1978-05-22 - Village Board Committee of the Whole - Minutes � u
SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, HELD MONDAY, MAY 22, 1978, AT THE MUNICIPAL
BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS
President Fabish called the meeting to order at 7:45 P.M. Those present were
President Fabish; Trustees Marienthal , Stone and Mendenhall ; William Balling;
Village Manager; William Raysa, Village Attorney; Richard Kuenkler; Civil
Engineer; Gregory Boysen, Village Engineer; William Davis, Director of Public
Works; Thomas Fennell , Director of Community Development; William Brimm,
Finance Director; and William Sommer, Assistant Village Manager.
President Fabish introduced Mel Kandel , a former Plan Commission member, who
will be appointed as Village Trustee at the June 5th meeting of the Board to
fill the term of office of Howard Keister who resigned from this position.
Buffalo Grove Junior Woman 's Club
President Fabish presented Linda Thompson of the Buffalo Grove Junior Woman's
Club a certificate of appreciation in recognition for the purchase and donation
of two Cardio Pulmonary Resuscitation training films for use by the CPR program.
Liquor License/Buffalo Grove Mall
President Fabish stated a letter has been received from Jim Coconas, Kenroy,
Inc. , with regard to discussion on a new type of liquor license asking if
there is enough Board interest to place this matter on a future agenda for
discussion.
Mr. Coconas was present and stated he would be glad to research various other
communities and present any back up material available in this regard.
After a brief discussion, the Board agreed to place this item on a future
Board agenda.
Trustee Marienthal requested staff to contact surrounding communities to
ascertain the type, class and number of liquor licenses issued by them.
Trustee Report/Reimbursement of Engineering Fees from a Developer
Trustee Marienthal reported on the Plan Commission meeting discussion on the
Levitt Plan. At this meeting the Plan Commission requested, and Levitt offered,
the opportunity of obtaining outside assistance to the Village Engineer to see
if engineering would work on this site. Greg Boysen, Village Engineer, felt
outside help was unnecessary. Trustee Marienthal stated that the proposed
plan has to be approved by two other agencies prior to Village approval ; that
the Plan Commission feels the Village should take advantage of this offer, but
he feels this is unnecessary and recommended that this item be deleted.
Mr. Balling stated that Harry Sleek of Levitt has indicated that he is going
to request two things which are as follows:
1 . approval on the drainage concept for the flood basin and open space area
and initial construction on that area in advance of final platting; i .e. earth
work only on the flood plain and non-developable portion.
COMMITTEE OF THE WHOLE
MAY 22, 1978
PAGE TWO
2. submission to U.S. Corps of Engineers for modification to the flood plains.
Buffalo Grove Days Parade
Trustee Marienthal read a letter received from Governor Thompson reference
the parade on July 2nd which stated that by the end of the month he will advise
whether or not he will be in attendance.
Public Hearin g/Appropriation Ordinance
President Fabish read the Notice of Public Hearing which appeared in the Buffalo
Grove Herald on May 12, 1978. Subject is the Annual Appropriation Ordinance
for the Village of Buffalo Grove.
•
President Fabish called the Public Hearing to order at 7:55 P.M. William Brimm,
Finance Director, presented a brief summarization of the document.
In response to a question from President Fabish reference the amount budgeted
and the amount appropriated for the Youth Commission, Mr. Sommer stated that
the Village budgeted $4,000 as revenue added expense to come from fund raising
money, but if the Youth Commission can raise more than the $4,000 they want to
be able to spend it; therefore, $10,000 has been appropriated rather than the
$4,000 that is in the budget.
In response to a question from Joe Sloat, 602 Maple Drive, President Fabish
stated that the appropriation ordinance is inflated above the budget so that
in case an emergency situation would occur and extra monies are needed it can
be spent. Once the ordinance is passed, that is all the money that can be spent
in each category.
Mr. Brimm stated that the budget is the control document and the appropriation
ordinance is the legal document with regard to expenditures.
