1978-09-25 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, HELD MONDAY, SEPTEMBER 25, 1978, AT THE PUBLIC
SERVICE CENTER, 51 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS
In the absence of the President, the Clerk called the meeting to order at
7:30 P.M. Those present were Trustees Rech, Bogart, Mendenhall , Kandel .
President Fabish, Trustee Marienthal, and Trustee Stone were absent. Also
present were William Balling, Village Manager; William Raysa, Village Attorney;
Thomas Fennell , Director of Planning and Development; William Brimm, Finance
Director; Gregory Boysen, Village Engineer; and William Sommer, Assistant
Village Manager.
President Pro Tem
Moved by Bogart, seconded by Mendenhall to appoint Trustee Rech President Pro
Tem in President Fabish's absence. Upon voice vote, the motion passed.
Park District Grant
Mr. Balling reported that the Village has received the A95 notification on the
Buffalo Grove Park District 's park improvement grant. Hearing is scheduled for
October 4, 1978. He said President Fabish would like to structure a letter of
support which would answer the questions N. I .P.C. raised. The Board agreed this
should be done.
Prudential Shopping Center
Trustee Bogart reported that he has met with residents whose property abut
the shopping center which is being constructed by Prudential Realty at the
southeast corner of Route 83 and Arlington Heights Road. He said the residents '
complaints are 1) need screening of mechanical equipment on the roof and 2) need
screening between the Early Learning Center and the residences. Mr. Fennell
stated the developer has agreed to provide screening for roof-top equipment,
the Board motion approving the preliminary plan requires it; therefore, he felt
there would be no problem.
In response to questions, Mr. Fennell stated that the approved grading plan
for the center has not been altered.
Mr. Fennell stated that the Appearance Commission addressed the screening
between the center and the residential area at its last meeting. They again
will consider it at their next meeting on Thursday, September 28.
Mr. Johnson, 1031 Alden Lane, stated that also the residents feel the Early
Learning Center building is unattractive. They felt it should have a mansard
roof to be coordinated with the other buildings. Mr. Balling stated that
building permits have been issued on approved drawings; therefore, this could
be a major problem.
Mr. Johnson stated that the residents will attend the Appearance Commission
meeting to express their concerns.
COMMITTEE OF THE WHOLE
SEPTEMBER 25, 1978
PAGE TWO
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Arlington Country Club Condominiums
Trustee Rech referred to a Tetter, dated September 19, 1978, from the Wheeling
Village Manager in which he stated that they are concerned that many trees
will have to be cut down when Buffalo Grove installs the sidewalk on the north
side of Dundee Road between Arlington Country Club Condominiums and St. Armand
Lane. Mr. Balling reviewed his reply, dated September 22, 1978, in which he
stated it is the Village's objective to install a standard 5' width sidewalk
without removing any of the existing trees. He noted that it may be necessary
to trim some of the trees. Mr. Balling stated that the Village of Wheeling
staff will be included in our review of the sidewalk location.
Route 53 and Dundee Intersection
Trustee Mendenhall reported that the State is constructing an additional lane
• on the exit ramp from Route 53 to Dundee Road. Construction should be complete
in 30 to 45 days. He felt this will not solve the traffic problems but it will
help some.
Heritage Place Unit III
Mr. Balling reported that the developer of Heritage Place Unit III has modified
his request from that which was referred to the Plan Commission. Trustees Rech,
Bogart, and Kandel requested copies of the new plan for their review.
1977-78 Annual Report and Fiscal Audit
Cameron Clark and Tim Flesch of Peat, Marwick, Mitchell & Company reviewed with
the Board their Financial Statements and Schedules (Exclusive of Waterworks and
Sewerage Fund and Golf Course Fund) for the fiscal year ended April 30, 1978,
and their Financial Statements and Schedules of the Waterworks and Sewerage
Fund for the fiscal year ended April 30, 1978, and their management letter
dated September 6, 1978.
Mr. Balling noted Mr. Brimm's memo, dated September 18, 1978, responding to the
management letter, and stated that the points raised have been implemented or
closely evaluated.
Mr. Clark noted that nearly every fund had an increase in the fund balance which
he felt indicated that the Village is operating in a fiscally prudent manner.
Mr. Clark stated that the Village is abating taxes on the Golf Course in
anticipation of revenues during the golf season. Theoretically, the Village
should have available the funds on hand when they abate the tax. Mr. Brimm
recommended that this be accomplished through use of the Working Cash Fund.
(Procedure set forth on page 4 of his memo, dated September 18, 1978.)
Regarding pensions, Mr. Clark stated that Buffalo Grove has one of the few
IMRF Funds in the State that are fully funded. Police Pension Fund is also
well funded.
COMMITTEE OF THE WHOLE
SEPTEMBER 25, 1978
fte PAGE THREE
At this point, Mr. Clark and Mr. Flesch responded to Trustee's questions.
During this period, Trustee Rech requested a report from the staff regarding
street light improvements listed in the Street and Bridge Fund (Exhibit D) .
Acceptance of the annual report and audit will be placed on the consent agenda
October 2, 1978.
Mr. Clark commended Mr. Brimm for fine work as Finance Director.
Residential Yard Requirements
Mr. Balling explained that the Zoning Board of Appeals is required to hear
variation requests for building additions which are a result of Ordinance #77-23
(new yard requirements) and its impact on existing structures and existing
platted subdivisions which would not have required a variation and hearing if
the old requirements were still in effect. In June the Board reviewed the issue
and moved to uphold the ordinance on all properties in the Village, and subsequent
to that, the Z.B.A. structured an additional reconsideration request which Trustee
Mendenhall has agreed to introduce for the purpose of resolving the matter.
John Quick and Michael Kearns, Z.B.A. members, stated that the Z.B.A. memo,
dated September 21 , 1978, sets forth the reasons they feel Ordinance #77-23
should apply only to new developments constructed after the enactment of the
ordinance. Mr. Quick then presented a memo, dated September 25, 1978, con-
taining a sampling of homes in the R-4 and R-5 zoning districts that do not
conform to the new yard requirements. He said almost every building addition
to the rear of the homes in the Lake County Strathmore subdivision will require
a variation. He said the Z.B.A. favors the larger lot sizes, but that the
developments should be planned and built with the larger sizes in mind.
Lengthy discussion took place with regard to alternative ways of amending the
ordinance to provide that the new yard requirements would apply only to
developments constructed after enactment of the ordinance.
It was decided that the Village Attorney should draft an amendment to the
Zoning Ordinance regarding yard requirements to protect properties on which.
homes were built prior to the new yard requirements. The full Board will
consider the amendment before referral for public hearing.
Adjournment
Moved by Kandel, seconded by Bogart to adjourn the meeting. Upon voice vote,
the motion passed unanimously. Time: 9:10 P.M.
Verna L. Clayton, Village Clerk