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1958-04-10 - Village Board Regular Meeting - Minutes MINUTES OF THE FIRST REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY, ILLINOIS, HELD THURSDAY, APRIL 10, 1958, AT 8:00 P. M. IN THE OFFICES OF BUFFALO GROVE HOME BUILDERS, INC. AND U. S. POSTOFFICE SUB—STATION, BUFFALO GROVE, ILL. The President called the meeting to order. On roll call the following were found present: President Clohesey; Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller. ABSENT: None. The minutes of the first meeting of the Board, held March 31, 1958, were read. Trustee McHugh moved that the minutes of the first meeting of the Board held on March 31, 1958 be approved as read. Trustee Conti seconded the motion and it was unanimously carried. The President then presented for the approval of the Board the bond executed by himself, as principal, and the United States Fidelity and Guaranty Company of Baltimore, Maryland, as surety, in the amount of $3,000.00, for the faith— ful performance of his duties as Village President. Trustee Dorner moved that the bond be approved. Seconded by Trustee Miller and unanimously carried. The President then presented for the approval of the Board the bond executed by Paula D. Clohesey, as principal, and the United States Fidelity and Guaranty Company, as surety, in the amount of $"3,000.00, for the faithful performance of her duties as Village Clerk. Trustee Dorner moved that the bond be approved, seconded by Trustee Miller and unanimously carried. The President then presented for the approval of the Board the official seal of the Village of Buffalo Grove. Trustee McGahan moved that this seal be adopted as the official seal of the Village of Buffalo Grove. Trustee Frank seconded this motion and it was unanimously carried. Impression of seal: The President then reported that during the week the Village of Palatine had been contacted to ascertain proper methods for keeping the records of the Village, etc., to give the Village of Buffalo Grove its start in an organized and orderly manner. He expressed his thanks for the helpful suggestions given by the Officers at Palatine. He suggested that the Trustees attend one or two Board meetings in neighboring villages, stating that the knowledge to be gained from these visits could be of assistance in conducting our own meetings. f The following Trustees were then appointed to serve as the heads of the following committees: Martin J. McHugh Finance John R. Miller Building Michael F. Conti Zoning Albert Frank Public Safety James L. McGahan Planning Herbert Dorner Streets The following Trustees wwre then appointed to serve on each of the following committees: FINANCE COMMITTIn: McHugh (Head) Dorner McGahan BUILDING COMMITTEE Miller (Head) Frank McHugh ZONING COMMITTEE Conti (Head) McGahan Miller PUBLIC SIFETY COMMITTEE Frank (Head) Miller Dorner PLANNING COMMITTEE McGahan (Head) Frank Conti STREKT COMMITTEE Dorner (Head) Conti McHugh Trustee Conti moved that the appointment of the heads of the committees and of the trustees to serve on the committees be approved. Trustee Miller seconded the motion and it was unanimously carried. The President stated that the next order of business was the appointment of a Village Treasurer and referred the matter to Trustee McHugh, head of the Finance Committee. Trustee McHugh stated that he is not yet ready to suggest a Treasurer but will be shortly, and asked that the matter be held in abeyance. S— After discussion, it was determined that the Board would not pass upon the resolution authorizing the signing of checks until the Treasurer is appointed. Trustee McHugh presented Warrant 01, to be paid out of the General Fund, explaining the items listed: To Dwight & M. H. Jackson for the Village l , Seal and Minute Book $19.83 To Paula Clohesey for a copy of Roberts Rules of Order 2.55 To Paula Clohesey for postage 3.00 $25.38 Trustee McHugh moved that Warrant #1 be approved for payment. Seconded by Trustee McGahan. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller Nays: None The President then called for the reports from the standing committees: Trustee McHugh, Finance Committee, no report except the activity in attempting to find a Treasurer. Trustee Miller, Building Committee, no report. Trustee Conti, Zoning Committee, no report. Trustee Frank, Public Safety Committee, no report. A discussion was had on the merits of a Civil Defense program. Trustee McGahan, Planning Committee, no report. Trustee Dorner, Street Committee. Trustee Dorner brought up for discussion the question of street lighting. He presented an Electric Ordinance, prepared by Commonwealth Edison Company (Public Service Company Division). It was determined that this is a standard franchise ordinance. Mr. Norman E. Brown of the Public Service Company Division satisfactorily explained the reason for the term of 50 years — among them being that in order to sell their Company's bonds, they must show that they have a continuing right to do business in communities for that length of time. After detailed discussion, Trustee Dorner moved that Ordinance No. 0-58-2, being the Electric Ordinance authorizing Commonwealth Edison Company (Public Service Company Division) to construct, operate and maintain an electric light and power system in and through the Village of Buffalo Grove be adopted. Trustee Frank seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller