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1959-09-03 - Village Board Regular Meeting - Minutes MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY, ILLINOIS, HELD THURSDAY, SEPTEMBER 3RD, 1959, AT 8:00 P.M. , AT 182 BUFFALO GROVE ROAD, BUFFALO GROVE, ILLINOIS. The President called the meeting t y„ order. On roll call the fol- lowing were found present: President Bunescu; Trustees Dorner, Bochniak, Walters, Frank and McGahan Absent: Trustee Schreiber Trustee Bochniak moved that the minutes of the regular meeting held August 6, 1959, and the minutes of the adjourned regular meeting held August 13, 1959, be accepted as written. Trustee McGahan seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Walters, Frank and McGahan NAYS: None The President presented two authorizations from the Illinois Bell Telephone Company for the installation of phones in Units IV and V. Trustee Bochniak moved that the action of the President in signing the authorization dated August 13, 1959 (Doc. No. 45) for the installation of phone facilities in the western portion of Unit IV be ratified. Trustee McGahan seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Walters, Frank and McGahan NAYS: None Trustee Bochniak moved that the President be authorized to sign an authorization to the Illinois Bell Telephone Company, dated August 26, 1959 (Doc. No. 46) for the installation of phone facilities in the eastern end of Unit V. Trustee Walters seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Walters, Frank and MoGahan Li NAYS: None Sgt. Barnett reported that 500 copies of the Traffic Ordinance (No. 0-59-19* are being reproduced for distribution. They are being printed in pamphlet form, on both sides of the paper, for easy handling. The price is approximately $9.00 a sheet and there will be approximately 10 sheets. They should be ready for distrib- ution on Monday and will then be effective on September 19th. The President commended Sgt. Barnett on his work, and stated that it would cost over $300.00 to have the Traffic Ordinance published in a newspaper, whereas, the cost of the 500 copies for distribution would be under $100.00. Trustee Bochniak reported that he had forwarded the application for Treasurer's Bond but had heard nothing since. He said he `.J would probably receive it within a day or two. The President presented a Petition to Annex which he had received from the residents of 19 homes lying adjacent to the Village of Buffalo Grove. He stated that the Petition appeared to be in proper form. Thereupon the President read Ordinance No. 0-59-21, being an Ordinance annexing certain land to the Village of Buffalo Grove. Trustee Walters moved that Ordinance No. 0-59-21, being an ordinance annexing certain land to the Village of Buffalo Grove, be passed. Trustee Bochniak seconded the motion. On roll call the vote was as follows : AYES: Trustees Bochniak, Dorner, Walters, Frank and McGahan NAYS: None The President stated that a petition to annex had been filed with the Clerk by certain parties, known as Hollywood Builders, and by the owners of record of the Arlington Country Club. He stated that the plats have not been presented to the Village and that the owners of record of the Arlington Country Club had withdrawn their names from the Petition. He stated that an Annexation Agreement had also been presented by Hollywood Builders. Since it appears that no further action can be taken, the President recommended that the Annexation Agreement be returned. Following discussion, Trustee Walters moved that the Annexation Agreement be returned to Hollywood Builders with a letter from the President stating that the Village is no longer interested in negotiating with them. Trustee Bochniak seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Dorner, Frank, McGahan, Walters NAYS: None Trustee Frank, Public Safety Committee, was called upon for his report. Trustee Frank moved that the Board authorize the expenditure of not more than $50.00 during the coming month by the Director of Civil Defense for shipping expenses incidental to securing surplus office equipment, and such other equipment as he may deem advisable for the Village, and further that the Board authorize the necessary travel expenses for the Director of Civil Defense and one of his Deputies for a one day trip to Springfield and return. Upon discussion, Trustee Frank amended his motion, excluding the Deputy. ` Upon further discussion, Trustee Frank withdrew his motion. 