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2023-12-04 - Ordinance 2023-153 - APPROVING AN AMENDMENT TO THE SPECIAL USE ORDINANCE NO. 2021-53 FOR THE GOLF DOME TO ALLOW THE SALE AND CONSUMPTION OF ALCOHOL WITHIN THE GOLF DOME FACILITY ORDINANCE NO.2023-153 AN ORDINANCE APPROVING AN AMENDMENT TO THE SPECIAL USE ORDINANCE NO.2021-53 FOR THE GOLF DOME TO ALLOW THE SALE AND CONSUMPTION OF ALCOHOL WITHIN THE GOLF DOME FACILITY VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS Goif and Sports Center pome,801 McHenry Road Mike Rylko Community Park WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the property legally described in Exhibit A("Property")attached hereto is zoned in the Residential Estate District with a Special Use for public park facilities pursuant to an Annexation Agreement dated March 20, 1995 approved by Village Ordinance No.95-26,with specific plans for development and operation of the Learning Center approved by Village Ordinance No.98-14; and, WHEREAS,the Special Use on the Property was amended by Village Ordinance No.2002-35, which allowed the dome to remain in place year-round,extended the use of the facility pursuant to the ' Exhibits attached to said Ordinance, and further allowed the dome structure to remain in place until May 31, 2006; and, WHEREAS,the Buffalo Grove Park District requested that the Village amend Ordinance No. 2002-35 concerning removal of the dome by the May 31,2006 to allow the dome to remain in place in order to continue golf activities and other recreational uses permitted by said Ordinance, approval of which was granted by adoption of Ordinance No.2007-14, including the stipulation that the dome would be removed by June 1,2015;and, � WHEREAS,the Buffalo Grove Park District requested that the Village amend Ordinance No. 2007-14 to allow additional activities and recreational uses,approval of which was granted by adoption of Ordinance No.2009-4, including the stipulation that the dome would be removed by June 1,2015; and, WHEREAS,the Buffalo Grove Park District requested an amendment of Ordinance No.2009-4 to expand the activities allowed in the facility and to allow the dome to remain in place beyond the date of June 1,2015 due to the scope and cost of the planned improvements to the facility, approval of which was granted by adoption of Ordinance 2014-48 including the stipulation that the dome would be removed by June 1,2030;and, WHEREAS,the Buffalo Grove Park District requested amendment of Ordinance 2014-48 to allow for the existing golf dome in Mike Rylko Community Center to operate year-round and expand the Park District activities offered there, approval of which was granted by adoption of Ordinance 2021-53;and, WHEREAS, Buffalo Grove Park District is requesting an amendment to Ordinance No. 2021-53, to modify the conditions of approval of the Ordinance to allow the sale and consumption of alcohol within the golf dome facility; and, WHEREAS,the Village Planning&Zoning Commission conducted a public hearing on November 15,2023 to consider the petition for the special use amendment; and, WHEREAS,the Planning&Zoning Commission made findings and determined that the petition meets the criteria for a special use as set forth in the Buffalo Grove Zoning Ordinance,as described in the draft minutes attached as Exhibit C;and, i WHEREAS,the Planning&Zoning Commission voted 6 to 0 to unanimously recomrrmend approval of an amendment to Ordinance No.2021-53,to modify the conditions of approval of the Ordinance to allow the sale and consumption of alcohol within the golf dome facility at 801 McHenry Road,subject to the conditions outlined in the Section 2 below; and, WHEREAS,the President and Village Board of Trustees after due and careful consideration have concluded that the proposed special use amendment is a reasonable request and will serve the best interests of the Village. WHEREAS,the proposed special use shall be operated in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description of the Property EXHIBIT B Plan Set EXHIBIT C Draft Minutes from the November 15,2023 Planning&Zoning Commission NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS: SECTION 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers.The preceding whereas clauses are hereby made a part of this Ordinance. SECTION 2. The Corporate Authorities hereby amend Village Ordinance No.2021-53 by amending Section 2 thereof to read as follows: 3.C. The Buffalo Grove Park District shall be permitted to sell alcohol for consumption within the Golf Dome Facility. 3. D The Buffalo Grove Park District shall obtain a liquor license pursuant to the Village of Buffalo Grove Municipal Code prior to selling any alcoholic beverages on the premises. SECTION 3. All references,conditions,and obligations to the Property in Ordinance 2021-53, not otherwise amended by this amendment,shall remain in full force and effect. SECTION 4. This Ordinance shall be in full force and effect upon passage. This Ordinance shall not be codified. AYES: 6—Johnson,Cesario.Ottenheimer,Stein, Bocek,Weidenfeld NAYES: 0-None ABSENT: 0-None PASSED: December 4, 2023 APPROVED: December 4, 2023 PUBLISHED: December 5,2023 ATTEST: APPROVED: �' ' L• s��.nr�✓v-"�' Janet . rabian,Village Clerk Eric N.Smith,Villa President 44ti,±;a:.,r::,}�r lL��'ti�� `%l �r'"-:if� y 4r�="YV+ "-� ti � i�r`� �'� 1 ��.`�iL!i:.L%i �...'�t�i''^ ,��'� �d�:'1� t - ,��" �'V�� '�� f ��"�l�-="- . � i `�� v ` 111 f r �'��e�.t�`\`�, EXHIBIT A Le�al Description Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park ALL THAT PART LYING NORTHEASTERLY OF THE CENTERLINE OF STATE ROUTE 54 AS NOW LOCATED OF THE FOLLOWING DESCRIBED PROPERTY WHEN TAKEN AS A TRACT:THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 32,TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, (EXCEPT THAT PART DESCRIBED AS FOLLOWS;COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 32;THENCE NORTH,ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 32, 1652.79 FEET,TO THE POINT OF BEGINNING;THENCE WEST,AT RIGHT ANGELS TO THE LAST DESCRIBED COURSE,257.65 FEET;THENCE SOUTHWESTERLY,AT RIGHT ANGLES TO THE CENTERLINE OF ST. RTE.83,290.65 FEET,TO SAID CENTERLINE;THENCE SOUTHWESTERLY, ALONG SAID CENTERLINE,TO THE INTERSECTION WITH THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 32;THENCE NORTH,ALONG SAID EAST LINE,TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. PIN: 15-32-213-001 EXHIBIT B Plan Set Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park Exhibit B to Ord 2023-153 '-� BUFFALO � GROVE PARK ____ DISTRICT Memo TO: PLANNING & ZONING COMMISSION, VILLAGE OF BUFFALO GROVE FROM: ERIKA STRO�INC, EXECUTIVE DIRECTOR JOE ZIMMERMANN, DIRECTOR OF RECREATION & FACILITIES DANI HOEFLE, SUPERINTENDENT OF PARKS RE: REQUEST FOR ALCOHOL AT BUFFALO GROVE PARK DISTRICT GOLF DOME '� DATE: OCTOBER 16, 2023 � Action Requestea!• We are requesting permission to serve beer and wine at the Golf Dome at the Buffalo Grove Park District. Narrative.• We are requesting permission to serve beer and wine at the Golf Dome at the Buffalo Grove Park District. The reason for this request is to generate additional revenue that will be used towards the maintenance and improvements of the Dome, and it will enhance our customer experience to align with similarly run facilities. • General Business Description: Recognized as one of the top indoor golf learning centers in the nation, we offer a temperature controlled, realisfiic practice environment, suitable for working on full shots and the shorfi game. We have a 75 yard indoor driving range, putting green, and professional instruction from our staff of golf professionals and group classes. • Hours of Operation: Monday through Friday 1 Oam until 8pm. Saturday and Sunday 9am until 7pm. • Total Number of Employees: 15 parttime and 1 full-time staff. • Parking spaces: 87 regular spaces and 3 handicap spaces. � Potential Improvements: If alcohol is approvecl, our future plan is to set up a seating area with Ns so customers can enjoy each ofiher's company with a beverage after they are done hitting golf balls. We would work with our Planning and Development Manager to come up with ideas for one (possibly two� small seating areas. Our goal is to have this addition completed Exhibit B to Ord 2023-153 prior to opening the Dome in November 2024. We have also met with various companies to add more technology to the Dome, such as Toptracer or simulators. Adding this technology will allow customers to view their ball flight, distance, ball speed, play courses around the world, play with friends, and allow the Park District to start indoor leagues. We understand the importance of ensuring responsible alcohol sales, and we are prepared to implement several measures, including: • Per Illinois State Law, alcohol will only be sold to customers who are 21 years of age or older and who can provide a valid ID. • Alcohol will be sold during the Golf Dome's season of operation (November—April) and for certain special events during the remainder of the year. • Alcohol will be available for sales daily starting at 12 pm until 30 minutes before close. • The intended iypes of alcohol sold will be beer, wine, and seltzer-iype drinks. • Pre-packaged food will be available to purchase. • Participants will only be able to consume alcohol inside the dome area and will not be permitted to take it with them into the lobby or restroom areas. • Alcohol available for immediate sales will be stored in a locked cooler behind the front desk inside the dome area. Extra product will be stored in a locked storage unit inside the facilify's locked storage room. We will have all staff (who are age-eligible to servej BASSET trained to be able to serve alcohol. A BASSET-trained employee will be scheduled for every shift to ensure responsible alcohol sales practices and all applicable laws and regulations are followed. In addition to the above, we would like to point out that we have a similar program at our Communify ' Arts Center (CAC), which has brought the Park District increased revenue and allowed us to expand upon our rental and program offerings. We have also been serving alcohol at summer events, including BG Days. We have been responsibly selling and serving alcohol at the CAC and these events, and we believe we can apply the same safeguards at the Golf Dome to ensure that alcohol is sold and consumed responsibly. We also believe that the ability to serve beer and wine will make the Golf Dome a more attracfiive destination to fihe Park Districfi and communify in general. Many of our customers enjoy having a drink while they are playing golf, and this would allow us to provide them with that option without having to leave the facilify. We appreciate the Village's consideration of our request, and we are certain that the abilify to serve beer and wine will be a responsible, positive addition to the Golf Dome at the Buffalo Grove Park District. F�chibit B to Ord 2023-153 Enclosed: Floor Plan Securify Plan Alcohol Serving Policy Proof of Ownership Plat of Survey Certification of Mailing List Form Addresses for Public Hearing Exhibit B to Ord 2023-153 Special Use Sfiandards Res onse 'I P Buffalo Grove Park District Golf Dome—Alcohol Request 1. The special use wil/seive the public convenience at the/ocaiion of ihe subject p�oper/y,•or the establishment, maintenance or operation of the special use wi//not be detrimenta/fo o� endanger the public healfh, safe/y, morals, comfort, orgenera/welfare; Response: A special use permit for a liquor license at the Buffalo Grove Park District Golf Dome would serve the public convenience in a number of ways: • It would provide a convenient and affordable way for golfers and their guests to enjoy a drink while playing or after a round of golf. • It would generate more revenue for the Park District that could be used for the maintenance and improvements at the Dome. • It would make the Golf Dome more attractive to potential cusfiomers, including groups and businesses. • It would provide a more social and enjoyable experience for golfers and their guests. • It would support the local economy by encouraging people to spend money at the Dome and other nearby businesses. • It could attract new opportunities for residents, businesses, or groups to use the Dome for special events. In addition, the Park District will ensure that the sale of alcohol at the Golf Dome is done in a responsible and safe manner. Overall, a special use permit for a liquor license at the Buffalo Grove Park District Golf Dome would be a positive change that would benefit both the public and the Park District. 