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2024-01-02 - Ordinance 2024-002 - APPROVING AN AMENDMENT TO THE SPECIAL USE APPROVED BY ORD 2013-25 FOR K1 SPEED INC TO TRANSFER F&B SERVICE OPERATIONS TO PADDOCK LOUNGE, LLC ORDINANCE NO. 2024-002 AN ORDINANCE APPROVING AN AMENDMENT TO THE SPECIAL USE APPROVED BY ORDINANCE NO. 2013-25 FOR K1 SPEED INC TO TRANSFER THE FOOD AND BEVERAGE SERVICE OPERATIONS TO PADDOCK LOUNGE, LLC VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS K1 Speed, Inc 301 Hastings Drive Chevy Chase Business Park West WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in EXHIBIT A("Property") attached hereto is zoned in the Industrial District; and, WHEREAS, Chevy Chase Business Park Limited Partnership is the owner of the Property; and, WHEREAS, on May 6, 2013, the Village Board approved Ordinance No. 2013-25, granting a Special Use for a recreational facility for electric kart racing and accessory food and beverage services and amusement activities on the Property; and, WHEREAS, K1 Speed, Inc is requesting an amendment to Ordinance No. 2013-25,to transfer the food and beverage service operations to Paddock Lounge, LLC within the existing building located at 301 Hastings Drive; and, WHEREAS, the Village Planning&Zoning Commission conducted a public hearing on December 6, 2023 to consider the petition for the Special Use amendment; and, WHEREAS,the Planning &Zoning Commission made findings and determined that the petition meets the criteria for a Special Use as set forth in the Buffalo Grove Zoning Ordinance, as described in the draft minutes attached as Exhibit C; and, WHEREAS,the Planning&Zoning Commission voted 7 to 0 to unanimously recommend approval of an amendment to the Specia) Use approved by Ordinance No. 2013-25, to transfer the food and beverage service operations to Paddock Lounge, LLC,within the existing building located at 301 Hastings Drive, subject to the conditions outlined in Section 2 below; and, WHEREAS,the President and Village Board of Trustees after due and careful consideration have concluded that the proposed Special Use amendment is a reasonable request and will serve the best interests of the Village. WHEREAS,the proposed Special Use shall be operated in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description of the Property EXHIBIT B Plan Set EXHIBIT C Draft Minutes from the December 6, 2023 Planning &Zoning Commission NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: SECTION 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers.The preceding whereas clauses are hereby made a part of this Ordinance. SECTION 2. The Corporate Authorities hereby amend Village Ordinance No. 2013-25 by amending Section 2 thereof to read as follows: F. The Special Use is granted to K1 Speed, Inc., however the food and beverage services may be transferred for operational purposes to Paddock Lounge LLC, as fong as K1 Speed, Inc. maintains control over the main indoor karting center business. This Special Use does not run with the land. SECTION 3. All references, conditions, and obligations to the Property in Ordinance 2013-25, not otherwise amended by this Ordinance, shall remain in full force and effect. SECTION 4. This Ordinance shall be in full force and effect upon passage.This Ordinance shall not be codified. AYES: 6-Johnson, Cesario, Ottenheimer, Stein, Bocek, Weidenfeld NAYES: 0- None ; ABSENT: 0- None I PASSED: January 2, 2024 APPROVED: January 2, 2024 PUBLISHED: January 3, 2024 ATTEST: APPROVED: � �, ,� r` ��.-_�_��! � .�,.:.�.�,.`��":i:�•�.,_ .- Janet I��.i�-abiar.,,V�Ilage C;�r� Eric N. Smith,Village President - _ � _— __ � ". - � �. - -�-- • - _ -. �� --_ __ _ - . �� _ -_- v_�� - EXHIBIT A Legal Description K1 Speed, Inc 301 Hastings Drive Chevy Chase Business Park West SUBJECT PROPERTY LEGAL DESCRIPT�ON: LOT 4 IN CHEVY CHASE BUSINESS PARK WEST RESUBDIVISION BEING PART OF COLUMBIAN GARDENS UNIT N0.4, IN PART OF THE SOUTHEAST QUARTER AND THE EAST ONE-HALF OF THE SOUTHWEST QUARTER OF SECTION 34,TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAT OF SAID CHEVY CHASE BUSINESS PARK RESUBDIVISION, RECORDED APRIL 13, 1989 AS DOCUMENT N0. 