7 Trustee Frank moved that the Director of Civil Defense be auth- orized to go to Springfield, and that he be reimbursed for less of wages and out-of-pocket expenses, and further, that the ex- penditure of 050.00 be authorized for shipping charges to ship back any material he desires to purchase. Trustee Dorner seconded the motion. Trustee Walters stated that he feels the Director has good discretion, but that he would like to see the list of items (surplus items) available in the Government warehouse in Springfield. Arrangements were made for the Board to look over the list prior to the Director 's trip to Springfield. The motion was put to a vote. On roll call the vote was as follows : AYES: Trustees Bochniak, Dorner, McGahan, Frank and Walters NAYS: None Trustee Frank stated that the Public Safety Committee would like to make the following recommendations: That Sgt. Barnett be promoted to the office of Lt. of the Police Department, partly in recognition of his past per- formance, but also the hope of his future continued pert romance; and further that Sgt. Barnett be specifically delegated as communications officer for the Police Department and make him responsible for the 2-way radio and telephone equipment. That the Board authorize the expenditure of whatever funds are necessary to procure the 2-way radio for the Police Department. That Elaine Scharringhausen be appointed as a policewoman in the Reserves. That the Police Department be authorized to start the patrol boy system, and that the Board authorize the necessary expendi- ture for white bands and yellow slickers. That the Village Clerk be directed to write a letter to the County Highway Department requesting a stop sign on Bernard Drive at Buffalo Grove Road. That the Village Clerk be directed to write a letter to the `./ County Highway Department about the survey that was to be made on Buffalo Grove Road to determine the speed limit. That the Police Department be given instructions as to vihat the requirements will be for the purchase of vehicle tags by the residents of the newly annexed territory. Trustee Frank further stated that the speed limit signs have arrived and will be posted over the weekend by the Police Department. Trustee Frank moved that Sgt. Barnett 's resignation from the �.. reserve be accepted and that he be appointed as Lt. in the regular Police Department . Trustee Walters seconded the motion. On roll call the vote was as follows: AYES: Trustees McGahan, Frank, Walters, Bochniak, and Dorner NAYS: None By direction of the President, Lt. Barnett was placed in charge of acquiring the 2-way radio and the telephone service for t he Police Department. Trustee Frank moved that the Board authorize a sum of money which would be adequate for the procurement of a two-way radio system for the Police Department. Trustee Frank rephrased his motion, moving that Lt. Barnett be empowered to procure bids for a two- way radio system, the amount of the bids not to exceed $800.00 per annual operation. Trustee Frank amended his motion so that the amount of the bids are not to exceed $1000.00 per annual operation. Trustee Dorner seconded the motion. On roll call the vote was as follows? AYES: Trustees NeGahan, Walters, Frank, Dorner and Bochniak NAYS: None Trustee Frank moved that the Police Department be authorized to set up a system of patrol boys for the purpose of monitoring the school bus stops and to provide patrol service along Buffalo Grove Road, and further that the Board authorize the expenditure of a sum not to exceed $50.00 to purchase the white cross band and what- ever is necessary for the patrol boys . Trustee Dorner seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Walters, Frank and McGahan. NAYS: None Trustee Frank moved that Elaine Scharringhausen be appointed a policewoman in the Police Reserve . Trustee Walters seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Walters, Frank and McGahan NAYS: None The President asked if it would be possible to keep heavy traffic off the paved streets in the Village. He said he would like to see an ordinance prohibiting mass producing type trucks from using the paved streets, except for local delivery only. A discussion followed. Mr. Raysa was asked to check to see if there was any solution. Trustee Frank suggested that the builder put up a sign on St. Mary's Parkway requesting trucks to use Bernard Drive. Trustee Bechniak presented Warrant #19 for payment and read the items. Trustee McGahan moved that Warrant #19 in the amount of $607.75 be approved for payment. Trustee Frank seconded the motion. On roll call the vote was as follows : AYES: Trustees Dorner, Bochniak, Walters, McGahan and Frank NAYS: None Trustee Bochniak read the Treasurer's report for the period ending thru September 3, 1959, showing cash in bank of $8,970.91 and the motor fuel tax allotment $991.21. He stated that an accounting has been made between Margaret Bochniak and the