2. The location ond size of the specia/use, the nature and intensi/y of the ope�ation in�olved in o� conducfed in connection with said special use, the size of the subject p�ope�y in�e/ation to such special use, and the/ocation of the site with�espect to st�eets git�ing access to it sha/lbe such that it will be in harmony with the appropriate, o�der/y deve%pment of the dis�rict in which it is/ocatea;• Response: Exhibit B to Ord 2023-153 The Golf Dome at the Buffalo Grove Park District is located at 801 McHenry Road, Buffalo Grove, IL 60089. It is situated on a 5-acre parcel of land that is surrounded by other Park District facilities, induding a nature preserve, a playground, and a picnic area. The Golf Dome is a 100 x 60-yard indoor driving range with 32 hitting stations. It is open to the public year-round and offers a variefy of amenities, including a putting green, a chipping area, and a pro shop. The Golf Dome also offers lessons from qualified golf instructors. The nature and intensify of the operation at the Golf Dome is relatively low-impact. The faciliiy is open from 9:00 am to 9:00 pm, seven days a week. The Golf Dome does not generate any significant noise or traffic. The size of the subject property is in proportion to the special use. The 5-acre parcel of land is large enough to accommodate the Golf Dome and its associated parking lot, as well as a buffer zone around the faciliiy. The location of the Golf Dome with respect to access is convenient and safe. The facilify is located on McHenry Road, which is a major fihoroughfare. There is also a traffic signal at the intersection of McHenry Road and Buffalo Grove Road, which makes it easier for people to enter and exit the Golf Dome parking lot. In addition to the above, the Buffalo Grove Park District has taken a number of steps to ensure that the Golf Dome is compatible with the surrounding communify. For example, the Golf Dome is required to close at 9:00 pm each night, and there is a zero-tolerance policy for underage drinking. The Park District also works closely with the Buffalo Grove Police Department to ensure that the area around the Golf Dome is safe and well-lit. 3. The special use willnot be inju�ious fo ihe use and enjoyment of ofhe�proper/y in the immediate vicinify of the subject p�operly fo�the purposes al�eady pe�mitied in such zoning district nor subsiantially diminish and impai�ofhe�proper/y valuations with the neighbo�hood,• Response: The following are some specific ways in which the Park District will help to ensure that the Golf Dome is not injurious to the use and enjoyment of other properly in the immediate vicinity: • The Golf Dome is required to close at 9:00 pm each night. This helps to reduce noise and traffic in the area during the evening hours. Exhibit B to Ord 2023-153 • The staff at the Golf Dome is BASSET trained and commiffed to the responsible serving and selling of alcohol. This will help to prevent problems associated with alcohol consumption, such as drunk driving and public intoxication. • The Park District works closely with the Buffalo Grove Police Department to ensure that the area around the Golf Dome is safe and well-lit. This will help to deter crime and make residents feel more secure. • The Golf Dome is located on a 5-acre parcel of land that is surrounded by other Park District facilities, including a nature preserve, a playground, and a picnic area. This buffer zone will help to mitigate any potential noise or light pollution from the Golf Dome. 4. rfie nafu�e, location and size of the buildings o�struciures involved with the establishment of the special use willnot impede, substantially hinder o�discou�oge the deve%pment and use of ad acent land and buildings in accord with the zoning dist�ict within which they lie; Response: The special use permit for alcohol at the Golf Dome at the Buffalo Grove Park District will ensure that the nature, location, and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder, or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie in the following ways: • The Golf Dome is already a well-established and popular facility. It is located on a large parcel of land that is surrounded by other Park District facilities, including a green space, a playground, the Spray N Play, softball fields, fihe Fitness Center, Nature Classroom, and many other Park District amenities. • The addition of alcohol to the Golf Dome is not expected to generate any significant increase in traffic or noise. • The Park District has also taken steps fio ensure that the Golf Dome is safe and certain that we will be able to serve alcohol responsibly. � The Golf Dome is required to close at 9:00 pm each night. This helps to reduce noise and light pollution, which can be bothersome to nearby residents. In addition to the above, the Park District will also monitor the situation after the liquor license is issued to ensure that it does not have any negative impacfs on the surrounding communify. If any problems do arise, the Park District will take steps to address them. 5. Adequate utilities, access roads, drainage, and/or other necessary faci/ities have been o�will be provideo;- Exhibit B to Ord 2023-153 Response: The Golf Dome at the Buffalo Grove Park District has already ensured adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided if they receive special use by the Village of the Buffalo Grove in the following ways: • Utilities: The Golf Dome is already connected to all necessary utilities, including water, sewer, gas, and electricity. • Access roads: The Golf Dome is located on McHenry Road, which is a major thoroughfare. The facility also has a dedicated parking lot that is large enough to accommodate any additional traffic generated by the sale of alcohol. • Drainage: The Golf Dome has a comprehensive drainage system in place to prevent flooding and other water damage. • Other necessary facilities: The Golf Dome has all of the necessary facilities to support the sale of alcohol. The Park District is committed to working with the community to ensure that the Golf Dome at the Buffalo Grove Park District is a positive asset for the neighborhood. 6. Pa�king areas shal/be of adequate size fo�the pa�ticu/ar special use, which areas shallbe prope�ly located and suitably sc�eened from ad oining residentia/uses, and the ent�ance and exit driveways to and from these parking a�eas shall be designed so as to p�event tra�c haza�ds, eliminate nuisance and minimize tra�c congestion in ihe pub/ic s/reets. Response: The Golf Dome at the Buffalo Grove Park District will ensure thafi parking areas are of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets in a number of ways: • Parking areas: The Golf Dome has a dedicated parking lot with over 85 spaces, with more auxiliary parking near the softball and Spray N Play areas. This is more than enough parking to accommodate the expected demand for parking, even on busy days. • Location of parking areas: The parking lot is located away from the surrounding residential neighborhoods. This will help to reduce noise and light polCution, and it will also make it easier for customers to enter and exit the parking lot without disturbing nearby residents. Exhibit B to Ord 2023-153 • Screening of parking areas: The parking lot is surrounded by a dense hedge, which will help to screen it from the view of nearby residents. This will help to reduce the visual impact of the parking lot and make it more compatible with the surrounding communify. • Entrance and exit driveways: Tfie entrance and exit driveways to the parking lot are located on McHenry Road, which is a major thoroughfare.� This will help to minimize traffic congestion in the public streets. The driveways are also designed to prevent traffic hazards. For example, there is a traffic signal at the intersection of McHenry Road and Buffalo Grove Road, which makes it easy for customers to enter and exit the parking lot. Exhibit B to Ord 2023-153 Golf Dome Securiiy Plan The Golf Dome at the Buffalo Grove Park District has several securify layers that will provide barriers of protection for the Park District, the Village of Buffalo Grove, and the surrounding communify. First, the building itself has access control and a burglar alarm. The burglar alarm is monitored by an alarm monitoring company, FSS Technologies. Employees will need a key fob to disarm the alarm and enter the building. Once inside, employees will need to use their key fob to enter the room where back stock of product will be stored as well as to enter the room with the safe. Security cameras are placed in the building lobby, overlooking the safe, in the garage, outside the garage facing the driveway, in the bathroom hallway, in fhe breezeway between the building and the dome, and on the cash register inside the dome. Cash is removed from the facilify daily. The product will be stored in fwo places. The daily product will be stored inside a padlocked fridge behind the main desk inside the dome. Back stock of product will be secured in a padlocked fridge inside the garage. This area is secured by a locked door/access control and, as previously mentioned, has security cameras. k 't 847_353.7575 EXHIBIT B � fGOLF DOlV1E Total Area=38,�2o SF � � 801 McHenry Road of fhe Bu�falo Grove Park Dishict Buffalo Grove,Illinois 60089 faciliy Occupancy=200 t MNed due b awila6fe p4m6trg R:Iwe cauN { FI(Sf F�OOf t :F':(` '��.4' i f Putting.�.,- ] a Green '}' �:'- Extmam=asaear Emwnm=as•aeu � 1,325 SF ='• 'Z- a�c.nsosvum�e� w:.aac��ma ; ,r-'= Mech. F� �� 3 .� i - �.�� Turf Area � "`' � 30,345 5F � �, _ o� ; Building - •.� � �' �e — �. , � i : .., ; r: •: . 1 ��I ''i�r +�' �; � ' � n. � ,�:,4ir:Ldc�r'.,�ssembl`�� -�1 �'+*bs,=+sam� �avrrma=�.s•o�r � '.