The appropriation ordinance will be placed on the June 5, 1978 Board meeting.
President Fabish closed the Public Hearing at 8:00 P.M.
Public Hearing/Hawthorn Corridor Annexation
President Fabish read the Notice of Public Hearing which appeared in the
Buffalo Grove Herald on May 3, 1978. Subject is a request to the Village
of Buffalo Grove for renewal of 1973 Annexation Agreement subject to
modification. Applicants are Urban J. Welter Estate, Richard and Roberta
► Glauner and Leroy and Laverne Harms. Property is an irregular parcel of
land between Weiland Road and Route 83 off of Lake-Cook Road and consists of
approximately 8 acres.
President Fabish called the Public Hearing to order at 8:05 P.M. and asked
for questions from the audience of which there were none.
COMMITTEE OF THE WHOLE
MAY 22, 1978
PAGE THREE
Mr. Balling stated this matter was discussed at length at the April 16 Board
meeting; that there are no changes in the document; that this is the public
record of the discussions held at that time; and that the trust disclosures
have now been received.
President Fabish closed the Public Hearing at 8:10 P.M.
Lake Michigan Water Feasibility Report
Fred Neal , Kevin Wolka, and John Yost, representing Keifer and Associates,
were present to answer any questions on the Lake Michigan Water Feasibility
Report.
Trustee Mendenhall stated that the Village is trying to determine the best
way of obtaining water for the Village of Buffalo Grove between the years
1980-1985 and the year 2010.and what is the most cost effective method. Three
methods were explored: 1) through Highland Park, 2) through Northbrook, and
3) Share +3 consortium. He further stated that the Water Study Committee
decided not to honor the deadline of Share +3 of June 1 , but to wait until
Arlington Heights makes a decision on whether to opt in or out of Share +3
or DAMP participation.
Trustees Mendenhall and Marienthal reviewed the five points of recommendation
by the Water Study Committee, dated May 22, 1978, which were as follows:
1 . A negotiation process with Northbrook should be instituted immediately
to ascertain the possibility of acquiring Lake Michigan Water through
the Northbrook system. The cost of water per 1 ,000 gallons to Buffalo
Grove, Northbrook's capacity and expansion capabilities will have to be
discussed with their corporate authorities. The possibility of Arlington
Heights and Palatine integrating into this proposal should be evaluated.
2. Negotiations with Share +3 should be continued. Buffalo Grove cannot
commit to participation in Share +3 until Arlington Heights has determined
whether they will opt for Share +3 or DAMP participation. Share +3 should
be notified that Buffalo Grove will formalize their decision and notify
Share +3 about opting in or out of that system within 30 days after
Arlington Heights ' decision. Arlington Heights' strategic location
mandates this.
3. Buffalo Grove should attend the DAMP meeting scheduled for May 25 to
share information in the respective engineering studies. After this
meeting positions may be clarified regarding the alternatives.
4. The analysis of the Highland Park alternatives are shown to be not the
most cost effective at this time. Limitations are also present in the
existing system.
5. The data produced thus far has shown Share +3 and Northbrook alternatives
to be the most cost effective. Alternatives of 5B of Northbrook and
Share +3 (with Arlington Heights included) are the Committee's preference.
u
COMMITTEE OF THE WHOLE
MAY 22 , 1978
PAGE FOUR
In response to a question from Trustee Stone, Mr. Neal and Mr. Wolka stated
that they felt they had considered the best alternative sources for Lake Michigan
water supply for Buffalo Grove.
Mr. Balling summarized the position of staff stating that staff recommends that
the Share +3 alternative be endorsed and that Buffalo Grove become a participating
member because the routing study generated by Keifer and Associates shows Share +3
to be the most cost effective method of securing water and feels it important
that the Village stay actively involved in the planning of fiscal and technical
matters related to cost allocation and routing.