2793188 IN LAKE COUNTY, ILLINOIS. PINS: 15-34-315-017 EXHIBIT 6 Plan Set K1 Speed, Inc 301 Hastings Drive Chevy Chase Business Park West Ord 2024-002 Exhibit B PROPOSED SPECIAL USE PERMIT AMENDMENT PROPOSAL TO AMEND ORDINANCE 2013-25 —REVISE CONDITION F TO ALLOW OPERATION OF THE INTERNAL RESTAURANT TO BE A SEPARATE LEGAL ENTITY(PADDOCK LOUNGE LLC). PROJECT DESCRIPTION The proposed project involves an amendment to the Village of Buffalo Grove Ordinance No. 2013-25, which was approved by the Buffalo Grove President and Board of Trustees on May 6, 2013. This ordinance approved a Special Use Permit for an indoor kart racing recreation facility, including food and beverage sales, within the existing building located at 301 Hastings Drive, in Buffalo Grove. Condition F of Ordinance 2013-25 states as follows: F. The special use is granted to Kl Speed, Inc. and does not run with the land. K 1 Speed Inc. is requesting that this condition be revised to read: F. The special use is granted to Kl Speed, Inc., however the food and beverage services may be transferred for operational purposes to Paddock Lounge LLC, as long as KI Speed, Inc. maintains control over the main indoor karting center business. This special use does not run with the land. The above proposed re-wording of Condition F will not affect the appearance, functioning, scale, business operations or management of the existing K1 Speed center. The only change proposed is that K 1 Speed, Inc. requests the opportunity to hire a separate company to operate the restaurant presently existing within the center. The restaurant is only a small fraction of the floor space (7%) of the K 1 Speed center. There will be no noticeable change in the center or the restaurant operations. No change to the floor plan will result. No change in business hours will result. The new entity is Paddock Lounge LLC, which is the same company that operates all of the K 1 Speed restaurants throughout the country. One minor change -the restaurant staff will be employees of Paddock Lounge LLC, rather than K 1 Speed, Inc. Ord 2024-002 Exhibit B �� ,� � �� i During your testimony at the Public Hearing,you need to testify and present your case forthe Special Use ', being requested. In doing so,you need to address the six(6)Special Use Standards listed below: SPECIAL USE STANDARDS 1. The special use will serve the public convenience at the location of the subject property;or the establishment,maintenance or operation of the special use will not be detrimental to or endanger the public health,safety, morals,comfort,or general welfare; Response: The proposed project only involves a change in the entity operating the restaurant presently existing within the K1 Speed center. The restaurant is only a small fraction of the floor space of our K1 Speed center. There will be no noticeable change in the center or the restaurant operations. With the exception of the restaurant entity change,no change to the existing Special Use Permit is proposed. 2. The location and size of the special use,the nature and intensity of the operation involved in or conducted in connection with said special use,the size of the subject property in relation to such special use,and the location of the site with respect to streets giving access to it shall be such that it i will be in harmony with the appropriate,orderly development of the district in which it is located; Response: No change to the location,nature or intensity of the K1 Speed or the internal restaurant operations will result from the requested Special Use Permit Amendment request. 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; Response: No perceptible change to the operations of the K 1 Speed will result from the requested Special Use Permit Amendment request. The use will continue to be non-injurious to the use and enjoyment of other properties in the area. The change will have no impact on property values in the neighborhood. 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede,substantially hinder or discourage the development and use of adjacent � land and buildings in accord with the zoning district within which they lie; Response: No change to the location,size or other aspect of the structures on the property will take place. The Amendment will not impede,substantially hinder or discourage the development and use of adjacent land and buildings. Ord 2024-002 Exhibit B 5. Adequate utilities,access roads,drainage,and/or other necessary facilities have been or will be provided; Response: Adequate ut'ilities,driveways,drainage and facilities will continue to be provided to the subject property. The special use permit amendment will have no effect at all on utilities and other public facilities. 