^- ��•: .� II8LYb05p10S'LlH �19I.YS `Q.C�WI�'9bC Y -.N2� ��'f' '6;a70�s��° .� �� i � i N { /, ' r 0 10' 20' 30' S0' .«,..-.�...,...��,,.,..,.,..,.,M�..M.............�..�............�.....vo....,.,.,,....,..�.w....-.w........,..v........-........�.�:,..,�...W............:...„.........-....a�.:....,.�,�..........,....,.......�.....,� ...,.._.�,.,��..,w.�w ' ' Daily Product Storage— Locked Fridge behind Front Desk ;� Exhibit B to Ord 2023-153 3 'a � E Y t � � � A Z � � � ' r � �� I � I 1 7 } I I � o � � � Garage • ; o ; � 3 � I � I ( I I � � I t � � � � / aProduct Back Stock— Locked Fridge behind Access Control Exhibit B to Ord 2023-153 BUFFAL 0 �R E 0 v PARK DISTRI �T ALCOHOL SERVING POLICY Revised November 2016 Revised October 2023 i Exhibit B to Ord 2023-153 Alcohol Serving Policy and Procedures Alcohol Serving Policy & Procedures Local Ordinance Requirements................................................................2 State of Illinois Requirements—Liquor Control Act of 1934............................2 ID/Carding Practices..............................................................................2 Prevention Practices/Techniques..............................................................2 Intervention Procedures..........................................................................3 TrainingStaff........................................................................................4 Special Events Alcohol Policy & Procedures Planning/Executing the Event...................................................................4 State Requirements...............................................................................4 IdentifyDrinkers....................................................................................4 SignRequirements.................................................................................5 LimitAlcohol Sales.................................................................................5 Ban Outside Alcohol Beverages................................................................5 Police/Security Staff...............................................................................5 Buying Alcohol/Outside Caterers...............................................................5 , Appendix 1—Age Identity Verification Form .................................................6-7 Appendix 2—Refusal of Service Report .......................................................8-9 1 Exhibit B to Ord 2023-153 ALCOHOL SERVING POLICY & PROCEDURES Buffa/o Grove Park District The following policy is in effect to help you and your co-workers understand your responsibility serving or dispensing of alcoholic beverages as part of the total service experience you provide for our guests. Local Ordinance Requirements • All persons selling/serving alcohol must be at least 21 years of age as established by the local liquor commission of the Village of Buffalo Grove. State of Illinois Requirements (235 IL CS 5/) Liquor Control Act of 1934 • Post license. The liquor license must be framed and hung in plain view in a conspicuous place on the licensed premises • Beer taps must be clean and sanitary • Proper display of the alcohol pregnancy warning sign • Proof of Age sign must be posted • Pre-mix alcohol beverage requirements • Law prohibits anyone under the age of 21 to be served ID/Carding Practices It is illegal to serve alcohol to minors and intoxicated individuals.The Buffalo Grove Park District has the right to protect its guests, its establishment, and staff.There is no penalty for refusing alcohol to someone you suspect is a minor or an intoxicated individual.Anyone who appears to be under the age of 30 must show a valid picture ID. If in doubt of their age, ask to see ID • The following are acceptable forms of ID: driver's license;state ID card; military ID;or a current passport.Tickets will not be accepted in lieu of a valid driver's license or any of the other forms listed above. • Have the individual take their ID out of their wallet or purse and hand it to you.All out of state IDs should be checked with an ID Checking Guide.The ID Checking Guides are available in the main o�ce of the Community Arts Center and Museum. • Parents are not permitted to offer alcohol to their minor children. • If the server/seller is not comfortable in verifying an individual's age, he or she may require the individual to sign the Age Identity Form or have the right to refuse service. (Refer to Appendix#1 for a samp/e form) Prevention Practices/Techniques A) The sale of drinks with more than 2 oz. of alcohol is prohibited. B) The sales of"doubles"or"triples"is prohibited. C) The sales of drinks in rounds is prohibited. D) Drinks can only be sold by drink only, not in pitchers. 2 Exhibit B to Ord 2023-153 E) Servers should encourage food consumption. F) Customers are prohibited from leaving the premises with drinks. G) An intoxicated individual should not be allowed to drive from the establishment. Arrange for a ride(call a cab,sober friend, or family member, or use a ride share app, etc.). If the individual does drive away, call the police. H) The telephone numbers of local cab companies or ride share services should be posted near alcohol sales. I) Information signs must be posted. • Warning to minors. • Government warning. J) No alcohol may be brought on or off premises. K) No"last calls°will be announced. L) Service should be cut off around 30 minutes prior to the end of an event. M) Service to adults who give minors alcoholic beverages will be prohibited. N) Employees are prohibited from selling/serving intoxicated or under age patrons. O) The ID of all patrons who look under the age of 30 should be checked. P) All questionable cases should be addressed by the shift manager. Q) Servers must be trained and certified in responsible beverage service practices through an approved BASSET program. R) Non-alcoholic beverages will be available for consumption. Intervention Procedures A) A shift manager should be designated for all events with alcohol. B) Management should support selledservers'intervention efforts. Management should be informed as soon as a problem has been identified by the server. C) Never accuse guests of being drunk. Expressing concem is a good way to achieve empathy with a guest. He or she is more likely to feel that you really care about his or her welfare and safety. Never tell a customer"You can't have a drink"; always say,"Our policy doesn't allow me to serve you more alcohol." Ask if you can serve them a nonalcoholic beverage. If necessary, contact the shift manager. 3 Exhibit B to Ord 2023-153 D) Never change your mind after discontinuing service. This can allow the guest to bargain"just one more." I E) Remain patient and calm. Simply and clearly repeat the decision to discontinue alcohol ', service to the guest as often as necessary. �I F) If an intoxicated guest becomes verbally abusive or hostile and/or physical violence seems likely or occurs, immediately take the following steps: • Call the police and contact a manager. Do not assume that the situation will resolve itself. • Try to separate the intoxicated guest from other guests. • Speak firmly and calmly. Repeat yourself as often as necessary to make the guest understand you. • Negotiate with the guest not to leave the establishment and to calmly wait for the police to arrive. • Never touch or try to physically restrain an intoxicated guest. Training Staff All Buffalo Grove Park District staff interested in becoming certified to serve alcohol at special events must aftend and pass the TIPS(Training for Intervention ProcedureS)On Premise Course. Staff recertifying can take an approved online BASSET class or retake TIPS. Special Events Alcohol Policy & Procedures Planning/Executina the Event Getting started early and planning ahead is the key to a successful special event alcohol procedure. Remember the larger the event,the more time it takes to plan and organize. Also, in addition to the checklist, other important elements to planning for a special event where alcohol will be served are follows: State Requirements • Post license • Beer Taps Must Be Clean and Sanitary • Proper Display of the Alcohol Pregnancy Warning Sign • Pre-Mix Alcohol Beverage Requirements • Schedule of Drink Prices • Liquor Invoices Available at the Event Premises • Law prohibits anyone under the age of 21 to be served. Identify Drinkers Require proper identification of any adult who wants to buy alcohol. Identification booths should be established separate from the alcohol serving area. Screen and issue a non-transferable wristband to 4 � Exhibit B to Ord 2023-153 anyone who wants to drink alcohol. No one will be served without proper marking. Designate staff to assist with checking ID, monitoring wristbands, and monitoring guest behavior. Si4n Requirements All warning signs should be posted at access points. Signage such as: A.Warning to minors. B. Government warning. C. Specific rules Limit Alcohol Sales No more than two drinks may be purchased at one time and end alcohol sales around 30 minutes prior to the end of the event. Ban Outside Alcoholic Beverages Attendees may not bring outside alcoholic beverages into any Park District program or event. Police/Securitv Staff Police or security should be considered in the crowd management plan and is essential to maintaining order and preventing potential problems. Either private security or local police should be a part of meetings/training for the event. Locations may include: 1. Parking lots: Provide security for parked cars and partygoers in the parking lots and protect those waiting for rides. 2. Perimeter: Prevent partygoers from entering fhe event without passing through entrances or purchasing tickets. 