Nays: None. The Electric Service Contract was then brought up for. discussion. Trustee Dorner gave the location of the lights. (1) East side of Buffalo Grove Road at St. Mary' s Parkway, (2) East side of Buffalo -Grove Road, 2nd Pole North of Aptakisic Road, (3) North West Corner of St. Mary's Parkway and Navajo Trail (4) South Side of St. Mary's Parkway midway between Navajo Trail and Brucewood Drive, (5) East Side of Crestview Terrace approximately between 2nd and 3rd lot North of St. Mary's Parkway. Mr. Brown explained that the contract is for a fixed term of five years and after expiration, it will be automatically renewed for 1 year unless termination notice is given in the required time. He stated that the street lights will be removed within the first six months after installation if they are not wanted. He further stated that the cost to the Village for these lights would be $9.67 per month, and for this the Public Service Company will maintain the equipment, provide the electricity, and will patrol it once a week. He further stated that the Company owns the equipment. It was further determined that these lights are being placed on existing poles, and that if more lights are desired, or if underground cables are desired, Mr. Brown will present the figures on installation costs, etc. to the Board when called upon to do so. Trustee Dorner moved that the Electric Service Contract dated April 21, 1958, (CoN. be approved, and that the President and the Clerk be authorized to sign it. Not) Trustee McGahan seconded the motion. On roll call the vote was as follows: Ayes: Trustees McH h Frank McGahan Dorner Conti and Miller. Nays: None. Trustee Dorner was called upon to report on Public Liability Insurance. After discussion, Trustee Dorner stated he would check still further into the matter and bring a specimen policy to the next meeting. The President read a letter from Byron S. Matthews, dated April 3, 1958 re (Doc, compensation to the officers and trustees. After discussion, Trustee McHugh No. moved that Ordinance No. 0-58-3, being the Ordinance setting the salary of the Village Clerk at $300.00 a year and showing that the Trustees and the President will serve without compensation, be approved. Trustee Miller seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller Nays: None Trustee McGahan moved that the fiscal year of the Village begin May 1st. Trustee Dorner seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller. l Nays: None �/ Trustee McHugh moved that Ordinance No. 0-58-4, being a zoning ordinance, be approved. Trustee Miller seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller Nays: None. Trustee Miller moved that Permit Fees, payable to the Village, be approved as follows: $50.00 for the construction of a house. $10.00 for the construction of garages, carports, breezeways and room additions. Trustee Conti seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller. Nays: None Trustee McGahan moved that there be established a zoning commission of five members, to be appointed by the Village President, and the Chairman to be designated by the Village President, with the approval of the Board of Trustees, to hold a public hearing on the question of adopting a comprehensive zoning ordinance for the Village after public notice as required by law, and to report with a recommended ordinance gt the earliest possible moment. Trustee Conti seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti, and Miller Nays: None. After further discussion by the Board, Trustee Dorner moved that the motion be amended by allowing the President to appoint members of the zoning commission without the approval of the Board. Trustee Frank seconded the motion. On roll call the vote was as follows: Ayes: Trustees McHugh, Frank, McGahan, Dorner, Conti and Miller. Nays: None A discussion was had on control of dogs - keeping them on their own property - licensing - rabies shots. It was determined that an ordinance should be drafted and presented at the next meeting. Discussion was had on regulating the speed of automobiles in the Village limits. Trustee Dorner moved that the Street Committee be appointed as a Traffic Survey Committee to recommend speeds for the streets. Trustee McHugh seconded the motion and it was unanimously carried. Trustee Frank stated that a resident of the old section of Buffalo Grove had called him with the request that the Board grant permission to the residents of the old section to incorporate as a Village. Upon discussion, it was ascertained that no area of incorporation had been mentioned. It was determined that this Board had its hands full at the moment with its own organization problems, and that logically it should be referred to the Planning Commission. However, the Planning Commission has not yet been appointed. The President said that in the interest of friendship, he would contact the caller and try to find out what the old section desired. It was deemed that no action could be taken by this Board at this time. f The Police Magistrate was called upon. He reported his activities — that he has been reading books, going to night courts, and consulting with other Magistrates on the proper and efficient way to handle his office. There being no further business to come before the meeting, Trustee Dorner moved that the meeting adjourn. Trustee Miller seconded the motion and it was unanimously carried. Li Village Clerk Time: 11:05 P.M.