Staff recommendations are:
1 . Adopt the legislation necessary to maintain Buffalo Grove as a full
participating member of Share +3. (This routing alternative has been
demonstrated to be the most cost effective method for Buffalo Grove of
obtaining Lake Michigan water when the "flow-proportioning" or "system
average" methods of cost allocation are used. It is important that
Village representatives participate in the planning of the technical
and financial details of this alternative to insure that Buffalo Grove's
interests receive proper consideration.)
2. Negotiations with Northbrook should be pursued in order to determine the
actual unit price for which water could be sold to Buffalo Grove. (North-
brook could be competitive with Share+3 if the sale price is close to
$.57 per 1000 gallons and Wheeling were to obtain a Lake Water Allocation
and shared in transportation costs.)
3. If upon completion of their current study the DAMP water Commission
should propose the withdrawal of its members from Share +3, we should
anticipate a supplemental engineering study to be required to evaluate
the cost effectiveness of Buffalo Grove's participation in any alternate
routing proposed by DAMP.
Discussion followed reference concern about the size of the lines installed,
penalties for opting in late with Share +3, population projections, 5B routing
route from Northbrook, expansion of reservoir facilities, etc.
Mr. Balling stated clarification is needed on a rebate policy if a decision is
made to drop out of Share +3.
Because of Arlington Heights' strategic location, Trustee Mendenhall stated
that Buffalo Grove's decision to opt in or out of Share +3 cannot be made until
Arlington Heights has determined the route of their participation.
Upon polling of the Board of President Fabish, Trustees Marienthal , Stone,
and Mendenhall were in favor of adopting the committee's recommendation of
May 22, 1978, in lieu of the staff recommendations of May 19, 1978. Trustees
Rech and Bogart were absent. The intent of the Board is to adopt the Water
Study Committee's report of May 22, 1978.
L �
COMMITTEE OF THE WHOLE
MAY 22, 1978
PAGE FIVE
9:05 P.M. - President Fabish declared a recess.
9:25 P.M. - The meeting resumed.
Municipal Fire Service Planning
Bill Sommer reviewed the plan for the formation of a municipal fire department
summarizing the following points:
1 . A plan which defines the goals and objectives of the municipal fire
protection system and which would provide the authority and direction
for the actions necessary to achieve the objectives.
2. Cost of providing a municipal fire service.
3. Village's ability to finance a municipal fire service.
The intent of the report is to provide a framework for the Village Board to
resolve the variables concerned in the formation of a municipal fire department.
The report recommended that the Village Board authorize appointment of an
advisory committee to direct the planning team for the formation of a municipal
fire department.
Chief Grupp, Long Grove Fire Protection District, was present for the discussion
and stated that the Long Grove Fire Protection District does not object to the
formation of a municipal fire department but would appreciate being advised the
direction Buffalo Grove intends to take so the Long Grove Fire Protection District
can make plans for their future development.
The Board authorized appointment of the advisory committee. President Fabish
requested Steve Stone and Bill Balling, along with himself, to serve on this
committee and he will advise at a later date the other members of the committee.
Sign Ordinance
S
Rich Heinrich, Z.B.A. Chairman; Elliott Hartstein, Z.B.A. Commissioner; and
Don Hardt, Appearance Control Commission Chairman; were present to summarize
the objectives of the Sign Code prepared jointly by the Zoning Board of Appeals
and the Appearance Control Commission and to request authorization from the
Board to hold a public hearing on this matter.
After discussion, Mr. Balling stated that final staff comments and comments
on legal aspects from Mr. Raysa will be made available to the committee and
Board before the public hearing for review.
The Board authorized the holding of a public hearing on the sign code requesting
notification of this hearing be given to all developers and all businesses in
Buffalo Grove.
COMMITTEE OF THE WHOLE
MAY 22, 1978
PAGE SIX
Executive Session
Moved by Marienthal , seconded by Stone to hold an executive session to discuss
land acquisition. Motion passed unanimously.
Time: 10:50 P.M.
(1/M-41-e.
--tTro1‘M. en ent, P Y De ut C