3. Roving Staff: Identify potential disturbances as early as possible to serve as a deterrent for �I potential incidents; identify intoxicated partygoers or those who show symptoms of inedical problems; and identify maintenance or other problems. Buying Alcohol for Park District Events • Purchase alcohol on a Park District Pcard or company account. • Alcohol will need to be stored in a locked area away from unauthorized staff. Open bottles of alcohol will need to be discarded down the sink right after an event is over. Park District employees will not be able to store onsite or take home open boftles of alcohol after an event. Outside Caterers 1. Must furnish the Park District, one month prior to the event: a. Their certificate of liability insurance,with an additional insured endorsement naming the Buffalo Grove Park District as additional insured. It must have$1,000,000 general liability, each occurrence. b. Proof of workers compensation and employer's liability will be on the certificate of insurance. c. A copy of their ILCC Retailer's Liquor License. � 5 I Exhibit B to Ord 2023-153 APPENDIX 1 Age Identitv Form The Age Identity Form is a tool to be used by retailers in the event they are unsure of whether a prospective customer is of legal age to purchase and consume alcohol. Staff Members who have checked the identification and compared the identification to the person presenting it, and are stili unsure whether the person is of age,for whatever reason,may request the person to complete the form. The practical result of this is that a person who is using anofher's identification, or has some form of illegal identification, may stop short of signing the form. If the person refuses to complete and sign the form,the person should be turned away. It may be that any number of persons,when asked to complete and sign the form,will simply turn and walk away. In either of fhese events, a possible sale or service of alcohol to a person not legally entitled to purchase or consume same has been avoided. If the person signs the form, and that person is actually under legal age,that person committed a Class A misdemeanor(fine up to$2500 and up to a year in jail) under 235 ILCS 5/10-1(e). The form is not a"get out of jail"card, but may be used as evidence of the staff member's posifive attempts to avoid service and sale of alcohol to a person not of legal age. I 6 Exhibit B to Ord 2023-153 AGE AND IDENTITY VERIFICATION FORM (Please Print/Use Pen) Name: [First] [Middle InitialJ [Last] Address: City: State: Zip: Date of Birth: / / Drivers License Number: Drivers License Expiration Date: / / I,the undersigned,certify that the statements set forth in this Age and Identity Verification Form aze made upon my personal knowledge and such statements are true and correct. Signature: Prepared by Legal Division Illinois Liquor Contro!Commission i 100 W.Randolph,Ste 5-300 Chicago,Illinois 60601 312-814-2206 G:1hty DocumensV�ty PicturesWgeldentityForm2.wpd 7 Exhibit B to Ord 2023-153 APPENDIX 2 Refusal of Service Report Location Date Report Written By Time Name of Patron Address City/State Description/Observation of Patron Server/Bartenders on Duty Bar Tab Yes No (Copy and Attach To Report) Physical Description Report Observations Describe Type and Color of Clothes Condition of Clothes: Disorderly Disarranged Orderly Breath: (Alcohol) Strong Moderate None Attitude: Polite Hilarious Talkative Carefree Sleepy Cocky Combative Unusual Action: Vomiting Fighting Crying Laughing Hiccoughing Speech: Not Understandable Mumbled Slurred Confused Mush-Mouthed Thick Tongued: Accent Fair Good Speech Impediment Eyes: Bloodshot Watery Glassy Complexion: Flushed Pale Other 8 Exhibit B to Ord 2023-153 Indicate Other Unusual Actions or Statements, Including When First Observed: Check Steps Taken Offered Non-Alcoholic Beverage Offered Food Offered To Call another Party Suggested/Called A Cab Was Patron Alone? Yes No Did Patron Drive? Yes No Patron's Actions & Comments: Signature of Staff Member Completing Report Signature of Supervisor Date I 9 , � , • � Exhibit B to Ord 2023-153 3/12/98 ORDINANCE 98_ 14 AN ORDINANCE APPR�VING A PRELIMINARY PLAN FOR A SPECIAL USE IN THE RESIDENTIAL ESTATE DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLlNOIS. Busch Grove Community Park, Southwest Quadrant Development - Learning Center and Seasona[ Golf Training Facilitv. Southwest portion of Busch Grove Community Park WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the � I(linois Canstitution of 1970; and, ' WHEREAS, the real property legally described in EXHIBIT A ("Property"} attached hereto is zoned in the Residential Estate District with a Special Use for public park facilities pursuant to an Annexation Agreement dated March 20, 'f 995 approved by Ordinance 95-26; and, , WHEREAS, Exhibits D and E to said Annexation Agreement were Concept Plans depicting the location of various recreation areas and facilities on the Busch Grove Community Park Property; and WHEREAS, Ordinance 96-78 was approved by the Village on December 2, 1996 and amended the Park Master Plan (Exhibit B to said ordinance) and approved a Preliminary Plan for the Northeast Site Improvements; and, WHEREAS, Ordinance 97-108 was approved by the Village on December 15, 1997 and amended the Park Master Plan (Exhibit D to said ordinance) and approved a Preliminary Plan fflr the Northwest Site Impravements, including a i health and fitness center; and, I � , + � Exhibit B to Ord 2023-153 2 WHEREAS, the Buffalo Grove Park District as owner and "Developer" of the Property has requested the Village's approval ofi a Preliminary P[an proposing a learning center and seasonal golf training facility on the southwest portion of Busch Grove Community Park pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Site and Zoning Information Sheet dated January 26, 1998 by Groundwork, Ltd. EXHIBIT C Project Description (three pages, no date} by the Buffalo Grove Park District EXHIBIT D Preliminary Plan (Site Plan) dated as last revised February 27, 1998 by Groundwork, Ltd. EXHIBIT E Busch Grove Park Southwest Quadrant Preliminary Site Utility Plan dated as last revised January 26, 1998 by Lindley and Sons, Inc. EXHIBIT F Busch Grove Park Southwest Quadrant Preliminary Site Grading Plan dated as last revised January 26, 1998 by Lindley and Sons, Inc. EXHIBIT G Perspective rendering of permanent facility building and seasonal golf training facility structure (8'h 11-inch, no date) EXH[BIT H Floor Plan of permanent building, dated as last revised February 12f 1998 by Groundwork, Ltd. EXHIBIT I Preliminary Learning Center Area Plan dated as last revised February 12, 1998 by Groundwor[c, Ltd. EXHIBIT J PreEiminary Landscape Plan dated as last revised February ', 16, i 998 by Lindley and Sons, Inc. ' WHEREAS, notice of the public hearing concerning the request for approvai of the Preliminary Plan incEuding variations of the Buffalo Grove Zoning Ordinance concerning the height of the proposed seasona[ golf training facili#y structure and parking within the required front yard setbacEc, and a variation of the Village I • �''� � - ,i"� i Exhibit B to Ord 2023-153 3 Development Ordinance concerning design of stormwater detention areas was given and the public hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS, the Plan Commission determined that the Preliminary Plan is ,� consistent with the Concept Plan approved as Exhibits D and E to the Annexation Agreement dated March 20, '!995 and the Park Master Plan approved as Exhibit D to Ordinance 97-108, and the proposed development is appropriate for the Property and will be compatible with adjacent properties; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Viflage to control develapment of the area and would serve the best interests of the Village. NOW, THEREFORE, BE ET ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule pawers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corparate Authorities hereby adopt a proper, valid and binding ordinance approving the Preliminary Plan (EXHIBITS D, E and F) and supporting EXHIBITS G through J, subject to the conditions set forth in Section 3 of this Ordinance. Section 3. Development of the Property is subject to the falfowing conditions: A. A variation of Section 17.36.030.F.5 of the Zoning Ordinance is hereby granted to allow parking with a front yard setbac[c of 26 feet instead af 50 feet; B. A variation of Section 17.40.020.B of the Zoning Ordinance is hereby granted to allow a maximum building height of 65 feet instead of 35 feet for a portion of the seasonal golf training facility structure as depicted on EXHIBIT G. C. A variation of Section 16.50.040.C.3.b. of the Development Ordinance is hereby granted to aflow a stormwater detention facility to be constructed, planted and seeded in accordance with Army Corps requirements for stormwater detention/ "' � ` � Exhibit B to Ord 2023-153 4 wetland mitigation in lieu of Village construction, planting and seeding requirements as depicted on EXHIBIT F. D. The air-supported structure for the seasonal golf training facility shall be operated in conformance with the Project Description (EXHIBIT C). Use of said structure shall be fimited to operation from November 1 through April 30 of each year, and said structure shall be removed and stored between mid-May and mid-October of each year. Said structure shall be constructed and maintained in accordance with applicable regulations, and the Village shal{ inspect said structure as needed to ensure compliance with said regulations. Section 4. This Ordinance sha{I be in full force and effect on and after its passage and approval. This Ordinance shalf not be codified. AYES:___5 - Marienthal, Reid, Rubin, Braiman, Glover NAYES: 0 - None ABSENT: 1 - xendricks PASSED: March 16, 1998 APPROVED:rlarch 16. 1998 ATTEST: APPROVF� - �'1�1, �-�/illage Clerk SIDNEY H. MATHIAS, Village President ' � ,,1��t,,,,.� ' . � ��Z� • .:s•;.ie n . �'�S. ibit B��rd 0 3-153 � -SC�(2�y��:Cf/L!/� �� -`_r� ;�,��..F.�.,, y��'------_,,, _ _ ;i~i �ilf'��.�J L3'i't��?�_ „`:i,.'. ,+,�.., . � ,��! � ,�{�:�;��:�.,��. ;��;�f��.._ .. ►�' �I �.:,-i;�Efl�aPiCE • G" �'r: '- �);i i�€��f:� _ ._�._.._._. �i! �tt;er:- �' ��z� �'/�`r,d�xu�` P'�� Commissio�t F:ec�;;;;r;-�:,:��>r:�,� i.7ai�.: � �, l.S�'._ BUFFALO GROVE PARK DISTRICT. LEARNING CENTER-PROJECT DESCRIPTION Introduction The Buffalo Grove Park District is proposing to develop a portion of the Busch Grove Community Park as a dual Ieaming center area to allow for both permanent home for the children's Safety Town Program and a seasonal golf training facility. The Park District is pursuing these operations because of the large number of small children in residence and because this community has been identified as one that has a high level of interest in the sport of golf, and,has the discretionary income to support this interest. The operating season of the air supported facility for the golf use will be from November 1 thru April 30. � Once the golf training season has ended,the Park District will"deflate"the air structure and store the i material from mid-May until mid-October,the site will then serve the youth as an operational and I instructional Safety Town. I To assist in servicing these uses,the Park District will also construct a permanent facility of I', approximately 3,100 s.f.to be done in a style consistent with the existing shelter in the northeast � quadrant of the park. This permanent building will include: a pro shop/learning area; staff off ce and service counter;vending facilities; air structure/safety town storage space;and public washrooms. The � permanent facility is designed to transition between the two uses and will be operated year round. i � Benefits ;, � � 'Golf Use - . • Provides resident and non-resident golfers with a premier winter driving range facility. � � Provides a high qualify golf instruction center to benefit golfers in the community. • Utilizes the Busch Grove Community Pazk resource in a manner consistent with the overall Park District Mission"To provide high quality recreation programs,parks and facilities that meet t1�.e leisure needs of its residents." • Provides employment opportunities for area residents. • Provides employee opportunities for the Village's PGA qualified staff. • Designed to generate income above and beyond debt service and operating income which can be invested in other Pazk District programs and services. ' J:�`l/�.�e/y1.Ct./Yt��/�tJB ' �G�� i�OUe; �f�.ai� �UIICj'�-�`�J"J7 ��/��s�-5�aa • �"�:/��/��-�s�� , , - - � 4�� . '' J. ,,, Exhibit B to Ord 2023-153 .