6. Parking areas shall be of adequate size for the particular special use,which areas shall be properly located and suitably screened from adjoining residential uses,and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards,eliminate nuisance and minimize traffic congestion in the public streets. Response: No change to the onsite parking and entrances or exits to driveways will result from the proposed amendment. No additional traffic or increased congestion will result. � � , 6800911'anm�o�eling'�p s6uil�H l06 �A� 5 A �.,��-,�..:�.�..� o�3ds �E,d�oo,� anoa� o��n8 - paadS l�l � N ° ° �� _ x w 0 o M o = 11 N � � p r ,o9z Z Q U � � � � Y U N F-- � m Y �-. �`�" NN N I� Q1n Cn N � ��j o �� M `i ''�— -- � � /' � s - �� a - � // ' ' �0 3 �s � � ' Y � � �/ [6 � YS � F- � � � � ♦' 'C � � �� / Y � 1 i 1 g � � 1 � � i� I � I � � i s � i i s� ' Tt � � � V /� 1 om � � � i � ^1 � 1 W I $B 8� I = � o � � Q %� _ = w � " � � _$$ gg ' a Qo � � s � qp � s � oa o�. Q o� O4 m ` ��-0� z � � ��___�____��__� ,/ � / � o � / � 6 � � �� _ /� � C/)� � p S� /� J � � � �U qp qpf7pp � V'a O4 "U�r /�' � �� a ��g� �' � O �� ' /� � � p�p � � O a �� ' 0 � n � • � Ord 2024-002 Exhibit B 4/30/2013 ORDINANCE N0.2013—25 AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRiAI DISTRiCT VILLAGE OF BUFFQLO GROVE, COOK AND LAKE COUNTIES, ILLlNOiS Ki Speed,lnc. 301 Hastings Drive Chevy Chase Business Park West WHEREAS,the Village of�Buffalo Grove is a Home Rule Unit by virtue of the lllinois Constitution of 1970; and, WHEREAS,the real property legally described in EXHIBIT A("Praperty"y attached he�eto is zoned in the Industrial District; and, WHEREAS, Chevy Chase Business Park Limited Partnership is the owner of the Property; and, WHEREAS,the Village approved Ordinance No. 2003-26 granting a special use to Chicago Indoor Racing LLC to operate a recreation facility for indoor kart racing at the Property; and, WHEREAS, Chicago Indoar Ra�ing LLC has ceased operation of the recreation facility at the Praperty; and, WHEREAS, Kl Speed, inc. (hereinafter referred to as the "Petitioner") has assumed the operations at 301 Hastings Drive previously conducted by Chicago Indoor Racing LLC for the purpose of operating a facitity for indoor kart racing and accessory uses, including a pro shop, food and beverage sales, coin-operated amusement devices and pool tables, in accordance with the terms set forth in this Ordinance; and, ' 1 � � • • Ord 2024-002 Exhibit B WHEREAS, the Petitioner has represented that the proposed use by K1 Speed, lnc. will be substantially similar to the recreation fac�l�ty previously operated by Chicago Indoor Racing LLC In the building on the P�operty, except that racing karts wifl be electric, not gas-powered; and, ' WHEREAS, said recreationai facility proposed by the Petitioner requires approval as a special use in the Industriaf District; and, WHEREAS, the proposed facifity would be de�eloped and operated in accordance with and pursuant to the following exhibits: EXH161T A legal Description EXHIBIT B Petitioner's Acceptance and Agreement cancerning special use EXHIBIT C Letter dated March 25, 2013 from David Danglard, Kl Speed, Inc. WHEREAS, notice of the pubiic hearing concerning the petition for approval of the Special U5e for K1 Speed, Inc. to operate a facility for indoor electric kart racing and accessory retail and entertainment uses on the Property was given and the public hearing was held by the Corporate Authorities;and WHEREAS, the Village PresicEent and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW,THEREFORE, BE !T ORDAINED BY THE PRESIDENT AND BQARD OF TRUSTEES OF THE VILlAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is mad�pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers.The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding Ordinance approving a special use for operation of an indoor electric kart racing facility and accessory retail and entertainment uses, including a pro shop, food and beverage sales, coin- operated amusement devices and pool tables pursuant to the requirements of this Ordinance for the Property Iegally described in Exhibit A attached hereto, subject ta the follflwing conditions: 2 � � " ' Ord 2024-002 Exhibit B A. The facility shall be used for an indoor electric kart racing facility and accessory retail and entertainment uses as represented in Exhibit C hereto presented by the Petitioner. B. The Petitioner shall have a management plan for the facility establishing protocols to ensure the safe handling and operation of electric lcarts by employees and customers on the Property. Said management plan is subject to Village review and approval, and shall be submitted to the Viflage prior to issuance of a certificate of accupancy. C. The hours of