1978-03-13 - Village Board Committee of the Whole - Minutes SUMMARY OF COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE HELD MONDAY, MARCH 13, 1978, AT THE MUNICIPAL
BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
In the absence of President Fabish the Clerk called the meeting to order at
7:35 P.M. The Clerk called the roll and found the following:
PRESENT: Trustees Rech, Bogart, Keister, Stone, Mendenhall
President Fabish and Trustee Marienthal arrived at 7:40 P.M.
Also present were William Balling, Village Manager; William Raysa, Village Attorney;
William Brimm, Finance Director; Tom Fennell , Director of Planning and Development;
Greg Boysen, Village Engineer; and William Sommer, Administrative Assistant.
Moved by Rech, seconded by Mendenhall to appoint Carol Hennenfent Clerk Pro Tem.
Motion passed unanimously.
Moved by Bogart, seconded by Stone to appoint Trustee Rech President Pro Tem.
Motion passed unanimously.
Village Manager's Report
Mr. Balling briefly reviewed correspondence from the Northwest Municipal Conference
reference solid waste issues for local governments in the northwest area. The Plan
Commission and Environmental Control Commission is to review the report before
further discussion by the Board.
Mr. Raysa, Trustee Marienthal and President Fabish arrived.
Youth Commission
Trustee Bogart announced there will be a basketball game sponsored by the Youth
Commission between radio station WWMM personnel and the police department at Buffalo
Grove High School on Friday evening March 24, 1978, 8:00 P.M.
B.G.H.S. Basketball Team
Trustee Bogart requested that some kind of recognition be given to the basketball
team at Buffalo Grove High School for their efforts in winning three division
championships in three consecutive years. After discussion reference the type of
recognition, it was decided that a letter from the Board be sent to the team
congratulating them on their accomplishments.
Right of Inspection/New Construction
Trustee Keister stated that he felt some kind of communication should be made
between builders in Buffalo Grove and the Board advising them that complaints
have been received reference the right to inspect a home being constructed by
the purchaser prior to final closing on the property to insure that any problems
can be corrected before the purchaser moves into the house. Discussion followed
with Mr. Raysa stating that this is a matter of contract between the buyer and
the builder. Mr. Fennell stated that the policy of the Village has been not to
interferebetween the developer and the purchaser. It was decided that Trustee
Keister will draft a letter to be sent to the builders in the area to apprise
them that the Village has received complaints from buyers and that the Board is
aware of the problems involved.
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COMMITTEE OF THE WHOLE
MARCH 13, 1978
PAGE TWO
President 's Report
President Fabish stated that 8 - 10 residents have expressed an interest in
becoming members of the Appearance Control Commission and that within the next
four months the commission should have full membership.
Omni-House Quarterly Report #3
Peter Digre, Exeuctive Director of Omni-House, and Harry Wells, Associate
Director of Omni-House presented a summary of their Quarterly Report #3 for
the Board.
Proposed Residential Scavenger Service Contract
Discussion was held reference the scavenger service contract presented by
James Raupp of Buffalo Grove Disposal. Present for the discussion was James
Raupp, owner, Mark Beaubien, attorney for Mr. Raupp, and Leonard Johnson,
accountant for Buffalo Grove Disposal . Points discussed were changing the
limit of 8 containers per pick up to 10 containers per pick up; the monthly
charge to the contractor for billing in conjunction with water billing; the
monthly charge to townhome owners vs. the charge to single family homeowners;
an increase in insurance coverage by the contractor; the adjustments to
compensation resulting from increases in contractor's wage cost of which 100%
of the labor costs was asked to be passed on to the Village; and single axle
equipment vs. tandem axle equipment as to which would be least harmful to
the streets. ( It was requested to have Bill Davis 's written comments concerning
the last item.)
President Fabish polled the Board to ascertain their feelings as to differential
rates charged to single family residents and townhome residents. The poll found
the following:
Bogart - favored the same rate for both with differential proposed used
to reduce the 63C monthly increase requested.