� SafetX Town Use • Provides safety educational opportunities for resident and non-resident children. • Enhances road and public safety throughout the community. • Utilizes the Busch Grove Community Park resource in a manner consistent with the overall Pazk . District Mission. • Ensures maximum,mutually compatible yeaz-round use of pazk facility areas. . • Provides summer employment opportun.ities for area residents. General Operation The Pazk District will be the manager of the facilities. It intends on interviewing and selecting staff based on demonstrated skills and customer service experience. It will provide Village of Buffalo Grove PGA and Golf Operations staff with the first opporh�nity to be selected for a wide variety of part time positions. These include:teaching pro,managers,receptionists,and custodial staff. AlI staff will be required to attend the Pazk District Quality Service Training programs, and will adhere to all Park District Policies and Procedures. Golf Use Operating Hours Daily 7:00 am- 10:00 pm Saturdays 6:00 am- 10:00 pm Sundays 6:00 am- 10:00 pm Rentals . May stay open until 11:00 pm for private rentals ' Safety Town Operating Hours Dates: May 15 -June 15 and August 15 - October 15 Term Length:-2 weeks per term,total of 8 terms Days: - Monday,Wednesday and Tuesday,Thursday,Rain Make ups on Fridays Times: Morning Sessions from 9:00 am- 1:0�pm - . - Afternoon Sessions from 3:30-6:30 pm Dates: 7une 16 -August 14 Term Length: 2 weeks per term,total of 4 terms Days: Mondays thru Thursdays,Rain Make ups on Frida.ys • Times: Morning Sessions from 9:00 am- 1:00 pm ' - Afternoon Sessions from 3:30-630 pm � � t . �� , ,. . _ - . Exhibit B to Ord 2023-153 Temporary Facility/Safety Town Area Description Size . 170'wide x 240' length. Tentative size,final size dependent on site and mechanical needs. When inflated,the air supported element would be in - the shape of a circulaz arc and a maximum of 65'high,at its center point. Tees 32 total,two tier configuration- 16 top and 16 bottom. Fabric Opaque, PVC liner and outer envelope,white. Surface � Bituminous asphalt with permanent road,railroad, crosswallc,etc.markings for the Safety Town use and covered with astro-turf for the golf center use. Mechanical Air supported facility is mainta.ined with a pressurized system with back up blower and power systems. Air locks are provided for access by individuals and by maintenance vehicles(ball pickers). Heating system is incorporated in the"air supparE"mechanical system ta take advantage Qf the fans and blowers required to maintain a pressurized system. Foundation Concrete perimeter grade beam typically 1.5'wide by 4'to 8' deep steel reinforced foundation. Concrete pads will be constructed for doors,air locks, equipment, and upper driving platform. , , Exhibit B to Ord 2023-153 ORQINANCE NO.2021-53 AIV OROINANCE APPROVING AN AMENDMENT TO THE SPECIAL USE ORDINANCE FOR AN EXISTING GOLF DOME tN MIKE RYLKO COMMUNITY CENTER TO OPERATE YEAR-ROUND AND EXPAND THE PARK DISTRICTACTfVfTIES OFFERED THERE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTtES,ILLINOIS Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park WHEREAS,the Village of BufFalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970;and, WHEREAS,the real property legally described in Exhibit A("Property")attached hereto is zoned in the Residential Estate District with a Special tJse for pubtic park facilities pursuant to an Annexation Agreement dated March 20, 1995 approved by Vi[lage Ordinance No.95-26,with specific plans for development and operation of the Learning Center being approved by Village Ordinance No.98-14;and, WHEREAS,the Special Use on the Property was amended by Village Ordinance No.2002-35, which allowed the dome to remain in place year-round,extended the use of the facility pursuant to the Exhibits attached to said Ordinance,and further allowed the dome structure to remain in place until May 31,2006;and, WHEREAS,the Buffalo Grove Park District requested that the Village amend Ordinance No. 2002-35 concerning removal of the dome by the May 31,2006 to allow the dome to remain in place in order to continue golf activities and other recreational uses permitted by said Ordinance,approval of which was granted by adoption of Ordinance No.2007-14, including the stipulation that the dome would be removed by June 1,2015;and, WHEREAS,the Buffalo Grove Park District requested that the Village amend Ordinance No. 2007-14 to allow additional activities and recreational uses,approval of which was granted by adoption of Ordinance No.2009-4,including the stipulation that the dome would be rernoved by June 1,2015; and, WHEREAS,the Buffalo Grove Park District requested an amendment of Ordinance No.2009-4 to expand the activities allowed in the facility and to altow the dome to remain in place beyond the date of June 1,2015 due to the scope and cost of the planned improvements to the facility,approval of which was granted by adoption of Ordinance 2014-48 including the stipulation that the dome would be removed byJune 1,2030;and, WHEREAS,Buffalo Grove Park District has requested amendment of Ordinance 2014-48 to allow for the existing golf dame in Mike Rylko Community Center to operate year-round and expand the Park District activities offered there;and, WHEREAS,the Village Planning&Zoning Commission conducted a public hearing on July 21,2021 the petition for the special use;and, Exhibit B to Ord 2023-153 WHEREAS,the Planning&Zoning Commission made a finding and determined that the petition meets the criteria of a special use as set forth in the Buffalo Grove Zoning Ordinance,as described in the minutes attached as Exhibit B;and, WHEREAS,the Planning&Zoning Commission voted 9 to 0 to recommend approval of the special use;and, WHEREAS,the President and Village Board of Trustees after due and careful consideratian have concluded that the proposed special use is a reasonable use of the Property and will serve the best interests of the Vi(lage. WHEREAS, the proposed special use shall be operated in accordance with and pursuant to the following exhibits: EXHIBIT A Plans EXHIBIT B Minutes from the July 21,2021 Ptanning&Zoning Commission I NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BQARD OF TRUSTEES OF THE I VILLAGE OF BUFFALO GROVE,COOK ANQ LAKE COUNTIES,ILLINOIS: I Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning 'I Ordinance and the Village's Home Rule powers.The preceding whereas clauses are hereby made a part I of this Ordinance. Section 2. The Corporate Authorities hereby amend Village Ordinance No.2014-�8 by amending Section 3.A.and Section 3.6.thereof to read as follows: 3.A. The air-inflated dome structure{Galf and Sports Center pome)may remain inflated year- round but shall be removed on or before June 1, 2030. Appropriate repairs and maintenance shall be performed as necessary, including maintenance of the appearance of the structure. 3.B. The facility may be used for Park District programming year-round for expanded Park District activities with daily operating hours of 6:00 a.m. to midnight. The maxirnum facility occupancy is iimited to 300 persons with the maximum occupancy of the Turf Area limited to no more than 90 persons. AII activities shall be supervised and managed by employees of the Park District. Section 3. The Corporate Authorities hereby grant a special use amendment in the residential district subject to the following conditions: 1. The special use is granted to Buffalo Grove Park District and the said special use does not run with the land. 2. The special use granted rnay be assignable to subsequent petitioners see[cing assignment of this speciat use as follows: Exhibit B to Ord 2023-153 i. Upon application of a petition seeking assignment of this special use, the Village of Buffala Grove, in their sole discretion, may approve the assignment administratively, or may refer it to the Planning& Zoning Commissian and/or the Village Board for a public hearing. ii. Such assignment shalt be vafid only upon the written approval of the Village of Buffalo Grove granting said assignment,which may be granted or denied for any reason. Section 4. All references, conditions,and abligations to#he Property in Ordinance 2Q14-48, not otherwise amended by this amendment,shall remain in full force and effect. Section 5. This Ordinance shall be in full force and effect upon passage. This Ordinance shall not be codified. AYES: 5—Ottenheimer. Weidenfeld.Johnson Smith Pike NAYES: 0—None ABSENT: 1—Stein PASSED: Au�ust 16,2021 APPROVED: August 16, 2021 APPROVED: Beverly Sussm ,Village President ATTEST: ` "1.. ��r�-C..v��. Jan . irabian,Vilfage Clerk Exhibit B to Ord 2023-153 EXHIBlT A Plans Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park Exhibit B to Ord 2023-153 �� pt�ur. �� BUFFALO GROVE PARK DISTRICT M E1VIQ To: Dane Bragg, Vilfage Manager From: Ryan Risinger. Executive Director Erika Strajinc, Director of Recreation and Facilities Re: Golf Dome Village OrdinanceDate: July 1, 2021 The Buffalo Grove Park District would like to requesi an amendment to the Golf Dome Ordinance No.2014-48 from the Village of Buffalo Grove.The last ordinance wc�s from July 2014 when the life expectancy of the original Dome was extended.The District has since replaced the original dome structure in July 2017, and that sfructure has a life expectancy of 20 years. The Park Disfrict is seeking to amend Village Ordinance No.2014-48 in the foliowing manner: 1. The Districf is seeking to expand the use to year round for progrc�mming. Theseadjustments will allow us to better serve the community by expanding program offerings and rentalopportunities. All activifies will be supervised and managed by employees of the Park Disfrict. In addition, the Buffafo Grove Park District is requesfing a waiver of any fees for the change to thisordinance. If you should need anything furfher to process this request, please contact us. 530 Bernard Drive•Buffalo Grove,Illinois 60089.847.850.2100. ; � r � �'e'; � , . � ��, .�r�.; . � � I _��7 .�� -= .:' . � . . �-� � �, �, �;� ��.��.�.: y , � �� , � � =�<r=..�. � � , - � i" '°pt�' 4m.q;�,". '._,�1:L' e � ' , s^p'' �iH ,/�^,..�� - �w��;��:�'.'�'k*^:',.� � � ,E_ �Y� j. �� - �.v.��„^ � xF�C';FY{'� � k 'Yx" "K# � � � ��" Fk.s',;� ux,:r,4Fr.. F,.'�w��yyi'F '�;•R�'� �tnw�'"'�N:" � � '��. :�.. ;kr;..:, ,„.�., ��t�_��' �;�i ` �,� I , ' j� �� :�'� � �`�vt, . . (�S M, `�,. �'.:,�"�' '�&. �. � . 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' � , •�n . , . - Aty��F`� "i..:,#,�., . - � , ` 6 • µ f.. ib� � ( l ; •� .y_ � D� V' r � i y' �i � > � �X; :�; � `€i' � ��t. .r � ��!�, • Exhibit B to Ord 2023-153 ein:i:"' r'�:�a�i.�a'�'vo„rw —_'_'_." _ _ ' L I! �1!�)��lo�44� •aai x�o.owioun —- ---— - -- �' �d &r:Sr��1f'�� ' 'o�a�c c mmo -- -._... -- -- - — _�� y t if± ar,.o �aumwvm rru�noan � n m"""aw --_ -- ---- -'—-.�i!.��-�'F�1.�.a��l�fj��' �n ax�+anw�oa�oowsiy prq�r s �� _ ,_ .. • ' a ' . j� muso �� mmYnr aa�•ma .. �a,a o,�P.��iFil:Ytiliel�➢��15�'•� 1to�.v n'°`°` � '�/ yau�r�ni t�lYlYlU3fYV�ID110lItfDlYi�pQ e+ .�.w 18 � ��+ �+.l' r�xv�nH..w � �avo ru •.ca _.__` �/�.c-�` _ ___ a.o �?J '____ ��nw _.'