Plan.
Any students generated would attend School District #102.
Mr. Johnston said they have met with and gained approval from the Plan
Commission. He said they have met with the School District and the Park
District and have some understanding with each. He said they met with the
Appearance Commission regarding their request for 7 units per acre zoning,
taking. a PD-6 with incentives to reach a density of 7. He said they have
approved 21% increase and the development requires only 16? .
Mr. Johnston then reviewed the preliminary plan of development, dated
revised February 12, 1979. Buildings will be 2-story with either 6 or 8
units per building. He then displayed a rendition of the buildings. He said
they plan to treat the existing lagoons as amenities which will be a major
recreation open space in the center of the development.
In response to a question from President Fabish, Mr. Johnston said the
collector streets and the courts will be dedicated and will meet Village
Standards. The islands in the courts will be maintained by the Homeowners
Association. He said they will create an easement area for the piling of snow.
�./ Trustee Rech said new equipment will be required to plow the cut de sacs.
Mr. Balling said a 3/4 ton 4-wheel drive vehicle is needed, and it will be in
the 1979-80 budget.
PUBLIC HEARING
DEARBORN DEVELOPMENT CORPORATION
PAGE TWO
Trustee Rech noted that the cul de sacs have a 44' radius, and the Subdivision
Regulations require 60 '. Mr. Johnston said a 60' row is required, and the
pavement within it will be 44' . Mr. Boysen said this will require a variance
of the Subdivision Regulations to meet the row requirement.
Mr. Caspers reviewed the preliminary engineering plans, particularly the
drainage, retention, and lake system.
In response to questions, Mr. Boysen said that he felt the four or five
aerators proposed for the lakes should provide reasonable water qualities.
Trustee Marienthal noted that the proposed municipal site in the northwest
corner of the property is in the flood plain. Trustee Rech said flood insurance
would have to be paid on any building located there. Mr. Caspers said the land
will be raised to be at least 1 ' above flood plain.
Trustee Mendenhall said the developer is donating land that they have no
use for (the lagoons) and is claiming them for partial credit toward required
open space. Mr. Johnston said they offered the Park District $250 per unit
to be used for the purpose of maintaining the lakes. He said they are willing
to take the lakes into the private ownership of the Homeowners Association,
but if this is done, they would not build a bicycle path through the area.
Mr. Johnston said they exceed the requirement for dedicated open space.
Barbara Sheldon, Plan Commissioner, reviewed the Plan Commission report dated
January 31 , 1979, recommending approval of the annexation and zoning subject
to six items.
Trustee Rech noted a letter, dated December 6, 1978, from School District #102
in which they outlined their reasons for opposing this development.
William O'Reilly, Park District Commissioner, referred to the summary of their
evaluation of the development, dated February 16, 1979, which was approved by
the Park Board. He said the Park District does not want the lagoons. Trustee
Marienthal suggested that if the Homeowners Association must maintain the
lakes, the developer should place $250 per unit in escrow for them to use.
Commissioner O'Reilly said the Park District estimates cost of maintenance to
be $9,738 per year. Mr. LaBrant did not think that would be necessary because
it should be part of their monthly amenity cost.
Trustee Rech noted that the 68' row for the collector street does not meet
Subdivision Regulation requirements. Mr. Johnston disagreed that the street
is a major collector. He said they are providing adequate separation between
the sidewalk and the back of curb on which to pile snow.
Trustee Rech noted that some cul de sacs are 374' long with no sidewalks. She
was concerned Oat in the future, the residents on those streets will be coming
to the Village demanding sidewalks.
PUBLIC HEARING
Nome DEARBORN DEVELOPMENT CORPORATION
PAGE THREE
Trustee Rech did not like the idea of parking in the islands of the cul de
sacs. Mr. Johnston said this will maintain the outside diameter for travel .
Mr. Johnston said the development will be built in 3 phases from east to west.
The entire retention/detention system will be complete by phase 2. Phase 1
will drain to the site in the southeast corner.
Trustee Rech requested a copy of the minutes of the Appearance Commission when
they approved the incentives to reach the 7 units per acre density.
In response to a question, Mr. LaBrant said he has a contract to purchase the
property contingent upon zoning.
If there will be no bicycle path through the lagoon area, Trustee Marienthal
suggested that one be installed along Buffalo Grove Road extended. Mr. Johnston
said that perhaps they could build a sidewalk there, but he never promised a
bicycle path. Mr. O'Reilly said this would give close proximity to the Carley/
Green bicycle path. Discussion took place regarding the bicycle path as shown
on the Master Plan.
Due to the lateness of the hour, President Fabish suggested that discussion
of the annexation agreement should be continued to the meeting of March 12.
Trustee Rech requested a polling of the Board with regard to this annexation.
President Fabish felt a polling would be premature at this time.
Trustee Rech opposed the annexation for the following reasons: 1) it does
not comply with the Master Plan, 2) ROWs do not comply with requirements,
3) it was rejected by the Park District, 4) it was rejected by School District
#102, 5) size of cul de sacs are not correct, and 6) this would allow parking
in the cul de sacs.
Trustee Marienthal said the annexation agreement has not been reviewed yet.
He said the Village still has to decide if the collector street should be
considered major and similar to Bernard and Checker. He said there are still
unanswered questions.
In response to a question from Trustee Rech, Mr. Raysa said the polling is the
perogative of the President.
President Fabish recessed the public hearing to March 12, 1979.
Time: 12:20 A.M.
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S41.0' Verna L. Clayton,Village C ' rk