operation of the facility shall be: Monday-Wednesday: 8:30 AM to 10:00 PM Thursday: 8:30 AM to 11:00 PM Friday-Saturday:8:30 AM to 12:0�AM Sunday: 8:30 AM to 10:00 PM D. No live entertainment shall be conducted on the Property without the prior express written approval by the Village. E. The facility shall be allowed to operate a maximum of thirty-six (36) coin- operated amusement devices in accordance with the applicable requirements of Chapter 5.12 of the Buffalo Grove Municipal Code. The installation of afl said amusement devices is subject to Village review and issuance of permits and licenses. F. The special use is granted to K1 Speed, Inc. and does not run with the land. G. The specia! use granted ta Kl Speed, Inc. is assignable to subsequent petitioners,seeking assignment of this specia! use as follows: 1. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the appropriate commiss9on(s) far a pubiic hearing or may t�old a public hearing at the Village Board. 2. Such assig�ment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Carporate Authorities granting said assignment,which may be granted ar der�ied for any 3 �-,, r— ' ' Ord 2024-002 Exhibit B reason. H. The Petitioner shali submit the executed Petitioner's Acceptance and � Agreement attached hereto and incorporated herein as Exhibit B to the village within fourteen (14) days of approval of this Ordinance. I. Exterlor buifding appearance and signs on the Property are not appraved by this Ordinance. Building appearance is subject ta review pursuant to the Village Appearance Plan, and signs are subject to the Village Sign Code {Title 14 of the Buffalo Grove Municipal �ode). No exterior building modifications shali be made, nor shail signs be installed p�ior to Village approval,and issuance of permits. i Section 3. This Ordinance shail be in fuN force and effect upon the submittal af the executed Petitioner's Acceptance and Agreement as set forth in Section 2.H. of this Ordinance. This Ordinance shall not be codified. AYES: 5—Tril{in�,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None ABSENT: 1—Berman PASSED: May 6,2013 APPROVED: Mav 6,2013 ATTEST: APPROVE . � -'��1, �� ' ' ..,.<��+.;�.,ti . Viila e Clerk EF IMAN,Village President 7his document was prepared by: Robert E.Pfeil,Village Planner Viilage of Buffalo Grove,lL Mail to: ' Village Clerk Viltage of Buffalo Grove SO Raupp Boulevard Buffalo Grove,IL 60089 4 r-. --� � � Ord 2024-002 Exhibit B EXHIBIT A Legal Descriptfon K1 Speed, Inc. 30i Hastings Drive Chevy Chase 8usiness Park West SUBJECF FROPERTY LEGAL DESCRIPTlON: Lot 4 in Chevy Chase Business Park West Resubdivision being part of Columbian Gardens Unit No. 4, in part of the southeast quarter and the east one-half of the southwest quarter af Section 34, Township 43 North, Range 11 East of the Third Principal Meridian, according to the plat of said Chevy Chase Business Park i Resubdivision, recorded Apri! Z3, 1989 as Oocument No. 2793188 in Lake County,ilfinols. SUBJECT PROPERTY COMMON DESCRIPTION: 301 Hastings Drive, Buffalo Grove, iL PINS: 3.5-34-315-017& 15-34-315-019 5 .-. -- � • . Ord 2024-002 Exhibit B EitHIiR 0 . ICi S�d' _ 3Q11�Drh+� . C1�yt�aN�t�s�tic W�at . Ki S�pNd,lnc.,sdaiavrl�n ti�rt it hss�ad snd artderstands aN of the t�rms and provtst�u af Buffab G�ove Ordirtsnce Na. 2013—Z5 perCNnini LQ tt�e spect�{ use, and does hereby acxpt and a�ae to abide by md be bnund,by each tyf the tarrns, cottdi#ton.s artid limitat�cns af 3atd Ordin�nce. � Ki Speed,Inc. - . ay: Nune(print�:= �'"-"� Titte: �a � 7ha u� �er ac�rwwEad�that it tsas rcad and urtde�tar+ds �1! of tl�e temu snd pravlslons of s�fd du�ala Cirov�a Ordingnce No.2013-25. . r:CFf�vy Chssa Bush�ess;Paric LlmFted ParMenhip. • (N _ .. ; � p�nt}:�..�*�.jN �iti/�q�rTi��e.li:(� �tttc: '�iE��a�.^rT" b l� r' ' Ord 2024-002 Exhibit B � � � Exhibit C � _ *: - �.�: /NDOOR KART R4C►NG March 25,2013 �!