__ � - - - - -- � I ' � �I I °� , � �� I � I � I f p i i � i . � � � � �I� ;j � � f i �� a aw � n C " �� 14 I " ��"'..'_"_" ""_' � "'�'_'__'_""""""� � Q �a��Q �1G]��1Q�1Q� � 4 i �_ � , �-.�--�� ;t_..�..�.a �.- ' � I � c� s � ! Z ' � � '� p g I 0 � f�`� � � �� y � - . � — --- � I �� dl _ • � — � S . ° � � � ° � � '�� ..�,a....�...,� !—:, �� . k � & &� � 5,,�� 3 � ��':� i----d � - - <�- ----- '� � :�a�� : . � C= — ��'• `\_. — — �.�,. - — �. T�-� �� . . , � ,�` �� . � , ._1_(1_L �� - � � � - .______..___�________ � . _ .a,.�>•�uuve �, y t _ .. . --- --—-----�--. .----=—�--- -- -- - --..—-----_-�:--�=�..—---- � ----- -----�-�-- --_-�.�__ ------- -- ____'_'_ ___"_.'�.._._'.._ EXISIWG dIKE PAitl Exhibit B to Ord 2023-153 � cn O N � � .o-ce� M II a � l F.._ L CO Q A 'm � �`u'm _ � t3 `� m 'Z,�,' � I � c W F� �� '� �a' v c�i I a c�t N �N �� I �� I� 0 � � I � •� � � Q � � �/ — � � � .o,oe � .o-,os � � o I � � C� °o c� � —°a � � �t' O� " m� � I Rm ao 0o m i..�. �a � cn �� a � Qo�. � �� ( �� r N � �N u�� ~ � � u�� U I � I � 0 I � a;�l�#�— � r r�r � �—� , ��j��qd o— w a � -�� . C�C��-- C�-��'�"�_-�.� m►_ . S °� ��"` � . . m-- m. .--.---�----- .-�".'"._,-_ ` � '� ��m - . .. . _ - �,� - ° OO 4 � � �uul��,-----�----a.--__ mu�i��a�.� i.� L. .'�n u- '�� •�,Q `f1� 1� 0 � � � .., . . • ' •'N ��. L Ll_ � a�. U` �? _ ' ^ • ,; •Q.' �. v�i J � � Om •�� t : c� • t � ��•�� 1J Q � F.Q�' o ' N o B , O � ^ � � � O 1--' m Z - ��.�.._ - Exhibit B to Ord 2023-153 .�� 4 � �� SUFFALO GROVE PARK DISTRICT 1. The special use tivill serve the public convenience at the location of the strbject proper•ty; or the establishment, ntainteraance or operation of the special use ivill not be detrimental to or enda�zger the public/lealtl� safely, morals, comfort, or general welfare; - The exisirng buildiflg has been builf to Federal,State, m7d local codes. Routine i»spections ft•on:lhe Fire Marshal occur regtrlarly. 2. The location and size of the special use, the nature and intensity of the operatiofi involved in or cor�ducted i�r corvlection with said special use, the size of the subject property in f•elation to szrch specinl use, and the location of the site ivith respect to streets giving access to it shall be such thal it will be in harmony ivith the appropriate, orderly development of the distr•ict i�7 which it rs located; - Tlze exisring building is located in Mike Rylko Park located off of McHesr�y Rd. You are able to access the building eitlier north of•soutlt vou�d. 3. Tlze specral use will not be irtjzrrious fo the use and enjoyme�rt of other property in the immetliate vicinity of the s:ebject property for the purposes already permitted in such zoning district, nor substantially dintirrish and impair other property valzrations with the neighborhood; - The existilrg bzrilding has been at t1�e location for over a decade. Many people rrse the dome duf•irrg the wiriter naonths to e�zjoy golf. Tl7ere is a ttatural area at Rylko Park tl7nt szcrrouncls three of the four sides of the building. 4. The natur•e, location arrd size of the buildirrgs or structures involved tivith the esfablishment of the special zrse will not impede, substantially hinder ot�discourage the development and use of adjacent land and buildings in accord with the zoning c�islrict within which they lie; - The existing st�7rcture will nai hirrdes•or discourage future developmenl at Rylko Park. S. Adeq:�ate utilities, access roads, drninage, and/or otlzer�7ecessary fcrcilities have been or tivill be provided; - GYhen Rylko Park and the Golf Dome it�ere built, everytlting was built to s�ecifrcation a�7d in uccorclnnce with tlre Lake Cou�tty StoYm TYater Managertaerrt 1•equirenterats, as well as, State and loca!reqr�ire��tents. 6. Parking areas shall be of adeguate size for the particular speciaJ use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance rnad exit driveways to and from fhese parking ar-eas shall be desigrred so as to prevent ft-affie hazards, eliminate nuisance and minimize traffrc eongestion in the ptrblic sfreets. 530 Bernard Drive• Buffafo Grove,Illinois 60089•847.850.2100•bgparks.org Exhibit B to Ord 2023-153 - The existing builc�i�ag has all !he proper signage reguired for tra�c. Parki�zg spots af�e pr�operly labeled for accessible parkit�g. Please let ine know ifyou�7eed alaymore assistance! I Thank yozr, 7'im Howe ! Director of Parks afad Planning I Buffalo Grove Pm•k Disfrict � 847.850.2163 �I 530 Bernard Drive• Buffalo Grove,Illinois 60d89•847.850.2100•bgparks.org fA' .�%#� ' . , ..; a. a �'iy ,e 1 � ' D... 1�?t . ' , �� i�,:.� � . ....�;r-�:-: . . ..,� . d�, p � 4 4 M'. � 1y s�u � • t � . 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':�+ >4 f, �-� f'�a F�+� %tdJ y: i � } � �� ,, 1 's,, �,_ `,�; �,= ;�;. � R ��. _;.�,;; , ; ; (� ��'E'4..,_�� -ic� Y} .. __ � 2- ~� "d�'` � ��'''" ' �°�.:.'e"� 1 i I:- ' 1 �� '� r e n■ r.; £ ,t ��11 h � ,� � '� �� . , S't i� -�� y —..Ct • � � .�...� ' _•x .,,� �'�«+�' : ' �1,�, � ! f ti�f � _ .- L,r �� — �. .�_� —,,t_ �r :��...". . �a �� ; �� _ .�'� ... .§' i, Yi ,� " � .:s��.,��a�:. � �� v � 1,r �. � �� '� 1 1 � �'.' z � � I_ � �i � i 1i � . � ! f�.��' .,A: Exhibit B to Ord 2023-153 EXHIBIT B Minutes from the Julv 21.2021 Plannin�&Zonins Commission Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park � , Exhibit B to Ord 2023-153 07/21/2021 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY,JULY 21,2021 Calt to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearinc�s/ttems For Consideration 1. Consider a Variation for a Proposed Sunroom Addition Which Encroaches into Rear Yard Setback of the Subject Property 1237 Sandhurst Drive. (Trustee Pike) (Staff Contact: Nicole Woods� Village PlannerAkash provided background on the proposed addition.She included a definition of a sunroom Qnd explained the R4 zoning dis[rict in which the subject property sits. Village PlannerAkash noted that the pefitioner did speak to a!1 his neighbors and got signatures from them. Mr. Block explained his voriation for a proposed sunroom addition. He noted that the architect said the location that is proposed was recommended as the best location. Choirperson Cesario referenced Packet page 14. Chairperson Cesario asked if anyone objected to his proposa!while collecting signatures. Mr.Block said no. Com. Weinstein asked if the immediare neighbors to ihe south had signed his request. Mr. Block said yes. Com. Weinstein asked about the unique circumstance regarding the sunroom? Mr.elock explained his circumstances. Com.Moodhe asked about a neighbar on the corner and if they had signed his request for a sunroom. Mr.Block said yes Com.Goldspiel asked if there were any concrete slabs in the backyard. Mr.elock said said no. Village Planner Akash explained the plat of survey. Chairperson Cesario entered the staff report as exhibit 1. Chai�person Cesario entered the petitioners coJlected signatures as exhibit 2. The Public Hearing was closed at 7:45 PM. Com. Weinstein made a motion to grant a variation to Section 17.40 of tf�e Buffalo Grove Zoning Code to a!!ow for a propQsed sunroom addition in the rear yard which encroaches 12'-6"into the reqUired rear yard setback on the subject property. The sunroom sha!!be constructed in accordance with the docurrrents and plans submitted as part af this petition. _ , $ Exhibit B to Ord 2023-153 07/21/2021 Com Moadhe seconded the motion. Com.Moodhe commented on the beautiful landscaping at rhe subject property. He nated the sunroom goes with the setting. Com Au asked if there were any other variances on the property. Village Planner Akash said the addition was rn code. Com.Au noticed the two plats look different Mr. elock and Village PlannerAkash provided clarification. Chairperson Cesario spoke in favor of the motion. RESULT: APPROVED[UNANtMOUS] � AYES: Moodhe, Spunt, Cesario,Goldspiel, Khan,Weinstein,Au, Richards ABSENT: Neil Worlikar 2. Consider a Special Use Amendment to Allow the Existing Golf Dome in Mike Rylko Community Center to Operate Year-Round and Expand the Park District Activities Offered There. {Trustee Johnson) (Staff Contact: Nicole Woods) Vrllage P/annerAkash provided o brief background on the Specra!Use amendment for the park district to have services year-round and expand park district services.She nated everyrhing else wi!!remain the same. Mr.Risinger added that they replaced the dome in 2017 and the new tech that came with the new dome really allaws them to be year-round. He added they have been asked by many organizatrons to use the dome for oiher occasions and have noticed rhey have a hard time meetrng demand for those services. Mr.Risinger explained having the dome year-round would lncrease revenue and pravided additionol revenue sources. Com.Richard asked why it wQs limited to just winter in 2009. Mr.RisingersaiB when it was built it would be deflated and inflated at an incredible cost of$3D,000.Ne explained the history of the dome and the various amendment they have made in the post since 2Q09. Com.Richards asked if there were any negative reasons to keeping it up yea�r-round. Mr.Risingersaid no. Com.Goldspiel asked if it was air supported. Mr.Risingersaid yes. Com.GoJdspiet asked how it i�andies snow and ice. Mr.Risingersaid ir has held up wel!over the past twenry years.Ne explained the mechanics of the blower sysfem noting that the 6fower recognizes the snow and ice on the dome and wi(!increase air. Com.Go(dspiel asked abour much weight the dome can hold. Mr.Risingersaid he does not know the weight it con hold. Com.Goldspiel osked how long it has 6een up year-round. Mr.Risingersaid ar least 12 years. Com. Goldspiel osked if there had ever been any problems during that time. � Exhibit B to Ord 2023-153 07/21/2021 Mr.RJsingersaid no and rhat was with the original fabric. Com. Goldspiel osked if the dome was heated. Mr.Risingersaid no butsome heat does come into the dome form the strucrure it is attached to. Com. Goldspie!psked if engineers looked at ir. Mr.Rrsinger said yes and noted it has been through 20 winters with no issues. � Com. Goldspiel said he is comfortable thot the engineers looked Qt it Mr.Risinger said it is safe. Com. Goldspiel asked if there was a standby system to keep ir inflated. Mr.Rrsinger said yes. Com. Goldspie!asked abour outside temp limits. Mr.Risingersaid no,he was unaware of temperature limits. Com.Moodhe asked when rhe dome is in normal operotion. Mr.Risingersaid during the winter. Com.Moodhe asked about the new dome and clarified what the Buffalo Grove Park District was asking for. Mr.Risrnger confirmed they want to be able fo offer fuJl year programs and expand the programs they offer. Com. Moodhe asked if he could expand upon the services/programs they would like to provide. Mr.R provided additiona!detai!on the services they would like to provide. Com. Moodhe asked if presently they con use the office space for camps. Mr.Risinger said yes but the space is limited. Com. Moodhe asked if the structure it is attached to is safe for activities. Mr.Risingersaid yes and noted it is one of the safest places. Com.Moodhe asked if ir was okay with the Fire department. Mr.Risingersaid yes before they got tQ PZC. Com.Moodhe clarified the special use is just on number of days. Viltage PlannerAkash