1978-08-14 - Village Board Committee of the Whole - Minutes J
y V V
SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, HELD MONDAY, AUGUST 14, 1978, AT THE MUNICIPAL
BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
President Fabish called the meeting to order at 7:35 P.M. Those present were
President Fabish; Trustees Rech, Bogart, Stone, Kandel . Trustees Marienthal
and Mendenhall were absent. Also present were William Balling, Village Manager;
William Raysa, Village Attorney; William Brimm, Finance Director; William Davis,
Director of Public Works; and Gregory Boysen, Village Engineer.
President 's Report
President Fabish stated there would be a closed meeting Tuesday, August 15,
1978, 7:00 P.M. at the Village Hall to discuss land acquisition (bargaining
with owners of Williamsburg on the Lake) . Trustee Stone requested that Trustee
Rech be appointed to attend this meeting along with President Fabish and himself
which was done.
Risk Management Insurance Pool
• Mr. Balling stated that Mr. Brimm will be on vacation the evening the Risk
Management program is to be presented to the Board but that he was present
this evening to answer any questions the Board may have concerning this program.
If the Board has additional information they would like to review before the
formal presentation is made, they should contact Mr. Brimm before Friday. Mr.
Balling further stated that the meeting on Monday, August 21 , 1978 when this
program will be presented will start at 7:00 P.M. instead of 7:30 P.M.
In response to a question from Trustee Kandel , Mr. Brimm stated that the premium
would be restructured and if anything could decrease if not all of the towns
participate in the program.
Well#6
Mr. Balling stated that the Village has been advised by the engineering
consultant for Well #6 that the Village could benefit from a change order by
not installing an asphalt lid on Well #6. Their revised recommendation is that
an asphalt lid is not needed and that floatation and buoyancy problems can be
accomplished with a top surface of 8-10 inches of top soil and sod saving the
Village a gross amount of approximately $24,000 less the amount needed for
seeding and top soil . The obstacle in making the recommendation is that
abandoning the asphalt lid severely increases the costs of the tennis courts
which the Park District had pledged to install . Staff recommendation is to
authorize the consultants to abandon the asphalt lid and direct them to replace
it with top soil and seeding surface and to resolve the problem of tennis courts
when they arise. Mr. Balling requested direction from the Board.
In response to questions from the Board Mr. Balling stated that Mr. Crosland,
Director of Parks and Recreation, indicated to him the tennis courts would not
be included as part of their federal grant and that there were no immediate
plans other than possibly including the tennis courts in a referendum at a later
time.
COMMITTEE OF THE WHOLE
AUGUST 14, 1978
PAGE TWO
In response to a question from Trustee Stone, Mr. Balling stated the consultants
are ready to certify that the asphalt lid is not needed.
President Fabish polled the Board to determine their preference, to continue
with the asphalt lid or to change to top soil and seeding. The poll found the
following:
TOP SOIL: 4 - Rech, Stone, Kandel , Fabish
ASPHALT: 1 - Bogart
ABSENT: 2 - Marienthal , Mendenhall
The Board preferred the top soil and seeding cover.
MUNICIPAL PROPERTY LANDSCAPING PROGRAM
Mr. Balling and Mr. Davis presented the program regarding municipal property
landscaping reviewing the 10 items for design contract to be implemented over a
twQ:year.period. _ t1r. Balling stated this program' is .solely a consulting service.
Discussion followed reference the following points:
1) Staff capabilities regarding design work - time in house to get the entire
job completed to a point of implementation.
2) Providing consultant a Plan Commission recommendation on use of site working
with Appearance Control Commission and Bill Davis as staff liaison to develop
the appearance goals and objectives.
3) Use Appearance Control Commission to provide guidance on signage.
4) Weidner-Lake Cook Road site - Board requested clarification before August 21st
Board meeting as to why this site is not being turned over to Park. District
as it has no municipal purpose and is a recreational site. The County will be
conveying this site to the Village at that time.
5) Requiring a developer to landscape detention basin at time of annexation -
possibly being part of the Subdivision Regulations.
In response to a question from Trustee Kandel as to whether or not any of the
other sites listed are proposed to be turned over to the ParkDistrict, Mr.
Balling stated "No". Mr. Davis stated that Well #2 did carry a lease with the
Park District to maintain part of this site but that the lease expired approximately
a year ago and had not been renewed by them and the Village is now maintaining the
entire site.
President Fabish requested staff to research the program to determine what the
Park District is to maintain and what the Village is to maintain.
COMMITTEE OF THE WHOLE
AUGUST 14, 1978
Swi PAGE THREE
Staff recommendation is to implement the first phase of this project which
includes Well #6, Well #3 & #4, Village Hall , and the Club House at the golf
course now and May 1 , 1979 to implement the remaining sites. Mr. Davis stated
the cost of the contract for the balance of this year would be $6,000 and the
design cost for Phase II would remain firm until December 1979.
Mr. Balling will place the Phase I part of the project on the August 21st
Board meeting agenda for authorization.
SUBDIVISION IMPROVEMENT GUARANTEES
Mr. Balling stated that Mr. Boysen and Mr. Raysa have developed a Subdivision
Improvement Agreement model and that they were present to explain what the goals
and objectives are and how they have been working with current subdividers to
have this agreement prepared. Mr. Boysen and Mr. Raysa then reviewed the document.
Mr. Raysa stated that bonds issued by bonding companies and letters of credit by
a bank or institution were all different with no standardized agreement, whereas
this subdivision agreement will state definitely what is expected by a developer.
Trustee Rech stated she felt the concept is excellent.
Mr. Balling stated that at the time of final plat this document should be executed
at the same time the plat is executed.
President Fabish polled the Board, a "Yes" vote would be in favor of the proposal ,
a "No" vote would not be in favor of the proposal . The poll found the following:
YES: 5 - Rech, Bogart, Stone, Kandel , Fabish
NO: 0 - None
ABSENT: 2 - Marienthal , Mendenhall
The Board is in favor of the proposal .
In response to a question from Trustee Bogart, Mr. Balling stated that the Plan
Commission will review the proposal .
ADJOURNMENT
Moved by Bogart, seconded by Kandel to adjourn the meeting. Upon voice vote, the
motion passed unanimously. Time: 8:40 P.M.
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Carol M. Hennen ent, Dep y Village Clerk