� Village of Buffalo Grove 54 Raupp Boulevard Buffalo Grove,IL 60089 To Whom It May Concern: � Founded in 20�3, Kl Speed is the premier karting company in America with 141oca�ions nationwide. With kart racing centers in San Diego,Los Angeles,Santa Clara, Seattle,the inland Empire,Fort Lauderdale, Sacramento,Austin,Hauston, San Antanio and Phoenix,and several more facilities planned for the near future,Kl Speed brings the thrill and excitement of indoar karting to a Iarge audience. Offering highly-advanced and enviranmentally-friendly electric karts as welI as large indoor entertainment venues titat feature authenfic racing memorabilia,pit cafes, meeting rooFns and pool tables,Kl �peed is a great place to visit with family and fi•iends or to host a corporate event or party. � K1 Speed is buying tl�e assets oF Chicago Indaor Racing. Management and employees wilt remain the san�e. The operation will be run the same way,tliere are no changes planned. There are no chemicals used in our operation. We will be using electric karts so there will be no gasoline stored on the premises. Sincerely, . David Dau�Iard CEO K1 Speed,Inc. Kl Speed-Illinois,Inc. K25PFFD.com 37221 Von Karman Ave., Irvine, CA 32614 Phone: (949)250-0242 Fax: (949)335-9011 LOCATIONS NATIONWIDE r ' Ord 2024-002 Exhibit B STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian,certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that on May 6, 2013, the Corporate Authorities of the Village passed and approved Ordinance No. 2013-25, AN ORDINANCE APPROVING A SPECIAL USE IN THE I' INDUSTRIAL DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COLTNTIES, ILLINOIS, a copy of such Ordinance was posted in and at the Village Hall, commencing on May 7,20(3 and continuing for at least ten days thereafter. Copies of such Ordinance were also available for public inspection upon request in the Office of Village CIerk. Dated at Buffalo Grove,Iliinois,this 7th day of Mayl,2013. i � • �•'1 i ��. illage Clerk � ��2� By EXHIBIT C Draft Minutes from the December 6.2023 Plannin�&Zoning Commission K15peed,Inc 301 Hastings Drive Chevy Chase Business Park West Ord 2024-002 Exhibit C 12/6/2023 � MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, DECEMBER 6,2023 Call to Order The meeting was called to order at 7:30 PM by Chair Mitchell Weinstein Public Hearinqs/ltems For Consideration 1. Consider an Amendment to Special Use Ordinance No.2013-25,Which Approved a Special Use to Allow K1 Speed, Inc.to Operate an Indoor Kart Racing Recreation Facility, Including Food and Beverage Sales,to Modify the Ordinance to Transfer the � Food and Beverage Service Operations to a Separate Entity Within the Existing Building Located at 301 Hastings Drive (Trustee Weidenfeld) (Staff Contact:Andrew Binder) Petitioner was sworn in. Drew Percival, K1 Director of Operations Andrew einder,Associate Planner,provided a background on the subject property and the request. The petitioner,Drew Percival,Director of Operations,stated nothing will be changing except the new provider of K1's food and alcohol services, Paddock Lounge. Percival welcomed any questions. Com. Richards asked about the relationship status between Paddock Lounge and K1 LLC. Percival said they are technically separate entities but noted that the relationship between Paddock Lounge and K1 LLC is well established and has been very successful in other locations nationally. Com. Davis asked if the new vendor would impact the existing employees. Percival stated the change would not impact current employees and they would continue to get the same benefits and pay. Com. Moodhe asked why this change couldn't be handled administratively by staff. Village Attorney erankin stated that the Code does not allow the special use ordinance to be changed administratively. He said the text of the ordinance is specific to the operator, and there is no administrative process to change the special use. Chairman Weinstein asked if there is any overlapping with staff working in different areas. Percival said the areas are separated,and they might cross paths slightly, when walking to a specific location,but nothing major. Percival added that they have experience witl�vendor changes and have dealt with this type of change in 2013 at the euffalo Grove location. They are not concerned and don't feel it will cause any issues. Commissioners Au and Worlikar arrived at 7:36pm. The public hearing closed ai 7:41 PM. Com. Richards made a motion for a positive recommendation to the Village eoard to allow an amendment to Ordinance No. 2013-25, to modify the ordinance to transfer the Ord 2024-002 Exhibit C 12/6/2023 food and beverage service operations to Paddock Lounge, LLC, within the existing building located at 301 Hastings Drive,subject to the following conditions: 1. Section 2 of Ordinance 2013-25 is hereby amended as follows: ! F. The special use is granted to K1 Speed, Inc.,however the food and beverage services may be transferred for operational purposes to Paddock Lounge LLC, as long as K15peed, Inc. maintains control over the main indoor karting center business. This special use does not run with the land. 2. All references, conditions, and obligations to the Property