said yes. Chairperson Cesario asked abour parking. Mr.Risinger said they are good. Chairperson Cesario spake in favor of the petition Com.Goldspiel provided some history on why the original special use was given the restrictions it was. Chairperson Cesario entered the staff report was exhibit 1. � Exhibit B to Ord 2023-153 07/21/2021 The Public 1-learrng was closed Qt 8:07 PM. Com. Weinstein made a motion to grant a positive recommendarion to the Vi!lage Board for o Special Use amendment to Ordinance No.2007-35,os omended by�rdinance No. 2009-4,and as amended by Ordinance No.Z014-48;to allow for an existing Golf�ome in Mike Rylko Community Center to operate year-round and to expand Park District activities offered there,subjecf to the following conditions: 1. The special use a!lows year-round Pork District activities at the existing Golf Dome in Mike Rylk Community Center 2. The special use is granted to the Buffalo Grove Park District and the soid special use does not run with the land. 3. The specia!use granted may be assignable to subsequenr petitioners seeking assiqnmeni of the special use as f!lows:Upon application of petition seeking ossignment of this special use, the Village of Buffalo Grove,in theirsole discretion,may approve the assignmenr administratively,or may refer it to the Planning and Zoning Commission and/or the Village Boord for public hearing;and such assignment shall be valid Qnly upon the written approva/of the Village of Buffalo Grove granting said assignmem, which may be granted or denied for any reasor�. Com.Moodhe spoke irt favor of the motion Com. Weinstein spoke in favor of the motion RESULT: RECOMMENQATION TO APPROVE[UNANIMOUS] Next:8/16/2021 7:30 PM � AYES: Moodhe, Spunt,Cesario,Goldspiei, Khan,Weinstein,Au, Richards !ABSENT: Neil Worlikar Reau[ar Meetina Other Matters for Discussion 1. Workshop-Proposed Speedway Expansion at 201 N Milwaukee (Trustee Pike) (Staff Contact: Brett Robinson) Village Planner Akash provided a brief background on the parcel.She noted they were before the Vi!lage eoard on June�3,and the Village Board was in support of it. Mr.Kalischefski,the Architect with Speedway pravided detai!on the site plan and referenced to packet page 37 ond 42. He discussed rraffic flow,fueling stations,material used for the facility,and landscape. Com.Spunt asked about trutk parking for people who wont to go in and play video goming. Mr.Kalischefski pointed to fhe black line on packet page 37,noting they can pull forward to allow other trucks to move and fuel. Mr.Hallick added that truckers are not the ones gaming and don't typically use the slots. Video gaming Is typica!!y popular wirh resrdents. Exhibit B to Ord 2023-153 07/21/2021 Com.Spunt asked if there was a curb-cut at Riverwalk. Mr.Kalischefski said yes.Left in and out,right in and out. Com.Spunt asked how they wi!!advertise for trucks to ler them know they can stop there. Mr.Kalischefski said through signage,and signage that says[ruck entrance and exit. Com.Richards thanked them for the presentation. He went over ti�e variations they wil!be comirtg Po them for and asked if there would be addirionol variations they wi!!need. Mr.Kalischefskr said they will be looking for a variotion on the number of signs. Ne spoke to size of signs and how they would be broken up. Com. Richards referenced packet page 42. Mr.Kalischefski ta(ked abaut the breakdown they wi11 have for tf�e public hearing for the sign. Vi!lage Planner Akash said staff wr11 review the signs and lights prior to their next public hearing. Com.Au osked about the building they will be taking down and if it would be displvcing any residents. Mr.Hatlick soid they are working on termination of tenants. Com.Au asked if the tenants are being incentivized to stay in 8G. Staff noted they were looking into it. Com Au asked if they are meeting all other standards for a truck stop. Mr.NafJick said yes. Com.Au asked about the landscape plan,and if thot is how it is going to look. Mr.Kafischefski said yes and the landscape was picked to withi►old salt and other conditions experienced in!llinois. Cam.Au asked if speedway was going to be maintaining the landscape. Mr.Hallick said they will take core of it via a cvntract ' Com Au commenfed on the style of the building and noted the building style in that area wos more modern then their planned development. She asked why they we're going with standard brown. Mr.Kalischefski said they went with the brown to sensitive to the community across the street Mr.Hallick commenred on the standards ti�ey keep store to store.Ne noted by keeping the same style passerby's know it as a speedway facility. Com.Khan asked if they will have a fu!!tra�fic impact report. Mr.Kalischefski said yes they will include the fina!report. Com.Khan asked if they know that lDOT maintains that road. Exhibit B to Ord 2023-153 07/21/2021 Mr.Kalischefski said yes. Com.Khan asked if there is written approval and if lDOTliked their plan. Mr.Kalischefski said they have an email with no concerns. Com.Khan asked about increased traffic. Mr.Kalischefski said with the initial studies,traffic would increase by 1%. Com. Khan asked if they were foot occess points. Mr.Kaliscl�efski said no,and continued to talk abouc the access points oR packet page 37. Com. Moodhe asked about the distance from the sidewalk to the pump. Mr.Kalischefski said typically it is 40 feet.He explained the center of the dispenser is between b5 feet and 62 feet which alfows cars to go around two- way troffic. Com. Moodhe asked about the two gray pavements on packet page 37. . Mr.Kalischefski said they have different support for vehicles. Com. Moodi►e asked where the tonks are now and where they will be. Mr.Kalischefski provided detail on the tar�ks new position.He referenced packet page 37. Com. Moodhe asked if they will be putting more landscape than shown. Mr.Ka/ischefski said wiU be placfng it more strategica!!y and have a more enhanced tandstape plan for the fina!hearing. Com. Moodhe asked how long the building would be shut down. Mr.Na!lick said they wil!try to keep it operating as long as possi6le. Mr.Kalischefski provided additional detai!on the closure of the store. Com.Moodhe asked how many dispensers there were going to be. Mr.Hallick said S dispensers to 20 Com.Moodhe osked about diesat dispensers. Mr. Hollick said 4 to 2 Com.Moodhe asked rf there wi!!be any communication to keep the rumors at bay regarding the development. Mr.Hallick said they feel the pain as calling it a truck stop. Com. Goldspie!asked if they wil!have ony charging stations. Mr.Hallick said no,but they have investigated it. Com. Goldspiel asked about the number of gaming stotions. Mr.Hallick spoke briefly about the setup of the gaming stations. Exhibit B to Ord 2023-153 07/21/2021 Com. Weinstein commented on the existrng building and believes this will be an upgrade in facitity.He commenced on the proposal stating that it looks like a pretty good proposa!and hopes the landscape looks like the proposa!does. Com.Spunt spoke more about car charging stations ond told them it is something to think about it. Mr.Nallick thanked them for your recommendation. Chairperson Cesario made a clarificatian on video gaming at the new Speedway. ViJlage Attorney erankin said the topic fair game for works/�op but not rea!!y for the public hearing. Com. Moodhe commented on the landscape plan.He recommended they coordinate with village arbarists for landscape. Mr.Kalischefski and Mr.Haflrck thanked him for his recommendation. Chairperson Cesario said it is a nicer fueling center ond spoke in favor of the perition. RESULT: RECOMMENDATlON TO APPROVE[UNANlMQUS] AYES: Moodhe,Spunt,Cesario,Goldspiel, Khan,Weinstein,Au,Richards ABSENT: Neil Worlikar Approval of Minutes 1. Planning and Zoning Commission -Regular Meeting-Jun 16,2021 7:30 PM RESULT: ACCEPTED AS AMENDED[UNANIMOUS] AYES: Moodhe,Spunt,Cesario,Goldspiel, KFian,Weinstein,Au,RicFtards ABSENT: Neil Worlikar Chairman's Report Committee and Liaison Reaorts Commissioner's provided reports from the past Village Board meetings as it pertained to the Planning and Zoning Commission. Staff Report/Future Apenda Schedule Village Planner Akash provided the commissioners with items they will begin to see in the near future. Public Comments and Questions Adiournment The meeting was adjourned at 9:i 1 PM Chris Stilling Exhibit B to Ord 2023-153 07/21/2021 APPROVEQ BY ME THIS 21st DAY OF July ,2021 EXHIBIT C Draft Minutes from the November 15 2023 Planning&Zonin�Commission Golf and Sports Center pome,801 McHenry Road Mike Rylko Community Park Exhibit C to Ord 2023-153 11/15/2023 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON WEDNESDAY, NOVEMBER 15,2023 Call to Order The meeting was called to order at 7:30 PM by Chair Mitchell Weinstein Public Hearinqs/ltems For Consideration 1. Consider a Amendment to the Special Use to Allow Torah Academy to Modify the Conditions of Approval Set Forth in Ordinances 2014-052 and 2015-043,Which Limit the Maximum Enrollment of Students Until Certain Improvements to the Parking Lot at 720 Armstrong Drive. (Trustee Weidenfeld) (Staff Contact:Andrew Binder) Petitioners were sworn in. einder,Associate Planner,provided a background on the subject property and the request. Lawrence Freedman and Rabbi Steven Zehnwirth,spoke on behalf of Torah Academy,and discussed the overall reguest to amend the Special Use Ordinance. Freedman indicated that while the school has expanded their enrollment,it is not to the � extent they originally anticipated. He stated many of the students arrive by van, which only takes up one parking space. Freedman further noted that the parking lot was expanded by 50%a few years ago and the petitioner feels that the parking lot is adequate as improved.He noted that staff observed the traffic conditions and on-street drop-off was the only concern. He stated the conditions of approval address this concern and the petitioner fully agrees to the condition. Com.Spunt inguired about the playground open space next to the parking spaces. Binder responded that it is an open field, and the staff is not concerned about safety issues. Zehnwirth indicated that there is a chain link fence between the play area and the parking lot. Com. Davis asked with the increase in students, will there be an expected change in parking spaces. The petitioner responded that the student increase would not pose an impact to parking spaces, as they anticipate the same ratio will carpool. Com. Richards asked the petitioner to explain the traffic flow of pickups and drop offs. The petitioner indicated that those coming to drop-off will use the closest spaces, while those that are coming to stay will park further away. Com.Richards asked if the internal facilities are large enough to accommodate 60 students. The petitioner indicated that they will continue to build out classroom,bathroom and kitchen areas to accommodate additional students. Com. Richards indicated that the original parking lot had a turnaround area,and the parking lot is now straighter.He asked the reason for the change. Exhibit C to Ord 2023-153 11/15/2023 The petitioner verbalized that he doesn't want the playground