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1978-04-10 - Village Board Committee of the Whole - Minutes Lk SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD MONDAY, APRIL 10, 1978, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 7:35 P.M. Those present were President Fabish; Trustees Rech, Marienthal , Keister, Stone. Trustee Mendenhall arrived at 7:55 P.M. Trustee Bogart was absent. Also present were William Balling, Village Manager; William Raysa, Village Attorney; Chief Walsh and Sgt. Voigt of the Police Department; Gregory Boysen, Village Engineer; William Brimm, Finance Director; Thomas Fennell , Director of Planning and Development; William Davis, Director of Public Works; and William Sommer, Administrative Assistant. 1 . President 's Report Trustee Resignation Trustee Keister read a letter, dated April 10, 1978, announcing his resignation from the Board of Trustees effective May 22, 1978. President Fabish thanked Trustee Keister for his outstanding service to the Village. He requested recommendations for appointment to this position. Omni-House Resignation President Fabish read a letter to Dr. Peter Digre recognizing his accomplishments as Executive Director of Omni-House, thanking him for his efforts for the citizens of Buffalo Grove, and wishing him well in his new position with the State of Illinois Department of Children and Family Services. Dr. Digre stated that Harry Wells will be the new Executive Director, and he had full confidence in his abilities. 2. Village Manager's Report Well #6 John Yost of Keifer and Associates gave a status report on the construction of Well #6. Trustee Mendenhall arrived at this time. 3. 1978-79 Program Budget The Board and staff reviewed the proposed 1978-79 budget for the Buffalo Grove Municipal Service. During the discussion, several pollings took place with regard to changes. a) On page 11 , amount of revenue proposed for Youth Commission (account 395-009) was reduced. The President polled the Board to determine the amount of revenue to be proposed. The poll found the following: $4,000 - 3 - Rech, Marienthal , Keister $5,000 - 2 - Stone, Mendenhall Amount was changed to $4,000. COMMITTEE OF THE WHOLE APRIL 10, 1978 PAGE TWO b) The President polled the Board to determine if the proposed expenditure of $2,500 for public official liability insurance (account 313) should remain in the budget. The poll found the following: YES: 4 - Keister, Stone, Mendenhall , Fabish NO: 2 - Rech, Marienthal ABSENT: 1 - Bogart Public official liability insurance remained in the budget. c) President Fabish polled the Board to determine if the position of Administra- tive Intern should remain in the budget. The poll found the following: YES: 2 - Rech, Stone NO: 3 - Marienthal , Keister, Mendenhall ABSENT: 1 - Bogart Position of Administrative Intern was removed from the budget. d) Discussion took place with regard to the position of Assistant Village Manager. It was determined that the position would remain in the budget, but would not be effective until some time after May 1 , 1978, to be determined by the Board. e) Discussion took place with regard to proposed cost of the cash register. It was determined that this item will require sealed bids. f) Discussion took place with regard to the need for two Police lieutenants as proposed. The President polled the Board, "Yes" indicating favor of the Police manpower as proposed, and "No" indicating opposition. The poll found the following: YES: 4 - Rech, Marienthal , Keister, Stone NO: 1 - Mendenhall ABSENT: 1 - Bogart Police manpower remained as proposed. g) Discussion took place with regard to the Village's financial support of the Metropolitan Enforcement Group, in the amount of $3,000. The President polled the Board, "Yes" indicating favor of leaving this expenditure in the budget, and "No" indicating opposition. The poll found the following: YES: 1 - Stone NO: 4 - Rech, Marienthal , Keister, Mendenhall ABSENT: 1 - Bogart Financial participation in MEG was removed from the budget. h) Discussion took place with regard to the Village's contribution to Omni- House. The Board unanimously decided the contribution should be $22,000 , to be reviewable in the fourth quarter. 9:45 P.M. - The President declared a recess. 10:00 P.M. -The meeting resumed. i) The Board requested clarification of the $9,850 for office furniture and equipment in the 1977-78 budget as shown on page 46. U � COMMITTEE OF THE WHOLE APRIL 10, 1978 PAGE THREE j) Discussion took place with regard to the need for an all terrain vehicle for Engineering Services. President Fabish polled the Board, "Yes" indicating favor of including one all terrain vehicle in the budget, and "No" indicating opposition. The poll found the following: YES: 2 - Rech, Stone NO: 3 - Marienthal , Keister, Mendenhall ABSENT: 1 - Bogart Trustee Rech stated that her "yes" was based on elimination of one of the vehicles proposed in the Community Development budget. President Fabish polled the Board, "Yes" indicating favor of leaving one all terrain vehicle for Engineering Services in the budget, and eliminating one of the vehicles proposed in the Community Development budget, and "No" indicating opposition. The poll found the following: YES: 3 - Rech, Keister, Stone NO: 2 - Marienthal , Mendenhall ABSENT: 1 - Bogart The all terrain vehicle was left in the budget, and number of vehicles for Community Development was reduced from two to one. k) Discussion took place with regard to the proposal to contract with a custodial service for maintenance of the building. Some Trustees favored hiring an additional custodian. Final decision was to be made at a later time. 1) Discussion took place with regard to cost of pavement evaluation. It was decided that the developers should bear this cost; therefore, it was requested to have an ordinance prepared to provide for this. m) Miscellaneous expenses in Sewer Operations was reduced from $1 ,000 to $500. n) Trustee Rech requested that the Working Cash Fund tax levy be reinstated next year because she did not feel the $105,000 the Village presently has would be enough to keep the Village from having to go to Tax Anticipation Warrants at some time in the future. Mr. Balling stated that all changes would be made and distributed so that action on the budget could be made at the meeting of April 17, 1978. Arbor Day President Fabish read a letter from the Buffalo Grove Jaycettes requesting to be the official community organization to coordinate Arbor Day. The Board unanimously agreed that the Jaycettes should be so designated. Route 53 Extension Trustee Mendenhall referred to a recent newspaper article, and stated that he was Ls disappointed that NIPC would oppose extension of Route 53 and offer no alternative. COMMITTEE OF THE WHOLE APRIL 10, 1978 ....; PAGE FOUR 4. Executive Session Moved by Marienthal , seconded by Mendenhall to adjourn to executive session to discuss land acquisition and personnel . Upon voice vote, the motion passed unanimously. Time: 12:00 Midnight. Z///7---- , Verna L. Clayton, Village Cle \.!