in Ordinance 2013-25, not otherwise amended by this amendment,shall remain in full force and effect. Com. Moodhe seconded the motion. Chairman Weinstein spoke in favor of the motion. RESULT: RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Moodhe,Weinstein,Au, Richards,Worlikar, Davis, Saxena ABSENT: Marc Spunt 2. Consideration of a Petition to the Village of Buffalo Grove for Approval of a Plat of Consolidation, a Zoning Map Amendment, a Preliminary Plan, an Amendment to the Special Use Approved by Ordinance No. 2017-035, and Variations from R-E District Requirements Related to Building Setbacks and Building Height,to Accommodate Proposed Building Additions on the Properties Located at 1231 Weiland Road and 1351 Abbot Court (Trustee Weidenfeld) (Staff Contact: Kelly Purvis) Kelly Purvis, Deputy Community Development Director,presented the background on the i subject property and the petitioners'requests. The petitioners were sworn in. Ben eercher, Wold Architects Dr. Lori Wilcox,D102 Dr.Jessica Mclntyre,D102 Evan Tiberi, D102 Stephen Corcoran, Eriksson Engineering Dr. Wilcox gave an introduction and explained the promise given to the community of adding space to the Junior High School and prioritizing safety. Dr. Wilcox said currently, PE classes are in the hallway,so the gym expansion is necessary. She also said STEM programs are of high importance for the community.She gave an overview of how the project takes advantage of the district's assets by taking the two existing buildings and combining them, thereby creating a cohesive campus. The petitioners agreed that the new flow throughout the building will be a lot smoother and safer. She spoke to the gymnasium addition,stating it will house the full student population and indicated that these interactions are very important. The gymnasium addition has an equivalent layout Ord 2024-002 Exhibit C 12/6/2023 to the band and orchestra areas,allowing for 2 sections of gym classes and other events , to take place. The extra space also allows the building to be rented out for community use, after hours. The petitioners indicated it will be very safe and controlled with its own entrance,and new directiona!signage identifying entry ways. The petitioners discussed the parking area that was once a part of rhe District Office will now be used for the school and it will expand the parking spaces. The petitioners said the science labs and teacher storage,flexible learning environments, team STEM, and robotics will now have space, where they currently do not. They added that the new building height and colors are consistent,and the link will be construcred out of a blending of materials of the two buildings. The link will also be ADA compliant. The petitioners indicated construction would begin in March of 2024 and they thanked the Village's staff. Com. Worlikar asked if the expansion will address future,student growth. The petitioners said they do not anticipate growing in a significant way and they are able to accommodate the students generated by the Link Crossing development. Com. Worlikar asked if there was consideration to designate sections for each grade. The petitioners stated they have increased the passing period times to four minutes and the new locker rooms allow for one student per locker, where the students will no longer share, therefore, cutting down passing period time. They also pointed out that the lockers will no longer be in the central thoroughfare, but to the side area,and that rhe science lab's locations were made with student travel times in mind. Com. Worlikar discussed drop offs, cold weather,and asked to walk the commissioners through the traffic flow, detailing directions and safety measures. The petitioners discussed the traffic circulation and said the traffic pattern will not change, but they would love more room for gueuing space and are considering all options. Com. Worlikar asked about extending out the thoroughfare and splitting some of the drop-offs from the north. The petitioners said this has been discussed adding a full right turn,however, they said the end result would create more of a problem. They said there is only one bay of parking, which is a dead-end which would not help. Com. Davis inquired about the safety protocols during the gym construction. The project architect stated that the students would be blocked off from the construction areas. The link construction will take place first The gymnasium construction will likely be completed over the summer, when no students are present. Com. Moodhe