Stone - favors differential but not sure of amount
Keister - favors differential
Mendenhall - favors differential
Marienthal - not in favor of
Rech - favors differential of no more than $1 .00
Fabish - favors differential
President Fabish polled the Board reference 100% labor costs to be passed on to
the Village. The poll found the following:
No objection to 100% - Bogart, Marienthal
Objects to 100% - Stone, Keister, Mendenhall , Rech
President Fabish polled the Board reference the charge to the disposal company
for billing service. Trustee Bogart favored leaving the amount at $200 and pass
on the savings in November. Trustees Stone, Keister and Mendenhall favored the
charge to be $850 per month to be implemented November 1 . Trustee Marienthal
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COMMITTEE OF THE WHOLE
MARCH 13, 1978
PAGE THREE
favored a graduated sum beginning with $400 per month beginning May 1 and then
$850 per month November 1 . Trustee Rech favored $850 beginning May 1 . President
Fabish stated he was in favor of $850 per month beginning November 1 when the
rate increase comes into effect.
Lengthy discussion followed with the concensus of the Board being as follows:
monthly charge fur single family residents should be $5.90 and for townhomes
$4.90; billing service to be $400 beginning May 1 increasing to $850 monthly
beginning November 1 and a reassessment of the pass on costs of labor to an
amount less than 100%.
In reviewing the contract, Mr. Raysa requested that reference Article III ,
paragraph 3. 1 the last sentence be deleted; the limit of bags to be picked up
be changed from 8 to 10; and recommended an increase in the amount of insurance
carried.
Mr. Raupp will redraft the contract resolving the above issues and return to
the Board with final draft of the contract for approval .
9:55 P.M. - The President declared a recess.
10:00 P.M. - The meeting resumed.
Buffalo Grove,'CommonsJShassian Development
Mr. Lou Shassian, developer, and Mr. Ronald Cope, attorney for the developer,
were present to review the proposed changes in the PUD Ordinance concerning
Buffalo Grove Commons development.
Mr. Cope reviewed the following changes:
1 . Farrington Drive - construction and financing of construction of Farrington
Drive by the Village from Motor Fuel Tax Funds with the developer agreeing
to pay to the Village into the Village General Fund a sum equal to one-half
the cost of construction up to a maximum of $25,000.
2. Open Space Area - include a plan showing the proposed lighting, trees ,
shrubbery, etc. Plan has been completed and presented to the park district
and the park district has indicated approval of the plan. Also included
on the plan is the provision for the lighting, the particular kind of
equipment to be used with a cost fixture.
3. Ordinance will include compliance with the Manual of Practice and
Administrative Order No. 2.
4. Ordinance allows for recapture on the water mains from Buffalo Grove Road.
5. Dedication of the open space and formalities for dedication will be in
compliance with forms used by the attorney for Buffalo Grove and the
dedication will take place as reasonably soon after the passage of the
Ordinance and approval of the plan of development.
6. Certain sections were deleted that were contained in the prior ordinance
of which the language was objectionable.
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COMMITTEE OF THE WHOLE
MARCH 13, 1978
PAGE FOUR
7. Corner Lots under Section 4, Paragraph c - minimum lot size shall be
6,000 sq. ft. , corner lots shall only be required to provide a front
yard of 25 feet on one side only, the other side facing the street shall
be not less than 15 feet.
In response to a question concerning water mains, Mr. Balling stated the
intent was for on-site oversizing which will be included in the final staff
review.
In response to a question from the Board, Mr. Balling stated it is the intent
of the developer to have 15' free space between structures which is included
in the proposed ordinance under Section 4, paragraph d.
The Board requested under Section 5 with reference to the footbridge between
Parcel A and Willow Stream Park to add "built by the developer". William
O'Reilly, Park Commissioner, stated the only park district requirement is
that a lawn mower can move across the bridge and they are relying on the Village
to determine actual construction.
In response to a question from Trustee Rech on the stated density, the developer
agreed to having the Village Attorney insert the figure in accordance with the
site plan.
Mr. Cope stated that under Section 4, paragraph a, the ordinance should state
103 units instead of 102 units.