area impacted for parking and such a low volume of traffic. Com. Richards asked if there is any issue with the layout of the parking lot for fire trucks. einder noted that emergency vehicles have a safe pathway to the school and its students. Chairman Weinstein asked with an increase in student to employee ratios, would that require additional parking. The petitioner clarified that students come in groups,by van transport. Chairman Weinstein asked whar would happen if 60 people arrived in 60 cars. Freedman responded,in the unlikely event that would be the case,the condition recommended by staff would address the concern. Drop off and pick up would not be able to take place within the parking lot,and the Village could reguest additional im provements. Com. Worlikar asked if there would be a stacking issue. einder confirmed it would not be an issue based on staff's observations of the traffic performed prior to the meeting. The public hearing closed at 7:50 PM. Com. Richards made to make a positive recommendation to the Village eoard to allow an amendment to Ordinance No. 2014-052, as amended by Ordinance No. 2015-43, which approved a Special Use to allow Torah Academy to operate a childcare facility and preschool/elementary school in the industrial district at 720 Armstrong Drive subject to the following conditions: 1. Condition 2 of Ordinance 2015-43 is hereby amended and replaced with the following new condition 2: "A maximum of sixty(60)students are allowed on the Property. The revised parking lot layout labeled `Proposed Torah Academy Parking Lot Striping Plan -dated 9/12/2022"' shall be implemented with parking lot signage and/or paint. Prior to the start of each school year, the petitioner shall provide the Village with the projected enrollment for the upcoming school year." 2. Drop-off/pick-up operations shall solely take place on the subject property. lf at any time,enrollment reaches a point where traffic operations cannot be accommodated on site, additional improvements to the parking lot may be required at the Village's discretion. 3. Except for those conditions specifically amended as part of this request, all other conditions of Ordinances 2014-52 and 2015-43 shall remain in full force and effect. Com.Spunt seconded the motion. Com. Worlikar spoke in favor of the motion and indicated that he does not want kids being dropped off on Armstrong Drive,but that with the number of kids carpooling, the request makes sense. Exhibit C to Ord 2023-153 11/15/2023 RESULT:. RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Spuntr Weinstein, Richards,Worlikar, Davis, Saxena ABSENT: Adam Moodhe,Amy Au 2. Consider an Amendment to Ordinance No. 1998-14,as Amended through Ordinance No. 2021-53,to Expand the Uses Permitted Within the Golf Dome Facility to Include the Sale and Consumption of Alcohol at 801 McHenry Road (Trustee Weidenfeld) (Staff Contact: Andrew Binder) Chairman Weinstein stated that his firm represents the euffalo Grove Park District on many matters but is not associated or working on the subject project. He indicated, as such he does not feel that a conflict exists and will not be recusing himself. The petitioners were sworn in. Binder,Associate Planner,provided a background on the subject property and the petitioners'requests. loe Zimmerman,spoke on behalf of the euffalo Grove Park District, thereby discussed the need to allow alcohol sales and that the service would enhance and provide additional revenues to the facility. Com. Richards asked for a forecasted amount of revenue expected to be brought in. Zimmerman did not have an estimate at this time.Zimmerman discussed other park district events and facilities that serve alcohol. Com. Richards inquired about the staff training plan. The petitioner said the training covers over consumption recognition,patron service,ride offerings, and summarized I TIPS training information. Com. Davis asked serving ages and the petitioner responded that the Buffalo Grove � ordinance requires you to be 21 to serve. Com. Worlikar inquired whether customers are asking for this. He asked if it was for service enhancements or purely for revenue means. Zimmerman responded the idea, change, and added service was based on where the trends are going for similar golf facilities. Com.Saxena asked what the lost serving time is,and the petitioner confirmed it was at 7:30pm. The petitioner said they would also be serving snacks. The public hearing was closed at 8:09pm. Com. Richards made a motion to make a positive recommendation to the Village eoard to allow an amendment to Ordinance No. 98-14, as amended through Ordinance No. 2021-53, to expand the uses permitted within the Golf Dome Facility at 801 McHenry Road to include the sale and consumption of alcohol,subject to the following conditions: 1. Section 2. of Ordinance 2021-53 is hereby amended as follows: 3. C. The Buffalo Grove Park District shall be permitted to sell alcohol for consumption within the Golf Dome Facility. Exhibit C to Ord 2023-153 11/15/2023 3.D The euffalo Grove Park District shall obtain a liguor license pursuant to the Village of Buffalo Grove Municipal Code prior to selling any alcoholic beverages on the premises. 2. All references, conditions, and obligations to the Property in Ordinance 2021-53, not otherwise amended by this amendment,shall remain in full force and effect. Com. Davis seconded the motion. Com.Spunt spoke in favor of the motion noting he had not realized they didn't offer alcohol now. Chairman Weinstein spoke in favor of the motion and indicated that serving alcohol in such an environment is not an unusual thing. Com. Worlikar spoke in favor of the motion indicating that other similar venues such as Top Golf serve alcohol,and to maintain fairness the request is warranted. RESULT: RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Spunt,Weinstein, Richards,Worlikar, Davis,.Saxena ABSENT: Adam Moodhe,Amy Au 3. Consideration of a Petition for an Amendment to the Park Preliminary Plan Approved by Ordinance No. 1989-017, a Special Use for a Public Park, and a Zoning Variation from the Off-Street Parking Requirements,to Accommodate Proposed Improvements to Parkchester Park, at 851 Weiland Road (Trustee Weidenfeld) (Staff Contact: Kelly Purvis) Chairman Weinstein stated that his firm represents the Buffalo Grove Park District on some projects but is not associated or working on the subject project.As such he did not find a conflict with his participation in the discussion. The petitioners were sworn in from Buffalo Grove Park District-Laurie Hoffman;Erika Strojinc,Maria Blood(ConsultantJ Purvis,Deputy Community Development Director,presented the background on the subject property and the petitioners'reguests. Hoffman,Planning and Development Manager for Buffalo Grove Park District, concurred with Purvis'presentation and answered questions related to the reguested Parkchester Park Improvement Plan. Com.Spunt guestioned the overflow and asked what options are there for pedestrians. elood responded that the sidewalk continues to extend into the trail and the Park District will be adding directional signs. Chairman Weinstein asked about the reason for the parking lot addition. The petitioner explained it was a reguest from euffalo Grove residents and it brings the site into further compliance with the Village Ordinance requirements. Chairman Weinstein asked about noise considerations regarding the proposed pickleball courts. elood said there is only one court verses multiple courts so this limits noise concerns, and the location of the one court is furthest from the residents,at about 300 feet. Exhibit C to Ord 2023-153 11/15/2023 Com. Worlikar asked about pedestrian aaess. Sianis showed the crossings and access points near Deerfield Parkway, Newton Drive,and the midblock crossing. Sianis indicated that all pedestrian crossings were designed and completed with the Weiland Road project. Com. Worlikar asked about any improvements done to Weiland Road following the pedestrian accident? Sianis stated the only improvements were done with the Weiland Road project. Com.Richards asked if the East side was the only access with the sidewalk? Sianis confirmed it was. Com. Richards asked about community input and Purvis responded that one resident asked about the plans,but no other calls or comments were received. Chairperson Weinstein asked why there are only two fishing spots? Lori Hoffman stated that it was the intent to create specific locations for fishing so that vegetation could be added around the detention pond. Public comment � euffalo Grove resident from 410 Parkchester,asked to see the location of the parking lot. Purvis responded,showing the approximate location of the lot. He also asked about pickleball court location and if there are lights proposed. Strojinc confirmed that there are no lights proposed for the project. The public hearing closed at 8:32 PM. Com. Richards made a motion to recommend approval of the requested amendment to Ordinance No. 1989-017, a Preliminary Plan, a Special Use for a public park, and a Uariation from the off-street parking regulations to accommodate the above-described � improvements to Parkchester Park at 851 Weilond Road, subject to the following conditions: 1. The proposed park improvements shall be constructed in substantial conformance with the plans attached as part of the petition. 2. The Fina!Engineering plans shall be submitted in a manner acceptable to the Village. 3. Any directional or incidental signage added to the site shall be reviewed administratively by staff. Com. Davis seconded the motion and spoke in favor of the motion. He indicated he was pleased with the proposed improvements. Chairman Weinstein spoke in favor of the motion and thanked the Buffalo Grove Park District for the public engagement with the neighborhood. F�chibit C to Ord 2023-153 i l/15/2023 Com. Worlikar spoke in favor of the motion.He liked the changes and updates. He commended the Park District's efforts and appreciated the placement of the Pickleball court. RESULT: RECOMMENDATION TO APPROVE[UNANIMOUS] AYES: Spunt,Weinstein, Richards,Worlikar, Davis, Saxena ABSENT: Adam Moodhe,Amy Au Reuular Meetinq Other Matters for Discussion Approval of Minutes 1. Planning and Zoning Commission-Regular Meeting-Oct 18,2023 7:30 PM RESULT: ACCEPTED jUNANIIVIOUS] AYES: Spunt,Weinstein, Richards,Worlikar, Davis, Saxena ABSENT: Adam Moodhe,.Amy Au ; 2. Planning and Zoning Commission-Regular Meeting-Nov 1, 2023 7:30 PM RESULT: ACCEPTED[5 TO 0] AYES: Spunt,Weinstein, Richards,Worlikar, Saxena ABSTAIN: Jason Davis ABSENT: Adam Moodhe,AmyAu Chairman's Report Committee and Liaison Reports The Committee Liaison indicated that Lazy Dog was approved at the previous Village Board meeting. Staff Report/Future Aaenda Schedule Staff indicated that two Special Use Amendments are slated for consideration at the 12/6/23 meeting. It is anticipated that the 12/20/23 meeting will be cancelled. Public Comments and Questions None Adiournment The meeting was adjourned at 8:39 PM Kelly Purvis APPROVED BY ME THIS 15th DAY OF November ,2023 Exhibit C to Ord 2023-153 11/15/2023 Mitchell Weinstein, Commissioner I �