asked about the easements and utility locations, and wanted to know what the plan was to work around those areas.Assistant Village Engineer, Ted Sianis explained that there is a sanitary line that will be sleeved and protected underneath the link,and there will be enough room if the Village needs to access it. Com. Moodhe asked what the plan is if the administrative offices need more space. Evan Tiberi replied that the Facility Department offices would be relocated as part of the project. The petitioners indicated they have more than enough space to accommodate staff and the administrative offices. Com. Moodhe asked about using Twin Rinks for overflow parking. The petitioners answered that they have not, but it has been considered. Ueterans Park Parking lot has been used for evening events. Ord 2024-002 Exhibit C 12/6/2023 Com. Moodhe asked how they can improve traffic and the petitioners stated they are looking at all options. , Chairman Weinstein asked how they preventAbbott Court from being used as a drop off. The petitioners stressed that students should use drop off designations only. Com Worlikar asked Village Staff if there was any consideration to move the bike rack and if the Village looked into putting a red yield light? Sianis expressed that signage does not often prevent behaviors. Regarding parking,staff confirmed there is enough provided and the petitioners confirmed there are forty spaces on the Abbot site,and 8-10 are currently used. Sianis indicated that during the Weiland Road project he worked with Lake County to optimize peak times, where revisions were made,and the Village has acted upon any and all available options. Com. Moodhe asked who operates the signal. Sianis stated that the Village owns it but Lake County operates it. Com.Moodhe suggested starting the pedestrian crossing three seconds earlier and Sianis responded he can look into it. Public Comment Jordan Zelinski, District's 102 School eoard President said he and the eoard are in favor of the plans. The petitioners thanked the commissioners for their time,suggestions, and considerations. The public hearing was closed at 8:54pm. Com. Richards made a motion for a positive recommendation to the Village eoard to allow an amendment to the Special Use approved by Ordinance No. 2017-035, and 1/ariations from R-E District requirements related to building setbacks. and building height, to accommodate proposed building additions on the subject properties located at 1231 Weiland Road and 1351 Abbot Court,subject to the following conditions: 1. The proposed improvements shall be constructed in substantial conformance with the plans attached as part of the petition. 2. The Final Engineering plans shall be submitted in a manner acceptable to the Village. 3. Any directional or incidental signage added to the site shall be reviewed administratively by staff. Com. Moodhe seconded the motion. Com.Moodhe spoke regarding traffic issues and did note that all districts seem to have the same issues at other schools. He also gave a reminder to be kind to the crossing guards and expressed his support for the project. Ord 2024-002 Exhibit C 12/6/2023 Com. Worlikar appreciated the Commissioners going to the site,and he gave accolades to the staff. He asked for some additiona!signage and reiterated his concern regarding traffic flow and wants to know how to support the staff. RESULT: RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Moodhe,Weinstein,Au, Richards,Worlikar, Davis, Saxena ABSENT: Marc Spunt ii Reqular Meetinq Other Matters for Discussion Approval of Minutes 1. Planning and Zoning Commission-Regular Meeting-Nov 15, 2023 7:30 PM RESULT: ACCEPTED[6 TO 0] AYES: Moodhe,Weinstein, Richards,Worlikar, Davis, Saxena ABSTAIN: Amy Au ABSENT: Marc Spunt Chairman's Report � None Committee and Liaison Reports Com. Richards thanked everyone and VBG staff for their efforts and great work. Richards indicated that at the 12/4/23 Village eoard meeting the following items were on consent agenda and were approved. The Buffalo Grove Park District Liquor License for the Golf Dome, Belle Tire, Parkchester Park,and The Torah Academy. Staff ReportlFuture Aqenda Schedule Kelly Purvis,Deputy Community Development Director,mentioned the December 20`h meeting will be canceled, and the January 3�meeting currently has 1-2 items. Public Comments and Questions None Adiournment The meeting was adjourned at 9:03 AM Kelly Purvis Ord 2024-002 Exhibit C 12/6/2023 APPROVED BY ME THIS 6th DAY OF December ,2023 Mitchell Weinstein, Commissioner