Lengthy discussion followed reference the construction and financing of
construction of Farrington Drive; whether by the Village using M.F.T. funds
with the developer agreeing to pay the Village into the General Fund a sum
equal to one-half the cost of constructing the road up to a maximum of $25,000
or having the developer construct the road with the ability to recapture.
President Fabish polled the Board to determine their feelings, whether by
recapture or by M.F.T. funding. The Board unanimously preferred the recapture
method payable at the end of five years of 1/2 the cost of construction. The
engineering design of the road will be done by the developer.
Mr. O'Reilly stated the park district is opposed to the extension of the bike
paths and would rather have the balance of value of the bike paths put into
amenities at Willow Stream Park.
Carl Genrich, Chairman of the Plan Commission, said he felt the Plan Commission
came up with the best plan they could and that the Village has committed them-
selves to trying some bike paths, but perhaps some compromise arrangements could
be possible.
Commissioner O'Reilly stated that if the Village accepted this plan, the park
district will maintain it and accept the plan as presented. Their main concerns
were to get the maximum use out of the open space for the general population and
the possiblity of vandalism because of the backyard situation.
Under Section 8, by Board direction, the following is to be deleted from this
section: "except as might be used as models and sales office".
Mr. Balling stated this item will be placed on the April 3, 1978, agenda.
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COMMITTEE OF THE WHOLE
MARCH 13, 1978
PAGE FIVE
1978-79 Salary Administration Plan
Mr. Balling summarized his memo to the Board dated March 10, 1978 reference
the 1978-79 Salary Administration Plan highlighting the following points :
1 . Continued use of the July 1977 data as the January 1978 data is not
available.
2. Modified pay ranges in the department head levels 11 , 12 and 13 (Page 2
has proposed revisions) .
3. Concept of grouping job titles into consolidated pay grades remains the same.
4. Merit adjustments for pay grades 1 - 10 have been modified (Page 3 has
proposed revisions) .
5. An equitable cost effective alternative to traditional longevity stepped
pay plan.
6. Plan gives the Board control as they must approve both a pay plan and pay
administration program which sets forth the basic guidelines and constraints
of the system.
7. Administrative Controls - Village has a tierred system with usually three
review stages before going into effect. (Examples of specific employees
are in a memo from Bill Sommer dated March 10, 1978.)
In response to a question from the Board, Mr. Balling stated that in comparing
the current step plan, with no cost of living increase, with the proposed salary
administration plan, the approximate cost would be 2% higher.
Trustee Mendenhall felt he still had reservations about the plan and that more
time is needed to study it futher.
Trustee Rech felt the plan is worth a try.
President Fabish favored the plan but felt it had one weak point, that being
if the review is not done properly an employee could be either over-rewarded
or under-rewarded.
Mr. Balling stated that staff is spending much time developing the evaluation
criteria, it is not finalized yet but will be finalized before implementation
of the plan.
Mr. Balling stated the only level of opposition he has received is in the
midrange longevity area. He felt this area had excessive increases for the
amounts awarded to anyone senior on the job.
Discussion followed reference the time salary adjustments will take place,
problems and solutions of an employee getting a 0% rating and employee reviews.
COMMITTEE OF THE WHOLE
MARCH 13, 1978
PAGE SIX
Mr. Balling stated he would like to utilize the numbers in his report within
the budget and requested approval in conjunction with this document. A
narrative of the specific rules of the salary plan will be an addendum to it.
The Board is basically in favor of the implementation of this plan.
Liquor Licenses.
President Fabish stated there is a possibility of WalgreensDrug Store going
into the Buffalo Grove Mall occupying the old Scotts Store. The drug store
and also Dominicks have requested liquor licenses. He asked for the feelings
of the Board in regard to granting licenses to these establishments. The Board
unanimously declined to do so.
Adjournment
The meeting adjourned at 12:15 A.M.
Respectfully submitted,
gerhgc—ii! 7 )/ef-,/,')K
Carol M. Hennenfent, ClerIro Tem