Clerk and that their records are in agreement, and that he is now ready to turn over the records to Robert Brosius, the new Treasurer. He further stated that the records he is turning over to the new Treasurer are complete and accurate. Trustee Bochniak moved that the Board authorize the expenditure of up to $50.00 for forms and supplies necessary for the Treasurer to set up books and accounts for the Village . Trustee McGahan seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, McGahan, Frank and Walters. NAYS: None The President read the proposed Tax Levy Ordinance. Trustee Bochniak moved that Ordinance No. 0-59-22, being a Tax Levy Ordinance, be passed. Trustee Dorner seconded the motion. Discussion followed. Trustee Walters stated that he felt the levy was too high. He said that last year it cost the Village $3,000,00 to take care of its expenses. Our surplus is $9,000.00. He stated the expenses will be greater this year, but with the other sources of revenue, he feels there will be sufficient, and it is not necessary to levy the maximum amount of $3400.00, which would amount to approx- imately $17.00 per home owner per year. Trustee Bochniak stated that the balance of $9,000.00 was not too great. Our sources of income are limited strictly to the tax on vehicles and to building permit fees, and this income will not be great enough to provide a sufficient surplus. He stated there are many things the residents gain in the way of services. The Police Department is one service and the pro- viding of street lighting is another. The amount to be levied under this ordinance would be approximately $1.40 per home owner per month. We have many long range plans calling for us to spend large sums of money. Trustee Walters thinks the point is well taken, but feels that the amount will be nominal for the Village, whereas, most of the home owners have been in reside only 1 or 2 years, and this tax could be a burden to them. Discussion continued with a break- down of tax figures and an estimate of the current year 's expenses. Following the discussion, the President asked that the roll be called. On roll call the vote was as follows: AYES: Trustees Dorner, Bochniak, Frank and McGahan ..-. NAYS: Trustee Walters. Trustee Dorner, Street Committee, stated that for the information of the Board and the audience, the paving in Unit II will be finished by the end of September. Trustee Dorner reported that he called Arlington Heights on street sweeping. They have their own trucks and are not interested in leasing them. The street cleaning equipment cost them about $11,000.00. Trustee Dorner stated that he will pursue this further and report at the next meeting. Trustee Dorner moved that the Clerk be authorized to advertise for bids for snow removal for the coming winter. Trustee McGahan seconded the motion. On roll call the vote was as follows : AYES: Trustees Dorner, Bochniak, Walters, Frank and McGahan NAYS: None Trustee McGahan, Zoning, no report Trustee Walters, Planning. The Planning Committee has discussed with Kincaid & Associates some of the questions raised at the last meeting. Most of the questions have been answered satisfactorily, but the Committee would like to have another meeting with Mr. Baughman to cover a few more points before recommending that they be employed as planners . The Director of Civil Defense, Michael Hupfel, requested that the Board allocate space to Civil Defense. Trustee Frank stated that he will give Civil Defense a room on the second floor of the building housing Buffalo Grove Home Builders, Inc. , and the United States Post Office Sub-Station. Trustee McGahan moved that the Board authorize the necessary expenditure for procuring the vehicle stickers for 1960. Trustee Bochniak seconded the motion. On roll call the vote was as follows: AYES: Trustees Walters, McGahan Frank, Dorner and Bochniak s NAYS: None A discussion was had as to whether or not the fee for the vehicle licenses should be reduced for residents moving into the Village after July 1st. Following the discussion, the Police Department was directed to enforce the Vehicle License Ordinance (0-58-24) ba r.� Trustee Frank moved that the Village extend the coverage on the motor vehicle (PL, PI, PD) to include the operation of the vehicle when driven by any authorized personnel, either within or without the Village. Trustee Dorner seconded the motion. On roll call the vote was as follows: AYES: Trustees Walters, McGahan, Frank, Bochniak and Dorner NAYS: None Trustee McGahan moved that the meeting adjourn. Trustee Walters seconded the motion. On roll call the vote was as follows : AYES: Trustees Dorner, Bochniak, Frank, McGahan and Walters. NAYS: None 4 /e'4g1 Clerk